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    Introduction

    Risk Based Internal Aud

    Three views on implemLast updated 15 January 2006

    Copyright D M Griffiths

    RAU basics

    Appendix A Scoring risks

    Appendix B Risk Register

    Appendix C Assessing risk maturity

    Appendix D Process map

    Appendix E Audit Universe

    Appendix F Risk and audit universe

    Appendix G Column key

    Appendix H Audit plan

    Appendix I Process map - purchases

    Appendix J Expense purchases

    database

    Appendix K Conclusions

    Figure 1 Risk reduction diagram

    Figure 2 Risk significance

    Figure 3 Stages of RBIA

    Figure 4 Stage 2 Audit planning

    Figure 5 Frequency of work

    Figure 6 Stage 3 Individual audits

    Figure 7 Audit trail

    The spreadsheets are:

    The spreadsheets in the Excel workbook supp

    which can be downloaded from:

    www.internalaudit.b iz

    For reasons of time, none of the spreadsheets

    http://www.internalaudit.biz/http://www.internalaudit.biz/
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    Risk register and audit plan

    Risks register and audit Universe (RAU) basics

    PurposeThe purpose of this spreadsheetis to demonstrate how a list of risks can be used to

    generate an audit plan. The IIA standards (2010.A1) states, "The internal audit activity's plan of

    engagements should be based on a risk assessment, undertaken at least annually. The input

    of senior management and the board should be considered in this process."

    The starting point: lists of risks from many people in the organisation at various levels

    The end point: a list of all the audits (the "audit universe") necessary to check that all risks are

    mitigated by internal controls . These audits to be scored in order to indicate their priority

    To understand the way this risk register is used, you need to visit www.internalaudit.biz

    This is not a "Best Practice" guide but an example, which you must change to fit your

    organisation

    The process mapIn order to produce an audit plan from a list of risks, the first task is to group the risks. I believe

    this is best done by linking them to the processes which any organisation has to fulfill itsDo not confuse this approach with 'Process based' or 'Systems based' auditing. Processes in

    risk based auditing are used only for convenience. Risks drive the audit plan and individualaudits. If you have a risk with no process, go and set up a new process!

    Processes are the means to achieve the organisation's objectives. They do not necessarily

    represent actual departments and could be outsourced. It is important to concentrate on the

    theoretical processes required, since the actual processes may have weaknesses or

    ommmissions.

    Processes are arranged in a hierarchy (like an organisation chart), with each process being

    split into more detail. The first level of processes is known as level 1 and these are split into

    more detailed processes at level 2. It's usually possible to plan audits at this level. Processes

    are split further in the audit and the more detailed risks and controls are linked to these. The

    advantage of this approach is that it avoids having a huge database.

    Each level has "Define objectives" at the start and "Support" at the end. There is a need to

    define the objectives of any set of processes - even if it only to set targets. "Support" refers to

    the support directly required by the processes at that level. The example will give you more of

    an idea.

    The processes in this spreadsheet are for a company which manufactures goods and sells

    them through its own shops, to resellers (wholesalers) or direct to the public.

    The risk registerThe process maps are used to set up the risk register, where risks are linked to processes.

    Each box on the process map has a row. This enables risks to be attached to processes at

    each level, and for each level to have a risk score. This is useful in summarising the risk

    scores for levels 1 & 2. (This format is slightly different to that used in www.internalaudit.biz)

    David M Griffiths RAU basics

    http://www.internalaudit.biz/http://www.internalaudit.biz/
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    Risk register and audit plan

    Several risks may be linked to one process or several processes to one risk. If you have a

    process with no risks, you may need to ask management if risks do exist in this area. If you

    have risks but no process - you need to add a process. Do NOT drop risks because they don't

    fit neatly into your map!

    The risk register will be constantly updated with new risks, as they occur to me, or as my

    researches reveal. It can never be complete. The important point for yourrisk register is that it

    gives you a complete "audit universe". It is these audits which need to identify all the key risks

    in order to assess the controls which mitigate themThe last columns in the register show details of the last audit of that risk and the next audit

    planned. This enables the register to be used as an audit planning tool. By sorting and filtering

    the database an annual audit plan can be produced. A calculation at the end of the "next audit

    budget" column will show if sufficient resources are available.

    The register has one line of titles, so that it can be used as a database (sorted, filtered, reports

    produced)

    I intend to produce example audit databases (audit programmes) for many of the audits in the

    risk register. See www.internalaudit.biz for more details

    Some audit work may be duplicated. For example; "Transaction processing - purchasing goods

    for resale" may have some audit work which appears in the support processes for "Purchase of

    goods for resale". This is not necessarily bad, as it may cover important areas in slightly

    different ways

    You may have many risks against one process at level 2. If this is the case split the process to

    give processes at level 3. See 9.6 - Process Transactions

    Certain major areas of risk, such as health & safety, the environment and quality control only

    have one entry each. The level of detail will depend on the responsibilities of the internal audit

    department. It is assumed that these areas are covered by other specialists and the audit

    would be concerned with the proper operation and reporting of these functions

    The following notes are tips when considering risks:When wording risks, try not to make them just the failure to deliver a process. For example if

    the process is, "Pay invoices", the risk is not, "Fail to pay invoices". However, one risk would be

    "Invoices not selected for payment"

    More importantly risks should not be the absence of a control. For example, the risk Invoices

    are not authorised presupposes a control. The riskis Invoices may be paid for goods or

    services not required; the control is All invoices are authorised by a senior manager.

    LanguageI have used UK english for the risk register. Variations from US english include:

    Supplier = Vendor

    Purchase = Procure

    Cheque = Check

    I have used the term "accounts payable" for purchase ledger, since this is now common in the

    UK.

    All sheets copyright David M Griffiths

    Not to be copied or distributed without acknowledging the author, or in conjunction with a

    commercial product

    David M Griffiths RAU basics

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    Appendix A

    Advice on scoring risks (inherent and resid

    1 to 5 scale

    If the consequence when therisk occurs is:

    ORthe likelihood ofthe risk occurring is:

    A catastrophic impact on the

    organisation, threatening its

    existence

    Almost certain

    Cash at risk> 1,000,000

    To prevent the organisation

    achieving all, or a major part, of its

    objectives for a long time.

    Probable

    Cash at risk 100,000

    To stop the organisation achieving

    its objectives for a limited period.

    Possible

    Cash at risk 30,000

    To stop the organisation achieving

    its objectives for a limited period.

    Unlikely

    Cash at risk 5,000

    To cause minor inconvenience, not

    affecting the achievement of

    objectives

    Rare

    Cash at risk

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    Rare(1)

    Unlik

    Insigni ficant (1) Minor (2) Moderate (3) Ma

    Li

    Consequence of r

    3

    Acceptable

    2

    Acceptable

    1

    Acceptable Acc

    Issue

    I

    Rare(1)

    Unlik

    Insigni ficant (1) Minor (2) Moderate (3) Ma

    Li

    Consequence of r

    3

    Acceptable

    2

    Acceptable

    1

    Acceptable Acc

    Issue

    I

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    al)

    Then the measure isdefined to be:

    ined by the board of the organisation concerned

    Insignificant (1)

    Moderate (3)

    Minor (2)

    Catatrophic (5)

    Major (4)

    16ceptable

    8lementary

    12

    ssue

    10

    20ceptable

    15Unacceptable

    20Unacceptable

    25Unacceptable

    16ceptable

    8lementary

    12

    ssue

    10

    20ceptable

    15Unacceptable

    20Unacceptable

    25Unacceptable

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    jor (4) Catastrophic (5)

    isk

    5

    Issue

    4

    eptable

    Issue

    jor (4) Catastrophic (5)

    isk

    5

    Issue

    4

    eptable

    Issue

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    Appendix B

    Risks re ister

    L1 Level 1 process L2 Level 2 process L3 Level 3 process

    1 Define

    organisation's

    objectives

    1 Decide strategy

    1 Define

    organisation's

    objectives

    1 Decide strategy

    1 Define

    organisation's

    objectives

    1 Decide strategy

    1 Define

    organisation's

    objectives

    2 Communicate strategy

    1 Define

    organisation's

    objectives

    3 Deliver strategy

    1 Define

    organisation's

    objectives

    3 Deliver strategy

    1 Define

    organisation's

    ob ectives

    3 Deliver strategy

    1 Define

    organisation's

    objectives

    4 Maintain strategy

    1 Define

    organisation's

    ob ectives

    4 Maintain strategy

    1 Define

    organisation'sob ectives

    5 Support strategy

    2 Research new

    business

    o ortunities

    1 Define objectives

    2 Research new

    business

    o ortunities

    2 Research products

    David M Griffiths B Risk Register

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    2 Research new

    business

    o ortunities

    3 Research markets

    2 Research new

    business

    opportunities

    4 Research customers

    2 Research new

    business

    o ortunities

    5 Research locations

    2 Research new

    business

    o ortunities

    6 Support research

    3 Obtain, and fit

    out, premises

    1 Define objectives

    3 Obtain, and fit

    out, premises

    2 Obtain offices

    3 Obtain, and fitout, premises

    3 Obtain factories

    3 Obtain, and fit

    out, premises

    4 Obtain warehousing

    3 Obtain, and fit

    out, premises

    5 Obtain retail premises

    3 Obtain, and fit

    out, premises

    6 Maintain premises

    3 Obtain, and fitout, premises

    7 Support obtaining premises

    4 Purchase ggods

    and services

    1 Define objectives

    4 Purchase ggods

    and services

    2 Purchase raw materials

    4 Purchase ggods

    and services

    2 Purchase raw materials

    4 Purchase ggods

    and services

    3 Purchase assets

    4 Purchase ggods

    and services

    4 Purchase finished goods

    4 Purchase ggods

    and services

    5 Purchase expense goods and

    services

    4 Purchase ggods

    and services

    5 Purchase expense goods and

    services

    David M Griffiths B Risk Register

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    4 Purchase ggods

    and services

    6 Support purchasing

    5 Manufacture 1 Define objectives

    5 Manufacture 2 Design products

    5 Manufacture 3 Specify manufacturing

    5 Manufacture 4 Plan manufacturing

    5 Manufacture 5 Manufacture

    5 Manufacture 5 Manufacture

    5 Manufacture 6 Support manufacturing

    6 Advertise andpromote

    1 Define objectives forpromotion

    6 Advertise and

    promote

    2 Promote in-store

    6 Advertise and

    promote

    3 Promote to customers

    6 Advertise and

    promote

    4 Advertise in papers

    6 Advertise and

    promote

    5 Advertise on TV

    6 Advertise and

    promote

    6 Support promotions

    7 Store and

    distribute goods

    1 Define objectives for

    supplying goods

    7 Store and

    distribute goods

    2 Store goods

    7 Store and

    distribute goods

    3 Distribute goods

    7 Store and

    distribute goods

    4 Support supply

    8 Sell goods 1 Define objectives for selling

    goods

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

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    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 3 Sell to resellers

    8 Sell goods 3 Sell to resellers

    8 Sell goods 3 Sell to resellers

    8 Sell goods 4 Sell direct

    8 Sell goods 4 Sell direct

    8 Sell goods 4 Sell direct

    8 Sell goods 4 Sell direct

    8 Sell goods 4 Sell direct

    8 Sell goods 5 Support selling

    9 Support the

    organisation in

    achieving its

    ob ectives

    1 Define objectives for

    supporting the organisation

    9 Support the

    organisation in

    achieving its

    ob ectives

    2 Prepare management

    accounts

    9 Support the

    organisation in

    achieving its

    ob ectives

    3 Prepare financial accounts

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    9 Support the

    organisation in

    achieving its

    ob ectives

    3 Prepare financial accounts

    9 Support the

    organisation in

    achieving its

    ob ectives

    4 Provide staff

    9 Support the

    organisation in

    achieving its

    ob ectives

    4 Provide staff

    9 Support the

    organisation in

    achieving its

    ob ectives

    4 Provide staff

    9 Support the

    organisation in

    achieving its

    ob ectives

    4 Provide staff

    9 Support theorganisation in

    achieving its

    ob ectives

    5 Provide systems

    9 Support the

    organisation in

    achieving its

    ob ectives

    5 Provide systems

    9 Support the

    organisation in

    achieving its

    ob ectives

    5 Provide systems

    9 Support the

    organisation in

    achieving its

    ob ectives

    5 Provide systems

    9 Support the

    organisation in

    achieving its

    ob ectives

    5 Provide systems

    9 Support the

    organisation in

    achieving its

    ob ectives

    6 Process transactions 1 Process transactions -

    purchases

    9 Support the

    organisation in

    achieving its

    ob ectives

    6 Process transactions 2 Process transactions -

    retail sales

    9 Support the

    organisation in

    achieving its

    ob ectives

    6 Process transactions 3 Process transactions -

    wholesale sales

    9 Support the

    organisation in

    achieving its

    ob ectives

    6 Process transactions 4 Process transactions -

    direct sales

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    9 Support the

    organisation in

    achieving its

    objectives

    6 Process transactions 5 Process transactions -

    manufacturing stock

    9 Support the

    organisation in

    achieving its

    objectives

    6 Process transactions 6 Process transactions -

    wholesale stock

    9 Support the

    organisation in

    achieving its

    objectives

    6 Process transactions 7 Process transactions -

    store stock

    9 Support the

    organisation in

    achieving its

    ob ectives

    6 Process transactions 8 Process transactions -

    payroll

    9 Support the

    organisation inachieving its

    ob ectives

    6 Process transactions 9 Process transactions -

    personal expenses

    9 Support the

    organisation in

    achieving its

    ob ectives

    6 Process transactions 10 Process transactions -

    fixed assets

    9 Support the

    organisation in

    achieving its

    objectives

    6 Process transactions 11 Process transactions -

    cash and bank

    9 Support the

    organisation in

    achieving its

    ob ectives

    7 Provide legal services

    9 Support the

    organisation in

    achieving its

    ob ectives

    8 Provide tax services

    9 Support the

    organisation in

    achieving its

    ob ectives

    9 Ensure quality

    9 Support the

    organisation in

    achieving itsob ectives

    10 Ensure health & safety

    9 Support the

    organisation in

    achieving its

    ob ectives

    11 Manage the environment

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    9 Support the

    organisation in

    achieving its

    objectives

    12 Ensure security

    9 Support the

    organisation in

    achieving its

    objectives

    12 Ensure security

    9 Support the

    organisation in

    achieving its

    ob ectives

    13 Communicate

    9 Support the

    organisation in

    achieving its

    objectives

    14 Manage risks

    9 Support the

    organisation inachieving its

    ob ectives

    15 Manage the assets

    9 Support the

    organisation in

    achieving its

    ob ectives

    15 Manage the assets

    9 Support the

    organisation in

    achieving its

    ob ectives

    16 Support the support functions

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    Reference Business unit Process Process Description

    1.1 The board Decide strategy The most senior management group (the

    "board") decide on the objectives of the

    organisation

    1.1 The board Decide strategy The most senior management group (the

    "board") decide on the objectives of the

    organisation

    1.1 The board Decide strategy The most senior management group (the

    "board") decide on the objectives of the

    organisation

    1.2 The board Communicate

    strategy

    The objectives are communicated to all

    staff in a comprehensible form

    1.3 The board Deliver strategy An action plan is devised, at high level,

    which will deliver the objectives

    1.3 The board Deliver strategy An action plan is devised, at high level,

    which will deliver the objectives

    1.3 The board Deliver strategy An action plan is devised, at high level,

    which will deliver the objectives

    1.4 The board Maintain strategy The strategy is regularly updated to take

    account of changing business conditions

    1.4 The board Maintain strategy The strategy is regularly updated to take

    account of changing business conditions

    1.5 The board Support strategy Resources are made available to carry

    out the above processes

    2.1 Research and

    development

    Define

    objectives

    The objectives of the research processes

    are defined

    2.2 Research and

    development

    Research

    products

    Research the products, to be

    manufactured or purchased, which will

    achieve the organisation's objectives

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    2.3 Marketing Research

    markets

    Research the market segments which will

    achieve the organisation's objectives

    2.4 Marketing Research

    customers

    Research the customer profile which will

    achieve the organisation's objectives

    2.5 Property Research

    locations

    Research the locations, in-country and

    abroad, which will achieve the

    organisation's objectives

    2.6 Administration Support

    research

    Resources are made available to carry

    out the above processes

    3.1 Property Define

    objectives

    The objectives of the processes for

    obtaining premises are defined

    3.2 Property Obtain offices Decide on the best locations for offices to

    house the support staff

    3.3 Property Obtain factories Decide on the best locations for factoriesto manufacture products

    3.4 Property Obtain

    warehousing

    Decide on the best location for premises

    to store goods

    3.5 Property Obtain retail

    premises

    Decide on the best location for shops

    3.6 Facilities management Maintain

    premises

    Premises are maintained to ensure safety,

    effectiveness and efficiency at all times

    3.7 Administration Supportobtaining

    premises

    Resources are made available to carryout the above processes

    4.1 Purchasing Define

    objectives

    The objectives of the processes for

    purchasing are defined

    4.2 Purchasing Purchase raw

    materials

    Purchase items to manufacture goods

    4.2 Purchasing Purchase raw

    materials

    Purchase items to manufacture goods

    4.3 Purchasing Purchase assets Purchase fixed assets

    4.4 Purchasing Purchase

    finished goods

    Purchase goods for resale

    4.5 Purchasing Purchase

    expense goods

    and services

    Purchase goods and services for the

    organisation

    4.5 Purchasing Purchase

    expense goods

    and services

    Purchase utilities for the organisation

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    4.6 Administration Support

    purchasing

    Resources are made available to carry

    out the above processes

    5.1 Factory Define

    objectives

    The objectives of the processes for

    manufacturing are defined

    5.2 Factory Design products Products to be manufactured are

    designed

    5.3 Factory Specify

    manufacturing

    Specify how the products are to be

    manufactured

    5.4 Factory Plan

    manufacturing

    Plan the manufacturing schedule

    5.5 Factory Manufacture Make the goods

    5.5 Factory Manufacture Make the goods

    5.6 Administration Support

    manufacturing

    Resources are made available to carry

    out the above processes

    6.1 Advertising Defineobjectives for

    promotion

    The objectives of the processes forpromoting sales are defined

    6.2 Advertising Promote in-store Promote goods in the retail stores through

    various offers

    6.3 Advertising Promote to

    customers

    Promote goods to resellers using offers

    6.4 Advertising Advertise in

    papers

    Advertise goods in newspapers and

    magazines

    6.5 Advertising Advertise on TV Advertise on television

    6.6 Administration Support

    promotions

    Resources are made available to carry

    out the above processes

    7.1 Logistics Define

    objectives for

    supplying goods

    The objectives of the processes for

    supplying goods are defined

    7.2 Logistics Store goods Store goods in warehouses at stages of

    the supply chain

    7.3 Logistics Distribute goods Distribute goods between factories,

    warehouses, stores and customers

    7.4 Administration Support supply Resources are made available to carry

    out the above processes

    8.1 Merchandising Define

    objectives for

    selling goods

    The objectives of the processes for selling

    are defined

    8.2 Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    8.2 Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

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    8.2 Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    8.2 Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    8.2 Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    8.2 Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    8.2 Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    8.2 Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    8.3 Marketing Sell to resellers Sell goods to customers who will resell

    them

    8.3 Marketing Sell to resellers Sell goods to customers who will resell

    them

    8.3 Marketing Sell to resellers Sell goods to customers who will resell

    them

    8.4 Internet sales Sell direct Sell direct to the public. For example,

    through the internet

    8.4 Internet sales Sell direct Sell direct to the public. For example,

    through the internet

    8.4 Internet sales Sell direct Sell direct to the public. For example,

    through the internet

    8.4 Internet sales Sell direct Sell direct to the public. For example,

    through the internet

    8.4 Internet sales Sell direct Sell direct to the public. For example,

    through the internet

    8.5 Administration Support selling Resources are made available to carry

    out the above processes

    9.1 Administration Define

    objectives for

    supporting the

    organisation

    The objectives of the processes for

    supporting the organisation are defined

    9.2 Management accounts Prepare

    management

    accounts

    Collect the data from processed

    transactions into accounts for

    management to make decisions

    9.3 Financial accounts Prepare financial

    accounts

    Collect the data from processed

    transactions into accounts for statutory or

    tax purposes

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    9.3 Financial accounts Prepare financial

    accounts

    Collect the data from processed

    transactions into accounts for statutory or

    tax purposes

    9.4 Human resources Provide staff Recruit staff and manage staff policies

    9.4 Human resources Provide staff Recruit staff and manage staff policies

    9.4 Human resources Provide staff Recruit staff and manage staff policies

    9.4 Human resources Provide staff Recruit staff and manage staff policies

    9.5 Information systems Provide systems Provide systems, including computersystems to support the organisations

    operations

    9.5 Information systems Provide systems Provide systems, including computer

    systems to support the organisations

    operations

    9.5 Information systems Provide systems Provide systems, including computer

    systems to support the organisations

    operations

    9.5 Information systems Provide systems Provide systems, including computer

    systems to support the organisations

    operations

    9.5 Information systems Provide systems Provide systems, including computer

    systems to support the organisations

    operations

    9.6.1 Purchase accounting

    services

    Process

    transactions -

    purchases

    Receive invoices, obtain approval for

    payment, pay for goods and services

    9.6.2 Retail accounting

    services

    Process

    transactions -

    retail sales

    Receive cash and cash equivalents at the

    till, bank them and check all money is

    received

    9.6.3 Sales accounting

    services

    Process

    transactions -

    wholesale sales

    Carry out credit checks before goods are

    despatched, issue invoices and receive

    payment for goods

    9.6.4 Sales accounting

    services

    Process

    transactions -

    direct sales

    Process the credit card payments before

    authorising despatch of the goods

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    9.6.5 Factory Process

    transactions -

    manufacturing

    stock

    Receive goods against the order, update

    stock records, issue the goods to

    manufacture, manage stock levels,

    minimise stock losses, account for stock

    9.6.6 Logistics Process

    transactions -

    wholesale stock

    Receive goods from the factory, or

    supplier,, update stock records, issue the

    goods to manufacture, manage stock

    levels, minimise stock losses, account for

    stock

    9.6.7 Stock accounting

    services

    Process

    transactions -

    store stock

    Receive goods from the warehouse,

    update store stock records, sell the goods

    to customers, manage stock levels,

    minimise stock losses, account for stock

    9.6.8 Payroll accounting

    services

    Process

    transactions -

    payroll

    Receive details of employees, their salary

    and working hours. Calculate pay based

    on these, less deductions. Pay over

    deductions

    9.6.9 Expense accounting

    services

    Process

    transactions -personal

    expenses

    Personal expenses (for travelling) are

    claimed, authorised and paid

    9.6.10 Fixed asset accounting

    services

    Process

    transactions -

    fixed assets

    Receive invoice details. Decide on

    whether to capitalise costs. Add assets to

    register. Attach depreciation data and

    calculate.

    9.6.11 Cashiers accounting

    services

    Process

    transactions -

    cash and bank

    Receive cash transaction data for

    purchases, sales, payroll, personal

    expenses and other transactions.

    Reconcile these to transactions passing

    through the bank account. Follow-up

    differences

    9.7 Company Secretary Provide legal

    services

    Advise all areas of the company

    concerning action to be taken onlegislation

    9.8 Taxation Provide tax

    services

    Advise all areas of the company

    concerning action to be taken on tax

    legislation

    9.9 Quality Control Ensure quality Ensure all goods sold meet the quality

    standards set by legislation and the

    organisation

    9.10 Health and safety Ensure health &

    safety

    Ensure the organisation complies with

    legislation and good practice to ensure

    the safety of staff and customers

    9.11 Health and safety Manage the

    environment

    Ensure the operations of the organisation

    obey all environmental laws and good

    practice

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    9.12 Security Ensure security The physical security of tangible and

    intangible assets, and staff and

    customers, is maintained at all times to

    ensure the continued operation of the

    organisation

    9.12 Security Ensure security The physical security of tangible and

    intangible assets, and staff and

    customers, is maintained at all times to

    ensure the continued operation of the

    organisation

    9.13 Public relations Communicate Inform internal and external stakeholders

    of the organisation's policies and

    intentions

    9.14 Risk manager Manage risks Identify, evaluate and manage risks down

    to the level considered acceptable by the

    organisation

    9.15 Treasury Manage the

    assets

    Ensure that assets of the organisation,

    particularly cash, are maintained atoptimum levels to achieve the objectives

    9.15 Treasury Manage the

    assets

    Ensure that assets of the organisation,

    particularly cash, are maintained at

    optimum levels to achieve the objectives

    9.16 Administration Support the

    support

    functions

    Resources are made available to carry

    out the above processes

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    Key risk to process Risk Source Processowner

    Cons Like

    The strategy does not anticipate

    customer demands

    Managing

    Director

    5 5

    The strategy is too risk-averse Managing

    Director

    5 5

    The objectives within the strategy

    are not clearly defined, financially

    justified or documented

    Managing

    Director

    5 5

    Staff do not understand the

    objectives in relation to their own

    jobs

    Managing

    Director

    5 5

    The action plan does not cover all

    objectives and does not consist of

    SMART targets addressed to senior

    management

    Managing

    Director

    5 5

    The organisation has not got the

    resources to deliver the strategy

    Managing

    Director

    5 5

    Major projects intended to deliver

    the strategy are late and/or over

    budget

    Managing

    Director

    5 5

    All staff, including the Board, fail to

    maintain high ethical standards,

    which undermine the controls

    necessary to achieve the

    organisation's objectives, including

    that of ensuring compliance with

    laws and standards

    Managing

    Director

    5 5

    Internal and external influences are

    not monitored to assess their impact

    on the strategy

    Managing

    Director

    5 5

    The resources required are not

    understood or are not sufficient todeliver the strategy

    5 5

    The objectives will not deliver the

    organisation's objectives effectively

    and efficiently

    The research does not identify the

    most effective products for

    achieving the objectives

    Inherent ri

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    The research does not identify the

    most effective market segments for

    achieving the objectives

    The research does not identify the

    most effective customer segments

    for achieving the objectives

    The research does not identify the

    most effective locations for

    achieving the objectives

    The resources required are not

    understood or are not sufficient to

    deliver the strategy

    The objectives will not deliver the

    organisation's objectives effectively

    and efficiently

    The locations are not cost-effective,

    have insufficient staff in the vicinity

    and has poor communications

    The environment is not suitable fora factory, insufficient trained labour

    is available, property costs are too

    high

    The buildings are not suitable for

    storing products, costs are too high

    and labour is not available

    The locations are not cost-effective,

    have insufficient staff in the vicinity

    and are not near our target

    customers

    Poor maintenance results in injury

    to staff or customers

    The resources required are notunderstood are not sufficient to

    deliver the strategy

    The objectives will not deliver the

    organisation's objectives effectively

    and efficiently

    The purchased items are

    unsuitable, too expensive or

    delivered late

    A major supplier of a vital raw

    material, not obtainable elsewhere,

    is not able to deliver

    Assets are not required, not suitable

    or too expensiveGoods are not suitable, too

    expensive or delivered late

    Goods or services are not suitable,

    too expensive or delivered late

    Minimum prices for utilities are not

    negotiated

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    The resources required are not

    understood or are not sufficient to

    deliver the strategy

    The objectives will not deliver the

    organisation's objectives effectively

    and efficiently

    There is no market for the product.

    The product is too expensive to

    produce

    The method of manufacturing

    specified is inefficient

    The schedule produces the wrong

    goods at the wrong time

    The goods are made inefficiently

    New environmental legislation

    makes manufacturing process

    uneconomic

    The resources required are not

    understood or are not sufficient to

    deliver the strategy

    The objectives will not deliver theorganisation's objectives effectively

    and efficiently

    Promotions do not make a profit

    Promotions do not make a profit

    Promotions do not make a profit

    Promotions do not make a profit

    The resources required are not

    understood or are not sufficient to

    deliver the strategy

    The objectives will not deliver the

    organisation's objectives effectively

    and efficiently

    Goods are damaged, or lost

    A strike of fuel suppliers brings

    transport in the UK to a stop

    The resources required are not

    understood or are not sufficient to

    deliver the strategy

    The objectives will not deliver the

    organisation's objectives effectively

    and efficiently

    Board risk workshop Merchandis

    e Director

    5 5

    Fail to stock goods which the

    customers want to buy

    Board risk workshop Merchandis

    e Director

    5 5

    Fail to anticipate the competitions'

    initiatives to take a bigger market

    share

    Board risk workshop Merchandis

    e Director

    5 5

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    Prices are not competitive Board risk workshop Merchandis

    e Director

    5 5

    Store layout confuses customers Board risk workshop Merchandis

    e Director

    4 4

    Prices are incorrect Board risk workshop Merchandis

    e Director

    4 5

    No stock for customers to buy Board risk workshop Merchandis

    e Director

    5 5

    Higher minimum wage legislation

    makes some stores unprofitable

    Board risk workshop Merchandis

    e Director

    5 5

    Poor service/quality of goods

    leading to customer complaints

    Board risk workshop Merchandis

    e Director

    5 5

    A major customer goes bankrupt Board risk workshop Marketing

    Director

    4 4

    No stock for customers to buy Board risk workshop Marketing

    Director

    5 5

    Poor service/quality of goods

    leading to customer complaints

    Board risk workshop Marketing

    Director

    5 5

    Poor service/quality of goods

    leading to customer complaints

    Board risk workshop Merchandis

    e Director

    4 5

    Fraudulent credit cards used Finance Director interview Merchandis

    e Director

    4 5

    No stock for customers to buy Logistics Director interview Merchandis

    e Director

    4 5

    Internet sites unavailable Board risk workshop Merchandis

    e Director

    4 5

    Goods are lost Board risk workshop Merchandis

    e Director

    4 5

    The resources required are not

    understood or are not sufficient to

    deliver the strategy

    Board risk workshop Merchandis

    e Director

    5 5

    The objectives will not deliver the

    organisation's objectives effectively

    and efficiently

    Management accounts do not

    provide timely information on which

    to make decisions

    Financial accounts are issued which

    do not comply with UK law

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    The organisation is not prepared for

    the International Accounting

    Standards (IAS)

    High-calibre staff are not recruited

    and retained

    Properly qualified staff are not

    available to take vacancies

    Staff are not properly trained

    Staff successfully claim unfair

    dismissal

    A virus brings down all computersystems for a week

    Data is lost

    Data or programs are corrupted

    Major hardware failure

    Major network failure

    Payment is made where the

    organisation has not received the

    goods or services at the price and

    quality ordered

    Cash taken at the till is not banked

    Goods are sold to customers who

    cannot pay for them

    Fail to pass transaction details to

    the credit card company

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    Stock is incorrectly valued

    Stock is incorrectly valued

    Stock is incorrectly valued

    Receive incorrect data from stores

    on hours worked and new

    employees

    Expenses were not incurred

    Revenue expenditure capitalised, or

    capital expenditure put to revenue

    Differences not cleared

    The impact of legislation is not

    anticipated which results inconsiderable costs

    Schemes to minimise tax are not

    used

    Poor quality goods harms the

    organisation's reputation

    A failure in H & S occurs which

    results in bad publicity and law suits

    An environmental disaster occurs at

    one of the organisation's premises

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    Confidential information is stolen

    Offices are destroyed by fire

    The London Stock Exchange is

    given information which cannot be

    substantiated

    The external and internal risks

    threatening the objectives, and

    related processes, of the

    organisation are not understood or

    mitigated

    Financial contracts are set up which

    open the company to significantlosses

    Working capital is not optimised

    The resources required are not

    understood or are not sufficient to

    deliver the strategy

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    Score Response Control (examples)

    25 The board received a quarterly report from outside

    consultants which forecasts likely trends in customer

    demand for the next year

    25 The quarterly meeting with consultants considers all

    possible strategy options which are analysed objectively

    to ensure all are properly considered

    25 The strategy is written and published on the intranet. All

    elements are financially justified and subject to risk

    modelling

    25 The Company Secretary is charged with ensuring all non-

    sensitive information relating to company objectives and

    strategy is published on the intranet

    25

    25

    25

    25

    25

    25

    0

    0

    sks

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    25 treat Overall targets for sales and profits are set by the board

    in the annual budget. As part of the budget package the

    Merchandise Director outlines the action to be taken toachieve the targets. See also strategy controls

    25 treat Regular visists by Merchandising Director and staff to

    markets which anticipate ours eg the US. Attendence at

    trade shows. Focus Groups

    25 treat All competitors' advertising campaigns are monitored,

    with a weekly report to the Merchandising Director.

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    25 treat Competitors' prices are monitored every week, with

    reports going to appropriate Heads of Merchandise

    Departments

    16 treat None

    20 treat Retail prices are input by an assisatant buyer and

    checked by a supervisor. Prices are downloaded onto

    the EPOS system overnight

    25 treat Each store has automatic replenishment, based on sales

    and PI counts in store

    25 treat Monthly profitability report of each store, checked by

    stores accountant

    25 treat All customer complaints logged on a database. Monthly

    report to the Merchandise Managers, with comments on

    action being taken

    16 transfer with

    insurance

    Credit control procedures prevent orders being sent to

    customers who pay late. Overseas debts are insured.

    25 treat Computer report produced which estimates stock holding

    and orders necessary to ensure 3 weeks stock holding.

    Report checked by Senior Buyer

    25 treat All customer complaints logged on a database. Monthly

    report to the Merchandise Managers, with comments on

    action being taken

    20 treat All customer complaints logged on a database. Monthly

    report to the Merchandise Managers, with comments on

    action being taken

    20 treat Credit card details checked to external database of

    fraudulent cards

    20 treat Computer report produced which estimates stock holding

    and orders necessary to ensure 3 weeks stock holding.Report checked by Senior Buyer

    20 tolerate An external internet provide is used who has back-up

    computers available in the event of hardware and

    comms failure

    20 tolerate Reputable carrier used. Value of goods is relatively low

    and missing goods are replaced without question

    25 treat Various reports (Out of stock, late deliveries) will indicate

    if insufficient staff are available

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

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    Monitoring (examples) Potential issue Cons Like Score

    The role of the non-executive directors

    is defined to ensure they challenge

    board strategy to ensure it is robust

    5 1 5

    The role of the non-executive directors

    is defined to ensure they challenge

    board strategy to ensure it is robust

    5 1 5

    The role of the non-executive directors

    is defined to ensure they challenge

    board strategy to ensure it is robust

    5 1 5

    A staff council exists to feed back

    concerns on communication to the

    board

    4 1 4

    5 2 10

    5 2 10

    5 2 10

    5 2 10

    5 2 10

    5 2 10

    0

    0

    Residual risks

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

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    None No checks to ensure reports are

    issued and acted upon

    5 2 10

    None No customer groups to report on

    their opinions of store layouts

    4 4 16

    A gross profit exception report is

    generated for any changes to GP >5%.

    This should pick up any incorrect input

    of retail prices. The report is signed off

    bu a buyer.

    4 1 4

    Computer report to buyer reports zero

    stocks in stores

    5 1 5

    None Stores accountant is not

    required to report exceptions to

    senior management

    5 4 20

    Copy of report sent to Merchandising

    Director and summaries are put on the

    intranet

    5 1 5

    Head of Accounting Services examines

    Aged Trial Balance each month andfollows up overdue debts

    4 1 4

    Head of Production also receives

    report and ensures orders have been

    received where necessary.

    5 1 5

    Copy of report sent to Marketing

    Director and summaries are put on the

    intranet

    5 1 5

    Copy of report sent to Merchandising

    Director and summaries are put on the

    intranet

    5 1 5

    Report of fraudulent transactions sent

    to Head of Security.

    4 1 4

    Computer report to buyer reports zero

    stocks in warehouse

    4 1 4

    Sevice agreement with provider

    commits to 99% availability or

    compensation

    4 1 4

    Report of lost goods sent to Head of

    Security.

    4 1 4

    Failure to achieve targets may indicate

    shortage of staff

    There is no sucession plan, or

    any attempt to anticipate staff

    required in the future

    5 3 15

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

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    Control

    score20

    20

    20

    21

    15

    15

    15

    15

    15

    15

    0

    0

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    20

    20

    10

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    15

    0

    16

    20

    5

    20

    12

    20

    20

    15

    16

    16

    16

    16

    10

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

    0

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    0

    0

    0

    0

    0

    0

    0

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    Appendix C

    Assessing the organisations risk maturity(A more detailed matrix is included in the IIA Guidance Note An Approach to I

    Risk nave Risk aware

    Key characteristics (See IIAstatement Risk Based Internal

    Auditing)

    No formal approachdeveloped for risk

    management

    Scattered silo basedapproach to risk

    management

    ProcessAre the organisation's objectives defined?

    Have management have been trained to

    understand what risks are, and their

    responsibility for them?

    Has a scoring system for assessing risks

    been defined?

    Have processes been defined to

    determine risks, and these have been

    followed?

    Have all risks been collected into one list?

    Have risks been allocated to specific job

    titles?

    Have all risks been assessed in

    accordance with the defined scoring

    system?

    Have responses to the risks (e.g. controls)

    been selected and implemented?

    Have management set up controls to

    monitor the proper operation of key

    controls?

    Are risks regularly reviewed by the

    organisation?

    Has the risk appetite of the organisation

    been defined in terms of the scoring

    system?

    No

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    Have management reported risks to

    directors where responses are not

    managing the risks to a level acceptable to

    the board?

    Are all significant new projects routinely

    assessed for risk?

    Is responsibility for the determination,

    assessment, and management of risks

    included in job descriptions?

    Do managers provide assurance on the

    effectiveness of their risk management?

    Are managers assessed on their risk

    management performance?

    Internal Audit approach Promote riskmanagement and

    rely on audit risk

    assessment

    Promote enterprise-

    wide approach to

    risk management

    and rely on audit

    risk assessment

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    mplementing Risk Based Internal Auditing)

    Risk defined Risk managed Risk enabled

    Strategy and policiesin place and

    communicated. Risk

    appetite defined

    Enterprise approachto risk management

    developed and

    communicated

    Risk managementand internal controls

    fully embedded into

    the operations

    Inart

    Yes

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    Facilitate risk

    management/liaise

    with risk management

    and use management

    assessment of risk

    where appropriate

    Audit risk

    management

    processes and use

    management

    assessment of risk

    as appropriate

    Audit risk

    management

    processes and use

    management

    assessment of risk

    as appropriate

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    Audit test

    Core IA roles are in brackets - see IIA statementThe Role of Internal Audit in Enterprise-wide Risk

    Management

    Check the organisation's objectives are determined by

    the board and have been communicated to all staff.

    Check other objectives and targets are consistent with

    the organisation's objectives. (1)

    Interview managers to confirm their understanding of risk

    and the extent to which they manage it. (1)

    Check the scoring system has been approved,

    communicated and is used. (2)

    Examine the processes to ensure they are sufficient to

    ensure identification of all risks. Check they are in use, by

    examining the output from any workshops. (1)

    Examine the Risk Universe. Ensure it is complete,

    regularly reviewed, assessed and used to manage risks.

    Risks are allocated to managers. (1)

    Check the scoring applied to a selection of risks is

    consistent with the policy. Look for consistency (that is,

    similar risks have similar scores). (2)

    Examine the risk register to ensure proper controls

    should be in place. (3)

    For significant risks, examine the control(s) treating it and

    ensure management would know if the control failed. (5)

    Check for evidence that a thorough review process is

    regularly carried out. (1)

    Check the document on which the controlling body has

    approved the risk appetite. Ensure it is consistent with the

    scoring system and has been communicated. (1)

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    For risks above the risk appetite, check that the board

    has been formally informed of there existence. (4)

    Examine project proposals for an analysis of the risks

    which might threaten them. (1)

    Examine job descriptions. Check the instructions for

    setting up job descriptions. (1)

    Examine the assurance provided. For key risks, check

    that controls and the management system of monitoring,

    are operating.(4)

    Examine a sample of appraisals for evidence that risks

    management was properly assessed for performance. (1)

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    Appendix D

    Process map for an organisation (levels 1 and 2)

    Define objectives Obtain premisesResearch

    Decide strategy

    Maintain strategy

    Deliver strategy

    Communicatestrategy

    Research markets

    Research products

    Research locations

    Researchcustomers

    Obtain factories

    Obtain offices

    Obtain retailpremises

    Obtainwarehousing

    Define objectives

    Support research

    Support strategy

    Define objectives

    Support obtainingpremises

    http://localhost/var/www/apps/conversion/tmp/Web%20site/Web%20site%20for%20publication%20v1/files/databases/expense_purchases.xls
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    Manufacture PromotePurchase

    Organisation'sobjectives

    Purchase assets

    Purchase rawmaterials

    Purchase expensegoods

    Purchase finishedgoods

    Specify

    manufacturing

    Design products

    Manufacture

    Plan manufacturing

    Promote to

    customers

    Promote in-store

    Advertise on TV

    Advertise in papers

    Define objectives Define objectives Define objectives

    Supportpromotions

    Supportmanufacturing

    Supportpurchasing

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    SellSupply Support

    Distribute goods

    Store goods

    Supportdistribution

    Sell to resellers

    Sell in stores

    Support sales

    Sell direct

    Prepare financialaccounts

    Preparemanagement

    accounts

    Provide systems

    Provide staff

    Define objectives Define objectives Define objectives

    Processtransactions

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    Provide legalservices

    Provide taxservices

    Ensure quality

    Ensure health &safety

    Manage theenvironment

    Ensure security

    Communicate

    Manage risks

    Manage assets

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    E Audit Universe

    List of all audits, in business unit order

    Businessunit Process Process DescriptionLast audit

    number

    Administration Support manufacturing Resources are made available to carry

    out the above processes

    Administration Support promotions Resources are made available to carry

    out the above processes

    Administration Support supply Resources are made available to carry

    out the above processes

    Administration Support selling Resources are made available to carry

    out the above processes

    Administration Define objectives for supporting

    the organisation

    The objectives of the processes for

    supporting the organisation are defined

    Administration Support the support functions Resources are made available to carry

    out the above processesAdministration Support research Resources are made available to carry

    out the above processes

    Administration Support obtaining premises Resources are made available to carry

    out the above processes

    Administration Support purchasing Resources are made available to carry

    out the above processes

    Advertising Define objectives for promotion The objectives of the processes for

    promoting sales are defined

    Advertising Promote in-store Promote goods in the retail stores through

    various offers

    Advertising Promote to customers Promote goods to resellers using offers

    Advertising Advertise on TV Advertise on television

    Advertising Advertise in papers Advertise goods in newspapers andmagazines

    Cashiers

    accounting

    services

    Process transactions - cash

    and bank

    Receive cash transaction data for

    purchases, sales, payroll, personal

    expenses and other transactions.

    Reconcile these to transactions passing

    through the bank account. Follow-up

    differences

    Company

    Secretary

    Provide legal services Advise all areas of the company

    concerning action to be taken on

    legislation

    Expense

    accounting

    services

    Process transactions - personal

    expenses

    Personal expenses (for travelling) are

    claimed, authorised and paid

    Facilitiesmanagement

    Maintain premises Premises are maintained to ensuresafety, effectiveness and efficiency at all

    times

    Factory Plan manufacturing Plan the manufacturing schedule

    Factory Manufacture Make the goods

    Factory Manufacture Make the goods

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    Factory Process transactions -

    manufacturing stock

    Receive goods against the order, update

    stock records, issue the goods to

    manufacture, manage stock levels,

    minimise stock losses, account for stock

    Factory Define objectives The objectives of the processes for

    manufacturing are defined

    Factory Design products Products to be manufactured are

    designed

    Factory Specify manufacturing Specify how the products are to be

    manufactured

    Financial

    accounts

    Prepare financial accounts Collect the data from processed

    transactions into accounts for statutory or

    tax purposes

    Financial

    accounts

    Prepare financial accounts Collect the data from processed

    transactions into accounts for statutory or

    tax purposes

    Fixed asset

    accounting

    services

    Process transactions - fixed

    assets

    Receive invoice details. Decide on

    whether to capitalise costs. Add assets to

    register. Attach depreciation data and

    calculate.Health and

    safety

    Ensure health & safety Ensure the organisation complies with

    legislation and good practice to ensure

    the safety of staff and customers

    Health and

    safety

    Manage the environment Ensure the operations of the organisation

    obey all environmental laws and good

    practice

    Human

    resources

    Provide staff Recruit staff and manage staff policies

    Human

    resources

    Provide staff Recruit staff and manage staff policies

    Human

    resources

    Provide staff Recruit staff and manage staff policies

    Human

    resources

    Provide staff Recruit staff and manage staff policies

    Information

    systems

    Provide systems Provide systems, including computer

    systems to support the organisations

    operations

    Information

    systems

    Provide systems Provide systems, including computer

    systems to support the organisations

    operations

    Information

    systems

    Provide systems Provide systems, including computer

    systems to support the organisations

    operations

    Information

    systems

    Provide systems Provide systems, including computer

    systems to support the organisations

    operations

    Informationsystems Provide systems Provide systems, including computersystems to support the organisations

    operations

    Internet sales Sell direct Sell direct to the public. For example,

    through the internet

    Internet sales Sell direct Sell direct to the public. For example,

    through the internet

    130

    Internet sales Sell direct Sell direct to the public. For example,

    through the internet

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    Internet sales Sell direct Sell direct to the public. For example,

    through the internet

    Internet sales Sell direct Sell direct to the public. For example,

    through the internet

    Logistics Define objectives for supplying

    goods

    The objectives of the processes for

    supplying goods are defined

    Logistics Store goods Store goods in warehouses at stages of

    the supply chain

    Logistics Distribute goods Distribute goods between factories,

    warehouses, stores and customers

    Logistics Process transactions -

    wholesale stock

    Receive goods from the factory, or

    supplier,, update stock records, issue the

    goods to manufacture, manage stock

    levels, minimise stock losses, account for

    stock

    Management

    accounts

    Prepare management accounts Collect the data from processed

    transactions into accounts for

    management to make decisions

    Marketing Sell to resellers Sell goods to customers who will resell

    them

    Marketing Sell to resellers Sell goods to customers who will resellthem

    Marketing Sell to resellers Sell goods to customers who will resell

    them

    Marketing Research markets Research the market segments which will

    achieve the organisation's objectives

    Marketing Research customers Research the customer profile which will

    achieve the organisation's objectives

    Merchandising Define objectives for selling

    goods

    The objectives of the processes for selling

    are defined

    Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    Merchandising Sell in stores Sell goods in stores operated by theorganisation, or franchised

    Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    143

    Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    Merchandising Sell in stores Sell goods in stores operated by the

    organisation, or franchised

    Payroll

    accounting

    services

    Process transactions - payroll Receive details of employees, their salary

    and working hours. Calculate pay based

    on these, less deductions. Pay over

    deductions

    Property Research locations Research the locations, in-country and

    abroad, which will achieve the

    organisation's objectives

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    Property Define objectives The objectives of the processes for

    obtaining premises are defined

    210

    Property Obtain offices Decide on the best locations for offices to

    house the support staff

    Property Obtain factories Decide on the best locations for factories

    to manufacture products

    Property Obtain warehousing Decide on the best location for premises

    to store goods

    Property Obtain retail premises Decide on the best location for shops

    Public relations Communicate Inform internal and external stakeholders

    of the organisation's policies and

    intentions

    Purchase

    accounting

    services

    Process transactions -

    purchases

    Receive invoices, obtain approval for

    payment, pay for goods and services

    Purchasing Define objectives The objectives of the processes for

    purchasing are defined

    Purchasing Purchase raw materials Purchase items to manufacture goods

    Purchasing Purchase raw materials Purchase items to manufacture goods

    Purchasing Purchase assets Purchase fixed assets

    Purchasing Purchase finished goods Purchase goods for resale

    Purchasing Purchase expense goods and

    services

    Purchase goods and services for the

    organisation

    Purchasing Purchase expense goods and

    services

    Purchase utilities for the organisation

    Quality Control Ensure quality Ensure all goods sold meet the quality

    standards set by legislation and the

    organisation

    Research and

    development

    Define objectives The objectives of the research processes

    are defined

    Research and

    development

    Research products Research the products, to be

    manufactured or purchased, which will

    achieve the organisation's objectives

    Retail

    accounting

    services

    Process transactions - retail

    sales

    Receive cash and cash equivalents at the

    till, bank them and check all money is

    received

    Risk manager Manage risks Identify, evaluate and manage risks down

    to the level considered acceptable by the

    organisation

    Sales

    accounting

    services

    Process transactions -

    wholesale sales

    Carry out credit checks before goods are

    despatched, issue invoices and receive

    payment for goods

    Sales

    accounting

    services

    Process transactions - direct

    sales

    Process the credit card payments before

    authorising despatch of the goods

    Security Ensure security The physical security of tangible and

    intangible assets, and staff and

    customers, is maintained at all times to

    ensure the continued operation of the

    organisation

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    Security Ensure security The physical security of tangible and

    intangible assets, and staff and

    customers, is maintained at all times to

    ensure the continued operation of the

    organisation

    Stock

    accounting

    services

    Process transactions - store

    stock

    Receive goods from the warehouse,

    update store stock records, sell the goods

    to customers, manage stock levels,

    minimise stock losses, account for stock

    Taxation Provide tax services Advise all areas of the company

    concerning action to be taken on tax

    legislation

    The board Decide strategy The most senior management group (the

    "board") decide on the objectives of the

    organisation

    The board Deliver strategy An action plan is devised, at high level,

    which will deliver the objectives

    The board Deliver strategy An action plan is devised, at high level,

    which will deliver the objectives

    The board Deliver strategy An action plan is devised, at high level,which will deliver the objectives

    The board Maintain strategy The strategy is regularly updated to take 203

    The board Maintain strategy The strategy is regularly updated to take

    The board Support strategy Resources are made available to carry

    Treasury Manage the assets Ensure that assets of the organisation,

    Treasury Manage the assets Ensure that assets of the organisation,

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    Last audit name Last audit

    Budget

    Last audit

    actual

    Last

    timing

    Last

    auditor

    Last final

    report

    Target

    Final

    report

    achieved

    Manufacturing resource

    planning

    Promotions resource

    planning

    Supply resource planning

    Selling resource planning

    Support strategy

    Support resource planning

    Research resource planning

    Location resource planning

    Purchase resource planning

    Selling strategy

    Retail promotions

    Wholesale promotions

    TV advertising

    Newspaper advertising

    Bank and cash

    Provision of legal services

    Personal expenses

    Maintenance of premises

    Scheduling manufacture

    Production accounting

    Environmental audit

    Last audit details

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    Manufacturing stock

    Manufacturing strategy

    Product design

    Manufacturing specification

    Financial accounting

    Project - IAS

    Fixed assets

    Health and safety

    Environmental

    Recruitment

    Succession planning

    Staff training

    Staff policies

    Virus checking

    Back-up procedures

    Access controls

    IS contingency plans -

    hardware

    IS contingency plans -communications

    Stock control

    Internet sales 15 14 Mar-05 Heath 5-Apr-05 5-Apr-05

    Internet sales

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    Internet sales See above

    Complaints procedures

    Supply strategy

    Warehouse operations

    Distribution

    Wholesale stock

    Management accounting

    Stock control

    Accounts receivable

    Complaints procedures

    Market research

    Market research

    Selling strategy

    Market anticipation

    Market anticipation

    Store planning

    Price file maintenance

    Stock control 20 22 Sep-06 Smith 1-Oct-04 3-Oct-04

    Store accounts

    Pricing policy

    Complaints procedures

    Payroll

    Geographic research

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    Location strategy 50 45 2004 Murphy 10/28/2004 10/28/2004

    Locating offices

    Locating factories

    Locating warehouses

    Locating shops

    Communications

    Accounts Payable

    Purchasing strategy

    Purchasing for manufacture

    Purchasing for manufacture

    Purchase of assets

    Purchase of goods for

    resale

    Purchase of expense goods

    and services

    Purchase of expense goods

    and services

    Quality control

    Research strategy

    Product research

    Retail cash takings

    Risk management

    Accounts receivable See above

    Internet sales See above

    Site security

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    Contingency planning

    Retail stock

    Provision of tax services

    Organisation's strategy

    Delivery of strategy

    Delivery of strategy

    (Projects are individuallyaudited)

    Ethical guidelines 20 23 2003 Smith 6/23/2003 6/28/2003

    Monitoring of external

    (Carried out within the

    Treasury

    Working capital

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    Last result Audit plan

    date

    Next audit

    number

    Next audit name Next audit

    budget

    Next

    timing

    Manufacturing resource

    planning

    Promotions resource planning

    Supply resource planning

    Selling resource planning

    Support strategy

    Support resource planning

    Research resource planning

    Location resource planning

    Purchase resource planning

    Selling strategy

    Retail promotions

    Wholesale promotions

    TV advertising

    Newspaper advertising

    Bank and cash

    Provision of legal services

    Personal expenses

    Maintenance of premises

    Scheduling manufacture

    Production accounting

    Environmental audit

    Next audit detai

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    Manufacturing stock

    Manufacturing strategy

    Product design

    Manufacturing specification

    Financial accounting

    Project - IAS

    Fixed assets

    Health and safety

    Environmental

    Recruitment

    Succession planning

    Staff training

    Staff policies

    Virus checking

    Back-up procedures

    Access controls

    IS contingency plans - hardware

    IS contingency plans -communications

    Stock control

    Issues 2006 201 Internet sales 14 Oct-06

    Internet sales

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    Internet sales

    207 Complaints procedures (see above)

    Supply strategy

    Warehouse operations

    Distribution

    Wholesale stock

    Management accounting

    Stock control 20 Oct-06

    Accounts receivable 10 Aug-06

    207 Complaints procedures (see above)

    Market research

    Market research

    200 Selling strategy 10 Jan-06

    201 Market anticipation 20 Jan-06

    201 Market anticipation (see above)

    203 Store planning 15 Mar-06

    204 Price file maintenance 20 Apr-06

    Acceptable 2006 205 Stock control 22 Sep-06

    206 Store accounts 10 Jun-06

    202 Pricing policy 20 Feb-06

    207 Complaints procedures 30 Jul-06

    Payroll

    Geographic research

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    nacceptable

    253

    Location strategy

    Jones

    Locating offices

    Locating factories

    Locating warehouses

    Locating shops

    Communications

    Accounts Payable

    Purchasing strategy

    Purchasing for manufacture

    Purchasing for manufacture

    Purchase of assets

    Purchase of goods for resale

    Purchase of expense goods and

    services

    Purchase of expense goods and

    services

    Quality control

    Research strategy

    Product research

    Retail cash takings

    Risk management

    Accounts receivable

    Internet sales

    Site security

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    Contingency planning

    Retail stock

    Provision of tax services

    Organisation's strategy

    Delivery of strategy

    Delivery of strategy

    (Projects are individuallyaudited)

    acceptable 2006 250 Ethical guidelines Q1 2005

    Monitoring of external influences

    (Carried out within the above

    Treasury

    Working capital

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    Next

    auditor

    Status Next final

    report

    Target

    Next final

    report

    Achieved

    2006

    opinion on

    risk

    ls

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    Heath To start TBA

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    Smith To start TBA

    Khan To start TBA

    Smith To start 18-Jan-06

    Khan To start 18-Feb-06

    Smith To start 24-Mar-06

    Heath To start TBA

    Khan To start TBA

    Smith To start TBA

    Heath To start 27-Feb-06

    Heath To start TBA

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    To start 8/20/2005

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    Patel To start

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    Appendix F

    Risk and Audit Universe

    L1 Level 1 process L2 Level 2 process L3 Level 3 process

    1 Define

    organisation's

    objectives

    1 Decide strategy

    1 Define

    organisation's

    objectives

    1 Decide strategy

    1 Define

    organisation's

    ob ectives

    1 Decide strategy

    1 Defineorganisation's

    objectives

    2 Communicate strategy

    1 Define

    organisation's

    ob ectives

    3 Deliver strategy

    1 Define

    organisation's

    objectives

    3 Deliver strategy

    1 Define

    organisation's

    ob ectives

    3 Deliver strategy

    1Defineorganisation's

    objectives

    4 Maintain strategy

    1 Define

    organisation's

    ob ectives

    4 Maintain strategy

    1 Define

    organisation's

    objectives

    5 Support strategy

    2 Research new

    business

    opportunities

    1 Define objectives

    2 Research new

    business

    opportunities

    2 Research products

    2 Research new

    business

    o ortunities

    3 Research markets

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    2 Research new

    business

    o ortunities

    4 Research customers

    2 Research new

    business

    o ortunities

    5 Research locations

    2 Research new

    business

    o ortunities

    6 Support research

    3 Obtain, and fit out,

    premises

    1 Define objectives

    3 Obtain, and fit out,

    premises

    2 Obtain offices

    3 Obtain, and fit out,

    premises

    3 Obtain factories

    3 Obtain, and fit out,

    premises

    4 Obtain warehousing

    3 Obtain, and fit out,premises

    5 Obtain retail premises

    3 Obtain, and fit out,

    premises

    6 Maintain premises

    3 Obtain, and fit out,

    premises

    7 Support obtaining

    premises

    4 Purchase ggods

    and services

    1 Define objectives

    4 Purchase ggods

    and services

    2 Purchase raw materials

    4 Purchase ggods

    and services

    2 Purchase raw materials

    4 Purchase ggods

    and services

    3 Purchase assets

    4 Purchase ggods

    and services

    4 Purchase finished

    goods

    4 Purchase ggods

    and services

    5 Purchase expense

    goods and services

    4 Purchase ggods

    and services

    5 Purchase expense

    goods and services

    4 Purchase ggods

    and services

    6 Support purchasing

    5 Manufacture 1 Define objectives

    5 Manufacture 2 Design products

    5 Manufacture 3 Specify manufacturing

    5 Manufacture 4 Plan manufacturing

    5 Manufacture 5 Manufacture

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    5 Manufacture 5 Manufacture

    5 Manufacture 6 Support manufacturing

    6 Advertise and

    promote

    1 Define objectives for

    promotion

    6 Advertise and

    romote

    2 Promote in-store

    6 Advertise and

    promote

    3 Promote to customers

    6 Advertise and

    romote

    4 Advertise in papers

    6 Advertise and 5 Advertise on TV

    6 Advertise and

    romote

    6 Support promotions

    7 Store and distribute

    goods

    1 Define objectives for

    supplying goods

    7 Store and distribute

    goods

    2 Store goods

    7 Store and distribute

    goods

    3 Distribute goods

    7 Store and distribute

    goods

    4 Support supply

    8 Sell goods 1 Define objectives for

    selling goods

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

    8 Sell goods 2 Sell in stores

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    8 Sell goods 3 Sell to resellers

    8 Sell goods 3 Sell to resellers

    8 Sell goods 3 Sell to resellers

    8 Sell goods 4 Sell direct

    8 Sell goods 4 Sell direct

    8 Sell goods 4 Sell direct

    8 Sell goods 4 Sell direct

    8 Sell goods 4 Sell direct

    8 Sell goods 5 Support selling

    9 Support the

    organisation in

    achieving its

    ob ectives

    1 Define objectives for

    supporting the

    organisation

    9 Support theorganisation in

    achieving its

    2 Prepare managementaccounts

    9 Support the

    organisation in

    3 Prepare financial

    accounts

    9 Support the

    organisation in

    3 Prepare financial

    accounts

    9 Support the

    organisation in

    achieving its

    ob ectives

    4 Provide staff

    9 Support the

    organisation inachieving its

    ob ectives

    4 Provide staff

    9 Support the

    organisation in

    achieving its

    ob ectives

    4 Provide staff

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    9 Support the

    organisation in

    achieving its

    ob ectives

    4 Provide staff

    9 Support the

    organisation in

    achieving its

    ob ectives

    5 Provide systems

    9 Support the

    organisation in

    achieving its

    ob ectives

    5 Provide systems

    9 Support the

    organisation in

    achieving its

    ob ectives

    5 Provide systems

    9 Support the

    organisation in

    achieving its

    ob ectives

    5 Provide systems

    9 Support theorganisation in

    achieving its

    ob ectives

    5 Provide systems

    9 Support the

    organisation in

    achieving its

    6 Process transactions 1 Process transactions

    - purchases

    9 Support the

    organisation in

    achieving its

    6 Process transactions 2 Process transactions

    - retail sales

    9 Support the

    organisation in

    achieving its

    6 Process transactions 3 Process transactions

    - wholesale sales

    9 Support the

    organisation in

    achieving its

    6 Process transactions 4 Process transactions

    - direct sales

    9 Support the

    organisation in

    achieving its

    objectives

    6 Pr