IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKALEE, FL 34142 TELEPHONE (239) 658-3630 May 06, 2019 NOTICE OF MEETING There will be a Regular Meeting of the Board of Commissioners for the Immokalee Water & Sewer District, on Wednesday, May 15, 2019 at 4:30 P.M. at the office of the Immokalee Water & Sewer District, located at 1020 Sanitation Rd, Immokalee, FL 34142. REGULAR MEETING AGENDA 1. Call to Order 2. Preliminaries A. Pledge of Allegiance B. Roll Call C. Adoption of Agenda D. Employee Recognition 1. February 2019-Angel Maldonado 2. March 2019-Olga Gonzalez E. Public Concerns F. Staff Good Cause Items G. Board Concerns H. Old Business 1. USDA Documents I. New Business 3. Consent Agenda A. Adoption of Minutes 1. April 17, 2019 Board Meeting 2. May 03, 2019 Public Hearing-Clarifier Rehab Project B. Civil Rights April 2019 Compliance Report C. April 2019 Budget Review D. Fixed Assets Acquisitions-Disposals E. Various Reports F. Project Change Orders G. Engineer’s Report – Weston and Sampson H. Director’s Report 4. Action Agenda A. Presentation and Acceptance of the 2017-2018 Audit 5. Discussion Agenda A. Attorney's Report B. Process of Fleet Bids C. Florida Sunshine Law 6. Other Public Interests 7. Adjournment “Public discussion will be limited to three (3) minutes per speaker, unless additional information is requested, and additional time is granted by the Board Members.” SPECIAL REQUIREMENTS: If you require special aid or services as addressed in the American Disabilities Act, please contact the District office at (239) 658-3630, no less than five (5) days prior to the above stated date.
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IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKALEE, FL 34142 TELEPHONE (239) 658-3630
May 06, 2019
NOTICE OF MEETING
There will be a Regular Meeting of the Board of Commissioners for the Immokalee Water & Sewer District, on Wednesday,
May 15, 2019 at 4:30 P.M. at the office of the Immokalee Water & Sewer District, located at 1020 Sanitation Rd, Immokalee,
FL 34142.
REGULAR MEETING AGENDA
1. Call to Order
2. Preliminaries
A. Pledge of Allegiance
B. Roll Call
C. Adoption of Agenda
D. Employee Recognition
1. February 2019-Angel Maldonado
2. March 2019-Olga Gonzalez
E. Public Concerns
F. Staff Good Cause Items
G. Board Concerns
H. Old Business
1. USDA Documents
I. New Business
3. Consent Agenda
A. Adoption of Minutes
1. April 17, 2019 Board Meeting
2. May 03, 2019 Public Hearing-Clarifier Rehab Project
B. Civil Rights April 2019 Compliance Report
C. April 2019 Budget Review
D. Fixed Assets Acquisitions-Disposals
E. Various Reports
F. Project Change Orders
G. Engineer’s Report – Weston and Sampson
H. Director’s Report
4. Action Agenda A. Presentation and Acceptance of the 2017-2018 Audit
5. Discussion Agenda
A. Attorney's Report
B. Process of Fleet Bids
C. Florida Sunshine Law
6. Other Public Interests
7. Adjournment
“Public discussion will be limited to three (3) minutes per speaker, unless additional information is requested, and additional time is granted by the Board
Members.”
SPECIAL REQUIREMENTS: If you require special aid or services as addressed in the American Disabilities Act, please contact the District office at
(239) 658-3630, no less than five (5) days prior to the above stated date.
These employees will have/had the following special dates this month:
May 05, 2019 Travis Hayden’s Birthday- Water Service Tech I-Dept. 10
May 07, 2019 Jenna Cisneros 11Year Anniversary CSR IV -Dept.40
May 26, 2019 Chester Addison’s Birthday -Wastewater Service Tech I-Dept. 20
May 30, 2019 Jesus Cano’s 1 Year Anniversary-Maintenance Tech I-Dept. 50
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PROPOSAL FOR PROFESSIONAL SERVICES
Professional Services for
Renewal of the Operating Permit for the Injection Well System
at the Immokalee Water and Sewer District
Wastewater Treatment Plant
Prepared for
April 2019
McNabb Hydrogeologic Consulting, Inc.
4600 Military Trail, Suite 116 Jupiter, Florida
(561) 891-0763
IWSD IW OP PERMIT PROPOSAL 2019 2
PROPOSAL FOR
PROFESSIONAL SERVICES FOR RENEWAL OF THE OPERATING PERMIT FOR THE
DEEP INJECTION SYSTEM AT
THE IMMOKALEE WATER AND SEWER DISTRICT
WASTEWATER TREATMENT PLANT
I. PROJECT DESCRIPTION
This proposal presents the scope of services for professional services for renewal of the operating permit for the deep injection well system at the Immokalee Water and Sewer District (IWSD) Wastewater Treatment Plant (WWTP).
The operating permit for the IWSD injection well system (FDEP operating permit no. 327974-001-UO/1M) will expire on January 13, 2020 and an application to renew the operating permit is required to be submitted prior to November 14, 2019. In order to renew the injection well system operating permit, IWSD has requested the services of McNabb Hydrogeologic Consulting, Inc. (MHC) to assist with renewing the injection well system operating permit. These services are listed below.
II. SCOPE OF SERVICES
Task A – Injection Well System Operating Permit Renewal Services
1. MHC will prepare a draft Class I deep injection well operating permit renewal application with supporting information in conformance with FDEP form 62-528.900(1) – Application to Construct/Operate/Abandon Class I, III, or V Injection Well Systems. The permit application will include.
• A comprehensive well inventory of all wells within the area of review of the deep injection well system. The well inventory will include review of well permitting records at the South Florida Water Management District, Florida Geological Survey (Oil & Gas, and Geologic Investigations sections), United States Geological Survey, and FDEP. Wells identified within the area of review that penetrate the Floridan Aquifer will be identified on an Area of Review Map and information (construction details, well use, permit number) for each well will be summarized on an accompanying table. A second table will list wells completed above the Floridan Aquifer.
• Maps and cross sections showing the local and regional geology and hydrogeology will be prepared. The cross sections will depict geologic formations and hydrogeologic units, the estimated depth of the Underground Source of Drinking Water (USDW), the direction of fluid movement within identified USDWs, the vertical extent of confining beds and the top of the Boulder Zone.
• Documentation of mechanical integrity of the deep injection well system.
IWSD IW OP PERMIT PROPOSAL 2019 3
• Tables and graphs of operating data for the injection wells and each of the monitoring zones of the tri-zone monitor well. An interpretation of the data will be included with the application supporting information.
• A proposed injection well system monitoring program.
• An updated injection well system plugging and abandonment plan with an estimated cost.
• Demonstration of Financial Responsibility documentation.
2. MHC will submit the draft operating permit renewal application to IWSD and Weston & Sampson for review and comment.
3. Appropriate review comments will be incorporated into the permit renewal application and the permit application will be submitted to FDEP.
4. This task includes response to up to two (2) Requests for Information (RFI) from FDEP related to the operating permit renewal application.
5. MHC will review the draft operating permit and provide review comments to IWSD, Weston & Sampson and FDEP.
6. MHC will attend the draft permit public comment meeting, if a public comment meeting is held.
7. MHC will review the Notice of Intent to Issue Permit and provid review comments to IWSD, Weston & Sampson and FDEP.
III. ASSUMPTIONS
1. IWSD will pay the FDEP operating permit processing fee of $10,000.
2. IWSD will provide MHC with a copy of the most recent injection well system Demonstration of Financial Responsibility, a copy of the most recent wastestream analysis, a copy of the injection well system Record Drawings, and a copy of the certification of completion of the injection well system.
3. IWSD will pay for any laboratory costs associated with this project. No laboratory costs are anticipated for this project.
4. IWSD will hire Weston & Sampson to serve as the Engineer of Record and will sign and seal the permit application. IWSD will compensate Weston & Sampson for their efforts.
2. Final operating permit renewal application (distributed to the Weston & Sampson, and IWSD)
3. RFI Responses
4. Draft Permit and Notice of Intent to Issue Permit review comments
IWSD IW OP PERMIT PROPOSAL 2019 4
V. TERMS AND GENERAL CONDITIONS
The Terms and General Conditions of this Proposal are provided in Exhibit A.
VI. COMPENSATION
Professional fees for PROPOSAL No. 1 will be on a Lump Sum basis. The Lump Sum amount of compensation is shown on Table 1, below.
Task Labor Cost
1 – IW-1 Operating Permit Renewal
$18,870
Total $18,870
VII. COMPLETION DATES
The following are the estimated completion times. Dates stem from the Notice to Proceed provided following the execution of the Specific Authorization.
Draft Application 45 days after Notice to Proceed
Final Application 7 days after receipt of comments
RFI Responses (if necessary) 21 days after receipt of RFI
Permit Review Comments 7 days after receipt of draft permit
Table 1 COMPENSATION
SERVICES FOR IWDSINJECTION WELL SYSTEM OPERATING PERMIT RENEWAL
Activity BUDGETNo. DESCRIPTION HRS RATE AMOUNT
A Area of Review 12 $185.00 $2,220
Geologic and hydrogeologic cross sections 12 $185.00 $2,220Application supporting information 64 $185.00 $11,840Plug and abandonment plan/cost estimate 4 $185.00 $740RFI responses 4 $185.00 $740Review draft and notice of intent permit 6 $185.00 $1,110
Attachment A Terms and General Conditions to Agreement
SERVICES AND FEES: See the Work Order No. 1 to which these Terms and General Conditions are attached for a description of the specific work (SERVICES) to be performed by McNabb Hydrogeologic Consulting, Inc. (MHC) and fees to be paid MHC by CLIENT. PERFORMANCE: MHC shall perform the work in an expeditious and diligent manner. The standard of care for all professional engineering and related services performed or furnished by MHC under this Agreement will be the care and skill ordinarily used by members of MHC'S profession practicing under similar conditions at the same time and in the same locality. The parties to this Agreement agree that MHC has no control over certain aspects of the work, including but not limited to, the timely submittal of data or information to be furnished by others for MHC’s use, the review and approval process of governmental, jurisdictional, or utility agencies and entities. COMPENSATION FEES: Lump Sum fees are fixed amounts to be paid for the services indicated. INVOICES: Invoices shall be sent to CLIENT by MHC covering periods of not less than a month. Invoices shall be prepared in MHC's style and format. If CLIENT requests a different style or format that requires additional preparation time by MHC, then CLIENT shall compensate MHC for that additional effort at the prevailing rate for personnel performing the work. Lump Sum fees owed MHC for an invoice period shall be calculated by MHC based upon MHC's percentage estimate of the amount of work accomplished for the period. Time & Expense fees owed MHC for an invoice period shall be based on the amount of time expended by MHC in performing the services, calculated portal-to-portal, multiplied by the prevailing rate for the personnel performing the work. A minimum of one hour of time will be charged for attendance at any public hearing, commission or board meeting, or at any legal or administrative proceeding. INVOICE REVIEW: Within 21 days of receipt of MHC's invoice, CLIENT shall examine invoice in detail as to accuracy/completeness and shall raise any question/objection in writing regarding invoice within these 21 days. After 21 days from receipt of
MHC's invoice, CLIENT waives any question/objection to the invoice not earlier raised. PAYMENT OF FEES: All fees are due and payable upon receipt of an invoice. Payment shall be in United States currency. If CLIENT fails to make any payment due MHC within 30 days from the date of MHC's invoice, the amounts due MHC shall include a charge at the rate of 1.5% per month (18% per annum), or as otherwise provided by law. MHC reserves the sole right to suspend all services to CLIENT if any invoice remains unpaid 60 days after date of invoice. If services are suspended, they may not resume until all unpaid invoices are paid in full. ADDITIONAL SERVICES: Services authorized by the CLIENT, other than those specifically set forth in the "Scope of Services", shall be considered additional services for which CLIENT shall compensate MHC on a "Time & Expense" basis or as otherwise agreed by the parties. Additional services include revisions to work previously performed that are required because of a change in the data, criteria, or information furnished to MHC, a change in the Scope or concept of the project initiated by the CLIENT, and/or services that are required by changes in the requirements of public agencies, after work under this Agreement has commenced. . A "Change of Scope Memorandum" will be executed by CLIENT before such work is started. GENERAL CONDITIONS DATA PROVIDED BY OTHERS: CLIENT is responsible for supplying MHC with information and data required for MHC's use in accomplishing the work. MHC shall not be responsible or liable for any inaccurate or incomplete information provided by others, or for its good faith use of inaccurate or incomplete information provided by others. OWNERSHIP OF DOCUMENTS: All documents, including drawings, specifications, field notes, and electronically generated information and data prepared by MHC pursuant to the terms of this Agreement, are the property of the CLIENT.
ENFORCEMENT: In any action to enforce or to interpret this Agreement, the prevailing party shall be entitled to recover all costs and expenses incurred, including reasonable attorney's fees. For the purpose of this Agreement "action" shall be interpreted to include negotiations and investigation prior to the institution of proceedings at the trial level as well as costs and fees incurred through any appeals. In the event CLIENT has or asserts some claim or demand against MHC based upon this Agreement or any services delivered under this Agreement, including any extensions or modifications thereof, CLIENT, as well as all persons or firms claiming through, under, or against CLIENT, must initiate suit against the MHC within one year from the date upon which the services were delivered or claim shall be forever barred. MHC's liability is limited to the fees paid by CLIENT under the terms and conditions of this Agreement. MHC agrees to waive this limitation upon receiving CLIENT'S written request and additional payment of four percent of MHC's fee, or five hundred dollars ($500.00), whichever is greater, within 5 days of the date of this Agreement. Venue for any disputes shall be in Martin County Florida, unless otherwise required by Florida law. AGREEMENT MODIFICATION: This Agreement may be modified by the parties at any time, but no such modification shall be effective unless reduced to writing and signed by both parties. PRIVITY OF AGREEMENT: This Agreement is not to be construed to provide any obligation from the MHC to any third parties, including, but not limited to, any contractors (general or sub), banks, lending institutions or to any successors in title to the CLIENT. The rights under this Agreement only inure to the parties hereto. ASSIGNABILITY: This Agreement is expressly understood to be nontransferable and non-assignable by either party without the express written consent of the other party. ACCEPTANCE: The fees, terms and conditions offered in this Agreement shall be valid and open for acceptance by CLIENT for a period of sixty (60) days after the date the Agreement is signed by MHC. EFFECTIVE DATE: This Agreement shall become effective on the date that it is signed by CLIENT and returned to MHC with the required retainer.
TERMINATION: This Agreement may be terminated by either party upon giving 7 days written notice, and CLIENT shall be responsible only for those fees and expenses incurred through the date of receipt of said notice. Notice shall be delivered to above stated addresses. SEVERABILITY: In the event a court of competent jurisdiction determines that any term or provision of this contract is unenforceable for any reason, the balance of the terms and conditions shall nonetheless remain in full force and effect and such unenforceable provisions shall be deemed to have been excised and deleted from this Agreement as though it had never been a part hereof. INSURANCE: Please see the attached insurance certificate.
April 17, 2019
Page 1
IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKALEE, FLORIDA 34142 (239) 658-3630 April 17, 2019 The Board of Commissioners for the Immokalee Water & Sewer District, on Wednesday, April 17, 2019 at 4:30 P.M. at the office of the Immokalee Water & Sewer District, located at 1020 Sanitation Rd, Immokalee, FL 34142, held its regular scheduled meeting. The first item on the agenda was the Call to Order: Mr. Brister called the meeting to order at 4:32 p.m. Next was Roll Call: Mr. Brister asked for a roll call. Board Members Present: Mr. Joseph Brister, Ms. Anne Goodnight, Mrs. Bonnie Keen, Mr. Robert Halman, Mrs. Monica Villa and Ms. Magda Ayala. Staff Present: Mr. Kenneth Thompson, Mrs. Eva Deyo, Mrs. Norma Garcia, Mrs. Ofelia Gonzalez, Ms. Andrea Sanchez and Mr. Gary Ferrante with Weston & Sampson. Others Present: See sign in sheet. Next was Agenda: Mr. Goodnight made a motion to approve the Agenda as it has been submitted. Mr. Halman seconded the motion. Motion carried unanimously. Next was Employee of the Month: Mrs. Deyo asked to move the Employee of the Month to next Board Meeting.
(ROLL CALL OF OFFICERS)
(MOTION TO APPROVE AGENDA)
(EMPLOYEE OF THE
MONTH)
April 17, 2019
Page 2
Public Concerns: There was none. Staff Good Cause Items: There was none. Board Concerns: There was none. Old Business: There was none. New Business: There was none. Consent Agenda: Ms. Goodnight made a motion to approve the Consent Agenda. Mr. Halman seconded the motion. Motion carried unanimously. Action Agenda: PRMG gave a presentation on a rate study in detail. The Board discussed the rate study in detail. Ms. Goodnight made a motion to approve an increase of 3% in water and sewer for 2020,2021, and 2022. Mr. Halman seconded the motion. Motion carried unanimously. NEXT WAS ATTORNEYS REPORT: Mr. Thompson briefed the Board on the current lawsuit with Mr. John Short and Ms. Oona Reyna’s lawsuit for libel.
(MOTION TO APPROVE CONSENT AGENDA)
(PRMG RATE STUDY
PRESENTATION AND
ADOPTION)
April 17, 2019
Page 3
Next was Adjournment: Meeting adjourned. Reviewed by: Bonnie Keen - Secretary Date
(MEETING ADJOURNED)
May 03, 2019
Page 1
IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKALEE, FLORIDA 34142 (239) 658-3630 May 3, 2019 The Board of Commissioners for the Immokalee Water & Sewer District, on Friday, May 03, 2019 at 10:00 A.M. at the office of the Immokalee Water & Sewer District, located at 1020 Sanitation Rd, Immokalee, FL 34142, held Public Hearing meeting. The first item on the agenda was the Call to Order: Mr. Brister called the meeting to order at 10:10 a.m. Next was Roll Call: Mr. Brister asked for a roll call. Board Members Present: Mr. Joseph Brister, Ms. Anne Goodnight, Mrs. Bonnie Keen, Mr. Robert Halman, and Mr. Jack Johnson. Staff Present: Mr. Kenneth Thompson, Mrs. Eva Deyo, Mrs. Norma Garcia, Mrs. Ofelia Gonzalez, Mr. Fernando Ramirez, Ms. Andrea Sanchez and Mr. Gary Ferrante with Weston & Sampson. Others Present: There was none. Next was Agenda: Mr. Goodnight made a motion to approve the Agenda as it has been submitted. Mr. Halman seconded the motion. Motion carried unanimously.
(ROLL CALL OF OFFICERS)
(MOTION TO APPROVE AGENDA)
May 03, 2019
Page 2
Next was Presentation: Mr. Ferrante gave a presentation on the clarifier rehab project. See attachment” A”. The Board discussed the project in detail. Ms. Goodnight made a motion to approve the clarifier rehab project, Loan Resolution and other USDA documents. Mr. Halman seconded the motion. Motion carried unanimously. 5 ayes and 2 Board Members absent, Mrs. Monica Villa and Ms. Magda Ayala. Mr. Thompson asked for a motion for the Attorney costs and fees. Mr. Johnson made a motion to approve the costs and fees. Ms. Goodnight seconded the motion. Motion carried unanimously. Public Concerns: There was none. Next was Adjournment: Meeting adjourned at 10:48 a.m. Reviewed by: Bonnie Keen - Secretary Date
(MOTIN TO APPROVE CLRIFIER REHAB
PROJECT)
(MOTION TO APPROVE
ATTORNEY COSTS AND
FEES)
(MEETING ADJOURNED)
To Board of Directors
Immokalee Water & Sewer District
From Civil Rights Committee
Immokalee Water & Sewer District
This is to inform you that there was nothing brought before the Civil Rights Committee
Total Department 10 Expenses 119,637$ 169,732$ (50,095)$ 171,220$ 1,151,522$ 1,188,121$ (36,599)$ 1,131,907$
*Wages expense was reduced to reflect capitalized labor for installation of new meters and replaced meters - $24,061 for YTDIn this department, other materials is used for purchases of meters, meter boxes, lids, and other parts. At the end of the month, the GL asset account -Inventory isreduced based on work orders, or increased based on purchases. When the meter is installed, it is then moved to Fixed Assets - Meters.Vehicle maintenance includes expenses for stocking vehicle related inventory at the maintenance department.
Total Department 20 Expenses 110,965$ 170,430$ (59,465)$ 169,388$ 1,097,094$ 1,193,008$ (95,914) 1,112,933$
Vehicle maintenance also includes expenses for stocking vehicle related inventory at the maintenance department.Other materials includes expenses for gloves, paper towels, small tools, parts, etc. It will also include a portion of the costs to set up the storage area at the maintenance department.
Total Department 30 Expenses 44,899$ 75,018$ (30,119)$ 65,699$ 434,869$ 525,128$ (90,259)$ 401,824$
Vehicle maintenance also includes expenses for stocking vehicle related inventory at the maintenance department.Other materials includes expenses for gloves, paper towels, small tools, parts, etc. It will also include a portion of the costs to set up the storage area at the maintenance department.
Total Department 50 Expenses 29,705$ 66,443$ (36,738)$ 42,836$ 271,951$ 465,103$ (193,152)$ 278,018$
Salary expenses in this department, except for the supervisor, are charged to the appropriate department, depending on the maintenance project they are working on.Other materials includes materials and supplies to set up the storage area at the maintenance department.Vehicle maintenance also includes expenses for stocking vehicle related inventory at the maintenance department.
quarterly lab results from the IWSD’s groundwater monitoring wells for the 4th Quarter of 2016
plus all four quarters of 2017 to Alexandra Sulecki, Collier County’s Conservation Collier
Coordinator.
• SR29 from N 1st Street to N 9th Street – At IWSD’s direction, W&S provided utility plan
mark-ups and a utility work schedule to FDOT.
• SR29 south of Agriculture Way – At IWSD’s direction, W&S provided planning level utility
information to Omni Communications and Cardno, FDOT’s Consultants.
• SR29 PD&E Study from Oil Well Road to SR82 – At IWSD’s direction, W&S provided
planning level utility information to Lochner, FDOT’s Consultant.
• TECO Gas - SR29/CR846 from SR82 to Camp Keais Road – At IWSD’s direction, W&S
provided planning level utility information to MAI Engineering Services, Inc., TECO’s
Consultant.
1
Executive Director’s Report By
Eva J. Deyo May 15, 2019 – Regular Board Meeting
Water Department During April, James Jean-Louis and the Water Department staff completed the following:
Productivity: - The Water Department staff installed 7 new meters and 6 backflow preventers. They replaced 2 meters, 6 meter registers, and 3 meter antennas. They repaired 53 backflow preventers, and 1 line and tubing breaks. They repaired 3 flushouts and replaced 3 lids.
Meter sizes and registers – We are continuing to verify the EDU’s and meter sizes, at the different locations.
Backflow Testing/Certification Project – They have been steadily working on this program, in order to complete the requirements. We have been handing out letters to the commercial accounts that we did not accept, to let them know that they need to have their backflow preventers inspected. This is the second year that the District had to submit the testing results to FDEP.
Flushing - They are still working on the flushing project. It has to be done three times per year. Phase 1 - 4 Water Replacement Project: Phase 1 still has tie-ins to complete. Phase 3 has
completed their walk through with FDOT and IWSD. Phase 2 has had their walk through with IWSD. Phase 4 is complete and has been paid their final payment.
The Water Department is very busy with all of the ongoing projects, trying to maintain staff, and coverage.
Vacancies – There are no vacancies in this department. Wastewater Plant During April:
Plant Operations & Maintenance – Fernando Ramirez and his staff were working under mostly normal conditions for this time of year.
FDEP DIW Inspection – FDEP came to inspect our deep injection well on September 17, 2017. We have not received a written inspection report.
FDEP Letter – FDEP sent a letter asking for various items on June 6, 2018. We had a meeting with them on July 19, 2018 to provide them. Gary Ferrante responded to the letter. We are waiting for the Consent Order to determine how to go forward. They are planning on fining us for various items.
Schwing Bioset Process – We have begun making our own fertilizer: Organi’Kalee. We are currently using it in our sprayfield. It ran for 28 days in April.
Vacancies – There are no vacancies in this department. Wastewater Collection
Lift Station Maintenance – During April, Hector Ramos and his staff pulled pumps, and mowed at the various lift stations, and around the Wastewater Plant, and the District owned property on SE 11th Street. We installed a fan kit on the electrical panel on X2. They replaced the impeller on pump #1 and #2 on Lift Station I. They installed a new VFD to run the #1 pump on Lift Station R.
FDEP Inspection – FDEP came in to look at the paperwork for the collection system in March 2018. We received the letter on June 9, 2018. We are waiting for the Consent Order. They are planning on fining us for various items.
2
Locates – They are still doing some locates for the new water lines that are going in. The system switched from fax based to email based.
Vacancies – There are no vacancies in this department. Administration During April, Ofelia Gonzalez and her staff were very busy keeping up with their regular duties and
keeping the office going. 2018 Audit – The auditors were working on field work for the 2018 Fiscal Year Audit. It has been
delayed until this meeting. Tuscan & Company had a lot of employees out of the office, and they were busy working on other entities.
2018 Quality on Tap Report - It is on our website for customers to be able to download. The District is not required to mail it anymore. We are putting the notice on the bill that it is available for download.
PRMG Rate Study- PRMG is going to update the Rate Study. They advised that we implement the rates that were approved in 2016, for October 1, 2018. Our cash situation is better than expected, we are not going to have to increase the rates again until October 1, 2019. A presentation was made last month.
Vocantas Interactive Voice Response Solution – IWSD implemented this system. It allows customers to automate routine tasks and increase available time for complex requirements. They assigned a toll free number 866-658-3630 to IWSD. Customers are able to call in to make payments with checks, credit cards, etc. It uses speech recognition and is PCI compliant. It allows for the customers to be called before their water is turned off, and before the late notice goes out. This went live on June 19, 2017.
Online Bill Pay – The District began accepting online bill payments on January 9, 2015. Customers can sign up to make payments, or to see their water usage history. They also have the option of getting their water bills by email. We now have over 980 customers who are signed up to access their account electronically.
Record Retention - We are continuing to work on scanning orders, and other old records, for electronic record-keeping.
I-9 Audit – Homeland Security came to audit our I-9’s and associated paperwork. They are now selecting critical infrastructure to audit. Norma Garcia had to scan and make copies of all of the documents for them to audit, for all of our current employees and for 3 years of the former employees. We are still waiting for them to return the originals.
Vacancies – There are no vacancies in this department. Maintenance Department During April, Derys Maldonado and his staff completed the following:
Wastewater Plant and Sprayfield: – They went to Bradenton to pick up disk for the Sprayfield ponds. They helped dept 20 hook bush-hog mower to tractor. They worked in Sprayfield ponds, laying down sod. They worked on Sprayfield mowing glass in the pond, and disking pond #1.and 2. They also leveled the pond floor and sides with bull-dozer. They replaced 2 entrance gates in the Sprayfield. They installed new signs on Sprayfield new gates on Pivot #2 entrance. They installed a new WIFI booster antenna on dept 50 building.
Equipment: - They worked on dept 10 forklift engine timing belt, and added coolant. They took dept 10 vacuum rusted steel floor plate to Bob Dean for a new one made out of stainless steel. They installed a new motor for the shop pressure washer. They worked on dept 10 vacuum trailer, sand blasting, priming and painting. They went to Creel tractor for dept 20 New Holland tractor gas cap. They installed a new hydraulic filter on side mower. They installed rebuilt hydraulic cylinders on B95 Back-hoe and pressure washed and greased it. They replaced dept 20 Tractor hydraulic hoses.
3
Vehicles: - They worked in new trucks getting them ready for distribution. They picked up the new trucks gas keys. They worked on old trucks getting them ready for auction. They took out and cleaned truck 116 getting it ready for body work repair. A locksmith came out and made new key for old truck 121. They installed new truck 332 GPS, back up alarm, fire extinguisher. They installed truck 555 new numbers, side steps, back up alarm, first aid kit and fire extinguisher. They added refrigerant on truck 558.
Water Department: - They installed S 9th HSP #1. They worked on S 9th Water Plant tank, filing cracks with a special coating. They checked the Airport generator, checked all fluids and re-set alarms They re-set Airport Water Plant VFDs. They repaired a bleach leak on Carson bleach tank.
Miscellaneous - They replaced the smoke alarm battery in Veronica’s office. They checked the label machine for Ofelia, new batteries and tape.
Vacancies –There are no vacancies in this department.