Illustrated Guide to the UTeach Electronic Portfolio
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Illustrated Guide to the
UTeach
Electronic Portfolio
Portfolio Guide 2 Updated January 2010
The Electronic Portfolio
All UTeach students have access to the electronic portfolio. If you can’t log in or
if you are assigned to the wrong portfolio (e.g. math instead of science), email
the Portfolio Coordinator. Include your EID and area of certification.
Once you log in using your UT EID, this is what you’ll see:
Under “My Home,” you see three options:
Portfolio Guide 3 Updated January 2010
The information section fills in automatically. UTeach uses this information for
reporting purposes only, which is done in aggregate form.
Under “My Portfolios” you’ll see the portfolios assigned to you.
Most student submitting a preliminary portfolio will see only one—
Pre_Mathematics, Pre_Science, or Pre_Computer Science. Students certifying in
both mathematics and science will still see only one portfolio: Pre_Math and
Science. This portfolio includes the material required for both mathematics and
for science.
ARTIFACTS: Also under “My Home” is
the link to the artifacts page. You
are encouraged to store artifacts on
the portfolio website. Link them to
specific reflections as evidence.
Browse for files just like you would an
attachment.
For space reasons, upload only
compressed, edited,
web-ready video.
File types are limited to those that
evaluators can easily access—word,
excel, PDFs, jpegs, and common
video applications. If you get an
error message while uploading a file,
save the file as a different type and
upload it again.
Portfolio Guide 4 Updated January 2010
PDFs: Turning a document into a PDF is highly recommended since this preserves
the formatting. If you have a document with a lot of tabs, like a resume, or with
an inserted table, like a lesson plan, turn it into a PDF. This is an option under the
File/Save As menu in the latest version of Word.
If you have resisted the world domination of MicroSoft and don’t have the latest
version of Word, you can go here: http://cutepdf.com/. The downloads are
free. No malware or spyware. Follow the instructions even when it gets to the
part about “print.” Eventually, the window changes from print to save as. Try it.
It really works.
Use the scanner or the copier in the Student Workroom to turn hard copy into
PDFs. You can add artifacts either through the link under My Home, or while you
are working on a reflection. You can delete artifacts only using the location
under My Home.
VIDEO: Video takes up a lot of space.
Upload ONLY edited, web-ready video to use as an artifact.
BUILDING THE PORTFOLIO:
This is the starting point for building a
portfolio. The icons let you know the
status of each proficiency.
Under Science (or Mathematics, etc.)
you’ll find an overview of the portfolio.
You’ll also find descriptions under the
seven main headings:
Personal Profile Information
Subject Matter
Equity and Inclusive Design
Teaching Preparation
Classroom Environment
Instruction and Delivery
Professional Responsibilities
IMPORTANT: Save all Microsoft Word documents in “compatible
form.” The file extension “docx” is not allowed as many evaluators do
not have access to the most recent software. This applies to any
Microsoft application—excel, power point, etc.
Portfolio Guide 5 Updated January 2010
Click on “Create New Entry” to open a text box. You can enter the text in the
box or copy and paste from another document.
Click the “Update Text and
Save” button. This saves your
work, but does not submit it
for evaluation. To get back
into an entry that you’ve
already started, click the
“edit” button.
Portfolio Guide 6 Updated January 2010
ARTIFACTS:
You can upload files to use as evidence (word documents, images, power point
presentations, excels, etc.) at several points in the portfolio.
Under the “My Home” menu, click on “My Artifacts.”
This page lets you know which artifacts you have already uploaded and how
much space is still available to you.
You can store
up to 50
artifacts and
have 2MB of
space.
REMEMBER:
Videos take a
huge amount of
space.
Upload only
compressed,
web-ready
video.
Portfolio Guide 7 Updated January 2010
You can also add artifacts while you are working on a reflection.
All artifacts show up in the
“Available Artifacts” list.
Chose artifacts from this list
to use as supporting
evidence in the portfolio.
Click the “attach” button.
You’ll see a notification
when the attachment has
worked. The artifact is NOT
removed from the
available artifacts list.
Possible errors include a title over 20 characters or a file type not accepted,
such as docx. Change the title or the file type and try again.
IMPORTANT: Attach the artifacts in the order in which you discuss them in the
reflection. This helps the evaluator follow your reasoning.
Portfolio Guide 8 Updated January 2010
SUBMITTING THE PORTFOLIO:
Clicking the “Submit” button at the bottom of
the left-hand navigation bar takes you to the
page where you can submit the entries. You
can submit proficiencies one at a time, but the
evaluator will review
the portfolio in its
entirety.
Clicking the submit button locks the entry for review.
You cannot revise the entry, delete or add artifacts
until the entry has either received a passing score or
been returned for revision.
Click the Mathematics (or Science, Math_Science,
Computer Science) button to select all of the
proficiencies at once.
Clicking on any of the areas or specific proficiencies
will take you back to that part of the portfolio without
submitting anything.
Once you hit the submit button, you’ll be prompted
for a confirmation:
Portfolio Guide 9 Updated January 2010
Click on the proficiency to see the evaluator’s comments, whether the
proficiency passed or needs revision. If revisions are needed, click in the text
box and enter a new reflection or revise the current one, delete or add artifacts.
Go through the same submission process to resubmit.
General tips
Résumé: If you enter your résumé directly into the text box, keep the formatting
very simple. If you have lots of tabs and formatting, save the document as a
PDF to preserve the formatting and attach it as an artifact. Go ahead and type
a statement into the text box so that your evaluator knows that you have
created an entry. Something like, “Please see attached” is fine.
Using a URL as an artifact: Currently, there is not a way to link to a URL from
within the system. The best thing to do is to type the URL in the reflection and let
the evaluator know to copy and paste it into a browser.
Artifact titles: Students often use the same document as evidence for more
than one proficiency. To reduce confusion for yourself and the evaluator, build
in some redundancy. Save multiple copies of the same document, with
highlighting and titles specific to a single proficiency.
Navigation: You can get back to any point in the portfolio using the drop-down
menus. There are also breadcrumbs, so you can see where you’ve been
recently.
If a subsection requires revision, you
will see this symbol next to the
proficiency.
If the section passed, you’ll see this
symbol.
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