Meeting Agenda Inception Report: 21 st March, 2012
Jan 17, 2018
Meeting AgendaInception Report: 21st March, 2012
Feasibility Study for the Establishment of a Regional Secretariat for ASEAN Tourism Professionals
Inception Meeting
Presented byWayne Crosbie Scott Eccleston
William Angliss Institute 21st March 2012
The views expressed in this report are those of the authors, and not necessarily those of the ASEAN Secretariat and/or the Australian Government.
ASEAN – Australia Development Cooperation Program (AADCP) Phase II
Project Needs and ObjectivesThe project aims to;
• Conduct a feasibility study to assess the need for the establishment of a Secretariat and
• To determine whether the use of a Secretariat is the best option to support and respond to the challenges inherent in the implementation of the Mutual Recognition Arrangement (MRA) on Tourism Professionals.
Inception Report: 21st March, 2012
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Structure of Draft Inception Report• Project Objectives
• Project Scope
• Project Key Issues
• Project Team
• Action Plan (incorporates changes to Inception Report based on feedback from ATPMC representatives)
• Project Deliverables.
Inception Report: 21st March, 2012
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Project ObjectivesThis Project will:
• Produce & present an Inception Report for review by ATMPC
• Analyse existing, relevant AMS needs, requirements and views
• Conduct AMS regional consultation workshops and field study to review & obtain feedback from appropriate and relevant AMS stakeholders
• Conduct AMS regional consultation workshops and field study in 2 stages between April and June 2012.
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Inception Report: 21st March, 2012
Project Objectives• That the outcomes of the Regional Workshops and other field
study interviews and research process will be the basis to the feasibility study and recommendations are founded on
• Prepare the Interim Report for feedback & approval and modify based on recommendations from AMS
• Prepare & submit Project Completion Report.
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Inception Report: 21st March, 2012
Project Scope• Identification of the strengths and needs of relevant tourism
training institutions in relation to MRA implementation
• Identification of the threats and opportunities facing ATPMC and relevant tourism training institutions in relation to MRA implementation
• The necessity to link industry, which requires skilled Tourism Professionals, with appropriately qualified and experienced personnel.
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Inception Report: 21st March, 2012
Project Scope
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Inception Report: 21st March, 2012
• Identification of how the Regional Secretariat will operate in terms of processes and mechanisms
• Identification of how the Regional Secretariat will position itself to support the work of the ASEAN Tourism Professional Monitoring Committee (ATPMC)
• Specification of the nature and value of recommended resources required from stakeholders for a Regional Secretariat to operate effectively.
Project Scope
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Inception Report: 21st March, 2012
• Determination of a work model for the Regional Secretariat to include: Vision Mission Objectives Roles and responsibilities Linkages Work mechanisms and processes Resource requirements Self-sustaining funding scheme.
Project Scope
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Inception Report: 21st March, 2012
• Identification of specific requirements from identified stakeholders to establish and operate the Regional Secretariat
• Identification of the risks and assumptions underlying establishment of a Regional Secretariat and recommendations on how to address those risks and assumptions
• Desktop research activities
• In-country research using Field Study trips to each of the 10 AMS.
Project Scope• Reporting on progress of the Project, specifically
in terms of producing:
An Inception Report, detailing the overall Project methodology An Interim Report, following desktop and in-country research A Workshop Report, following conduct of a Regional Workshop A Draft Final Report, presenting and analysing the results of the
Feasibility Study A Final Report, incorporating feedback and comments from
circulation of the Draft Final Report.
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Inception Report: 21st March, 2012
Key Issues• The critical need to include, and engage with, regional
stakeholders in discussions and confirmation from ATPMC with who and where?
• Ensure the process and outcomes reflects the individual and regional stakeholder needs and wants allied to MRA implementation
• The need to provide justifiable evidence as to whether or not a Regional Secretariat is the best option as a vehicle to manage and monitor the facilitation of tourism professionals within the region under the MRA
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Inception Report: 21st March, 2012
Key Issues• Documentation of relevant stakeholder strengths, threats
facing them and opportunities open to them as a result of the MRA, CATC and RQFSRS
• Operation, implementation and administration model of the ASEAN Tourism Professional Registration System (ATPRS)
• Support for the work of the ASEAN Tourism Professional Monitoring Committee (ATPMC), National Tourism Professional Boards (NTPBs) and Tourism Professional Certification Boards (TPCBs)
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Inception Report: 21st March, 2012
Key Issues• The need to identify and analyse an existing and effective
body or structure similar to the proposed Regional Secretariat in order to discover protocols suitable for this Project
• The need to promote to stakeholders (Governments, industry, training institutions, practitioners and industry agencies, bodies, groups and boards) plans for the development of a body to manage and monitor implementation of the MRA.
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Inception Report: 21st March, 2012
Key Issues• The need to gain support from stakeholders for the emerging
structure identified by the Feasibility Study in practical terms including ongoing financial and operational support – effectively the sustainability for the project!
• The need to complete the Project on time, providing all identified Deliverables and complying with all Reporting requirements.
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Inception Report: 21st March, 2012
Project Team• Project Director – Wayne Crosbie
• Project Manager – Scott Eccleston
• Chief Writer – Alan Hickman
• Project Research Manager – Alana Harris
• ASEAN Consultant – Ida Trisnasari
• Desktop Production Coordinator – Daniel Chee
• Project Logistics Coordinator – Carmell Casey
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Inception Report: 21st March, 2012
Action Plan•Produce & Present an Inception Report – March 2012. • To conduct AMS regional consultation workshops and field
study to review & obtain feedback and other appropriate and relevant AMS stakeholder views is to be carried out in 2 parts.
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Inception Report: 21st March, 2012
Action Plan• Part 1 – April/May 2012 conduct 5 AMS Workshops (15 Days)
1. Brunei
2. Singapore
3. Indonesia
4. Malaysia
5. Philippines
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Inception Report: March, 2012
Action Plan• Part 2 – May/June 2012 conduct 5 AMS Workshops (15
Days)1. Myanmar
2. Thailand
3. Laos PDR
4. Cambodia
5. Viet Nam
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Inception Report: March, 2012
Action Plan• Stakeholders Consultation
Tourism Ministry/ Departments NGO’s Tourism Boards Industry Peak Bodies Relevant Industry Associations
Hotels Associations
Tourism / Travel Agents Association
(Continued)
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Inception Report: March, 2012
Action Plan• Consultation of ASEAN Centers
E.g. ASEAN Centre for Energy ASEAN Foundation ASEAN Center for Biodiversity ASEAN Humanitarian Assistance Center
• Engagement of regional forums E.g. The European Union of Tourist Officers European Travel Commission and The Mekong Tourism Coordinating Office.
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Inception Report: March, 2012
Action PlanPrepare & Submit Project Monthly Reports:
•Summary of work done
•Discussion of issues arising
Prepare & Submit Project Completion Report:
•Target date for Final report: June 2012.
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Inception Report: March, 2012
Project Deliverable• For the ATPMC to make an informed decision on the
establishment of a Secretariat in consultation with AMS on the best option to support and respond to the challenges inherent in the implementation of the Mutual Recognition Arrangement (MRA) on Tourism Professionals.
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Inception Report: March, 2012
End ofInception Report Meeting