Draft Maintenance Implementation Plan Max Blacker Aberor Dachwan
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Draft Maintenance Implementation Plan
Max BlackerAberor Dachwan
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Example immediate actions in support of agreed sub-national maintenance policy
1. DGH develops and promotes technical guidelines with government and industry.
2. DGH or Agent provide technical review and evaluation of network management and investment plans.
3. Regional governments support maintenance by: 1. Providing sufficient and multi-year funding 2. Using DGH technical guidelines to maintain roads3. Planning maintenance on the basis of budget availability and development
targets.4. Enforce the production and use of comprehensive plans.
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Recommendations from Delivery Review
• Strengthen existing and develop additional routine maintenance processes and systems
• Strengthen existing periodic maintenance and rehabilitation mechanism
• Focus of accountability mechanism - Monitor outputs rather than inputs
• Capacity development in quality management
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IMPROVED SWAKELOLA
1. Amended version of existing Swakelola system2. Additional equipment better suited to routine maintenance 3. Amendments relate to:
- Managing labour - Equipment budgeting and workshop operation - Performance monitoring
4. Characteristics of Improved Swakelola- Casual labourers paid for the work they complete- Cost data for ownership and maintaining equipment- Productivity data for equipment and labour- Availability information for all equipment
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IMPROVED SWAKELOLA
1. AMENDED VERSION OF EXISTING SWAKELOLA SYSTEM2. ADDITIONAL EQUIPMENT BETTER SUITED TO ROUTINE MAINTENANCE 3. AMENDMENTS RELATE TO:
- MANAGING LABOUR - EQUIPMENT BUDGETING AND WORKSHOP MANAGEMENT - PERFORMANCE MONITORING
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ROUTINE & PERIODIC MAINTENANCE BY CONTRACT1. FIXED TERM SCHEDULE OF RATES FORM OF CONTRACT
2. TERM TWO TO THREE YEARS
3. ESTIMATED ANNUAL QUANTITIES FOR ROUTINE AND PERIODIC MAINTENANCE IN TENDER DOCUMENTS
4. SUPERVISOR PREPARES WORK ORDERS:- EVERY 4 TO 8 WEEKS FOR ROUTINE MAINTENANCE - ANNUALLY FOR PERIODIC MAINTENANCE
5. CONTRACTOR PAID ON QUANTITY OF WORK COMPLETED IN EACH WORK ORDER
Item Description Unit Qty
(3 yrs) Rate (K)
Amount (K)
Qty Qty Qty
3.2 Cleaning of culverts (1 cycle per year = 3 cycles for 3 years). Rate required is: Kina (K) per culvert per cycle.
(i). Sizes 300mm – 450mm diametre No 399 133 133 133
(ii). Sizes 600mm – 900mm diametre No 1,419 473 473 473
(iii). Sizes 1200mm – 3500mm diameter CMP, Box culverts or Multiplates No 525 175 175 175
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ROUTINE & PERIODIC MAINTENANCE BY CONTRACT
INITIAL STEPS- DESIGN SERVICE LEVELS- CONDITION SURVEYS
PLAN MAINTENANCE- SELECT SECTION- QUANTITIES
TRAINING- PREPARE MATERIALS- TRAIN CONTRACTORS & CONSULTANTS- TRAIN ROAD STAFF
TENDER- PREPARE DOCUMENTS- TENDERING- TENDER AWARD
IMPLEMENTATION- PERFORM MAINTENANCE - CONSTRUCTION SUPERVISION- QUALITY AUDITS
YearMonth 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5
Routine Maintenance CycleCondition surveyPrepare Work OrderMaintenance Performed
Periodic MaintenanceInvestigationDesign and documentationMaintenance performed
1 2
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1. OUTPUT CONTRACT WHERE THE SCOPE OF WORKS IS FULLY DEFINED IN THE TENDER DOCUMENTS
2. CONTRACTOR PAID THROUGH A SCHEDULE OF RATES FOR THE WORKS COMPLETED
3. SIMILAR TO EXISTING MAINTENANCE AND IMPROVEMENT CONTRACTS
PERIODIC MAINTENANCE & SPOT IMPROVEMENTS
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1. OUTPUT CONTRACT WHERE THE SCOPE OF WORKS IS FULLY DEFINED IN THE TENDER DOCUMENTS
2. CONTRACTOR PAID THROUGH A SCHEDULE OF RATES FOR THE WORKS COMPLETED
3. SIMILAR TO EXISTING MAINTENANCE AND IMPROVEMENT CONTRACTS
PERIODIC MAINTENANCE & SPOT IMPROVEMENTS
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PLANNING MAINTENANCE TO ACHIEVE MINIMUM SERVICE LEVELS (MSL)
SET SHORT TERM MSL
MAINTENANCE QUANTITIES
COST AND RESOURCING
FEASIBILITY OF DELIVERY
MONITOR PERFORMANCE USING MSLs
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PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL)
• Set short term MSL indicators
• Maintenance quantities to deliver MSLs• Condition survey to determine current sistuation• Prepare maintenance program using technical guidelines (• Prepare multi-year maintenance quantities
• Estimate costs and resourcing
- Based on long term MSL set by Presidential Decree
- Short term indicators to be easily verified.
- Different MSLs for different type of maintenance
- Examples – No of potholes per kilometre
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PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL)
• Set short term MSL indicators
• Maintenance quantities to deliver MSLs• Condition survey to determine current sistuation• Prepare maintenance program using technical guidelines (• Prepare multi-year maintenance quantities
• Estimate costs and resourcing
- Condition survey focusing on existing MSL values
- Routine maintenance quantities- Determine transition period to achieve target MSLs- Determine annual quantities of maintenance to achieve target MSLs
over the transition period. (Remove backlog and annual deterioration)
- Periodic Maintenance and Improvements- Calculate annual quantities from multi-year maintenance program
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PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL)
• Set short term MSL
• Maintenance quantities to deliver MSL
• Estimate costs and resourcing
• Review feasibility- Calculate annual costs for each maintenance type using Unit Price Analysis
data and ongoing contract rates.
- Calculate resource levels required to complete maintenance from Unit Price Analysis
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PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL)
Impr
ovin
g Ser
vice
Leve
l
Increasing Time
Current MSL Level
Target MSL Level
Rate of improving service level - high
budgets, resource levels
Time to reduce MSL to target Extra Time due to low budgets
Rate of improving service level - lower budgets & resource
levels
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PLANNING MAINTENANCE USING MINIMUM SERVICE LEVELS (MSL)
• Set short term MSL
• Maintenance quantities to deliver MSL
• Estimate costs and resourcing
• Review feasibility- Review cost feasibility of achieving MSLs by comparing estimated cost with
approved funding.- Review resource feasibility of achieving MSLs by comparing resources
required to available where maintenance to be performed by Swakelola.
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PERFORMANCE MONITORING DATA
Swakelola• Equipment availability• Equipment maintenance cost – Compare with UPA• Equipment productivity – Compare with UPA• Annual road condition data• Quality Output Auditor inspection results – Frequency?
Contracts• Quality Control test results• Annual road condition data•Quality Output Auditor inspection results – Frequency?
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PERFORMANCE MONITORING SYSTEMS
Swakelola• Quality Manager – Juru Jalan• Quality Appraiser – Pengamat• Quality Auditor – Inputs - BPK
- Outputs – WHO? – Community ?- Organisation ?
Contracts• Quality Manager – Contractor Staff•Quality Inspector – Supervising Consultant•Quality Auditor – Inputs -BPK
- Outputs – WHO? – Community? - Organisation ?
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THANK YOU
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