ICT and travel avoidance

Welcome

Fire and safety

Photographs

Refreshments

Who’s here – introductions

Programme

Programme

Specialist input – Unitycomm with the Open University

Break

Workshop demonstration

Q & A

Support going forward

Agile Communications Simplified.

How can technology help reduce travel?

Simon Ghent and Andrew Doyle

Agile Communications Simplified.

Agenda

• Why meet and travel?

• What the environmental impact of travel?

• Organisational Challenges

• Who can benefit from travel reduction?

• Traditional barriers to adoption

• Three key elements to make travel avoidance compelling

• Five Steps to Adoption

• Organisational Benefits of reducing travel

• Cost Justification for reducing travel

Agile Communications Simplified.

Open University – Why Meet?

Business meetings are held to in order to

inform, discuss, present, collaborate, sell,

strategise etc., but overall the purpose is to

communicate and be co-present with people

and objects.

(Arnfalk and Kogg, 2002, pp 17, Lyons et al

.2008)

Agile Communications Simplified.

Open University – reason to travel (or not)

• Organisational Structure

• Greater use of project and innovation teams

• Geographical dispersion

• More multi-site organisations

• Flattening hierarchy

• Greater employee independence

Agile Communications Simplified.

Open University – The environmental impact

• Carbon emissions from the buildings of a service sector organisation can be as much as 2/3rd of overall carbon emissions

• Transport from commuting and business travel can account for the remaining 1/3rd.

• Without consideration, transport will become a larger proportion of overall carbon emissions

Agile Communications Simplified.

Work is changing – The old way

Agile Communications Simplified.

Business Challenges - Work is changing

• 75% of all workers think that mobility solutions are vital to the way we work

• Legislation is demanding more employment flexibility

• People are increasingly focused on work/life balance

• Up to 35% of your work time is down to latency in communication

• The next generation workforce are more technically savvy than most organisation

• Demand for ICT flexibility

• Public Sector under scrutiny to deliver better services for less

Agile Communications Simplified.

Open University – The office

• Workstation and offices go unused for as much as 2/3rds of the week. (Felstead et al, 2005)

• Cost per desk space £9,000 per annum (Watkinson, 2008)

• Energy usage per desk space 404kwh/m2 (Carbon Trust, 2003)

• Annual cost savings to UK economy from flexible working by reducing turnover, £287m and reduced absenteeism £3.2b (Lister and Harnish)

Agile Communications Simplified.

Open University – The home

• Rebound effects

• Additional trips

• Heating

• Larger houses

• Location

• Benefits to local community and shops

• Need for longitudinal studies

• H&S impact/ Corporate responsibility

Agile Communications Simplified.

Barriers to adoption

• Corporate ICT infrastructure and management

• Delivering a seamless experience

• Organisations culture

• Implementation Costs

• Complexity

Agile Communications Simplified.

Three elements that convince people not to travel

Decision

Confidence in

technology

Personal Workload

Cost

Agile Communications Simplified.

What tools are available?

• The cloud is making powerful technology more accessible

• Deployment costs are much lower

• Risk is greatly reduced

KEY: Flexibility

Agile Communications Simplified.

Five Steps to Adoption

• Insight

• Leadership Alignment

• Profiling

• Change Programme

• Transition

Agile Communications Simplified.

Open University – Benefits

Savings from office rationalisation and flexible working

• 1,800 years in travel time

• £700 million less per year on building infrastructure

Savings from home working per year

• 12 million litres of fuel at a cost of £10 million, equating to 54,000 tonnes of CO2

• Increased office efficiency

• Allocated desks only able to accommodate 1,000 people

• Using the office flexibly, average daily footfall of 10,000 people

Agile Communications Simplified.

Open University – Personnel Benefits

• Feel good factor

• Interdepartmental competition

• Individual targets

• Work life balance

• Story telling

• Training

Agile Communications Simplified.

Demonstration

Let’s now see it in action

Any questions?

Help!

Unitycomm ways2work

Smarter Travel Leicester Go Travel Solutions

…..each other

Bye bye

Thank you to Highcross, Simon and Andrew

Help to spread the word

Next workshop: Tuesday 13th March – 10:30 Electric Dreams - new vehicle technology with

Cenex and PowaStation

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