1 TENDER SPECIFICATION FOR SPOT BILLING WORK 2020-2022 I. Scope of work : Spot Billing Work Preparation and serving of spot bills in consumer premises of LT Cat.I, Cat.II & Cat.IV (D&E) (Excluding High value and Agriculture Services) with GPRS enabled Spot Billing Machines with/without I R / IRDA port readings where ever IRDA port compatible meters existing. Terms and Conditions: 1. Cost of Specification :- The tender schedules may be had from the Superintending Engineers / Operation, circles or down loaded from the Website www.apcpdcl.in by Agency/Firm/Person paying Rs.3000/-+GST---- Extra as applicable towards cost of tender specification from 29.04.2020. The cost of tender specification shall be paid by way of Demand Draft drawn in favour of Accounts Officer / Expenditure of the circle concerned. The filled tender schedule through post or in person shall r each to any office of the Superintending Engineer / Operation, Executive Engineer/Operation, or Dy. Executive Engineer/Operation of APCPDCL area on or before dated 08.05.2020,at4.00PM. The APCPDCL is not responsible for any postal or transit delay. The cost of tender specification once paid will not be refunded under any circumstances. 2. Rates: The rates shall be quoted in the price schedule enclosed to the tender Document. 1. Bid Security: Each tenderer must pay the Bid security to the value of 2% of the one Month contract value (No. of services in the Sub- Division X Rate quoted (Rural/Urban) X 2%). The value of Bid Security shall be paid by way of Demand Draft drawn in favour of Accounts Officer / Expenditure of concerned circle. The tenders received witho ut bid security shall not be accepted. The list of Sub division wise services are here with enclosed, to arrive the value of
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TENDER SPECIFICATION FOR SPOT BILLING WORK 2020-2022
I. Scope of work:
Spot Billing Work
Preparation and serving of spot bills in consumer premises of LT
Cat.I, Cat.II & Cat.IV (D&E) (Excluding High value and
Agriculture Services) with GPRS enabled Spot Billing Machines
with/without I R / IRDA port readings where ever IRDA port
compatible meters existing.
Terms and Conditions:
1. Cost of Specification:- The tender schedules may be had
from the Superintending Engineers / Operation, circles or down loaded
from the Website www.apcpdcl.in by Agency/Firm/Person paying
Rs.3000/-+GST---- Extra as applicable towards cost of tender
specification from 29.04.2020.
The cost of tender specification shall be paid by way of Demand Draft
drawn in favour of Accounts Officer / Expenditure of the circle concerned.
The filled tender schedule through post or in person shall reach to
any office of the Superintending Engineer / Operation, Executive
Engineer/Operation, or Dy. Executive Engineer/Operation of
APCPDCL area on or before dated 08.05.2020,at4.00PM. The
APCPDCL is not responsible for any postal or transit delay. The cost
of tender specification once paid will not be refunded under any
circumstances.
2. Rates: The rates shall be quoted in the price schedule enclosed to
the tender Document.
1. Bid Security: Each tenderer must pay the Bid security to the value
of 2% of the one Month contract value (No. of services in the Sub-
Division X Rate quoted (Rural/Urban) X 2%). The value of Bid
Security shall be paid by way of Demand Draft drawn in favour of
Accounts Officer / Expenditure of concerned circle. The tenders
received without bid security shall not be accepted. The list of Sub
division wise services are here with enclosed, to arrive the value of
Freight Embargoes and provided that the Agency shall within three (3)
days from the beginning of such delay notify to the APCPDCL in writing
of the cause of delay. The APCPDCL shall verify the facts and grant
such extension based on the justifiable facts & circumstances.
20.Payment: Payment will be made within 25 days from the date of
submission of the invoice by the Agency. The claim for remuneration
with certified invoices shall be preferred by the agency to the Executive
Engineer/Operation duly certified the same by the Dy. Executive
Engineer/Operation concerned on 5th of succeeding month. The
Executive Engineer/Operation should certify and submit the bill to the
concerned circle Office before l0th of every month. On receipt of claim
from the Executive Engineer/Operation, the Accounts Officer/Revenue
shall verify and arrange the Payment.
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21.EPF Registration: The successful bidder shall submit EPF registration
certificate within 60 days from the date of issue of letter of acceptance
and well before execution of agreement. Without EPF Registration,
the agreement cannot be entered.
22.Contract Amendments: No variation or modification of terms of
contract will be made except by written amendment by Superintending
Engineer/Operation concerned and accepted by the agency.
23. Other conditions:
a. If the spot billing operators work is not satisfactory to D y .
E x e c u t i v e E n g i n e e r concerned, the agency has to remove the
Spot Billing operator immediately.
b. If the spot billing operator is not removed as per the directions of
Dy.EE, the concerned agencies agreement will be terminated by
giving one month notice by the Superintending Engineer / Operation
concerned.
c. The agency shall obtain proper registration certificate from the
competent authority.
d. The following information should be clearly written on outer
envelope:
1. Name of the work :
2. Tender Notice No :
3. Due date and time for submission :
4. Details of EMD :
5. Validity :
6. From Address :
7. To address concerned Superintending Engineer, Operation
………
8. Name of the Operation Sub-Division :
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e. Tenders without Superscription of having enclosed Bid Security Money
Deposit, and the validity of the offer on the envelope of tender will be returned
unopened.
f. The tender not accompanied by requisite Demand Draft for the value of Bid
Security Money Deposit as specified above is liable to be rejected.
g. APCPDCL does not entertain any request for advance for the work.
h. In opening the tenders, only those tenders, which contain the full
information and which comply with the requirements will qualify for
opening of tenders. In this regard, the decision of APCPDCL is final.
i. Tenders after opening is found to contain deviations from the
information furnished, the tender is liable to be rejected.
j. Tenderers are not permitted to withdraw their or his offer once made for a
period of 60 days (sixty days) after the opening of the tender and in the event
of such tenderers withdrawing their tenders within 60 days after opening of
tender the Bid Security Money deposited by him/them will be forfeited by the
APCPDCL.
k. When a tender is to be accepted, the tenderer whose tender is under
consideration shall attend the office of the Superintending Engineer/Operation
concerned before the end of the period specified by written intimation to him. If
the tenderer fails to attend the office before the end of the period specified, his
tender will not be considered.
24. Equipment: The tenderer should own the following minimum equipment for
carrying out the work and be able to mobilize the same within 15 (fifteen) days
after awarding the work.
i) SBMs ……….. Nos.
ii) Stationary/Inventory of two months
25. Sufficient rolling stock of all material like Spot Billing Machines,
Stationary etc. shall be maintained by the agency.
26. The DATA shall be transferred on Real Time basis only.
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GENERAL TERMS & CONDITIONS:
1 If the successful bidder failed to enter into the required agreement or to
make the Security Deposit, the EMD paid by the Bidder shall be forfeited.
2 If the successful tenderer fails to sign the agreement within stipulated
time or otherwise commit default, the APCPDCL shall have the right to
recover damages according to law apart from forfeiting the earnest
money/cancellation of Registration.
3 Every tenderer is expected before quoting his rates, to have thorough
understanding of the proposed work.
4 The tenderer should work out his own rates, without reference being
made to the Department current schedule of rates or the estimate rates.
The tenderer has to quote not more than 5% over departmental
estimated rates (inclusive of all) as mentioned in price schedule.
5 The contractor has to procure all materials required for the work at his
own cost. The quoted rates shall include all the components required for
work, labour, tools and tackles etc., for finished item of work.
6 Preference in the selection from among the tenderers will be given, other
things being equal, to those who have past experience on the job with
good finance ability.
7 A tenderer submitting a quotation which the tender accepting authority
considers excessive and/or indicative of the insufficient knowledge of
current prices or definite attempt of profiteering will render himself liable
to be debarred permanently from tendering or for such periods as the
tender accepting authority may decide.
8 The contractor is bound to execute all supplemental works that are
found essential, incidental and inevitable during execution of main work,
for which remuneration will not be paid.
9 The contract is liable for cancellation if either the contractor himself or
any of his employee is found to be a Gazetted Officer of the Government or
APCPDCL, who retired from service and had not obtained the permission
from the Government or APCPDCL for accepting the contract or
employment within a period of two years from the date of his retirement.
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10 The contractor will at all times duly observe the provisions of employment
of Children Act XXVI of 1938 and any re-enactment or modification of the
same and will not employ or permit any persons to do any work for the
purpose or under the provisions of the said Act. The contractor shall agree
to indemnify the APCPDCL from and against all claims. Penalties which
may be suffered by the APCPDCL or any person employed by the
Department by reason of any default on the part of the contractor in the
observance and performance of the provisions of the Employment of
Children act, XXVI of 1938, or any re-enactment or modification of the
same.
11 The contractor shall indemnify APCPDCL against all claims which may be
made under the Workmen's Compensation Act or any statutory
modification thereof or rules there under or otherwise for in respect of any
damage or compensation payable in consequence of any accident or
injury sustained by any workmen engaged in the performance of the
business relating to this contract. In all cases of personal injury to
workmen employed by a contractor on this work for which the contractor
is liable to pay compensation under the Workmen's Compensation Act, he
shall pay the prescribed medical fee to the Medical Officer for issue of 'C'
& 'D'' forms as prescribed, failing which, the said fee will be paid to the
Medical Officer by the Department and recovery effected from the
contractor's bills.
12 The rates to be quoted in the tender are to be on the assumption that the
contractor will procure all the Spot Billing Machines, for every 3000
services one machine and extra one spare machine must be maintained
for every Sub-Division and necessary stationary, Labour charges, Taxes,
and any other statutory obligations required for the execution of the work.
13 Necessary arrangements have to be made by the contractor at his own
expenses towards Travelling, hutting, accommodation, drinking water
supply, health and sanitary arrangements and other amenities for the
workers required as per the relevant rules.
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14 The Aadhar card number of every biller/meter reader shall be
furnished to the department.
15 In case of any discrepancy between unit prices and amounts as noted in
the Tender schedule unit prices will govern. In case of any discrepancy
between the rate quoted in figures and words, the rate quoted in words
will govern.
16 All pages of the tender schedules, conditions, specifications etc., shall be
signed by the tenderer at the left hand bottom corner and enclosed along
with tender.
17 All correspondence after opening of the tender shall be made with the
Superintending Engineer concerned.
18 RECOVERIES: Recoveries due from contractor shall be made from bills
approved for payment every month or at other periods, when the bills are
prepared for the various items in the following order of priorities and
extents.
i) penalty in full, if levied:
ii) expenditure, if any, incurred by the APCPDCL on the
contractor's behalf on labour or materials in full;
iii) charges on account of supplies of materials like SBMs,
Stationary etc., actually used upon various items of works
billed for;
iv) hire charges for machinery, if department Spot Billing
Machines are used;
v) other recoveries;
Outstanding recoveries, if any, shall be made from the succeeding
bills with the provision that the outstanding payment for any item shall
for purpose of recovery, be added to the same item for recovery in the
aforesaid succeeding bills.
All Taxes, duties as applicable etc, payable to the Govt. /Quasi
Govt. Bodies including service tax or GST on works contract at the rates
as on the date of opening of tender will be allowed. Statutory variations
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in the applicable rates or newly introduced taxes/duties will be to
APCPDCL's account.
19.The Contractor shall restrict himself to the area allotted to him only. If
trespasses into other’s areas remuneration will not be paid.
20.Remuneration will not be paid for RNF &Door lock cases.
21.The following points shall be printed on the bill:
a. Note : any electrical service complaints please dial to 1912(Toll free)
b. If any delay in service, the consumers may represent to SPAMDANA Program / CGRF (Consumer Grievances Redressal Forum)
c. The enclosed spot bill format shall be cross checked and approved by concern SAOs of Operation Circles.
d. Spot bill printing shall be clearly visible and long lasting with clear alignment.
e. Old spot bill format is here with enclosed.
Chairman & Managing Director
APCPDCL / VIJAYAWADA
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TENDERER'S /CONTRACTORS CERTIFICATE
A) I/We expressly state that I/We will be bound by the conditions of
Tender document and that the contract shall be deemed to be concluded
on the receipt of letter of acceptance. If there after I/We do not sign the
contract or otherwise commit default the APCPDCL will be at liberty to
forfeit the earnest money and recover damages in accordance with law.
B) I/We hereby declare that I/We have perused in detail and examined
closely all clauses of preliminary specifications and have examined all
the standard specifications for items for which I/We tender, before I/We
submit such tender and I/We agree to be bound by and comply with all
such specifications for all agreements which I/We shall execute in the
APCPDCL. I/We have signed here below in acknowledgment thereof.
C) I/We certify that I/We have understood the scope of the
proposed work before quoting my/our rates, I/We have also inspected
the quarries and network of roads and satisfied myself/ourselves about
the quality, availability and transport facilities required for the work.
SIGNATURE OF TENDERER/CONTRACTOR
Name:
Designation:
Company:
Date:
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PriceBidforSpotBillingwork:
Name of the Work: Preparation and serving of spot bills in consumer premises LT Cat.I, LT
Cat.II & Cat.IV (D&E) (Excluding High value, Agriculture Services) w i t h G P R S enabled Spot Billing Machines and IRDA port readings shall be taken where ever IRDA port compatible meters
existing.
Description of the work Area of billing
Rate In-figures (inclusive of all taxes)
In-words
A) Charges for taking meter readings.(including travelling, conveyance and taxes)with hand held SBMs of agency, preparation & issue of bills including consumables & machine.
B) Administrative Charges ( Supervision Charge)
1)Towns
&MandalHqrs.
2.Rural
Area Urban
Rural
Rs.6.53per bill issued. Rs.6.73 per
Billissued
Rs.--------(To be quoted by tenderer)
Rs.--------(To be quoted by tenderer)
Rupees.---- Rupees.......
Rupees....... .
Rupees.......
Note: Administrative Charges (Supervision charges) must not be more
than 5% (on base rate)
Signature of Bidder/Tenderer
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Annexure - II
DETAILS OF WORKS OF SIMILAR NATURE EXECUTED BY THE TENDERER
Name of the Tenderer:
Sl.No. Name of
work
Location of
work
Agreement
period
Name of
Organization
Salient
features
Note. (i) Salient / Main features of all the above works shall be furnished.
(ii) Bidder to furnish authenticated performance records of similar
works completed by him under similar service conditions.
Signature : ______________________
Name : ______________________
Designation : ______________________
The firm/contractor : ________________
Date : ______________________
Seal of The firm/contractor
CIRCLE DIVISION SUBDIVISION SECTION RUR URBANGrand Total