1 ICAR: INDIAN INSTITUTE SOIL & WATER CONSERVATION, RESEARCH CENTRE, ,KOTA-324002 PHONE- (o) 0744-2462642, (Fax) 0744-2460853 File No.AGAW/2019-20/Store/Kota Dated: 6.7.2019 Tender Notice ICAR-Indian Institute of Soil & Water Conservation IISWC, Research Centre, Kota hereby invited limited tender in two bid system (Technical Bid and Financial Bid separately) for outsourcing the job contract for providing various Field farm operational work at ICAR-IISWC, Research Centre, Kota for a period of one year which can be further extended for one/two year (Maximum period of contract not more than three years) subject to satisfactory performance of the Vendor and its willingness to continue on existing terms and conditions, as per requirement. 1. Details of Tender Deposits :- Tentative Value of Contract: Rs. 4.50 lakhs per annum Earnest Money Deposit: Rs. 13500/- (Rupees thirteen thousand five hundred only) Security Deposit : 8% of the total contract value. 2. Tender schedule: Tender No. F.No. AGAW/02/2019-20/Stores/ Date of release of Tender through 6 th July, 2019 Pre Bid meeting date/time/venue 20-07-2019 at 3.00 hrs. in Conference Room,ICAR-Indian Institute of Soil & Water Conservation, Research Centre, Kota Bid Submission Start date/time 6 th July, 2019 at 2.30 p.m. Last date & time for submission of bid 26 th July, 2019 at 2.30 p.m. Date & time for opening of technical bid 26 th July, 2019 at 4.00 p.m. Place of opening of Technical Bid ICAR-Indian Institute of Soil & Water Conservation, Research Centre, Kota Address for Communication Head, ICAR-Indian Institute of Soil & Water Conservation, Research Centre,Dadwara, Kota The tender document contains the following: Annexure-I – Terms and Conditions. Annexure-II – Details/specification of the work / job contract. Annexure-III - Technical Bid Annexure-III - Undertaking Annexure-IV - Financial Bid Annexure-V – Draft specimen of Agreement to be executed on award of contract. In case, holiday is declared by the Government on the day of opening bids, the bids will be opened on the next working day at the same time.
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ICAR: INDIAN INSTITUTE SOIL & WATER CONSERVATION, RESEARCH CENTRE,
,KOTA-324002
PHONE- (o) 0744-2462642, (Fax) 0744-2460853
File No.AGAW/2019-20/Store/Kota Dated: 6.7.2019
Tender Notice
ICAR-Indian Institute of Soil & Water Conservation IISWC, Research Centre, Kota hereby
invited limited tender in two bid system (Technical Bid and Financial Bid separately) for
outsourcing the job contract for providing various Field farm operational work at
ICAR-IISWC, Research Centre, Kota for a period of one year which can be further
extended for one/two year (Maximum period of contract not more than three years) subject
to satisfactory performance of the Vendor and its willingness to continue on existing terms
and conditions, as per requirement.
1. Details of Tender Deposits :- Tentative Value of Contract: Rs. 4.50 lakhs per annum Earnest Money Deposit: Rs. 13500/- (Rupees thirteen thousand five hundred only)
Security Deposit : 8% of the total contract value. 2. Tender schedule:
Tender No. F.No. AGAW/02/2019-20/Stores/ Date of release of Tender through 6th July, 2019 Pre Bid meeting date/time/venue 20-07-2019 at 3.00 hrs. in Conference Room,ICAR-Indian
Institute of Soil & Water Conservation, Research Centre, Kota
Bid Submission Start date/time 6th July, 2019 at 2.30 p.m. Last date & time for submission of bid 26th July, 2019 at 2.30 p.m. Date & time for opening of technical bid 26th July, 2019 at 4.00 p.m. Place of opening of Technical Bid ICAR-Indian Institute of Soil & Water Conservation,
Research Centre, Kota Address for Communication Head, ICAR-Indian Institute of Soil & Water Conservation,
Research Centre,Dadwara, Kota The tender document contains the following:
Annexure-I – Terms and Conditions.
Annexure-II – Details/specification of the work / job contract.
Annexure-III - Technical Bid
Annexure-III - Undertaking
Annexure-IV - Financial Bid
Annexure-V – Draft specimen of Agreement to be executed on award of
contract.
In case, holiday is declared by the Government on the day of opening bids, the bids will be
opened on the next working day at the same time.
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Annexure-III
Technical Bid
Sl. No
Particular Information/document to be provide by the firm
1 Name of the Firm / Agency 2 Full address with Post Box No. And Telephone No. if any
3 Constitution of the Firm/Agency (Attached copy) Indian Companies Act, 1956 Indian Partnership Act, 1932 (Please give names of partners) Any other Act, if not, the owners
4 For Partnership firms whether registered under the Indian Partnership Act, 1932, please state further whether by the partnership agreement to arbitration has been conferred on the partner who has signed the Tender.
i. If answer to the above is in negative whether there is any general power
of attorney executed by all the partners of the firm authorizing the partner
who has signed the Tenders to refer dispute condemning business of the partnership to arbitration.
ii. If the answer to above is in point one and two the affirmative please furnish a copy of either the partnership agreement or the general power of attorney as the case may be. The copy should be attested by a Notary Public or its execution would be admitted by affidavit on a properly stamped paper by all partner
5 Name and Full details of your Banker’s.
6 Copy of registration certificate of the firm undere the work contract of the State Government.
7 Copy of ESI/EPF valid registration certificate of the firm. 8. Copy of Licence under the contract labour (Regulation and abolition) Act,
1970.
9. Copy of valid registration certificate issue by the National and Small Industries Corporation (NSIC), if applicable for expemption of EMD
10. Copies of last three years continous experience (Annexure –III-Part-II) of the firm in the field of providing such services in Central Govt. / Establishement / Autonomous bodies of the Govt. of India./ Corporation of Govt. of India/ Reputed Publlic or Private Organisation, with details in enclosed tabular form. In support of experience copy of work order will be required.
11. An undertaking (Annexure-III-Part-II) as per attached formate duly attested by Notary on a Non-judicial stamp paper of value of Rs. 100/- (Rs. One hundred only) regarding their non-back listing by any of the Govt. departments, Public Sector undertaking and / or by Central Vigilenace Commission during the last three years.
12. Copy of PAN Card, GST Regisration Certificate, TIN Registration. 13. Any other relevant information 14. Earnest Money Deposited (To be attached with Technical Bid) Yes/No (alongwith
details) 15 Name and Address of the Firm’s Representative who will attend the meeting of
opening of technical and financial bid
16. Name of the Permanent Representative to be visiting ICAR-IISWC, Research Centre Kota regarding the contract
All the documents related to Part-I, II & III of Technical Bid must be kept in the separate sealed
cover envelop super scribed as Technical Bid. All supporting documents of Technical Bid should
contain seal and signature of authorized signatory. If these documents are not found attached with
technical bid, the tender shall be treated as unresponsive and will be rejected.
Date:_______________
Place : ___________________ Authorised Signatory
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Annexure-III
Part-II
Details of the Minimum 3 years experience/work done.
Sl No.
Name of the Deptt./Organisation & Name
of contact Person with Ph.No.
Period No. of Staff deployed
Remarks
From To
(Authorised Signatory)
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Annexure-III
Part-III
UNDERTAKING
( to be submitted in Non-judicial stamp paper of Rs.100/- alongwith hard copy of
technical bid)
I/We have read and understood general terms and conditions contained in the
document of “Field Farm Operational Work”. I/We do hereby declare that all the details
provided in this tender document are true to the best of my/our knowledge and belief and
any misrepresentation of facts will render me/us liable to any action as may be deemed fit
by ICAR-IISWC, Research Centre, Kota.
I/We do hereby also accept ICAR-IISWC, Research Centre, Kota have the right to
accept or reject this tender and not to issue invitation to Tender to me/us.
I/We undertake to communicate promptly to ICAR-IISWC, Research Centre, Kota
any changes in the condition or working of the firm. It is certified that we have not been
blacklisted by any organization of Government of India including Central Vigilance
Commission (CVC) in the last three years. The undersigned is fully authorized to sign and
submit this application form on behalf of the organization, he/she represent. We authorize
ICAR-IISWC, Research Centre, Kota to approach Individuals, employees, firm and
corporations to verify our competence and general reputation.
Name & Signature of Authorized signatory ……
Seal of the firm………………..……
Full Address: ...................................
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FINANCIAL BID Annexure-IV
(Financial bid to be enclosed in separate envelope with seal )
Hkkjrh; e`nk ,oa ty laj{k.k laLFkku] vuqla/kku dsUnz dksVkHkkjrh; e`nk ,oa ty laj{k.k laLFkku] vuqla/kku dsUnz dksVkHkkjrh; e`nk ,oa ty laj{k.k laLFkku] vuqla/kku dsUnz dksVkHkkjrh; e`nk ,oa ty laj{k.k laLFkku] vuqla/kku dsUnz dksVk Field Farm Operation Work
This agreement is made at …………… (place) ……………..on (month/year)…………… day
of between ICAR-Indian Institute of Soil & Water Conservation, Research Centre, Kota (hereinafter called IISWC RC Kota) through……………… (designation of the competent authority in IISWC RC Kota) ………………which term shall include its successors, assignees etc. on the first part and ………………….(name & address of the firm) (hereinafter called the firm) which term shall include its authorized representatives, successor, assignees etc. on the other part.
Whereas the IISWC RC Kota has decided to assign the annual contract for providing………….. (nature of job) :............at IISWC RC Kota to the firm on the terms and conditions hereinafter contained. NOW IT IS HEREBY AGREED by and between the parties hereto as follows :- 1. This agreement shall come into force w.e.f. …………..(date)…………… and will remain in force for a period for one year or the period of contract if extended on mutual consent but can be terminated by IISWC RC Kota by giving one calendar months notice in writing of its intentions to terminate the agreement. 2. The firm shall be responsible for annual job work contract for providing ………......... (nature of job)................ at ........... (location). 3. The firm will provide full particulars of every worker deployed by it for providing the services and gate security purposes and get their character and antecedents verified from the police authorities. 4. All personnel posted at premises shall at all times and for all purposes be deemed to be employees of the firm and the IISWC RC Kota shall have no liability on this account in any manner. 5. That the Firm shall ensure that all persons deployed at IISWC RC Kota premises are of good character, well behaved and otherwise competent and qualified to perform the work for which they are deployed. 6. The IISWC RC Kota shall have the right to ask for the removal from its premises any personnel considered by them to be incompetent, disorderly or any other reason and such person shall not again be deployed without the consent of the IISWC RC Kota . 7. The manpower deployed by the agency should work as per the working days and timings of the IISWC RC Kota and the working shift for which contract is awarded. No extra wages will be paid for attending office on weekends, holidays and late -sitting. 8. Wages to be paid to the contractual manpower will be as per Minimum Wages prescribed by Govt. of Indian/Govt.of Kota/Haryana, whichever is higher. Current wages etc. shall be as per Annexure-IV-A of the tender document. 9. Monthly consolidated charges for job/ work contract for providing sweeping & cleaning services at IISWC RC Kota is as per terms and conditions specified and scope of work as per Annexure-IVA in the tender document including all the taxes viz. GST and other taxes as applicable will be paid to the firm by the Institute. The firm will raise a bill of this amount as per terms & conditions of the tender document and the payment released by the Institute in the form of crossed cheque payment/online payment/RTGS whatever is feasible to the firm subject to satisfactory performance / delivery of contracted job / work/ services. Copies of documents such as deposit challan along with list of persons showing deposit of ESIC, EPF, GST with the concerned agencies are also to be deposited with the bill.
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10. The deduction of income tax from the bills of the agency will be made at source as per rates applicable from time to time. 11. In case of dispute between the parties, the matter shall be referred to the sole arbitrator appointed by the Secretary, ICAR. The decision of the sole arbitrator shall be final and binding in any respect of any dispute between the parties. Arbitration proceeding shall be governed by the Arbitration & Conciliation Act, 1996 as amended from time to time. 12. That the firm shall provide uniform to its Security Personnel and will issue identity card to each of the workers engaged for entry in IISWC RC Kota premises. 13. That the firm shall ensure the successful implementation of the terms and conditions of the agreement by proper control and supervision of the work. 14. That in case the firm fails to perform any of the terms and conditions of this agreement or commits any breach of the contract, IISWC RC Kota shall cancel the contract. 15. That the firm agrees to discharge all their legal obligations in respect of their workers in respect of their wages and services conditions and shall also comply with all the rules and regulations and provisions of law in force that may be applicable to them from time to time, viz. obligations under Contract labour (Regulation & Abolition) Act. 1970, Employees Compensation Act, 1923, EPF., ESI & MP Act, 1952 etc. Firm agrees to indemnify and keep indemnified the IISWC on account of any failure to comply with the obligations under various laws or damage to IISWC due to acts/omissions of Firm. 16. It is also agreed that under no circumstances, the employees/ workmen of the firm shall be treated, regarded or considered or deemed to be the employees of the ICAR-IISWC RC Kota and the firm alone shall be responsible for their remuneration, wages and other benefits etc. Firm shall indemnify and keep indemnified the ICAR- IISWC RC Kota against any claim that it may have to meet towards the employees/ workmen of the firm. Firm's employees/workmen shall have no claim to absorption/ regularization. 17. The contract is subject to the conditions that the firm shall comply with all the laws and bye-laws of Central Govt./ State Govt. as applicable relating to this contract. 18. In case of any loss or damage to the property of the Institute which is attributable to the firm, the full damages will be recovered from the firm as decided by Institute. 19. The firm shall not transfer its right or sub- contract to anyone else. 20. The firm or its workers shall not misuse the premises allotted to them for any purpose other than for which contract is awarded. 21. The firm shall devote its full attention in service to ensure highest quality in all aspects and discharge its obligations under the contract with trust, diligence and honesty. 22. Compensation to the workers in case of any accident, loss of life during discharge of their duties shall be borne by the firm and not by Institute in any manner. 23. There may be frequent surprise checking by an Officer. Shortcomings, if any, pointed out by him shall be rectified by the contractor within 24 hours of its bringing to his notice. 24. The firm shall provide a Co-ordinator for immediate interaction with the organization. 25. The terms and conditions as stipulated in the tender documents and enclosed herewith, shall be part of the agreement.
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27. The Service charges quoted by the Bidder, shall remain firm/unchanged during the entire contract and no request, on whatsoever ground, shall be considered for any increase in the service charges. LIQUIDATED DAMAGES CLAUSES : - 1.An amount of Rs. 1000/- day will be levied as liquidated damage for delay of work after fixed time period of the job. 2. Any misconduct and misbehavior on the part of the manpower deployed by the agency will not be tolerated and such person will have to be replaced immediately. 3. The decision of the competent authority at ICAR-IISWC, Resarch Centre,, Kota shall be final on the binding on the contractor / agency in respect of any clause covered under the contract and any matter incidental to the contract. IN WITNESS whereof the parties have executed those present on the day, month and year mentioned above.
Not with-standing anything above, the Head, ICAR-IISWC, Research Centre, Kota
reserves the right to reject any or all tenders in whole or in part without assigning reasons
therefore. The decision of Head, ICAR-IISWC, RC Kota shall be final and binding on the
contractor/agency in respect of any clause covered under the Contract.
(Name & Address of the firm) (For the ICAR-IISWC) Witness : -
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