Implementation of a COFUND programme (DTU)ec.europa.eu/assets/eac/msca/documents/documentation/presentation… · Implementation of a COFUND programme (DTU) Benificiaries Day 26 October

Implementation of a COFUND programme (DTU)Benificiaries Day26 October 2016

Practical experiences and tips

Stine Work Brodersen, MSc., Project Manager

25 October, 2016

12. oktober 2016Danmarks Tekniske Universitet

Topics today

• Introduce DTU

• Implementation

• Lessons learned

• Tools

• Challenges

• Questions?

25 October, 2016


One university – many locations

DTU Lyngby Campus

DTU Ballerup Campus

DTU Risø Campus

25 October, 2016


43%

36%

21%researchers and educators (VIP)

in support functions

PhD fellows*

Staff and students

5,832human resources (FTEs)

10,631full-time students

*Employees only

38%

33%

29%BEng

MSc

BSc

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Alliances :

Strategic partners

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Proportion of top 10% publications

Collaborative publicationswith industry

#1in the Nordic region

#21in Europe

#66 in the world

#2 in the Nordic region

#4in Europe

#6 in the world

DTU in the Leiden Ranking (2016)

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23

31

founded by researchers

founded by students

103

147

169

152143

2011 2012 2013 2014 2015

Registered inventions

7 9

19

5154

2011 2012 2013 2014 2015

Start-up companies

Innovation

54 start-ups in 2015

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DTU MSCA COFUND programmes

• Current FP7 COFUND

• 2014-2018

• Three calls, 56 fellows

• New H2020 COFUND

• 2017-2021

• Three calls, 66 fellows

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Implementation and requirements• Commission requirements

• Researcher Declaration (on PP)• Milestones (call opens)• Periodic reporting (on PP)• Final report (on PP)

• Institution specific requirements• Deliverables (e-mail to PO)

• Project Manager - Managing researchers, not research

25 October, 2016


Lessons learned - General• Good relation to your Project Officer (PO)

• Dialogue, advise, problems, approval• Administrative:

• Changing Researcher Declarations (leave of absence, resignation)

• Fellows will ask you questions you could never anticipate → PO• Reporting system is tricky → PO

• Changes/Amendments

• National Contact Point (NCP)• For all the questions you can not ask your PO (and other stuff)

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Lessons learned - practical• Prior

• Timeline of process and reporting (poster/white board/calendar reminders etc.)

• Recruit reviewers early on

• Call• Info on website at each step• FAQ/email signatures

• After (ongoing)• Document your process (Sharepoint, Excel)• Statistics; reporting (deliverables), website (public)• Optimise material → changes/amendments?• List of changes/amendments (what, why, when)

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Practical examples of tools

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Tools exampleSpreadsheet

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Tools exampleRejections

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Tools exampleStatistics country and EU/non-EU

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Tools exampleReview list

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Tools exampleFellowship offers

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Some of our main tools

• Timeline

• List of amendments (what, why, when)

• Documentation (Sharepoint, Excel)

• Others that are relevant to your programme…

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Challenges

• Recruiting reviewers; EU expert database, network

• Female applicants; channels, review (gender blinding)

• Peak in workload

• Review/recruitment timeline

• Factor in national and summer holidays

• Fast process, early commitment; win-win

• Creating fellow community; the usual suspects

• Fellow day, network groups, questionnaire, walk and talk, secretariat

available

25 October, 2016

Questions?

25 October, 2016


The DTU H.C. Ørsted COFUND Programme

Stine Work BrodersenProject Manager DTU current FP7 COFUND; H.C. Ørsted [email protected]

More information atwww.dtu.dk/COFUNDpostdoc

The H.C. Ørsted COFUND [email protected]

25 October, 2016

Implementation of a COFUND programme (DTU)ec.europa.eu/assets/eac/msca/documents/documentation/presentation… · Implementation of a COFUND programme (DTU) Benificiaries Day 26 October

Documents