IFSC Result Service Handbook 2016 Fabrizio Minnino IFSC Officials Commission Director
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2016 IFSC Result Service Handbook
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WARNING
This handbook is a technical handbook to manage IFSC
Resultservice, not a Rules handbook.
All the examples used in this handbook in any kind of
competition (method of preparing starting lists, quota for
each round, tied competitors, superfinal etc.) may be
based on unupdated rules.
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Summary
GENERAL INFORMATION ............................................................................................ 4
Why IFSC Official Result Service? .................................................................................................................. 4
How to Log in? ............................................................................................................................................... 4
Who is allowed to manage Result Service? ................................................................................................... 5
How to change current password?................................................................................................................ 5
How to print? ................................................................................................................................................. 6
How to use IFSC Result service also with problems in the Internet connection? ......................................... 6
How to log out? ............................................................................................................................................. 8
RESULT SERVICE: LEAD COMPETITIONS .................................................................. 9
UPLOADING THE TOPO ............................................................................................ 29
RESULT SERVICE: BOULDERING COMPETITIONS ................................................... 35
Using the tablets .......................................................................................................................................... 36
RESULT SERVICE: SPEED COMPETITIONS .............................................................. 40
SOME SOLUTIONS TO MINOR PROBLEMS ................................................................ 57
How to use download and upload to solve minor problems ...................................................................... 57
How to insert an unregistered competitor.................................................................................................. 59
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GENERAL INFORMATION
Why IFSC Official Result Service?
Sport Climbing needs visibility: to use an Internet based Result Service gives to all the competition an immediate visibility all over the world in real time.
The use of this Result service let also all the Federations have all the ranking updated at the end of the competition.
How to Log in?
Type in the Internet bar: https://ifsc.egroupware.net/egw/login.php or go in IFSC Official website / World competition / Official Resources / General information / IFSC Result System (egroupware)
Every Jury President has a personal USERNAME / PASSWORD to enter in IFSC Result Service.
If you have forgotten your password or your login click LOST PASSWORD or LOST LOGIN ID and follow the information
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When you are correctly logged in your name is written in the upper right corner, close to date and time.
Who is allowed to manage Result Service?
Only Jury Presidents (better, JP usernames) who have been appointed for that competition can manage Result Service.
The link between appointed Jury President and competition is made by IFSC Web Manager.
When you are appointed for a competition please check, a couple of days before the competition, that you are allowed to manage that competition: you can easily understand it because when you enter in that competition you can see in the main
menu these ADD A NEW HEAT BUTTON.
If you don’t see these button you are not allowed to manage this competition!
If you realize you are not allowed to manage Result service in a competition where you have been appointed please send immediately an email to [email protected] explaining the problem (this can happen especially if the Jury President has been changed at the last minute).
How to change current password?
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How to print?
This program hasn’t a specific printing function: you can print in any moment using
the printing button of the browser, normally identified by this icon .
When you use this icon the program prints all the additional information (name of the judges, opening and closing of the isolation, date and time etc.).
How to use IFSC Result service also with problems in the Internet connection?
When you create the first heat you can see also this DOWNLOAD BUTTON. Using this button you can, in any moment of the competition, download what you are seeing in the window in that moment (starting list / result list). Take care: unpublished data cannot be downloaded. All the data will be downloaded as Excel file.
Click on PREFERENCES
Click on CHANGE YOUR PASSWORD
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Using this Excel file you can manage locally your Result service, but without modifying the structure of the Excel sheet if at the end you want to upload the resultlist into the Result service.
When you upload your results file the system checks if everything is correct and, if the check is ok, let you import the file. If there is something wrong you will be informed about it.
The DOWNLOAD BUTTON can also be used by organizers to manage a further Result Service.
The uploading can be easily done using the EDIT THIS HEAT button / UPLOAD
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How to log out?
When you have finished managing Result Service you can log out using the Logout button on the main Result Service bar.
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RESULT SERVICE: LEAD COMPETITIONS
Type in the Internet bar: https://ifsc.egroupware.net/egw/login.php
Insert your Username / Password
Click on the three lines to see the
menu
Click on Result Service
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Now you have to generate the starting list for the category you have selected.
Insert in this window, according to the rule and to the official timetable, all the information the program needs to manage this heat.
Select the competition
Select the category
When you click on the ADD A NEW HEAT button a new window
appears
The program gives you the information there are no existing starting
lists or result lists
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one qualification
two qualification, half quota
two qualification for all, flash one after the other
two qualification for all, flash simultaneously
two qualification for all, on sight
two*Two qualification
unpublished
Starlist
result official
Use default order
Random (keep existing starting order)
It keeps the existing starting order but randomizes the new registered competitors (since the last creation of the startlist. If the startlist is created only once all competitors are randomized)
Random (distribution ranking)
The starting order of all climbers is randomized but, if there are two or more qualification routes, the athletes are allocated in each route according to the current World Ranking
Random (distribution cup)
The starting order of all climbers is randomized but, if there are two or more qualification routes, the athletes
All complimentary
0
1
2
………..
10
For each competition is
defined a fixed quota
for each team: some
extra quota athletes
can be registered
according to the rules.
When you select All
complimentary all the
authorized extra quota
is inserted into the
starting list
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When you have
finished the
program gives you
this information
When you have
generated a new heat
the EDIT THIS HEAT
button appears
At the end push SAVE to create the
provisional Starting list.
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If you want insert the bib number automatically type X+1 (where X is the first bib number) and press the button UPDATE. All the bib numbers will be automatically created.
EXAMPLES:
if you type 1+1 and then update, the athletes will automatically receive the numbers 1 / 2 / 3 / 4 / 5 / ……..
if you type 50+1 and then update, the athletes will automatically receive the numbers 50 / 51 / 52 / 53 / 54 / 55 / …….
If you type 1+2 and then update, the athletes will automatically receive the numbers 1 / 3 / 5 / 7 / 9 / ……..
if you type 50+2 and then update, the athletes will automatically receive the numbers 50 / 52 / 54 / 56 / 58 / 60 / …….
Choosing 2.QUALIFICATION or
QUALIFICATION is now possible to
display the provisional starting list
Insert here the bib number and then
press the button UPDATE
TAKE CARE No check about double
numbers!
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Use the EDIT THIS HEAT button to confirm the provisional starting list.
Change the status
from UNPUBLISHED to
STARTLIST
TAKE CARE Don’t use
this button: you
should generate a
completely new
starting list!
If you click on the right button you can see the
option to DELETE an athlete from the starting list
TAKE CARE This is an one way operation
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The word
PROVISIONAL has
disappeared
Choosing SHOW JURY LIST it is
possible to print a starting list to be
used by judges and jury
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Make a double click on the row a dialogue window will open
Choosing Resultlist it is
possible to insert the
climbing results
You can scroll the
window to update all
athletes
When you press
UPDATE you can see
the updated result in
red
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When provisional results have been checked and , if necessary, modified use the EDIT THIS HEAT button to confirm the results.
The results are
(provisionally) ranked
every time data are
updated.
To check the result
with the route judge
you can sort by start
number just clicking
this column
Change the status
from UNPUBLISHED to
RESULT OFFICIAL
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If you sorted the athletes by start number before changing the status to OFFICIAL, now you have to sort again by rank before seeing the black line.
If an appeal against Official Results is accepted you have to modify the Official results.
The word
PROVISIONAL has
disappeared A black line shows
who is in the following
heat
Change the status
from RESULT OFFICIAL
to UNPUBLISHED
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Make your changes
Change again the
status from
UNPUBLISHED to
RESULT OFFICIAL
PUBLISHED
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Now you have to create a new heat (semifinal).
Because of the
changes all the
athletes go to the
following heat so the
black line has
disappeared
Selecting GENERAL
RESULT you can see
the results of both
qualification in the
same window
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Insert in this window, according to the rule and to the official timetable, all the information the program needs to manage this heat.
When you click on the ADD A NEW HEAT
button a new window appears
Select STARTLIST, insert all the
information and save
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When the provisional results have been checked and , if necessary, modified use the EDIT THIS HEAT button to confirm the results.
Using the multiple choice buttons you can display the starting list of the new heat
To change the starting numbers in the new heat is
possible (if necessary)
TAKE CARE If an athlete is
injured and he/she cannot
take part to this heat don’t
use this button:
he/she would completely disappear from the
competition!
Using the multiple choice buttons you can display the
Result list
Insert the results and then
UPDATE
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As seen before in case of an accepted appeal it is possible to change the official results:
1. Push the EDIT THIS HEAT button 2. Change the status of this heat to UNPUBLISHED 3. Modify the appealed result 4. Change the status of this heat to RESULT OFFICIAL 5. Print it again
Change from UNPUBLISHED to RESULT OFFICIAL
Provisional has disappeared
A black line marks the athletes who are in final.
Even if the new heat was
generated with a quota of 8 for the following heat the program has
considered tied athletes
Selecting GENERAL
RESULT you can see
the results of both
qualification and
semifinal in the same
window
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Now you have to create a new heat (final).
Insert into this window, according to the rule and to the official timetable, all the information the program needs to manage this heat.
When you click on the ADD A NEW HEAT
button a new window appears
Select STARTLIST, insert all the
information and save
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When the provisional results have been checked and , if necessary, modified use the EDIT THIS HEAT button to confirm the results.
Using the multiple choice buttons you can display the starting list of the new heat
To change the starting numbers in the new heat is
possible (if necessary)
TAKE CARE If an athlete is
injured and he/she cannot
take part to this heat don’t
use this button:
he/she would completely disappear from the
competition!
Using the multiple choice buttons you can display the
Result list
Insert the results and then
UPDATE
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Change from UNPUBLISHED to RESULT OFFICIAL
Provisional has disappeared
Tied competitors are ranked according to the previous
heats. It is possible to check it displaying General results
Selecting GENERAL
RESULT you can see
the results of both
qualification, semifinal
and final in the same
window
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As seen before in case of an accepted appeal it is possible to change the official results:
1. Push the EDIT THIS HEAT button 2. Change the status of this heat to UNPUBLISHED 3. Modify the appealed result 4. Change the status of this heat to RESULT OFFICIAL 5. Print it again
At the end of the competition (only at the end of the competition) you have to change GENERAL RESULTS status to RESULT OFFICIAL.
When the status of General Results have been changed wait about 1 minute and then use again the EDIT THIS HEAT button to open the window.
Also for general results change the status to
RESULT OFFICIAL TAKE CARE! it must be done only at the end of the competition
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This new button has appeared: use it to
import the results in all the official rankings
TAKE CARE
If you don’t complete this operation you
won’t have the Team ranking!
This is the information about the positive
import of the results
The national Team Ranking will be
displayed only in IFSC official website /
Competition Calendar
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UPLOADING THE TOPO
This operation is not mandatory, it can be useful to make a very clean topo and also to store every sibgle topo in Result Service.
First of all you must have a picture of the wall with the route on place.
Then you can upload this image using the EDIT THIS ROUND dialogue window:
Choose the image /
topo you want to
upload
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This is the information about the image /
topo you have chosen
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This is the information about the image /
topo you have uploaded
If you uploaded the
wrong image / topo you
can delete this image
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Choose the edit topo in the box
Click the sequence of the
holds. The number can be
on the hold or close to
the hold, as you prefer
Top can be clearly identified
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When you go back to the page used do insert results topo will be displaued on the
bottom of the page (you can scroll the image to see all the topo).
Making a doble clich on the
yellow circle you can open a
dialogue box to be used to
delete or renumber
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RESULT SERVICE: BOULDERING COMPETITIONS
Bouldering competitions have a format very similar to Lead competitions: the only difference concerns the way to insert results.
Making a double click on the row opens a dialogue window where you can insert and update results
There is an automatic check : the number of attempts to get the Bonus cannot be higher than the number of attempts to get the Top
Insert here the number of attempts to
get the Top
In this column is displayed the
complete result of the athlete
Insert here the number of attempts to
get the Bonus
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Using the tablets
You can use tablets or smartphone to update the results: this system is perfect if in
the competition area there is a very stable wi-fi, on the contrary the risk is to invest
time to do a useless work.
Tablets / smartphones can be used by everybody (Delegate, International judges,
boulder judges, volunteers etc.) but only acceding to Result Service with an official
login (Delegate or Jury President) so take care because who is in the Result Service
with an official login can do a lot of things he is not allowed to do, creating some
problems.
When you have created a heat, and its starting list, you can choose to have the
MEASUREMENT screen as follows:
Using a tablet / smartphone you will see these dialogue window
Only if you can see these buttons
you can use MEASUREMENT
visualization
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The boulder judge has few choices to do:
the athlete
the number of
the boulder
To push TRY for
each try of the
athlete
To push BONUS
when the athlete
gets the bonus
To push TOP when
the athlete gets
the top
The judge can always check the
number of attempts which is
displayed on the TRY button
To updtate
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When the athlete stops climbing the judge, after checking, has to push UPDATE: in
this moment the result are received by Result service.
Scrolling the video the judge can now see the results:
After updating the judge can
see the result
With these button the judge
can go to next climber
When the judge push the BONUS
button the number of tries to get it
is automatically displayed
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If the athlete doesn’t get any
bonus or top the judge, before
updating, must choose NO
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RESULT SERVICE: SPEED COMPETITIONS
Type in the Internet bar: https://ifsc.egroupware.net/egw/login.php
Click on the arrow to see the ranking
menu
Click on Result Service
Select the competition
Insert your Username / Password
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Now you have to generate the starting list for the category you have selected
Insert into this window, according to the rule and to the official timetable, all the information the program needs to manage this heat.
When you click on the ADD A NEW HEAT button a new window
appears
Select the category
The program gives you the information there are no existing starting
lists or result lists
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At the end push the button SAVE to create the provisional Starting list.
one qualification
two qualification
unpublished
Startlist
result official
All complimentary
0
1
2
………..
10
For each competition is
defined a fixed quota
for each team: some
extra quota athletes
can be registered
according to the rules.
When you select All
complimentary all the
authorized extra quota
is inserted into the
starting list
Use default order
Random (keep existing starting order)
It keeps the existing starting order but randomizes the new registered competitors (since the last creation of the startlist. If the startlist is created only once all competitors are randomized)
Random (distribution ranking)
The starting order of all climbers is randomized but, if there are two or more qualification routes, the athletes are allocated in each route according to the current World Ranking
Random (distribution cup)
The starting order of all climbers is randomized but, if there are two or more qualification routes, the athletes are allocated in each route according to the current Cup Ranking
Ranking (unranked last)
The startlist will be created according to the ranking (the best is first) and unranked climbers will start after ranked climbers. The starting order of unranked climbers will be randomized
Reverse ranking (unranked first)
The startlist will be created reverse to the ranking (the best is last) and unranked climbers will start before ranked climbers. The starting order of unranked climbers will be randomized
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If you want insert the bib number automatically type X+1 (where X is the first bib number) and press the button UPDATE. All the bib numbers will be automatically created.
EXAMPLES:
if you type 1+1 and then update, the athletes will automatically receive the numbers 1 / 2 / 3 / 4 / 5 / ……..
if you type 5o+1 and then update, the athletes will automatically receive the numbers 50 / 51 / 52 / 53 / 54 / 55 / …….
If you type 1+2 and then update, the athletes will automatically receive the numbers 1 / 3 / 5 / 7 / 9 / ……..
if you type 50+2 and then update, the athletes will automatically receive the numbers 50 / 52 / 54 / 56 / 58 / 60 / …….
Insert here the start
number and then press
the button UPDATE
TAKE CARE No check
about double numbers!
Use this button to
delete a competitor
from the starting list
TAKE CARE This is an
one way operation!
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When the provisional starting list has been checked and , if necessary, modified use the EDIT THIS HEAT button to confirm the starting list.
Change the status
from UNPUBLISHED to
STARTLIST TAKE CARE Don’t use
this button: you
should generate a
completely new
starting list!
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Time can be written with the format 20.10 or with the format 20,10 (in this case
the program will change it in 20.10).
The word
PROVISIONAL has
disappeared
Choosing Resultlist it is
possible to insert the
times
In case of fall use the
multiple choice button
to select FALL
To check the result with the
timekeepers you can sort by
start number just clicking this
column
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When the provisional results have been checked and , if necessary, modified you can use the EDIT THIS HEAT button to confirm the results.
As seen before in case of an accepted appeal it is possible to change the official results:
1. Push the EDIT THIS HEAT button 2. Change the status of this heat to UNPUBLISHED 3. Modify the appealed result 4. Change the status of this heat to RESULT OFFICIAL 5. Print it again
Change the status
from UNPUBLISHED to
STARTLIST to RESULT
OFFICIAL
The word
PROVISIONAL has
disappeared
A black line shows
who is in the following
heat
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Now you have to create a new heat (1/8 final).
Insert into this window, according to the rule and to the official timetable, all the information the program needs to manage this heat.
When you click on the ADD A NEW HEAT
button a new window appears
To change the starting numbers in the new heat is
possible (if necessary)
TAKE CARE If an athlete is
injured and he/she cannot
take part to this heat don’t
use this button:
he/she would completely disappear from the
competition!
Select STARTLIST
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From 1/8 Final it is possible to display (and print) the official results in two ways:
1. As RESULTLIST (meaningless)
Insert here both
times and then
update
The winner of the
match is displayed
with rank 1
Change the status
from STARTLIST to
RESULT OFFICIAL
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2. As PAIRING SPEED FINAL (more interesting, especially for printing).
Now you have to create a new heat (1/4 final).
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When you click on the ADD A NEW HEAT
button a new window appears
Insert here
both times
and then
update
Change the status
from STARTLIST to
RESULT OFFICIAL
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Now you have to create a new heat (1/2 final).
Insert here
both times
and then
update
Change the status
from STARTLIST to
RESULT OFFICIAL
When you click on the ADD A NEW HEAT
button a new window appears
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Now you have to create a new heat (Small Final).
Insert here
both times
and then
update
When you click on the ADD A NEW HEAT
button a new window appears
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Now you have to create a new heat (Final).
Change the status
from STARTLIST to
RESULT OFFICIAL
Insert here
both times
and then
update
When you click on the ADD A NEW HEAT
button a new window appears
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Now displaying PAIRING SPEED FINAL it is possible to have the complete vision of the final part of the competition
Displaying GENERAL RESULT it is possible to have complete results (including the qualification round).
Change the status
from STARTLIST to
RESULT OFFICIAL
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At the end of the competition (only at the end of the competition) you have to change GENERAL RESULTS status to RESULT OFFICIAL.
When the status of General Results have been changed wait about 1 minute and then use again the EDIT THIS HEAT button to open the window.
Also for general results change the status to
RESULT OFFICIAL TAKE CARE it must be done only at the end of the competition
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This new button has appeared: use it to import the results in all the official
rankings
TAKE CARE If you don’t complete this operation you won’t have
the Team Ranking!
This is the information about the positive
import of the results
The national Team Ranking will be
displayed only on IFSC official website /
Competition Calendar
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SOME SOLUTIONS TO MINOR PROBLEMS
How to use download and upload to solve minor problems
One of the most common problem is the creation of a wrong starting lists: normally it is due to a human error but sometimes there can be a bug. Anyway If the starting
list is wrong you can download it using the DOWNLOAD BUTTON.
All the data will be downloaded as an Excel file and you can save them on your laptop.
In this Excel file you can modify by hand your wrong starting list, but without modifying the structure of the Excel sheet (do not delete or insert column / do not change main data as number of the competition, licence number, etc.).
When you finish to modify save the Excel sheet on your laptop and go back to Result Service to upload the file.
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When you upload your Excel file the system checks if everything is correct and, if the check is ok, let you import the file. If there is something wrong you will be informed about it.
When you press the SAVE button the data will be updated.
You can use this trick also to change wrong results if the program, because of a bug, miscalculated the ranking.
Choose ALL ABOVE between the options proposed
The uploading can be easily done using the EDIT THIS HEAT button / UPLOAD and looking for the file on your laptop
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How to insert an unregistered competitor
This is a very delicate operation and you can do only if you are absolutely sure that
the competitor can take part to that international competition.
All the registered competitors will be displayed
Open the main menu and go to REGISTRATION
Select the competition and the nation
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Take care if you receive the following information:
You can confirm but it the athlete has no license it could be a problem: for any
doubt ask to IFSC Office or to IFSC Sport Manager.
Click on the REGISTER button
Use these filters to identify the right competitor
Click on the REGISTER button