Identifying Relationships

IDENTIFYING RELATIONSHIPS

Yhna Therese P. Santos, RL

Faculty Member, UP School of Library and Information Studies

Seminar-Workshop on Resource Description and AccessBalanghai Hotel and Convention Center

Butuan CityOctober 29 – 30, 2012

RELATIONSHIPS Identifying Relationships Recording Relationships

RDA Module 5

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BASICS OF RELATIONSHIPS

1. What are relationships?2. Why relationships?

Expressing Relationships:Helps users find what they want!

WORK

EXPRESSION

MANIFESTATION

ITEM

PERSON

CORPORATE BODY

Produced by

Realized by

Created by

WORK

EXPRESSION

MANIFESTATION

ITEM

PERSON

CORPORATE BODY

Produced by

Realized by

Created by

Primary Relationships

Owned by

WORK

EXPRESSION

MANIFESTATION

ITEM

Is realized through an

Is embodied in

Is exemplified by an

WORK

EXPRESSION

MANIFESTATION

ITEM

RECORDING PRIMARY RELATIONSHIPS Identifier for the related work [RDA 6.9],

expression [RDA 6.14], manifestation, or item [RDA 2.15]

Preferred access point representing the related work or expression [RDA 6.27]

Composite description aka analytical description

WHAT TO RECORD Expression of the work Work expressed Manifestation of work Work manifested* Manifestation of an expression Expression manifested* Item of manifestation Manifestation exemplified

* Core element

RECORDING RELATIONSHIPS TO PERSONS, FAMILIES AND CORPORATE BODIES ASSOCIATED WITH A RESOURCERelating Entities from Group 2 to Group 1

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ENTITIES BEING RELATEDRelationships between:

1. Resources and associated persons, families, and corporate bodies

2. Resources (works, expressions, manifestations, items)

3. Persons, families, corporate bodies

FUNCTIONAL OBJECTIVES find works, expressions,

manifestations, or items that are related to those retrieved in response to the user’s search

understand the relationship between two or more works or expressions represented by preferred access points

WORK

EXPRESSION

MANIFESTATION

ITEM

PERSONS

CORPORATE BODIES

Produced by

Realized by

Created by

GROUP 1

GROUP 2

FAMILIES

RDA CHAPTERS RELATING RESOURCES TO GROUP 2 ENTITIES Creators and others associated with works (ch.

19) Contributors associated with expressions (ch. 20) Entities related to manifestations (ch. 21) Entities related to items (ch. 22)

RELATIONSHIPS OF ENTITIES RELATING TO WORKS Creators

If there is more than one creator responsible for the work, only the creator having principal responsibility named first in resources embodying the work or in reference sources is required. If principal responsibility is not indicated, only the first-named creator is required

EXAMPLESHemingway, Ernest, 1899-1961100 $a Hemingway, Ernest, 1899-1961 $e authorRizal, Jose, 1861-1896John Paul II, Pope, 1920–2005 Beethoven, Ludwig van, 1770–1827 Romanov (Dynasty) Northern Pacific Railway Company

RELATIONSHIP DESIGNATORS: ENTITIES AND WORK

TRANSCRIPTION USING MARC 21100 $a European Conference on Encoded Archival Description and Context (EAD and EAC), $e creator.

700 $a Stockting, Bill, $e editor of compilation

ANOTHER FORM OF TRANSCRIPTIONTitle Proper Encoding across frontiersOther title information proceedings of the European

Conference on Encoded Archival Description and Context (EAD and EAC), Paris, France 7-8 October 2004

Statement of responsibility relating to title

Bill Stockting editor

Creator European Conference on Encoded Archival Description and Context (EAD and EAC) (2004: Paris, France)

Contributor Stockting, BillRelationship designator editor of compilation

RELATIONSHIPS OF ENTITIES RELATED TO EXPRESSIONS Contributors Illustrators Arrangers, transcribers etc Performers Compiler of laws

EXAMPLE100 1# $a Wood, Audrey.245 14 $a The napping house / $c Audrey Wood ; illustrated by Don Wood.

700 1# $a Wood, Don, $e illustrator.

Title Proper The napping houseStatement of responsibility relating to title

Audrey Wood

Contributor Don WoodRelationship Designator illustrator

RELATIONSHIP DESIGNATORS: ENTITIES AND EXPRESSIONS

RELATIONSHIPS OF ENTITIES AND MANIFESTATIONS Producers Publisher Distributor Manufacturer Others

Lithographer Engraver etc

EXAMPLE260 $a Bethesda : $b NIH, $c 2008.710 $a National Institutes of Health (U.S.), $e broadcaster.

Place of Publication BethesdaPublisher’s name NIHCopyright date 2008Contributor National Institutes of Health

(U.S.)Relationship Designator broadcaster

245 $a Black X-mas260 $a Montreal, QC : $b Distributed exclusively in Canada by TVA Films, $c c2007 $e ([Beverly Hills, California]): $f 29292 Productions

710 $a TVA Films (Firm)710 $a 2929 Productions (Firm)

Title Black X-masPlace of distribution Montreal, QCDistributor’s name Distributed exclusively in Canada

by TVA FilmsDistributor TVA Films (Firm)Manufacturer 2929 Productions (Firm)

RELATIONSHIP DESIGNATORS: ENTITIES AND ITEM Owner

Current owner Former owner

Custodian

EXAMPLE500 $a University Library's copy has ms. notes by author on endpapers. $5 IaH

700 $a Smiley, Jane, $e annotator.

Note University Library’s copy has ms. notes by author on endpapers

Contributor Smiley, JaneRelationship designator annotator

RELATED ENTITIES IN GROUP 1 Related works Related expressions Related manifestations Related items

FUNCTIONAL OBJECTIVES AND PRINCIPLESThe data recorded to reflect relationships

between works, expressions, manifestations, and items should enable the user to:

a) find works, expressions, manifestations, or items that are related to those retrieved in response to the user’s search

b) understand the relationship between two or more works or expressions represented by preferred access points.

METHODS FOR DESCRIBING/RECORDING Use of identifier Authorized access point Structured or unstructured description

Structured description = note or linking field: indicate elements by ISBD punctuation or MARC tagging

Unstructured description = note using narrative rather a formal tagged structure to indicate the relationship

RELATED WORKS Scope – a related work is a work related to

the work represented by a preferred access point

Common work relationships: Whole-part, e.g.,

Works in a compilation Chapters in a book

Adaptations Commentary Supplements Sequential relationships (e.g., earlier and later

serials)

EXAMPLEParaphrase of: Tippet, Michael, 1905-1998. -

Mask of Time. – ISWC T 010.304.108-2

Resource is a paraphrase and is being related to the work which it paraphrased.

Identifier for the resource being paraphrased

Finding aid: http://bibpurl.oclc.org/web/14192

Resource described is an archival collection of papers and related materials. The description relates the material described to another work which is a finding aid

RELATED EXPRESSION Scope – a related expression is an expression

related to the expression represented by a preferred access point (e.g., a revised version, a translation)

COMMON EXPRESSION RELATIONSHIPS

Whole-part (e.g., translations in a compilation) Revisions Editions Translations Language editions Abridgements

IDENTIFIERS FOR RELATED EXPRESSIONS

Translated as: http://bibpurl.oclc.org/ web/14222767 0# $o http://bibpurl.oclc.org/web/1422

Contains: Plate number: E.E. 3646 774 0# $o Plate number: E.E. 3646

EXAMPLES OF UNSTRUCTURED DESCRIPTIONS FOR RELATED EXPRESSIONS Revised and shortened version of the author’s

thesis (Ph.D.)—Yale University, 1982 500 ## $a Revised and shortened version of the author’s thesis (Ph.D.)-Yale University, 1982

The English edition of a Spanish publication, which is also issued in French, German, and Arabic editions

EXAMPLES OF STRUCTURED DESCRIPTIONS FOR RELATED EXPRESSIONSRevision of: Biology of fishes / Carl Bond. —

2nd edition. — 1996500 ## $a Revision of author’s 2nd edition of Biology of fishes

May be expressed as an unstructured description to:

Revised edition of Bond’s 2nd edition of Biology of fishes.

RELATED MANIFESTATIONS Scope - A related manifestation is a

manifestation related to the resource being described (e.g., a manifestation in a different format).

COMMON MANIFESTATION RELATIONSHIPS Reproductions Different formats for same expression (e.g.,

book vs. CD; book vs. PDF) Special issues

EXAMPLES OF IDENTIFIERS FOR RELATED MANIFESTATIONS

Also issued as: ISBN 978-0-06128- 533-2 775 0# $z ISBN 978-0-06128-533-2

Also issued as: Walt Disney Studios Home Entertainment: 5568103

775 0# $i Also issued as $o Walt Disney Studios Home Entertainment 5568013

RELATED ITEMS

A related item is an item related to the resource being described (e.g., an item used as the basis for a microform reproduction).

COMMON ITEM RELATIONSHIPS Reproduction of a specific copy “Bound with” Item added to copy of manifestation in a

special collection

EXAMPLES775 $i Reprint of (item): $t Hiking in Unicoi State Park $d Helen, GA : RST Publishers, 1955. $h 22 p. : ill. ; 19 cm.

Bound with: Report of the Committee on the District of Columbia in relation to the city of Washington : read in Senate, February 2, 1835. — City of Washington : Printed at the Globe Office, 1835

Reproduction of original from Harvard Law School Library

RELATIONSHIPS BETWEEN PERSONS, FAMILIES AND CORPORATE BODIES find persons, families, or corporate bodies

that are related to the person, family, or corporate body represented by the access point retrieved in response to the user’s search

understand the relationship between two or more persons, families, or corporate bodies represented by preferred access points.

Methods Identifier Preferred access point

Can be recorded using MARC field 500 Relationship designator can be derived from

Appendix K of RDA

EXAMPLE110 2# $a Library of Congress. $b Policy and Standards Division

510 2# $w r $i Predecessor: $a Library of Congress. $b Cataloging Policy and Support Office

110 2# $a Library of Congress. $b Cataloging

Policy and Support Office510 2# $w r $i Successor: $a Library of Congress. $b Policy and Standards Division

100 1# $a Garr, Arnold K.510 2# $w r $i Employer: $a Brigham Young University

THANK YOU!