IDP Conference 2004 “Developmental Governance in Action” SESSION 4: ‘ IDP experience in the Western Cape’ - Philip Grobler Western Cape IDP Co-ordinator.

IDP Conference 2004“Developmental Governance in Action”

SESSION 4:SESSION 4:

‘‘IDP experience in the Western Cape’IDP experience in the Western Cape’

- Philip Grobler- Philip Grobler Western Cape IDP Co-ordinatorWestern Cape IDP Co-ordinator Dept of Local Government, Western Cape Dept of Local Government, Western Cape

5 March 20045 March 2004

Let’s take a look at our IDP journey …

How far have we come?

What did we achieve … or did not achieve?

Where are we now?

Local Government Elections: 5 Dec 2000 !

… 30 New municipalities !

Attempted the “interim IDP” …Attempted the “interim IDP” …

To consolidate existing municipal plans

… by March 2001 ?

Then came 2001-2002 …Then came 2001-2002 …

First ‘full’ IDPFirst ‘full’ IDP

Received documents & manuals

Received IDP training … in 2001

CouncillorsIDP Managers

Sector departments

We started ….

Drafted district ‘frameworks’ …

Draft municipal ‘process plans’ to guide the process

Learned about ‘IDP’ structures …Learned about ‘IDP’ structures …

Municipal Council

Municipal Manager (Sect 55)

IDP Steering Committee

Subcommittees

Project Task Teams

Stakeholder and Community Participation

IDP Representative

Forum

Metropolitan/ District/Local Level

StakeholderStructures

WardCommittees

Ward Level

IDP Manager

Learned about a ‘5 phase’ IDP processLearned about a ‘5 phase’ IDP process

ANALYSISANALYSISANALYSISANALYSIS

STRATEGYSTRATEGYSTRATEGYSTRATEGY

PROJECTSPROJECTSPROJECTSPROJECTS

INTEGRATIONINTEGRATIONINTEGRATIONINTEGRATION

APPROVALAPPROVALAPPROVALAPPROVAL

• Existing Development reality?

• Vision/Mission-> strategies->projects

• Project outputs• Performance indicators• Cost estimates/budget

• 5 year financial plan• Spatial Framework• Sectoral Programmes• Institutional Plan

• Approved IDP

OUTCOMES

Learned about project templates …

ServiceDeliveryServiceDelivery

Local EconomicDevelopment

Local EconomicDevelopment

CommunityparticipationCommunity

participationSpatial

IntegrationSpatial

Integration

Poverty ReductionPoverty Reduction Sustainable MunicipalDevelopment

Sustainable MunicipalDevelopment Sound EnvironmentSound Environment

OUTCOME?A consultative, systematic, strategic and transparent way of decision-making

Implement(Performance Management)Monitoring

(Annually)

Analysis

Approval

Strategy

Projects

Integrated Budget

CommunityParticipationSTART

We considered ultimate IDP outcomes?

IDP PROCESS

We started on 1 July 2001 …We started on 1 July 2001 …

Granted … some municipalities only started in September 2001!

Most municipalities picked up speed… when budget needed to be linked !

Some mun’s used consultants …Some mun’s did not !

We established “IDP Forums” …We established “IDP Forums” …

We held “forum” meetings … and workshopped ….We held “forum” meetings … and workshopped ….

We discussed our development reality …We discussed our development reality …

We decided where we want to go … VISIONWe decided where we want to go … VISION

We prioritised …We prioritised …

We confirmed existing work …We confirmed existing work …

… and eventually …

……and shaped new projects ..and shaped new projects ..

We gotWe gotIDP’s !IDP’s !

What did we achieve …

or not achieve?

To determine our achievement we had to ‘assess’ the IDPs?

Organisational arrangements Participation Methodology (i.e. IDP guide) Support systems Integration (from priorities to

projects/prog’s) Alignment (horizontal and vertical) Planning-budget link What ‘Skills’ do we have …

We looked at eight areas of IDP …

We looked at eight areas of IDP …

What did we find …

District and local municipalities started talking ..District and local municipalities started talking ..

Mun’s did follow a strategic process …Mun’s did follow a strategic process …

Economic Development & Tourism

Development of new Municipal Services and Infrastructure

Housing and Land

Sport, Recreation and Culture

Spatial and Environment

Community Development

Governance and Communication

Community safety and security

e.g. Mossel Bay IDP Strategies

Quality of lifeFor all

Quality of lifeFor all

Socialharmony

Sustainablelivelihoods

Qualityenvironment

Projects&

Services

Some IDPs linked to budget …

R 236 921 000

R 21 451 000Infrastructure aid to Local Mun’s

R 215 469 000

R 78 532 000Municipal Services

R 26 683 000Land and Housing

R 53 400 000Infrastructure

R 51 207 000Institutional

R 2 137 000Environmental

R 3 509 000Economic Development

* Example of a District Municipality

AmountsIDP Development Objective

* Example: Knysna Municipality external funding dependancy

Quantified external funding Quantified external funding dependencies …dependencies …

Responsibility Amount over 3 years (Rands)

District Municipaility 900 000

Provincial Govt 3 215 370

National Govt 13 622 080

Municipal 15 822 700

Summary of POSITIVE findingsSummary of POSITIVE findings

IDP has become the principle planning document IDP started to bring spheres of govt together New relationships (partnerships) were created Structured involvement did occur Core skills were being developed around IDP Innovative ideas generated on prioritisation Identified ‘key development priorities’ Quantified our backlogs Generated project ideas Started to understand the support needs/systems

What we did not find …

Areas of concern …

We did not see new ‘integrated systems’ …

Structure and Process•IDP Steering Committee•IDP Representative Forum•Project Task Teams

InstitutionalPlan

5 yearFinancial plan

IntegratedSector

Programme /Plans

Monitoring &PerformanceManagement

Plan

OrganisationalStructuring

(HR)

Project &ProgrammeManagement

(Budget)

ANNUAL IDPREVIEW

(PMS-BUDGETCYCLE)

StructuredExternal

Partnerships

Budget &Financial

Management

PerformanceManagement

Organisational Performance Management:* INPUTS *OUTPUTS * OUTCOMES

Capital Programme Operational Programme

MAIN IDP OUTPUTS

NEW

NEW

NEW

Critical management system elements …

MAYOR / EXCOMAYOR / EXCO MUNICIPAL COUNCILMUNICIPAL COUNCIL

MAYOR / EXCOMAYOR / EXCO MUNICIPAL COUNCILMUNICIPAL COUNCIL

Committee 1 Committee 1 (IDP)(IDP)

Committee 2Committee 2

Committee 3Committee 3

Committee 4Committee 4

““STRATEGIC MANAGEMENT TEAM”STRATEGIC MANAGEMENT TEAM”- Municipal Manager & DirectorsMunicipal Manager & Directors

- IDP ManagerIDP Manager(Project Management skills)(Project Management skills)

(Integrated Financial Management)(Integrated Financial Management)(Information Management)(Information Management)

““STRATEGIC MANAGEMENT TEAM”STRATEGIC MANAGEMENT TEAM”- Municipal Manager & DirectorsMunicipal Manager & Directors

- IDP ManagerIDP Manager(Project Management skills)(Project Management skills)

(Integrated Financial Management)(Integrated Financial Management)(Information Management)(Information Management)

Integrated Development ProgrammesIntegrated Development Programmes(monitor IDP projects in budget) (monitor IDP projects in budget)

Integrated Development ProgrammesIntegrated Development Programmes(monitor IDP projects in budget) (monitor IDP projects in budget)

ProjectTeam 1

ProjectTeam

2

ProjectTeam 3

ProjectTeam 4

Line Dept 3

Line Dept 2

Line Dept 1

Line Dept 4

Line Dept 5

COMMUNITYFORUM

(Project teams)

INTEGRATEDMANAGEMENT

SYSTEM

Financial/Budget

Project

Communication& stakeholderengagement

Contract

Monitor &Evaluation

(PMS)

We did not harness all our resources …

Early areas if concern after first round …Early areas if concern after first round …

• Credible and the ‘right kind’ of information (trends/socio-econ)

• Ineffective IDP-municipal budget link

• Poor “project scoping” (without funding remain ‘wish lists’)

• Infrastructure focus prevented broader development debate

• Slavish following of IDP Guides – over complex processes

• Participation gaps – especially business community

• Lack of considering alternative service delivery partnerships

• Weak “inter-governmental” planning and budgeting

• Inadequate focus on “rural reality”

Where are we know?

2004 – Year of second IDP review …2004 – Year of second IDP review …

July 2001 - June 2006 July 2006 – June 2011

JUL 2012-JUL 2017

Interim IDP

March 2001

11stst FULL IDP FULL IDP

March 2002March 2002

3 X IDP Review3 X IDP Review

Mar ’03-’04-’05Mar ’03-’04-’05

5 YEAR TERM OF OFFICE5 YEAR TERM OF OFFICEDEC 2000 - DEC 2005DEC 2000 - DEC 2005

ElectionsDec 2000

5 YEAR TERM OF OFFICEDEC 2005 - DEC 2010

ElectionsDec 2005

2nd FULL IDP

March 2006

4xIDP Review

Mar ’07-’10

TodayToday

STABILISATION

Dec 2000 – 2002

CONSOLIDATION

Jan 2003 – Dec 2010

SUSTAINABILITY

Dec 2010 - Beyond

5 YEAR TERM OF OFFICEDEC 2010 - DEC 2015

ElectionsDec 2010

3rd FULL IDP

March 2011

4xIDP Review

Mar ’12-’15

INSTITUTIONALINSTITUTIONALARRANGEMENTSARRANGEMENTS

PARTICIPATIONPARTICIPATION

• Mngt of IDP• IDP Forum• Steering Committee• Project Teams• Councillors

• IDP Team• Core skills

• Community• Extern Roleplayers * dept’s / NGO’s private sector• Forum operation * area involvement• Mngt of process

• Forum utilisation• District co-ordinate• External access

IDP METHODIDP METHOD

• Guide Packs• Methodology * new ideas * prioritisation • Training: * target groups * business

• Institutional model• Project & Info Mngt• IDP-budget process• Networking

INTEGRATION &INTEGRATION &ALIGNMENTALIGNMENT

• Priorities > projects• Sectoral integration• Prescribe elements• Link to PMS• LM link to DM• Municipal-provincial linkages

• Information flow• IGR structures• DM’s IDP role• PAWC IDP role

PLANNING-PLANNING-BUDGET LINKBUDGET LINK

• IDP projects in budget• Funds secured• CAPEX_ OPEX• Medium term budget outlay

• Project design• Budget cycle• Project Mngt approach

60%60% 60%60% 60 %60 %45 %45 % 45 %45 %

Consider … 2002 ‘Score Card’ relevant?Consider … 2002 ‘Score Card’ relevant?

We have clear ‘pointers’ to deal with …Institutional arrangement

Participation

IDP methodology

IntegrationAlignment

Planning-budget link

Implementation hampering

1. IDP Team (strategic mngt)2. Core skills3. IDP within municipal systems4. Stakeholder engagement5. Forum / wards6. External stakehold’s resources7. Prioritisation tools8. Project teams9. Annual review cycle10.Sectoral issues/‘prescribed’11.District-local mun’s12.Provincial-municipal (IGR)13. IDP-budget link (budget cycle)14.CAPEX & OPEX link to IDP15.Powers/functions16. Info flow

Let’s deal with them ..

and make true developmental governance a reality!

Thank You !