February 2013 the Insider’s Peek Magaya Insider is Sponsored By New Customers: Case Study: www.magayainsurance.com Magaya Insurance Services provides concierge-style service for all your insurance needs. continue How to: From the Editor In the Works This month’s how-to article provides an example of importing a list of customer names and all their contact information into your Magaya Explorer. When military supplies are needed around the world, the government relies on certi- fied freight forwarders to ship the items. See how Forward Systems Group of Miami applies their specialized skill handling this freight and more using their Magaya Cargo System. Magaya Corporation invites you, your employees and families to join us in a 5K run/ walk event in Doral, FL, on April 27, 2013 to support the American Cancer Society and to have fun. There will be races for men, women and kids with awards for all cat- egories. Create a team at your office or family or join ours! Stay tuned for more details in the Magaya Network Community group on LinkedIn.com. In the next release of Magaya software, users with administrative rights in their Magaya system will have an easy way to reset their password. How it Works During the update to the new version, the admin will see a new screen when they log in for the first time. Select two security questions from the drop- down menus. The answers to these questions will be saved. After setting this, the admin will not see this screen again when they log in. They will see the usual login screen with a new link: “Forgot password?” If an admin forgets their password, they click on the link. The security questions screen will open. When the questions are an- swered correctly, a screen will open to enable resetting a new password. Forgot Your Password? No Problem! Do you like our Newsletter? Click Here & Tell us about it. Magaya WMS Mobile • Latest Videos Click here to Subscribe to our channel and keep up to date with our latest training videos Magaya Software YouTube Channel Magaya VIN Decoder • Import Data into your Magaya Explorer January 2013 Forward Systems
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In the Works - logistics software · Freight Forwarder/NVOCC Solution Magaya Cargo System, Bar Coding Forward Systems Group is a freight forwarder based in Miami, FL, that ships cargo
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Transcript
February 2013
the
Insider’s Peek
Magaya Insider is Sponsored By
New Customers:
Case Study:
www.magayainsurance.com
Magaya Insurance Services provides concierge-style service for all your
insurance needs.
continue
How to:
From the Editor
In the Works
This month’s how-to article provides an example of importing a list of customer names and all their contact information into your Magaya Explorer.
When military supplies are needed around the world, the government relies on certi-fied freight forwarders to ship the items. See how Forward Systems Group of Miami applies their specialized skill handling this freight and more using their Magaya Cargo System.
Magaya Corporation invites you, your employees and families to join us in a 5K run/walk event in Doral, FL, on April 27, 2013 to support the American Cancer Society and to have fun. There will be races for men, women and kids with awards for all cat-egories. Create a team at your office or family or join ours! Stay tuned for more details in the Magaya Network Community group on LinkedIn.com.
In the next release of Magaya software, users with administrative rights in their Magaya system will have an easy way to reset their password.
How it Works
During the update to the new version, the admin will see a new screen when they log in for the first time.
Select two security questions from the drop-down menus.
The answers to these questions will be saved.
After setting this, the admin will not see this screen again when they log in. They will see the usual login screen with a new link: “Forgot password?”
If an admin forgets their password, they click on the link. The security questions screen will open. When the questions are an-swered correctly, a screen will open to enable resetting a new password.
Forgot Your Password? No Problem!
Do you like our Newsletter? Click Here & Tell us about it.
Many types of data can be imported into Magaya Explorer. This how-to article shows one example, how to import your customer list. This saves time and errors that manual entry can cause by typing in names, addresses, phone numbers, and more.
To import data into your Magaya system such as your customers or vendors, go to the list (or folder) in Magaya Explorer where you want to import the data, and follow these steps.
Click on the Actions button and select “Import”.1.
The following dialog box will open:
Options for importing data include XML or CSV. Let’s look at the CSV option first.
Import CSV:
The “Import CSV” option provides a way to choose the columns of data you need.
The columns names in the CSV spreadsheet need to match the columns you select in the Magaya system. Compare this example spreadsheet with the Magaya dialog box. The columns are the same: Name, Phone, Email, Fax, Contact First Name, etc.
Now set the columns in your Magaya system by clicking the “Import CSV” button. The “Select Columns” dialog box opens. Next, follow these steps:
Select the columns to match your spreadsheet columns. Uncheck any that do not •apply, and change their order as needed.
Import Data into your Magaya Explorer
MagayaInsiderthe
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How Topage 3
Click the “Browse” button to select a folder on your computer (or network) to save •the file.
Click the “Import” button. •
Note: If a customer name already exists in the Magaya database, it will not be saved again. Any unsaved items will show in the dialog box.
Verify the information saved in the location specified.•
Import XML:
The “Import XML” option is often used to import data such as carriers. Let’s look at an example of the XML import dialog box and how to use it:
Click the Browse button to open a folder location on your computer (or network) to •save the file.
Click the checkboxes that apply to your needs.•
Click the “Import” button. The data is displayed in the dialog box. •
Click “Save” to save the data in your Magaya Explorer. •
Note: If a record (customer name) already exists in the Magaya database, it will not be saved again. It will display in a list of unsaved items. The system only saves new transac-tion files.
Click the “Close” button. •
Verify the transactions are saved in the Customer List in your database. •
If you want to import other types of data into your Magaya Explorer such as vendors, the steps are similar. For an example of importing warehouse data, see the Magaya Supply Chain Solution Operations Manual, Chapter 7, available in PDF from our website’s Training page. Please contact us with any questions.
Import Data into your Magaya Explorer Continued
the
New CustomersMagayaInsider
• A Active Freezone Cargo, Compton, California
• Affinity Logística Internacional Ltda., Barueri,
Brazil
• Agunsa Logistics SAS, Bogotá, Colombia
• American Step Ahead, Inc., Hialeah, Florida
• Black Point International, Miami, Florida
• Business World USA LLC, Miami, Florida
• Cargo Envios Express, Castleberry, Florida
• Coastal Logistics N.V., Paramaribo, Surinam
• CSF Couriers Limited, Montrose, Trinidad and
Tobago
• CSF Couriers Limited USA, Pompano Beach,
Florida
• Francis Trading Agency, Ltd., St. John's,
Antigua and Barbuda
• Global Gate Mexico S de la RL de CV, Ramos
Arizpe, Mexico
• Global Logistic Partners, Inc., Miami, Florida
• GVA International Services, Inc., Miami, Florida
• ICAT Logistics, Inc., Elkridge, Maryland
• IGG Worldwide Shipping, Houston, Texas
• Jalex NV, Paramaribo, Surinam
• Latin Gate OTI, Miami, Florida
• LCM Enterprises N.V., Paramaribo, Surinam
• MEI - Marcello Silveira Vieira, Rio de Janeiro,
Brazil
• Premier Global Services, Miami, Florida
• Promise Lines, Inc., Laurel, Maryland
• Quasar Logistics, Inc., Hollis, New York
• Seven Winds Shipping, Miami, Florida
• Speed Line Co., ltd., Seoul, South Korea
• Tripoli Shipping Services, Houston, Texas
Magaya Corporation welcomes the following 26 new members who joined the Magaya Network in January 2013:(Roll your mouse over the names to see their location in the map)
Be sure to join us on our LinkedIn Group: The Magaya Network Community!
Click here to join now!
• American Step Ahead, Inc.,
Hialeah
• Black Point International, Miami
• Business World USA LLC,
Miami
• Cargo Envios Express, Castle-
berry
• CSF Couriers Limited USA,
Pompano Beach
• Global Logistic Partners, Inc.,
Miami
• GVA International Services, Inc.,
Miami
• Latin Gate OTI, Miami
• Premier Global Services, Miami
• Seven Winds Shipping, Miami
In Florida
• A Active Freezone Cargo, Compton
In California
• Agunsa Logistics SAS, Bogotá, Colombia
In Colombia
• Affinity Logística Interna-cional Ltda., Barueri, Brazil
• MEI - Marcello Silveira Vieira, Rio de Janeiro, Brazil
In Brazil
• Speed Line Co., ltd., Seoul, South Korea
In South Korea
• Global Gate Mexico S de la RL de CV, Ramos Arizpe, Mexico
In Mexico
• Coastal Logistics N.V., Paramaribo, Surinam
• Jalex NV, Paramaribo, Surinam
• LCM Enterprises N.V., Paramaribo, Surinam
In Surinam
• CSF Couriers Limited, Montrose, Trinidad and Tobago
• Francis Trading Agency, Ltd., St. John's, Antigua and Barbuda
In the Caribbean:
• Quasar Logistics, Inc., Hollis
In New York
• IGG Worldwide Shipping, Houston, Texas
• Tripoli Shipping Services, Houston, Texas
In Texas
• ICAT Logistics, Inc., Elkridge, Maryland
• Promise Lines, Inc., Laurel, Maryland
In Maryland
Moving ForwardForward Systems Group ships military supplies and other cargo from the U.S. to many countries worldwide. If parts need repairs, Forward Systems tracks the complete lifecycle from repair to return. They maintain all their shipment and cargo data in their software which makes it easy to create reports for Customs and others.
,,,,Any forwarder can ship freight from one place to another. It’s the information that you provide that is the valuable thing.
Maurice Forelle, President/CEO, Forward Systems Group
CASE STUDY:
Forward Systems Group Freight Forwarder/NVOCC
ChallengesWorking with governments requires adherence to regulations. Each
country has its own regulations, and each agency within a government
has its own rules that must be complied with in order to do business
with that agency. Shipping freight for the government presents its
own challenges and requirements. For example, in order to ship
military supplies for the U.S. government, a freight forwarder must
be part of the Foreign Military Sales (FMS) program and register as an
exporter with the U.S. Directorate of Defense Trade Controls (DDTC).
Manufacturers and brokers must also register and receive a license.
When a registered freight forwarder ships FMS materiel to another
country, that country’s embassy must designate that freight forwarder
for their FMS transactions. Every transaction must be tracked and
details about the items must be made available to the government
whenever they ask.
Compliance with these requests is done quickly and efficiently by the
staff and owners of Forward Systems Group by creating reports and
documents from their Magaya Cargo System.
President and CEO of Forward Systems Group Maurice Forelle and his
partner Ricardo Castano have years of experience handling FMS cargo
and non-military items. When they decided to pool their resources
and start Forward Systems Group, they each brought with them
staff members with the depth and breadth of experience needed to
provide the quality of service that Mr. Forelle and Mr. Castano were
looking for.
The right people make the difference in the success of a company, Mr.