Michelle Tubbs Assistant Director of Data Reporting IASBO Treasurer’s Workshop @EducateIN
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Michelle TubbsAssistant Director of Data Reporting
IASBO Treasurer’s Workshop
@EducateIN
• Students identified and receiving High Ability services generate grant dollars.
• Students identified and meeting the definition of McKinney-Vento-Homeless at any time during the school year generate grant dollars.
DOE-AD (Additional Student Information)
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Students enrolled and receiving instruction for at least 10 consecutive days in an approved alternative education program generate state alternative education funding.
DOE-AL (Alternative Education)
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Two NEW fields for 2018-2019 school year reporting!
1) Exit Date - added to assist in determining length of each enrollment record for each student.
2) Time Student Attends – added to assist in determining when students are enrolled and attending the program. Morning, Afternoon, or Evening. Any combination of these may be reported.
DOE-AL (Alternative Education)
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DOE-CE(Certified Employee): Who do you employ?• Teachers salary ranges are reported on the APR (Annual
Performance Report).• Do not prorate the salary; report the contracted salary amount.
DOE-CP(Certified Position): What do they do?• Ties the teacher to the student• Provides data for EE (Educator Evaluation) file made available from
IDOE for English Language Arts and Math teachers in grades 4-8.
“C” (Certified Staff Data)
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• DOE-EE data is used to generate IGM (Individual Growth Measure) ratings used in educator evaluations.
• IGM data is provided back to only those schools that submit data.
• DOE-ER provides the final summative rating for each certified staff in a corporation and is reported to the State Board of Education.
• ER ratings assist in determining the local distribution of Teacher Appreciation Grant (TAG) funding to all eligible certificated staff members.
DOE-EE (Educator Evaluation) and DOE-ER (Educator Evaluation Rating)
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• Students who earned an Honors or IB Diploma and received SNAP, TANF or Foster Care assistance generate funding of $1500.
• Students who earned an Honors or IB Diploma and did not receive SNAP, TANF or Foster Care assistance generate funding of $1100.
DOE-GR (Graduate)
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• Students who qualified and received homebound or hospitalized services for a minimum aggregate of 20 instructional days anytime during the current reporting school year generate tuition support special education grant funding of $500 per student.
• DOE-HB is now reported at the end of each school year to identify students receiving services from July 1st to June 30th.
DOE-HB (Homebound/Hospitalized)
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English Learner students generate funding from two federal grants and one state grant.
• Title III Funding for English Learners• Per Pupil funding count (federal grant)
• Title III Significant Immigrant Influx• Counts of immigrant students (federal grant)
• Non-English Speaking Program• State Grant
A real time or enrollment mobility record must exist for each student reported.
DOE-LM (English Learners)
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• Doe-ME (Membership) is reported by Public schools, both traditional and charter, Indiana School for the Blind and Indiana School for the Deaf.
• DOE-MV (Membership for Voucher) is reported by Non-Public schools participating in the Choice Scholarship Program.
• DOE-MA (Membership for Adults) is reported by eligible Charter schools with adult learners.
Membership (Three Ways)
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• Students enrolled and attending on the fall count date generate dollars for Basic and Complexity Grant funding as part of State Tuition Support.
• Students must be 5 years of age by August 1 to be reported as grade level KG.
• Make sure to report accurate ADM types!
DOE-ME (Membership)
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• Students with an approved Choice application and enrolled and attending on the fall count date receive Choice Scholarship Award funding.
• Make sure to report the accurate Corporation of Legal Settlement!
DOE-MV (Membership for Voucher)
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• Adult Learners enrolled and attending on the fall count date at an eligible Charter school generate Adult Learning funding.
• Make sure to report the accurate Corporation of Legal Settlement!
• Make sure to report accurate instructional days and minutes!
DOE-MA (Membership for Adults)
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• ADM 1 = Resident Enrollee• Traditional Public Schools – report all students with legal
settlement in the corporation AND who are enrolled and attending the same corporation.
• Charter Schools – report all students that are enrolled and attending the charter school without regard to their corporation of legal settlement.
• Foreign Exchange students residing in the school corporation they are enrolled and attending are considered resident enrollees.
Students placed in your school corporation by a court or child placing agency and do not have a legal settlement are considered ADM Type 1-Resident Enrollees.
Membership ADM Types (1)
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• ADM 2 = Transfer Out• Traditional Public Schools – report all students with legal
settlement in the school corporation AND who are enrolled and attending a different school corporation for at least one of the following reasons:• An agreement between the corporation of legal settlement and the
educating corporation (where the student is enrolled and attending).• A “better accommodation” student transfer agreement under IC 20-26-11-5
between the corporation of legal settlement and the student’s parent(s).• Or, A “better accommodation” ordered by the State Board of Education.
Transfer Out is not for student’s enrolled due to placement by courts, child agencies or a parent’s out of district choice of enrollment.
Membership ADM Types (2)
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• ADM 3 = Cash Transfer• Traditional Public Schools – report all students with legal
settlement in a different school corporation AND who are enrolled and attending in your school corporation for at least one of the following reasons:• An agreement between the parent(s) and the educating school corporation
(where the student is enrolled and attending).• Approval of the school board for student(s) to enroll and attend regardless
if the corporation charges tuition fees.
Cash Transfers may or may not require parent(s) to pay tuition fees. If transfer tuition is not charged, the public school corporation does not have to
prepare a Statement of Transfer (form 515) for the student(s).
Membership ADM Types (3)
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• ADM 4 = State Obligation• Traditional Public Schools – report all students enrolled and
attending in your school corporation for one of the following state actions:• Placement in an institution located within the corporation operated by
division of disability, aging and rehabilitative services or the division of mental health and addiction.
• Placement by division of disability, aging and rehabilitative services or the division of mental health and addiction in an institution, public or private facility, a home, a group home or alternative family setting located within the corporation.
• Children of state employees living on state property.
Membership ADM Types (4)
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• ADM 5 = Placement In• Traditional Public Schools – report all students enrolled and
attending in your school corporation as a result of placement by one of the following:• County Welfare Offices• State Courts• State Licensed Child-Placing Agencies
• Typically these are Foster placement students.• Students are placed for Non-Educational reasons. The placements
are for the well-being of the student.
Students with legal settlement in your corporation and are placed in foster care within your corporation are reported as ADM Type 1-Resident Enrollees.
Membership ADM Types (5)
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• ADM 6 = Dual Enrolled• Traditional Public Schools and Charter Schools – report all
students enrolled and attending in your school corporation and one of the following:• Non-Public School• Home School
• Choice Scholarship Schools – report all students enrolled and attending in your school and the following:• Traditional Public School
Membership ADM Types (6)
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• Dual Enrolled Rules• NEW!! Students dual enrolled between a public school and home
school 50% or more of their FTE (full time equivalency) cannot be reported as dual enrolled. • Home schooled students attending a public school 50% or more must be
reported on Real Time and Membership with the accurate ADM type other than 6-dual enrolled. Public schools are accountable for these students.
• Students cannot be counted as dual enrolled between two public school corporations; this includes Virtual Charter Schools (on-line courses).
• Students receiving special education speech services only are not considered enrolled and should not be reported as dual enrolled by the public school.
Membership ADM Types (6)
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• Students enrolled at Indiana School for the Blind and Indiana School for the Deaf.
• Students placed in Indiana from an Out of State School.• Students NOT enrolled and attending on count date including
homeschooled students that are not enrolled for any instruction.• Students transferring from another school corporation mid-way
through the day and are not enrolled for the majority of the day or do not attend (sit) in a classroom (receiving instruction) during count day.
• Expelled General Education Students.• Early or Mid-Year Graduates.• Transfer In – students placed in your corporation for better
accommodations by the corporation of legal settlement.• Placement Out – students with legal settlement in your corporation but
have been placed for non-educational reasons in another corporation.
Membership – Students Not Reported
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DOE-ME is used to generate the Public Corporation Transfer Report per IC 20-51-4-12
• Reporting accurate Corporation of Legal Settlement and ADM types provides accurate data for the compilation of the report.
Public Corporation Transfer Report – Location on IDOE Web• Accountability Page under Data Center and Results
(https://www.doe.in.gov/accountability/find-school-and-corporation-data-reports).
• FAQ is available to assist in understanding the report.• The Transfer Report is published each Fall and Spring semester
utilizing data from period 1 and period 2 Membership and Membership with Voucher data.
Membership used for Public Corp Transfer Report
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• Real Time records MUST exist to report student data in the following reports:• DOE-LM (English Learners)• DOE-ME (Membership)• DOE-MA (Membership for Adults)• DOE-SE (Special Education)• DOE-TB (Curricular Materials Assistance)
• Real Time records are used for the following data:• DOE-PE (Pupil Enrollment) - PE is published out with SES and
demographic data for each school and corporation. Reporting accurate SES data on each student is important.
DOE-RT (Real Time) Uses and Validations
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• Enrollment and Mobility records MUST exist to report student data in the following reports:• DOE-LM (English Learners)• DOE-MV (Membership for Voucher)• DOE-SV (Special Education with Voucher)• DOE-TB (Curricular Materials Assistance)
• Enrollment and Mobility records are used for the following data:• DOE-PE (Pupil Enrollment) - PE is published out with SES and
demographic data for each school and corporation. Reporting accurate SES data on each student is important.
DOE-EM (Enrollment and Mobility) Uses and Validations
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• Students identified and receiving special education services from a public school corporation through an Indiana IEP generate State Tuition Special Education funding.
• Schools legally responsible for the student’s Free Appropriate Public Education (FAPE) are to report and receive the funds.
DOE-SE (Special Education)
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• Students identified and receiving special education services from a non-public school corporation through a parent’s choice generate Choice Scholarship Special Education funding.
• Parent’s must elect for the Choice school to provide services when applying for a scholarship for the school to report and receive funding.
DOE-SV (Special Education for Voucher)
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• Only report students enrolled and receiving services on count dates.
• Language or Speech Impairment generates additional funding when a student has more than one exceptionality and Speech is reported as the secondary exceptionality.
• Language or Speech Impairment should not be reported as both primary and secondary exceptionality.
Special Education
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• DOE-TB is applicable to Public (both traditional and charter) and Non-Public schools (accredited and freeway).
• DOE-TB is not applicable for Charter schools funded through the Adult Learner program.
• Students reported on DOE-TB generate reimbursement to schools through the Curricular Material appropriation.
• DOE-TB claim form provides supporting documentation for State Board of Accounts audit.
DOE-TB (Curricular Materials Assistance)
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• Students eligible for free or reduced meals are entitled to free Curricular Materials Assistance.
• Students must have a Real Time or Enrollment and Mobility record reported showing they are eligible for free or reduced meals.
• Students reported for assistance are validated against SES data reported on Real Time or Enrollment and Mobility.
DOE-TB (Curricular Materials Assistance)
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• Identifies students receiving Title services and the type of services.
• Public schools report data for ALL identified title schools, including non-public and neglected institutions, in their geographical area.
• Charter schools report data for students receiving services at their school.
• Data is used to measure the usage of Title 1 dollars and implementation of Title 1 programs.
DOE-TI (Title 1)
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Data Reporting Support Team
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Linda Turner Senior Support
Specialist
David Licht Support
Specialist
Susan Day Support
Specialist
Jason Stephens Support
Specialist
Selina Snelling Support
Specialist
STN Support Hours: Monday-Friday 7:00am to 5:00pm
STN Support Line: 317-232-0808
STN Help Ticket: https://help.doe.in.gov
Questions?
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