ICT PSP Call 5 Proposal submission and evaluation ICT PSP Call 5 Digital Content Information day Luxembourg: 8 March 2011 Szymon Lewandowski Project Officer,

ICT PSP Call 5Proposal submission and

evaluation

ICT PSP Call 5 ICT PSP Call 5

Digital Content Information dayDigital Content Information day

Luxembourg: 8 March 2011Luxembourg: 8 March 2011

Szymon Lewandowski Project Officer, eContent&Safer Internet Unit (E6)

Digital Content Info Day, Luxembourg, 8 March 2011: Slide 2

Can I participate?

• The programme is open to all legal entities established in the EU Member States

• Legal entities established outside the EU may participate on equal terms with Member States on the basis of and in accordance with the conditions laid down in the association agreements (associated countries*)

• Entities from third countries may participate on a case-by-case basis but will not receive any funding

* Iceland, Lichtenstein, Norway, Croatia, Turkey, Serbia, Montenegro (association process ongoing)


Is my project eligible (1)?

Proposals must involve a certain minimum number of mutually-independent legal entities of the required type from different EU Member States or ICT PSP Associated countries.

•Pilot B = 4 partners•Best Practice Network = 7 partners


Is my project eligible (2)?

Proposals must be submitted before the call deadline - 1st June 17h00 - using the Commission’s electronic proposal submission system (EPSS)

Non-eligible proposals are not evaluated !


Where do I find key information?

INFOPACK• ICT PSP Workprogramme 2011• Mapping documents• Model Grant Agreement

ICT PSP WEBSITE• Guides for Applicants• FAQs• EPSS manual (on the EPSS website)


How to submit?

• Proposal coordinator registers with the EPSS on our call page and obtains ids and passwords for himself and his partners

• The consortium prepares the proposal, then submits it before the deadline

• Submission failure rate = + 1%

Only reason; waiting till the last minute

Technical problems

Panic-induced errors

Too late starting upload, run out of time


What to submit? Proposal Part A

Part A - Forms completed online on our serverA1 form (coordinator)

• Title, acronym, objective etc.• free keywords• 2000 character proposal abstract• previous/current submission

(in ICT PSP or eContentplus)A2 form (one A2 form per partner)

• Address• Contact person• Organisation type etc.

A3 form (coordinator)

• Cost and funding details


What to submit? Proposal Part B

Part B - PDF document created by the consortium and uploaded on our server

RTF template supplied by the EPSS Format directly linked to evaluation criteria

• Summary• Relevance (bullet points = sections)• Impact (idem)• Implementation (idem)


What if I have a PIC?

• Participants possessing an FP7 Participant Identification Code (PIC) can use this number to identify themselves in the EPSS. On entering the PIC, parts of the proposal forms will be filled in automatically

• The process for assigning a PIC is triggered by a self-registration of an organisation http://cordis.europa.eu/fp7/pp-pic_en.html

http://cordis.europa.eu/fp7/pp-pic_en.html


How are proposals evaluated?

• Evaluation by independent experts on:– Relevance (3/5)– Impact (3/5)– Implementation (3/5)

↓ Individual reading by three or more experts↓ Experts meet in “Consensus group” ↓ Evaluation Summary Report (ESR)↓ Commission selection of proposals for

negotiation (based on Overall score respecting the budget and/or numbers limitations described in the Workprogramme)


• Remember the three evaluation criteria have fuller descriptive bullet points

• Familiarise yourself with the bullet points; write them into your proposal

• The evaluators are looking for them; they are what they are going to score your proposal on

Submitting a proposal - Useful tips


Pre-proposal check

Use the pre-proposal check service to makesure your proposal is eligible and in scope forthis call…

…And do it before you prepare your proposal,not afterwards.

Fill-in the template on our websiteand send to [email protected]

mailto:[email protected]


ICT Helpdesk

Use the ICT PSP Helpdesk* to check any

financial or legal elements you are uncertain

about…

*Mail to: [email protected]



Submit on-time

Submit your proposal in good time !

• Familiarise yourself with the EPSS system• Submit early; check what you submitted• Don’t make last minute changes

• And if in trouble, call the EPSS helpdesk!+32 2 233 3760


Submit quality work (1)

Think of the finishing touches:

• clear language• well-organised contents, following the Part B

structure• useful and understandable diagrams• no typos, no inconsistencies, no obvious

paste-ins, no numbers which don’t add up, no visible annotations or screwed-up diagrams, no missing pages …



Make it easy for the evaluators to give you high marks. Don’t make it hard for them!

• Make sure you submit the latest, complete version of your proposal

• Cover what is requested

• Don’t write too much

• Don’t leave them to figure out why it’s good, tell them why it’s good

• Leave nothing to the imagination


Make your proposal consistent and avoid empty

Promises, e.g.:

• Good project management implies clear Workpackage leadership

• Strong Impact implies an important dissemination effort

Divide your effort evenly across all award criteria

Get the structure right (see: mapping documents)



Additional info

• An ICT PSP Helpdesk for proposers’ questions: [email protected]

• An EPSS helpdesktel: +32 2 233 3760email [email protected]

• A pre-proposal check service: [email protected]

• Partner search facilities: http://www.ideal-ist.net/

• Network of national contact points: http://ec.europa.eu/ict_psp/




http://www.ideal-ist.net/

http://www.ideal-ist.net/

http://ec.europa.eu/ict_psp/


ICT PSP Call 5

ICT PSP Call 5 Proposal submission and evaluation ICT PSP Call 5 Digital Content Information day Luxembourg: 8 March 2011 Szymon Lewandowski Project Officer,

Documents

time slide

workprogramme slide

digital content info

epss website slide

proposal forms

preproposal check

evaluation ict psp

proposal coordinator