Improving Asthma Care in Cincinnati: The Journey Stephen Pleatman, MD Pediatrician, Suburban Pediatric Associates, Inc. Board Member, Ohio Valley Primary Care Associates, L.L.C. Cincinnati, Ohio Keith Mandel, MD Vice President of Medical Affairs, Physician-Hospital Organization Cincinnati Children’s Hospital Medical Center 2009 Annual Meeting & Fall Pediatric Update Alabama AAP Chapter September 19, 2009
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Improving Asthma Care in Cincinnati: The Journey Stephen Pleatman, MD Pediatrician, Suburban Pediatric Associates, Inc. Board Member, Ohio Valley Primary.
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Improving Asthma Care in Cincinnati:The Journey
Stephen Pleatman, MDPediatrician, Suburban Pediatric Associates, Inc.
Board Member, Ohio Valley Primary Care Associates, L.L.C.Cincinnati, Ohio
Keith Mandel, MDVice President of Medical Affairs, Physician-Hospital
OrganizationCincinnati Children’s Hospital Medical Center
2009 Annual Meeting & Fall Pediatric UpdateAlabama AAP Chapter
September 19, 2009
Objectives
• To describe the Physician-Hospital Organization (PHO) at Cincinnati Children’s.
• To review overall objectives and key interventions of asthma improvement initiative.
• To review impact of interventions on asthma process and outcome measures.
• To review key learnings from large-scale improvement efforts.
• To discuss improvement journey from the practice perspective.
To improve evidence-based care for 12,500 children with asthma across 39 primary care practices (40% of regional pediatric population), with at least 90% of all-payor asthma population receiving “perfect care” (composite measure), thus reducing asthma-related ED/urgent care visits, admissions, acute office visits, missed school days, missed work days, and activity limitation; and, improving parent/patient confidence and degree of asthma control
KEY DRIVERS/INTERVENTIONS(high scalability focus)
Physician leadership at Board and practice level
Network-level goal setting by Board (network-level performance defines success)
Measurable practice participation expectations/requirements (linked to ABP-MOC approval)
Multidisciplinary practice quality improvement teams
Web-based registry, with all-payor population identification/reconfirmation
Real-time patient, practice, and network-level data/reporting
Transparent, comparative practice data on process and outcome measures
Concurrent data collection/use of decision support tool, based on high reliability principles/workflow changes
Aligning P4P/incentive design with improvement objectives
Key components of evidence-based care (“perfect care”)
Population segmentation, with focus on “high-risk” cohort
Cross-practice communication/shared learning to spread successful interventions
Integration of multiple administrative/electronic data sources (hospital, practice, payor)
Network and practice-level sustainability plans
AIMTo strengthen improvement knowledge/capability within primary care practices, thus enhancing sustainability of current and future improvement efforts
Network Performance: Process Measures (as of September 8, 2009)
Population-Based Measures(Network all-payor asthma population = 12,500)
PHO Literature
% of asthma population with flu shot:2008-2009 flu season2007-2008 flu season2006-2007 flu season (delayed vaccine delivery)2005-2006 flu season 2004-2005 flu season2003-2004 flu season (baseline)
66%60%54%62%40%22%
10-40%
% of asthma population with management plan 93% 50%
% of population with “persistent” asthma on controller medication*
96% 70%
% of asthma population with severity classified 95% 50%
% of asthma population receiving “perfect care”** 92% not available
* “Persistent” asthma defined per NHLBI severity classification criteria.
** “Perfect care”: composite measure of severity classification, written management plan, and controller medications (if patient has “persistent” asthma)
American Board of Pediatrics: Maintenance of Certification
ABP-MOC CriteriaPractice-level: (sign-off by IPA
Board Chair)
• 80% of asthma registry population with data collection form completed on annual basis.
• 90% of asthma registry population receiving “perfect care” (composite measure of severity classification, written management plan, and controller medication (if patient has “persistent” asthma)).
• Asthma registry population denominator re-confirmed on annual basis by reviewing hospital and practice billing data.
Lessons Learned from PHO Journey• Be clear on defining “success”—unit of analysis
(practice, region, state, multi-state); process vs. outcome measures.
• Allocate significant time/energy to establishing/sustaining highly engaged leadership group.
• Bring key physician leaders to the table with quality improvement management/operations team.
• Focus on highly scalable interventions.
• Consider network-level incentive as a catalyst to accelerate engagement/improvement.
• Allocate significant resources to establishing/sustaining highly reliable data collection systems within practices, and to integrating administrative/electronic data sources.
Mapping our process to build a foundation of highly reliable data collection
October, 2003
Asthma Patient Data Collection Form How severe is patient’s asthma? (circle appropriate level)
SEVERE
PERSISTENT ---------------------------------
Days Continual (more than 1 episode/day) OR Nights Frequent
MODERATE PERSISTENT
--------------------------------- Days Daily (1 episode/day)
OR Nights 5 or more nights/month
MILD
PERSISTENT ---------------------------------
Days 3-6 days/week but, not every day OR
Nights 3-4 nights/month
MILD
INTERMITTENT ---------------------------------
Days 0-2 days/week OR Nights 0-2 nights/month
Typical asthma symptoms: cough, shortness of breath, wheezing, chest tightness, waking at night, decreased ability to perform usual activities
Is patient on controller medication? (circle yes or no; if yes, circle one or more medications listed below, as applicable) Yes inhaled steroid long-acting bronchodilator oral steroid leukotriene modifier cromolyn or nedocromil theophylline other (please specify) ____________________________________________________________________ No
Was a written asthma management plan provided to family?
(circle one) Yes No Parents should answer the following two questions . . .
Has patient had a flu shot during the 2003-2004 season? (circle one) Yes No If “No”, please indicate action taken: ________________________________
If patient is 6 years of age or older, how many days of school were missed over the last three months due to asthma? _________________ (write in number of days)
Date of Birth: _________________________________ Practice Name: _____________________________________
Date of Visit: _________________________________ Other patient identifier (OFFICE USE ONLY):_________________
Insurance Company: _____________________________ Well Visit Asthma Sick Visit Other Sick Visit PARENTS - PLEASE COMPLETE THE FOLLOWING SECTION:
1. *How many days of school or daycare has your child missed due to asthma in the past 6 months?
My child does not attend school or daycare
2. *How many days of work have you or your spouse missed due to your child’s
asthma in the past 6 months?
3. *How many times has your child visited the Emergency Room or Urgent Care
Clinic due to asthma in the past 6 months?
4. *How many times has your child been admitted to the hospital due to asthma in
the past 6 months?
5. *How confident are you in your ability to manage your child’s asthma on a scale of 1-10? (PLEASE CIRCLE)
NOT CONFIDENT = 1 2 3 4 5 6 7 8 9 10 = VERY CONFIDENT
6. How frequently has your child experienced episodes of cough, shortness of breath, wheezing, chest
tightness, or reduced activity due to asthma during the DAY in the past month? (PLEASE CIRCLE) More than once per day Once per day 3-6 days per week, but not every day 0-2 days per week
7. How frequently has your child experienced episodes of cough, shortness of breath, wheezing, chest
tightness, or waking up due to asthma at NIGHT in the past month? (PLEASE CIRCLE)
7 or more nights per month 5-6 nights per month 3-4 nights per month 0-2 nights per month
PHYSICIANS - PLEASE COMPLETE THE FOLLOWING SECTION: Asthma diagnosis tentative
8. *How would you classify the patient’s asthma severity? (PLEASE CIRCLE ONE) SEVERE
PERSISTENT MODERATE
PERSISTENT MILD
PERSISTENT MILD
INTERMITTENT
9. *Is the patient on controller medication (e.g. inhaled steroid, leukotriene modifier,
nedocromil, cromolyn, long-acting bronchodilator)? YES NO
10. *Does the family have a written asthma management plan? YES NO UNKNOWN
11. *Is the patient currently followed by a specialist?
Name of specialist:__________________________________
YES NO UNKNOWN
12. *If NO, do you plan to refer the patient to a specialist?
Name of specialist:
YES NO
Please fax to Tri State Child Health Services at (513)636-7540
2 ½ years later…
Reliability
Prior to visit:– Asthma sticker
placed on chart and data collection form inserted.
On arrival:– Registration staff
asks parent if child has asthma at check-in.
– Parent/patient completes data collection form while in waiting area.
Exam room:– Nurse/medical
assistant reviews medication list (to identify asthma patients) and collects data when patient taken to exam room.
– Parent/patient completes form while in exam room.
– Physician completes form while in exam room.
– “Reminder” built into EMR.
System designed to reduce “missed opportunities” to capture data from parents/providers and address key issues at point of care
Before departure:- Nurse/medical assistant assures data collected and issues addressed; collects missing data prior to patient departure.
Beyond typical office visits:- Data captured at time of parent phone call to refill asthma medications. - Data captured at flu shot-only visits. - Data captured via regular mailings.
Clinical Assessment Process Map – Suburban PediatricsO
ffice
Vis
it
Patient signs inMedical Assistant
views patient record in EMR
EMR alerts Medical Assistant
if child has a diagnosis of
asthma
Medical Assistant gives assessment
form to parent
Parent completes top half of
assessment form
If time permits, Medical Assistant will enter parent responses into
EMR
Medical Assistant gives parent responses on paper form to
Physician
Medical Assistant/Asthma Nurse
assists with form completion in EMR
Physician enters physician
responses into EMR during visit
Medical Assistant collects paper
form, forwards to proper physician
for entry into EMR
Paper forms are collected and
entered into the EMR by the
Asthma Nurse
Medical Assistant reviews
assessment form and enters parent
responses into EMR, if needed
Physician decision to fill out form during the visit
Physician entry – preferred method
Medical Assistant/Asthma Nurse entry – alternate method
Practice Improvement Capability: Areas of Focus
• Commitment.
• Leadership.
• Communication.
• Reliability of data collection.
• Data entry.
• Interventions to improve clinical asthma care.
The “Ideal”…..
• Physician, nurse, and practice manager (quality leadership team) meets regularly to review project status/data/reports, and discuss improvement opportunities.