InDesign Manual Feb09

8/8/2019 InDesign Manual Feb09

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InDesign

A Brief Manual

By Tom ClaninCalifornia State University, Fullerton

Copyright 2009


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IntroductionInDesign is pagination software used to create newspapers, magazines, brochures and other publica-tions, including this manual. The program was created by Adobe Systems Inc., and its tool bar andother tools look and work similar to Adobe PhotoShop. It is also very similar to Abode PageMaker,which InDesign replaced.

InDesign can be used for more elaborate publications than newspapers, but we are going to focus on

the tools and techniques needed newspapers.

We will use InDesign to Import stories and photos and other graphics onto a page and place them where desired Format text to the newspapers style Create columns of text Wrap text around photos or other objects Jump text to a different page Crop and size photos Put frames around photos Create boxes and place text in them

Linking imported text and imagesThe photos and other images you see on the screen are low resolution facsimiles of the original im-ages. This helps the computer run faster.

Those images are linked to the real, high resolution images in the folder from which you placed theimage. When the document is printed, InDesign looks for the linked images and prints those ratherthan the low-resolution images.

Keep all your photos and graphics in one folder to reduce the chances of breaking the links.

Viewing the pageTo see the entire page on the computer monitor, hit Ctrl + zero on a PC and Apple + zero on a Mac.To make the page bigger, hit Ctrl + the plus sign on a PC and Apple + the plus sign on a Mac.To make the page smaller, hit Ctrl + the hyphen on a PC and Apple + the hyphen on a Mac.

You can also click on the zoom tool in the Tool bar and then drag the mouse over the area you wantenlarged.

UndoCtrl + Z on a PC and Apple + Z on a Mac will undo your last action. Youll nd this handy if you acci -dently replace a photo or story with a new photo or story or delete text in some other way.

Save oftenThis is a powerful program and does freeze occasionally. Saving you document often will avoid agreat deal of grief. Once the document is created and named, hit Ctrl + S on a PC and Apple + S ona Mac to save.

Practice, Practice, PracticeThe best way to learn this and other programs is to use them. Take the time to drill yourself beforeyou are on deadline

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Use the black arrow, called the Selection Tool to move, change the shape of thebox or to set text wrap. Shortcut key: V

Use the white arrow to change the size of photos within their frames or to movephotos within their frames. Shortcut key: A

Use the Type Tool to create text boxes and to edit or type text. Shortcut key: T

Tool bar Use the Tool bar to create or edit text, create a text box, and size, crop andframe photos.

The Tool bar has other functions, as well.

The Rule (line) tool creates lines. Hold the shift to get a horizontal or vertical rule.

The Rectangular Frame tool creates boxes to use as place holders. Shortcutkey: H

The Zoom tool enlarges or reduces the size of the page view.Hold the Alt key on a PC to reduce the size of the page. Shortcut key: Z

Preview hides the column guides and other guides so you can see what theactual page looks like.

Shortcut key: W

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This button turn Preview off.

If the Tool bar is not on the

screen, click on Window at the top

of the screen and then click on

Tools.

The Hand tool move the document on the computer monitor. Shortcut key: H


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Control bar

Paragraph control bar

adjusts quading, leading and any other non-font formatting in the text box

Font control bar

adjusts font, size, leading etc.

When clicked on the Text (T) tool on the Tool bar

When clicked on the black arrow on the Tool bar

shows size, position and proportion of text or photo frames

The Control bar (at the top of the screen) allows you to manipulate text and box sizes.

If the Control bar is not on the screen, click on Window at the top of the screen and then click on

Control.

You can set rulers and Control

bar measurements in inches,

picas, points, millimeters or cen-

timeters. To change the measure-

ments, click on Edit at the top of

the scree, then Preferences and

then Units & Increments.

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Text

Find the folder with the story and click on the story. An icon

that looks like the upper-left hand corner of a page of text willappear.

If you have created a text box and it is highlighted the storywill ow into that text box.

If you have not highlighted a text box, click where you whatthe text on the page and it will be placed there in a one-column text box.

It usually is easier to create a text that is the desired width

and number columns before placing the text.

Changing the number of columns in a text boxHighlight the text box with the black arrow in the Tool bar.Change the number on the right end of the Control bar.

Trouble shootingBe aware that text or photos will automatically place in any highlighted box on the page.

Any photo or text in the highlighted box will be replaced by the new text or photo.

Sometimes text will disappear behind a photo or appear on be top of the photo. Click on Object at

the top of the screen and then Arrange to correct the problem.

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Importing textTo import text onto the page, click on File at the top of thescreen and click Place.

You can also hit Ctrl + D on a PC or Apple + D on a Mac.


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Paragraph styles

body text style

(9.5 pt Garamondwith 10 pt leading)

By Susan McRobertsStaff Writer

SOUTH WHITTIER -- Parked big-rig trucks are an eyesore and pose adanger to children on the streets ofunincorporated South Whittier, said

community activist Joan Kato, whohas been fighting for more than a yearto have parking for tractor-trailers andother trucks restricted.

This week, she got what she want-

byline style

(9.5 pt Garamond)

The county section

of Whittier has turned

into a truck stop, andsome of the drivers

dont even live here."

Joan Kato,

community activist

pull quote style

(Garamond)

See Parking Page 4

From Page 1ed.

On March 4, signs were post-ed by the Los Angeles CountyDepartment of Public Works onthe west side of Painter Avenue

between Mulberry Drive andWalburg Street. On Wednesday,crews hung them on the east side.

Parking of commercial vehi-cles over 3 tons is now prohibitedthere.

We are not a parking lot,Kato said, pointing to a whitetruck she says has been parked inthe same spot for two weeks. Thecounty section of Whittier hasturned into a truck stop, and someof the drivers dont even live here.They park and have someone in acar pick them up and take them totheir own neighborhood. Can you

believe that?

continued lines

style (9 pt Tahoma)

continued lines style

(10 pt Tahoma)

Parkingcontinued headline style

(18 pt Garamond)

1 pt rule (line)

Nobody's idolcaptionheadline

style (for

stand-alone

photos)

(18pt

Garamond)

Charles Devalle, 29, wasdressed as the "Adams

Family" characters Uncle

Fester and Thing for his audi-

tion for the "American Idol"

TV show Tuesday at the Rose

Bowl in Pasadena. An esti-

mated 10,000 people attended

the auditions. (Staff photo by

Walt Mancini)

caption text

style

(10 pt Tahoma

with 12 pt

leadding)

This is a 30 point headline

headline style

(Tahoma with auto-

matic leading)

This is a drop, or deck head; it

is one sentence using correct

grammar and complete verb

phrases

drop heads

(decks) style

(15 pt Garamond

with automatic

leading)

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Linking text boxesLinking text boxes allows the text to jump (continue) to another page.

Linking boxes is preferred to cutting the pasting the jump into a new text box because it allows youto make changes in the story after its been linked without having to move text from one text box toanother.

This plus sign near the lower right corner of a textbox indicates that not all of the story is visible.

Create a text box using the T in the Tool bar if thejump is more than one column wide. Dont bothercreating a text box is the jump is one column.

Using the black arrow in the Tool bar, click on theplus sign. The pointer will change to look like arectangle with text.

Click in the text box on the page the story isjumping to. Type will ow into the next text box orthe one-column default text box.

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Making the bottom of the columns even

Click on the

text tool on

the Tool bar

Click on the text icon in the

Control bar top of the screen

The arrow on the right is pointing to the kerning setting in Control bar atthe top of the screen. Kerning allows you to change the space between

letters and words. The default is zero. Highlight all the story text (not the

byline) and try increasing the number to 5 or 10. This will cause the text

to spread onto new lines. Do not increase the spacing enough to make

the change noticeable

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The bottoms of the columns of text have to be even, like the example at the bottom of this page.

Lining up columns can be tedious. Here are some suggestions.

If the story is one line short, look for a multi-sentence paragraph that you can breaker into shorter

paragraphs to create an extra line.

If the story is one or two lines long, combine paragraphs or edit the story to t.

You can also manipulate the text by using the tools in the Control bar.


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If the last column is one-line short, you can also create a sepa-

rate text box for that column, link the text to it, and then add

leading to that column.

original, 3-col text box:

2-col text box + 1-col text box:

You can also try aligning text vertically using Text Frame Options

Select the text box using the Selection Tool.

At the top of the screen, click on Objectand then Text Frame Options.

Choose Justify to vertically align justify thetext.

You can specify the paragraph spacing limitto control the space between paragraphs.

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You can also change the leading the space between the lines to make the story longer.

The setting for leading is in the Control bar when a text box A is

highlighted.

If the story is one line short, highlight the last column of text and in-

crease the leading a few tenths of a point.

If the story is several lines short, highlight the entire story.

Do not increase the leading so much that the change will noticeable to the reader.

You can also put blank lines between the paragraphs, and then set

the leading for the blank lines at 1 to 4 points.

Sometimes if the text is only one line short, you can click on

Align Baseline Grid in the Control bars paragraph settings.



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Use either arrow. At the top of screen, click onView > Show/Hide Frame Edgesand View > Grids & Guides > Show/Hide Guides

Hiding and viewing guides and text and frame edges

You can also click on thePreview button on the Tool bar

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Shortcut key: W


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Putting stories and/or photos in boxesThere is probably more than one way to do this, but I have found that this method causesthe least amount of problems for me.

Basically, I create one box the full column width, and then create a second text box forthe text and put that box inside the rst one.

To put a screen over text: Create the box that will be the outer frame; use the space holder box.

On the pasteboard, the area on the monitor thats not part of a page, create a text boxand place the story in it.

Drag that text box into the box that will frame the story.

If the box with text disappears behind the rst box, highlight the text box with the black arrow andclick on Object > Arrange > Bring to Front at the top of the screen.

Create a second text box on the pasteboard for the headline and drag it onto the box.

Leave one pica (0.167 inches) of space between the box that frames the story and headline and thetype. You can change the measurements on the ruler to picas by clicking on Edit > Preferences >Units & Increments at the top of the screen.

Click on the ruler at the top and left of the screen to drag a guide onto the page to set the properamount of white space.

To screen the box, click on the box framing the story and headline with the black arrow. Click on

Swatches at the right edge of the screen, or click on Windows > Swatches. Click on black.

Click on Color at the right edge of the screen, or click on Windows > Color. Set the percent of ll atabout 15%.

Students could be allowed to bringcellular telephones to school next year

under legislation the state Senate EducationCommittee approved Wednesday on a 12-0 vote.

Senate Bill 1253, which is expected togo the Senate oor in a couple of weeks,would give school districts the discretionto make their own decisions on whether toallow cell phones on school grounds. Statelaw now bans cell phones from schools.

Whittier-area educators applauded thebill, saying it would give them more localcontrol but said they arent sure what

policy changes they might adopt.We will have a pretty good discussion

on that topic before we allow them, saidAnthony Avina, superintendent of theWhittier Union High School District.

Safety is a big concern because kidsare often times waiting for parents to pickthem up, Avina said. On the other hand,(cellphones) can interrupt the classroom.How many cellphones can go off in anhour?

The bill was one of three dealing withthe issue that went to the Senate committeeWednesday. Lawmakers voted to move

Students may be allowed to carry cell phones

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the version by state Sen.. Liz Figueroa,

sending it to the oor for a vote, which

could happen within a couple of weeks.This was the hardest committee. We

should enjoy a positive result now, said

Figueroa, D-Fremont.

Sen. Bob Margett, R-Arcadia, and

Assemblywoman Carol Liu, D-Pasadena,

carried similar bills.

Their measures were in essence folded

into Figueroas legislation and they will

now be listed as principal co-authors of

Figueroas bill.


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To put text and/or photo in a framed box: Create the box that will be the outer frame; use the spaceholder box. Set the stroke (frame width) at 1 pt.

On the pasteboard, the area on the monitor thats not part of apage, create a text box and place the story in it.

Drag that text box into the box that will frame the story.

If the box with text disappears behind the rst box, highlight thetext box with the black arrow and click on Object > Arrange >Bring to Front at the top of the screen.

Create a second text box on the pasteboard for the headlineand drag it onto the box.

Leave one pica (0.167 inches) of space between the box thatframes the story and headline and the type. You can change themeasurements on the ruler to picas by clicking on Edit > Prefer-ences > Units & Increments at the top of the screen.

Click on the ruler at the top and left of the screen to drag a guideonto the page to set the proper amount of white space.

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Putting stories and/or photos in boxesNobody's idol

Charles Devalle, 29, was

dressed as the "Adams

Family" characters Uncle

Fester and Thing for his audi-

tion for the "American Idol"TV show Tuesday at the Rose

Bowl in Pasadena. An esti-

mated 10,000 people attended

the auditions. (Staff photo by

Walt Mancini)


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Grouping itemsGrouping items such as a story, headline and photo in a box allows you to move them or cut andpaste them as one unit. This saves time and eliminates the possibility of individual items accidentlybeing moved or deleted.

Using the black arrow on the Tool bar, click on the rst item; hold down the Shift key and click on theother items.

You can also press the left mouse button and drag the mouse over the items you want to group.

Click on Object > Group or Object > Ungroup on the Control bar.

You can also hit Control + G on a PC or Apple + G on a Mac to group and Shift + Control + G on aPC and Shift + Apple + G on a Mac to ungroup.

Spell checkTo access the spell check, click on Edit > Spelling > CheckSpelling on the Control Bar, or hit Ctrl + I on a PC and Apple +I on a Mac.

You can set it to check one text box or the entire document.I recommend the entire document. That will include theheadlines and captions.

Be aware that like all spell check programs, this spell check iscomparing words in the document with words in its dictionary.It does not check word usage.

Using Edit > Spelling > Dynamic Spelling will ag words in thetext that are not in the programs dictionary with a red underline when they are typed or imported.

En dashThe en dash, which is used in the rst sentence of Grouping items, serves as a comma whencommas are in the portion of the sentence normally set off by commas. It is the width of the letter N.

To insert an en dash, click on Type > Insert Special Character > En Dash in the Control bar, or hitControl + hyphen on a PC or Apple + hyphen on a Mac.

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Rules (lines) may have zero stroke (thickness)as a default. Use the Stroke tool box to setthe point size of the rule or box. Click onWindow > Stroke to access the Stroke tools.

A weight of1 pt usually issufcient.

Creating rules

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Importing photos

You can use the text or either arrow tool

Click on File > Place, or hit ctrl + D on a PC andApple + D on a Mac

Find and click on the photo you want to import.

Click on the page where you want the upper leftcorner of the photo placed. The photo will appear.

Text wrap prevents type from running over orbehind the photo. Click on Window > Text Wrap;Click on second option from the left.

Photos

Cropping and sizing photosClick on the photo with the black arrow. Hold the mouse over the lower left corner of the photo untilthe mouse looks like a line with arrows at both ends.

Press the shift key and drag the photo frame to the desired column width. (Using the shift key keepsthe photo proportional.) Keep the shift key pressed until you stop usingthe mouse.

Click on Object at the top of the screen > Fitting > Fill FrameProportionally. The photo will change size to ll the frame. You canalso right click on the photo and then click on Fitting > Fill FrameProportionally.

Click on the photo with the white arrow. The frame should turn brown. Change the percentage inthe Control bar to increase or reduce the size of the photo. Make sure the chain to the right of thepercentages is linked so the height and width percents remain the same. If the height percent isdifferent than the width percent, the photo will become distorted.

You can also change the size (on a PC) by holding down the Crtl and Alt keys while pressing the keys to the right of the M key.

Highlight the photo with the black arrow and move the frame to the desired size and cropping.

Highlight the photo with the white arrow. The mouse will turn into a hand. Use the hand to move thephoto within the blue frame.

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Framing photosPhotos needs a rule (line) aroundthem.

Using the black arrow, click on thephoto. Click on Window > Stroke,set the weight at 0.5 pt.

You can also click onthe photo with the blackarrow so the blue frameappears, and then rightclick on the photo.Then click on StrokeWeight.

Setting text wrapText wrap is the amount of space between thephoto and text or between two text boxes.

Normally, you dont need toset a text wrap. It generally is only neededwhen a pull quote or half-column mug (called athumbnail) is inserted into the text.

If you need a runaround, use or 9 points, or0.125 inches.

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PhotosCropping and sizing photosTo change the size of a photo or graphic after its been cropped,

Highlight the photo with the Selection Tool (black arrow).

Hold down the sht and control (apple) at the same time.

Put the cursor on any corner of the photo and drag it to the correct size.


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Printing with an Apple computer

Click on File > Print(or hit Apple + P)

Click on Setup

Click on Scale To Fit

Click on Print

Make sure orientationmatches the page

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Shortcut keys on the MacNew document: Apple + NOpen document: Apple + O

Copy: Apple + CCut: Apple + XPaste: Apple + V

Paste in place: opt + shift + Apple + V

Select all: Apple + ADeselect all: shift + Apple + A

Duplicate: opt + shift + Apple + D

Undo: Apple + ZRedo: shift + Apple + Z

Save: Apple + S

Save as: shift + Apple + SSave all: option + shift + Apple + SClose le: Apple + WClose program Apple + Q

Print: Apple + P

Export: Apple + E

Place content on document: Apple + D

Decrease document size: Apple + -Increase document size: Apple + +Zoom Z

Bring forward: Apple + ]Bring to front: shift + Apple + ]Send backward: Apple + [Send to back: shift + Apple + [

Drop shadow: option + Apple + M

Center content: shift + Apple + E

Fit content proportionally:option + shift + Apple + E

Fit content to frame: option + Apple + EFit frame to content: option + Apple + C

Fit content proportionally: option + shift + Apple+ E

Group items: Apple + GUngroup items: shift + Apple + G

All caps: shift + Apple + KSmall caps: shift + Apple + H

Underline: shift + Apple + U

Align center: shift + Apple + CAlign force justify: shift + Apple + FAlign justify: shift + Apple + JAlign left: shift + Apple + LAlign right: shift + Apple + R

Bold: shift + Apple + BItalics: shift + Apple + I

Hide/show grids: Apple + ;Hide/show rulers: Apple + RHide/show guides: W

Use selection tool: VUse text tool: TUse photo tool: A

Use create box tool: FUse hand tool: HUnderline: shift + Apple + UBold: shift + Apple + BItalics: shift + Apple + I

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InDesign Manual Feb09

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