Implementing College Management in Moodle – Case Study SUSHIL KARAMPURI CEO & FOUNDER eAbyas Info Solutions [email protected]
May 10, 2015
Implementing College Management in Moodle – Case Study
SUSHIL KARAMPURICEO & FOUNDER
eAbyas Info Solutions
Initiative !!
Development of College Management Module
in Moodle – Open Source
Hassle free integration
Seamless navigation
Self-managed E-learning and Information
System
Increase E-Learning course access
Improve student’s participation in collaborative
activities
Self-paced Online Certificate Programs in
future
Pilot testing at KITS, Andhra Pradesh (India) for Bachelors in Computer Science,
Semester II, Jan – May, 2013
Why implement College Management module - in MOODLE?
Developing centralized automated
management system in Moodle VS. Open
Source Management systems like – OpenSIS,
Openeducat, SchoolTool, Kuali Student, Project Fedena
Implement customized E-learning blocks/
activities
Richly collaborative including user interaction
LTI integration with Koha ILS & integration with
Smart Card Access system or RFID
Add-ons: Future integrations, plugins,
Tablet/PDAs access
College Management Module in Moodle
Developed 30+ plugins in Moodle :
• Create Schools/Colleges
• Degree Programs
• Curriculums
• Semester
• Academic Calendar
• Classroom Management
• Academic Grading
• Online registration to Semester, Add/Drop courses ..etc
Discussions underway for Implementing the same for
St. Paul’s Hospital Millennium Medical College, Ethiopia
College Management in Moodle - Overview
College Management within Moodle + Koha ILS
+ Smart Card + Accounting
Moodle E-learning System (LMS)
+College Management
Plugins
Koha ILSLTI Integration
Biometric / Smart Card
Add More features - Billing, Accounting,
Alumni Network
College/School
Programs
Curriculum
Module Courses
Departments / Course Category Faculty
Semester
Academic Grades or E-learning
Grades
Moodle’s E-Learning Courses
Students
1 : M
1 : M
1 : M
1 : M
Enroll
Registration Slip/ Add-Drop
dates
Academic Calendar
Events Generated
College Management Structure - 100% in Moodle
College – Programs & Departments
Multiple Colleges/ Faculty
Moodle’s Course Categories are defined as Departments with
feature to add Instructors to Departments
Department can be shared between multiple Colleges
Degree program can have multiple Curriculums
Student is assigned to a “Program + Curriculum + Batch”
A College has multiple Programs and Departments
Managing College in Moodle
Registrar Dashboard
Registrar landing page with reports and important notifications related to
College Management
Managing Programs in Moodle
A Degree Program can have multiple Curriculums with start and end dates
Modules assigned to a Curriculum in Moodle
A Degree Program can have multiple Curriculums with start and end dates
Managing Modules in Moodle
A module is associated to a curriculum and option for adding a Module
Coordinator
Moodle Courses are associated to a Module
Courses Associated to Module
Managing Courses in Moodle
Course creation is simplified with new fields like course type and association
to a department
Work is underway to create a new logical container called Classes which can
be associated to Moodle Course or Face-to-Face class
Managing Semesters in Moodle
A semester is created and a module is associated with start and end of the
semester offering. Students are enrolled to the Semester.
Managing Batches in Moodle
A group of students are added to a batch. Usually, the students joining at
the same time to same degree program are added to a Batch.
A batch of students are enrolled to a Semester – automatically the students
get registered to Semester courses.
Exam Management in Moodle
Exam is standalone
new component
added
Exam is created for a
combination of
program, semester,
course & section with
date and timings
Exam grading is
different from
Moodle’s grading
system
Going forward, a feature to opt between Moodle’s default grading or
Custom grading at program level
Online Application List
Students can apply online to a degree program. Above is list of applicants
with feature to accept or reject to a degree program. Applicant new role is
added to Moodle
Grading Scale in Moodle
Grading Scale in Moodle is customized to have grading scale different for
each program
Semester
AdmissionsStart/ End Dates
Create Semester Start/End
Add / Drop Courses
Examinations
Other Events
Calendar
Academic Events are added to Moodle Calendar
Manage Academic Calendar
Academic Events in Moodle
View of Academic Events list
Managing Classroom in Moodle
Classroom management is new module developed in Moodle
Classroom can be created and assigned to a course in a semester with date
and timings
Moodle - Student Landing Page
A snapshot of student’s landing page with Semester details in the middle
and ability to add/view Moodle blocks on the same page.
Plugins Developed - eAbyas
A list of plugins developed in Moodle
Developed in Moodle 2.3 and recently upgrading to 2.4.x version
Results from 4 months !!
Students - Increased access to E-learning content
o Online Access - Grades, Notifications & Exam Schedule
90% of Computer Science - 2nd Year Semester II students would
like to follow suite
30% of Instructors initiated the E-learning Content – links,
resources, assignments
Management is planning to adopt the system for all programs
under College of Engineering starting August, 2013
Improvements
Navigation & Themeo Drag & Drop activities (Ex: Classroom Management)
o Graphs – JQuery
o Flexible for Academic Grading & E-Learning Grades
o JQuery Data-Grid
Additions to Management Systemo Flexible registration to Semester
Batch upload or Students Self-Enrollment to Semesters
o Finance Module
o Koha ILS Integration
o Smart Card Access
Additions
Discussions underway for implementing the same for St.
Paul's Hospital Millennium Medical College, Ethiopia
Academic Calendar - Ethiopian date
Advanced Registration Process
o Generate Slip for Semester Students confirm Mentor approval
Module Coordinator publishes the grades
Cafeteria Management
Questions ??