IExpenses & GPC Robert Brock. Agenda 1.iExpenses overview 2.Creating a UK T&S claim 3.Overseas claims –Some expense types are different –Currency rate.

iExpenses & GPC

Robert Brock

Agenda

1. iExpenses overview

2.Creating a UK T&S claim

3.Overseas claims– Some expense types are different– Currency rate can be determined by you.

4.GPC

5.Delegation of claim entry

iExpenses

• Electronic entry of expense reports• Automatic approval up to £999.99

– No approval limit on GPC within this system, it’s set by the limits on the card

• Linked to council T&S Policies• Receipt hard copies sent to SSC

iExpenses

SSC auditing receipt claims . . .

• 1 in 10 reports will be audited• All reports £1000 or over will be audited• Any policy violations investigated

iExpenses - Delegation

• Entry of iExpenses can be delegated to a nominated user• Approval of expenses user is required before submission

GPC

• Electronic GPC Statements appear weekly• Can be submitted on Oracle in same forms as

expense reports• Receipts submitted to SSC via internal

envelopes• iExpenses does not split out VAT !

GPC and iExpenses Home Page

GPC and iExpenses Home Page

iExpenses – Receipt Based Actuals

iExpenses – Receipt Details Screen

iExpenses – Attaching a file

iExpenses - Mileage Claims

iExpenses – Mileage Details Screen

iExpenses – Project Allocation

iExpenses – Summary Review

iExpenses - Submission

iExpenses

Any Questions on iExpenses?

GPC and iExpenses Home Page

GPC – General Information

GPC – Selecting Transactions

GPC – Entering Business Purpose

GPC – Projects & Cost Centres

GPC – Review

GPC – Confirmation Part 1

GPC – Confirmation Part 2

GPC – Credit Card Transactions

GPC

Any Questions?