ICARUSNet - model for building an archival network & connecting heritage and public SNS, Voltera 2011
ICARUSNet
Jan 28, 2015
Model for building an archival network & connecting heritage and public. Lecture by Vlatka Lemić on the 13th September 2011 in Volterra.
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ICARUSNet - model for building an archival network & connecting heritage and public
SNS, Voltera 2011
ENARC AND ICARUS FRAMEWORK
-project is aimed at firmly establishing and gradually expanding a European network for written cultural heritage- people’s awareness for Europe’s common historical past and the historical memory of its countries and cultures is supposed to be strengthened through the development of innovative new strategies by means of modern technologies
-establishing a network and setting a framework for archival cooperation in Europe builds the basis for creating high-quality digital content that will be integrated into portals such as APEnet or Europeana-activities: digitizing and indexing, integrating digital content into existing national and supranational portals, creating online access to Euopean written heritage, developing standards for indexing archival collections…-CSA is project partner in charge of the design, tehnical implementation and maintenance of common information platform and web site of the project
• network information system for describing, processing and managing archival records based on international standards
• it is installed on a central network server, accessible via the Internet from any point in the world
• system structure comprises of two parts: the open one is intended for the external users who want to search database and catalogues and the protected part, intended for the employees in the archives and other institutions - the program solution consists of several databases organized according to the logic of records type and user type/roles that define access to particular records.
• it enables the integration of data and services of the archives and offers the users access to all data about registered archival material, their holders and creators in one place
BUILDING A SYSTEM – OBJECTIVES & IDEA
REGISTRATION ON THE ICARUS.NET
SIGN-IN ON THE ICARUS.NET
ICARUS.NET INDEX PAGE
DESCRIPTION OF ARCHIVAL UNITS - I
DESCRIPTION OF ARCIVAL UNITS- II
LIST OF ARCHIVAL UNITS
DESCRIPTION OF RECORD CRETORS - I
DESCRIPTION OF RECORD CREATORS - II
DESCRIPTION OF RECORD HOLDERS - I
DESCRIPTION OF RECORD HOLDERS - II
ADMINISTRATIVE MODUL
LIST OF SYSTEM USERS
ON-LINE HELP
ICARUS.NET PUBLIC
ICARUS.NET PUBLIC
• about 1150 registered users from more than 350 institutions• Nacional Register of archival fonds and collections more than
million units of data have been described in ARHiNET so far: information on 15.500 fonds and collections, 130.000 other archival units (series, files and items), 23.500 creators and 7.500 records holders, more than 5.000 finding aids and 3.000 bibliographical units on archival holdings
• ARHiNET contains digital images of the most significant and most often used documents (over 150.000 pictures and 1.300 text files)
• management of digital archives and electronic data • files and documentation on creators and holders of archival material• part of e-Croatia Government program• awarded by Europan Commision with the Good Practice Label 2009
in the field of administration effectivenes
ARHINET INFORMATIONArchival information system
• Establishment of a unique system based on international standards • Providing efficient and user oriented system of collecting,
processing and presenting archival material• Inclusion of all important elements of archival records management
and management of business processes in the archival institutions into one comprehensive system
• Facilitating work of archival professionals • Standardizing and assuring quality of services and products
provided by archives• Ensuring preservation and presentation of data by using
information-communication technologies • Introducing new technologies and technological solutions into
archival institutions
BUILDING A SYSTEM - OBJECTIVES Archival information system
INTEGRATION OF DESCRIPTIVE ENTITIES AND IMPLEMENTATION OF ARCHIVAL STANDARDSArchival information system
• ARHiNET is a network information system for describing, processing and managing archival records
• It is installed on a central network server, accessible via the Internet from any point in the world
• ARHiNET enables users not only to search and browse data using the Internet, but also to access all program functions for processing, describing and managing archives
• ARHiNET is a complete solution for the work of the archives, since it supports not only processing of archival materials, but also keeping registers and managing use and digitization of archives and performing other tasks related to managing archival records
• It enables the integration of data and services of the archives and offers the users access to all data about registered archival material, their holders and creators in one place
ARHiNET - IDEAArchival information system
• ARHiNET is created on modular basis which enables the design and implementation of particular modules as separate projects in a relatively short period of time and their continuous integration into the unique information system. Advantages of such solution are the creation of an integrated base and a unique system of data protection with minimal costs.
• ARHiNET system structure comprises of two parts: the open one is intended for the external users who want to search database and catalogues and use other offered services, and the protected part, intended for the employees in the archives and other institutions, in which all professional-business processes that define processing and management of archival material are taking place. The program solution consists of several databases organized according to the logic of records type and user type/roles that define access to particular records.
CONCEPTArchival information system
INTEGRATION OF DATA AND SERVICESIN ARCHIVES
Archival information system
ARHiNET STRUCTURE – V 2.0 & 3.0Archival information system
ARHiNET SYSTEM DEVELPMENTArchival information system
• Security and authorization• General functionalities• Description and processing of archives• Archival documentation• Creators and holders of archival material• Preservation of archives• Digital contents• Training• Standardization• Reporting system• Searching and browsing data
MODULES AND FUNCTIONALITIESArchival information system
• 1st August 2006 –project beginning• October 2006 – program solution was installed on CSA server• December 2006 – inclusion of all state archives into the system• October 2007 – system was open to the public• November 2007 – beginning of inclusion of other record creators
and holders into the system• April 2008 – system was presented at Microsoft regional conference • June 2008 –system became part of the e-Croatia program, the
operational plan of the Government of the Republic of Croatia • March 2009 – release of 2.o version• August 2009 –awarded with a Good Practice label in the framework
of the European eGovernment Awards 2009 for innovations in the area enabling administrative efficiency and effectiveness.
SYSTEM IMPLEMENTATION – TIME TABLEArchival information systemArchival information system
• On-line national Register of archival fonds and collections• Normative databases of record creators and record holders• Description and processing of all types of archival material• Unique database of birth, marriage and death registers• References and bibliographic sources • Archives documentation, evidences and registers• Supervision of record creators and holders• Delivery of record lists to archives• Linking archival units, storage units and repositories – managing • Indexing of digital records and linking with archival units• Digital archives• Transfer of data bases to archives • Using of archives
SYSTEM IMPLEMENTATION - CONTENTArchival information systemArchival information system
USER’S ADMINISTRATIONArchival information system
LIST OF RECORD HOLDERSArchival information system
LIST OF ARCHIVAL MATERIALArchival information system
ACCESSION LISTSArchival information system
FILE OF RECORD HOLDERArchival information system
REGISTER BOOKSArchival information system
ARM – REPORTING SYSTEMArchival information system
TOPOGRAFYArchival information system
ARHiNET PUBLICArchival information system
ARHiNET DIGITAL MATERIALArchival information system
FINDING AIDS DATABASE
DIGITAL ARCHIVES
• Standardization and raising quality of archival services• Facilitated access, integration and exchange of data• Using accessible and tested technologies• Modularity, scalability and simple upgrading• Simple and quick customization of structure and content• Possibility of integration with other program solutions• Assured expert assistance and user education• Continuous maintaining and upgrading of the program solution• Simple use
ADVANTAGES OF ARHiNETArchival information system