Improving Capital Budget Planning Using GIS Managing Projects Tasks Resources And map data In one integrated environment Fatjon Ujkani Team Lead / Senior.

Improving Capital Budget Planning Using GIS

ManagingProjects

Tasks Resources

And map dataIn one integrated environment

Fatjon UjkaniTeam Lead / Senior Application ConsultantIntergraph Canada - SG&IP 1.905.740.3446 F [email protected], www.intergraph.com

Funds

Agenda

Need for Capital Planning

How can GIS help

Case Study

TCP Solution

Conclusions/questions

The Need for Capital Planning

Most municipalities have millions if not billions of dollars in transportation

assets

This usually represents a high percentage of total asset value $$$

A good number of highways and major transportation assets are now old and

require maintenance

Timely scheduled preventive maintenance keeps the transportation

infrastructure in good condition and also avoids the large reconstruction

costs

Usually municipalities plan 10 years ahead

Life

Con

dit

ion

10

Rehab

Replace

Minor Mtce

Major Mtce

1

4

6

8

RehabRehabRehab

ReplaceReplaceReplace

Minor Minor

Major

Capital Project Lifecycle

Surface condition surveys

A surface condition index is assigned to each roadway segment

When a SCI threshold is met a project is entered in the capital program

Once in the Capital Plan, a project is reviewed whether it needs to be advanced or deferred based on additional surveys or resourcing and funding available

When scheduled work is completed project is removed from plan

Benefits of integration with GIS

Visualize physical location of assets

Show current condition of each asset

Visualize scheduled capital projects for any asset

Capital Project are tied to the linear road network

Individual or overall picture showing current condition and proposed capital projects

Spatially tie with other assets and conduct current or historical spatial analysis. For example:

Give all Reconstruction projects on a given area that affect Traffic Modernization projects

Give all expansion projects where land needs to be purchased

etc

Case Study: Region of Waterloo

Approximately $975M in Transportation assets

Equates to approximately 30% of overall Regional assets

Due to this high value it is natural to have a plan (capital budget)

Capital Planning at RoWTwo Programs:

1. Base Program: Maintenance of existing assets Sub-Programs

Urban Resurfacing Rural Resurfacing Reconstruction Intersection Improvement Bridge and Drainage Works System Management Traffic Signal Modernization Traffic Engineering

2. Expansion Program: New or expansion

Sub-Programs Intersection Improvement (Growth-Related) Development Related Left and Right Turn

Lanes Traffic Signal Installation Road Widening Road System Expansion Sidewalk Facilities Cycling Facilities

Funding (Revenues):

Types of Funding

Subsidy (Federal Gas Tax) Development Charge Reserve Fund RDC Debentures Road Capital Levy Reserve Fund Cycling Facility Capital Reserve Fund Road Rehabilitiation Reserve Fund

Life

SC

I

2

8

12

15

20

1-5 Year

Now

Good

Enter CP (6-10 Year)

SC

I

2

8

12

15

20

1-5 Year

NowNowNow

GoodGood

Enter CP (6-10 Year)

Internal Circulation Report

Mid Year Report

CP: Old Workflow

Edits hand-written onto 1

hard copy

Redistribute

Enter Edits into Excel

Council Approval

Import CSV into

database

TCP Users

-Internal Depts/Divisions

-External Agencies

Limitations Requirements

Limitation Requirement

Map is created using separate process Integrate the map with the data

Worksheet is not only the data, but the report as well

Store the data efficiently, and report separately

No easy on control what each user is changing and how to merge those changes

Multi user environment changing the same dataset in a controlled manner and keeping track of changes

Data is becoming too complex for Excel Ensure efficient new system to remove need to work in Excel

Developer’s Team Considerations

Build an application that captures business workflows

Use existing proven technology and latest programming platforms (Oracle + Locator/Spatial, Workspace Manager, GeoMedia, CR, .NET)

Built something practical and easy to use

Build an application that is metadata driven and easy to configure and manage (metadata system, Admin Tool)

Allow for extensibility by the users (i.e. reporting, open API etc)

TCP ApplicationTCP - Transportation Capital Program is an application that helps transportation departments manage their roadway improvement programs. The users can keep track of detailed project and tasks information and also identify physical project/task location through the integrated map. TCP allows for managing:

Projects/Tasks

Resources

Budgeting

Costing

Benchmarks

Users

Reports

TCP Application Cont.1A stand alone .NET based application that allows RoW to:

Data and Maps1. Maintain their project and map data in a central secure enterprise database2. Easily link projects/tasks to the street centerline3. Visualize project/tasks and other assets on the integrated map (driven by GM

Library)4. Track all changes and store for historical purposes5. Be able to take Snapshots of data at any point in time and view when neededUsers1. Multiple user environment organized in hierarchy of roles (Editor, Admin,

Auditor)2. Have full control on system users and what they change3. Shield LIVE data from user changes until approvedAdministration, Usability and Reporting1. Have a user friendly and clean interface that makes every task easy2. Provide an Admin Tool to manage all aspects of the application (metadata, users,

reports, savepoints etc)3. Automation of some common processes: Task Creation (templates), Project

Deferral/Advancement, Funding, Resourcing

TCP Application Cont.2D

ata

Laye

rD

ata

Acc

ess

Laye

rU

I La

yer

METADATA & DATA

ORACLELocatorOWM

TCP Application

HISTORY

TODAY

TCP API Layer

Other apps + Third Party

GeoMedia GDO and Library System

Oracle Access Layer

TCP Solution: Underlying Technology

Oracle 10g (with Locator) Multiple user, security, performance, scalability, availability etc

Oracle Workspace Manager Long Term Transaction, Versioning (Workspaces), History etc

GeoMedia Objects 6.0 (+ Oracle R/W GDO) GeoMedia Libraries and controls to build stand-alone application

.NET 2005 (C#), Crystal Reports 11.5

TCP Application Cont.3

To Summarize..

- By utilizing the power of mapping technology in the asset management world we add a new dimension to our data that allows to spatially reference assets, capital projects and conduct complex spatial analysis.

- The case study from RoW is specific to transportation departments but same concepts apply to other type of infrastructure (Sewer/Water etc).

- For more information and questions come see us at our Expo Booth.

THANK YOU

Questions

Fatjon UjkaniTeam Lead / Senior Application ConsultantIntergraph Canada - SG&IP 1.905.740.3446 F [email protected], www.intergraph.com