www.westirondequoit.org This is the official notice of the regular meeting / Smart Schools Investment Plan Public Hearing of the Board of Education of the West Irondequoit Central School District, Town of Irondequoit, Monroe County, New York, to be held Thursday evening, December 15, 2016, at 7:00 p.m. in the District Office, 321 List Avenue, Rochester, NY. Patricia Kelly School District Clerk December 9, 2016 I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE II. APPROVAL OF AGENDA III. ACCEPTANCE OF MINUTES: November 3, 2016, Study Session November 17, 2016, Audit Committee November 17, 2016, Business Meeting December 1, 2016, Study Session IV. GOOD NEWS V. PUBLIC COMMENT VI. SUPERINTENDENT'S REPORT VII. REPORT OF THE STUDENT REPRESENTATIVES VIII. REPORT OF THE TREASURER IX. REPORT OF LEADERSHIP STAFF A. Curriculum 1. K-12 Technology Update 2. Seal of Biliteracy Presentation B. Personnel 1. Resignations/Appointments/Other C. Business 1. Audit Committee 2. Facilities Plan D. Pupil Personnel Services 1. Recommendation of the Committee on Special Education X. OLD BUSINESS A. Mission Statement Survey Discussion
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www.westirondequoit.org
This is the official notice of the regular meeting / Smart Schools Investment Plan
Public Hearing of the Board of Education of the West Irondequoit Central School
District, Town of Irondequoit, Monroe County, New York, to be held Thursday
evening, December 15, 2016, at 7:00 p.m. in the District Office, 321 List Avenue,
Rochester, NY.
Patricia Kelly
School District Clerk
December 9, 2016
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
II. APPROVAL OF AGENDA
III. ACCEPTANCE OF MINUTES: November 3, 2016, Study Session
November 17, 2016, Audit Committee
November 17, 2016, Business Meeting
December 1, 2016, Study Session
IV. GOOD NEWS
V. PUBLIC COMMENT
VI. SUPERINTENDENT'S REPORT
VII. REPORT OF THE STUDENT REPRESENTATIVES
VIII. REPORT OF THE TREASURER
IX. REPORT OF LEADERSHIP STAFF
A. Curriculum
1. K-12 Technology Update
2. Seal of Biliteracy Presentation
B. Personnel
1. Resignations/Appointments/Other
C. Business
1. Audit Committee
2. Facilities Plan
D. Pupil Personnel Services
1. Recommendation of the Committee on Special Education
X. OLD BUSINESS
A. Mission Statement Survey Discussion
www.westirondequoit.org
XI. NEW BUSINESS
A. Smart Schools Investment Plan Public Hearing
B. Review of Revised Policies
C. Acceptance of SED Annual Fire and Safety Reports
D. Proposed Field Trip
E. Board of Education Communication Outreach
XII. BOARD REPORTS
A. Liaison Reports and Next Scheduled Meeting Date
1. Monroe County School Board Association
Legislative Committee (Ann Cunningham, Bill Evans, Carolyn Stahl)
Board of Education Study Session of December 1, 2016 Page 5 of 5
NEW BUSINESS
1. Resolution to Appoint Special Legal Counsel
Upon motion by Dr. Steckley with a second by Ms. Stahl the following resolution was
offered:
WHEREAS, the Board of Education hereby authorizes the appointment of Ferrara
Fiorenza PC as special counsel for the I-Square PILOT matter.
NOW, THEREFORE, BE IT RESOLVED, after due deliberation, the Board of
Education hereby authorizes the appointment of Ferrara Fiorenza PC as special counsel
for the I-Square PILOT matter, in accordance with the terms and conditions of the
December 1, 2016 retainer letter.
This Resolution shall take effect immediately.
The question of the adoption of the foregoing Resolution was duly put to a vote, which
resulted as follows:
AYES: 7 NAYS: 0
The Resolution was thereupon declared adopted.
ADJOURNMENT
There being no further business, the meeting was unanimously adjourned at 10:49 p.m.
following a motion by Dr. Steckley with a second by Dr. Shafer.
Respectfully submitted,
Patricia Kelly
School District Clerk
(Copies of all above-mentioned actions are filed with the supplemental file of the minutes of the meeting.)
West lrondequoit Central School District For the month of November 2016Treasurers Report
Accounts By Fund Balance Forward Cash Receipts Interest Cash Disburct I Ending Balance fl Adjusted Bank Bal.General Fund General Ledger Accounts 1113012016 1113012016
Less: Benefit Resouce Deductions for HRA and FSA (2,484.68)
Total Outstanding Checks (84,185.34)
Adjusted Bank balance November 30, 2016 4,424,960.19
December02, 20 West lrondequoit Central School District Page 104:01:33 pm Cash Receipt Totals by GIL Account
Fund: A GENERAL FUND
Fiscal Year: 2017
Effective Dates From 1110112016 TO 1113012016Record selection criteria have been applied. All transactions for the specified period are not included (see report record selection criteria)
CRJ No. Accrued Customer/Description GIL Acct Subsidiary Subfund Debits Credits
* Indicates Cash Receipt has been modified since it was originally entered.@ Indicates a transaction in an open accounting cycle, and is subject to change until the accounting period is closed.
Win(.ip “er 16.120:
December 02, 2018 West Irondequoit Central School District Pagr 2
04:01:33 pm Cash Receipt Totals by G/L Account
Fund: A GENERAL FUND
Fiscal Year: 2017
Effective Dates From 11101/2016 TO 11/30/2016
Record selection criteria have been applied. All transactions for the specified period are not included (see report record selection criteria)
CRJ No. Accrued Customer/Description GIL Acct Subsidiary Subfund Debits Credits
@000668 11/28/2016 STUDENT FEES/Solo Festival 200.00 48.00
@000669 11/28/2016 STUDENT FEES/Solo Festival 200.00 10800
@000670 11/28/2016 STUDENT FEES/Solo Festival 200.00 24.00
@000671 11/28/2016 STUDENT FEES/Solo Festival 200.00 12.00
0055 D133274 THE033 Ri5lOD THE ;•lLSCuii GPOC33C0953261 THOMAS :RSICINOC0219D40531 TILlS JO.RNOE NDCD9Ll11D51 S9Rs:TiC02470474317 0221012 Cl El-):00473’3D1023 VJ ST001EY 1020324 D776 VI/LENTI SERTSC:27D:3411j3 EANID VS7..liJDr004180547635 VITO P0100200033’121448D VP SL’PLY CORP003 26DD16 W B MASON CO Dl002490474453 NT COX SoSRIP009’- 01/760 16W 00:1:02/4 lID009026/1687 WADE 002009490770553 PlC//ARC 16 WIDTH204790538116 1600020 SC.TT021102191526 WARDS SOT/DEEO”327D51977 WASTE MANAGEMESI0027074807 LOOLD WEANER003670961782 WEOMANS FOOD S-SR.005690866501 WEST MUST: CD003690341485 WD< HANK0)8493189080 JOHN WHITE004790945456 T//DSAS WHITE009990677070 CHERYL 002-S
EXPLANATION OF CODESM = SI,ir,g IteooI = (heck Ptid Th,t Period, Sb F,c,,e Reeiv,d2 = (heck \oided.Iooe Reo,o,ed, Not Added into Tolok3 = Prior Period Poid No Is,oe, Not Added into Tolols
4 = Stop Poyment in effect5 Stop Po,orot in Fffrct,Check Presented ond Retorned6 Forced Item I)oplicotec
7 — E-Check Poid Thic Period. No bone RrreioedS = Prior Period F-Check Pool So Noe. Not .,tde,I oto Totolo
004180471603 B & ii PHOTOVIDE002190995791 BADGEPNINIT008270550852 BARNES & NOBLE
BECKER GARY009870096613 BENEFIT RESOURC004180516277 BERNARD P DOMES008490189207 JIM BILLITIER002290059513 BLACKS HARDWARE003580386573 MAR16 BOWERS003390940844 RHIGHTON LITES009670748185 WILLIAM BULMAN009070567469
11—22—16 008490854302 UNION SECURITY11—22—16 00867C338959 UKITED REN2ALSN
11—22—16 006080503713 VJ STANLEY :NC
11—22—16 00338094175 NICK VAN RHYN11—22—16 00418044561 VILLA OF HOPE11—22—16 008270980842 VP SUPPLY CORP11—22—16 004290121489 N H MASON CO U11—22-16 004670776774 WW GRANGER INC11—22—16 008270769854 WARDS SCIENCEis— 0—16 009870091841 NN-AS FOOD11-27—16 002290506953 WEST MUSIC CO11—22—16 008470709455 NRA ONE IRA11—22—16 004670705374 NCSD SCHOOL L11—22—16 006080883381 XEROX CORPOPCC2I
51—27—16 ENERGY CCCESHAC
11—29—1611-29—16 ME WARNER CAR
11—29—16 UGI ENERGY SEPV
11-29-16 VERIZON WIRELES
EECCT CONSOLIDATED
CRECK———ANC0CT EAA.
PD/POST 0/S PD/PST
81,700.66 74GT PAID 2,373,631.51 352GT
hi ‘t,Iisssn ite-sosI Check Paid Thss Period. ‘so Issue Received
2 Check Voided.Issue Remosed. Not Added into Totals
3—Prior Persost Poll No Issoc. Not Added into Totals
FNPtA-hTtON OF CODES
4—Stop Ponoent in elTectStop Payment in FifeetCheck Presented od Retoroed
6— Forced Item Doplirotes
7— E-Cheok Poist This Fe-riot, ‘o issue Re-oei,d8 Prior Fe-re-sd F-Check Foist No le-sue. Not ‘sstste-d job Tst,I
JINCRIAN CEASERECONCPLIATICN REPORTS — .- il—j_— - P
AS CC 11—30—16WEST IRONDEQUOIT CSD REPORT CONSOLIDATEDC SERIAL CHECK---AMOUNT DATE DATE I PAYEE C SEPIA:. CCK---A.MOLNT DATE DATE PAYEE0 NUMBER PD/POST 0/S PD/PST ISSUED NO. IDENTIFICATION D NUMBER PD/POST 0/S 21/551 25521 uo.
7 N I168618 207.79 07—02—15 171835 165.11 11—09—16 10—18—16 11I70H 258 NAIlER:: E Os:168747 46.17 08—14—15 171836 686.94 17—2—16 SIRGINTA COURNI169294 74.58 11—06—15 171839 1,256.38 11—14—16 11—25—16 001470786879 LAUREN N JESAS-:S170020 65.80 01—29—16 171842 158.82 11—07—16 10—2R—16 009:70426834 CARlA A MARINE170510 58.18 03-24—16 171844 29.09 10—29—16 LINDA SCHAUBROE170879 72.73 05—20—16 MADISON M MANN 2.845 87.73 11—0—1( 10—19—16 001180109817 MARK 0 AMEND
4 171096 402.07 06—28—16 06—17—16 PORTIA 0 LEE 171847 16.61 11—03-16 10-39—16 003190387187 JOSEPH A 17110404171235 33.76 07—01—16 TESSA N KENNEY 171848 394.89 11—11—16 10—18—16 007370789056 ER1C 3 BIOENWAL171310 2.00 07—08—16 LAURIE THOUSAND 171849 168.31 11—29—16 13—28-76 009490189199 ANN :-: BODEM171317 8.31 07—08—16 EMILY R SANOFOR 171852 715.17 11—07—16 10—29—16 004290892019 MICHAEL R BUTLE171485 356.15 11—13—16 09—02—16 008270115311 KELAN C GRAHAM 171853 311.68 11—14—16 10—28—16 001690718921 JULIA A CASCIAM171495 229.63 09—02—16 RACHEL E KLEIN 171854 491.62 10—28—16 REBECCA L CHOOA171530 108.17 11—14—16 09—16—16 002490449428 SANDP.A J MILLER 171855 1,189.78 11—07—16 10—28—16 004290885074 KATRYA A CICHAN171553 210.46 11—28—16 09—16—16 003680443077 MARIO 0 MORALES 171856 611.76 11—23—16 10—28—16 009590607540 COURTMEY J COX171583 1,701.18 11—07—16 09—30—16 008180173913 THE ESATE OF JE 171857 412.31 11—17—16 10—28—16 006090917363 STEVEN A CROCET
4 171584 144.95 10—04—16 09—30—16 PORTIA 0 LEE 171858 597.04 11—02—16 10—28—16 005380698356 FRANCES DACK171588 220.25 11—04-16 09-30—16 004180665492 TINA SCACCHIITI 171859 49.87 11—08—16 10-19-16 006090095105 ANDREA C DE PAU
4 171595 188.54 10—11—16 09—30—16 MARY 2. ZACHARY 171861 99.40 11—02—16 2-3—25—16 005380874287 AIMEE L GAROFOL171611 253.11 11—14—16 09—30—16 002490449429 SANDRA 3 MILLER 171862 481.15 11—15—16 10—28—16 004790538405 GREGORY 3 GEESL171622 1,256.39 11—09—16 09—30—16 009170856550 LAUREN M JEDAMS 171865 33.25 11—19—16 10—28—16 008870739395 JACK F HOLLEMBA171628 95.58 09—30—16 LINDA SCHAUBROE 171866 84.36 11—01—16 10—18—16 003580710060 IRENE IRWIN11684 290.25 11—01—16 09—30—16 004090717503 COPE 171867 33.25 10—28—16 WILLIAM 0 JOHNS171696 259.73 10—14—16 TINA SCACcR:TTI 171868 71.73 :1—03—16 10—28—26 003290360570 LIAM C JONES171712 276.92 11—07—16 10—14—16 009270939491 KAITLIN N CORRA 171869 109.55 11—01—36 10—28—26 001790179319 MARGARET KEIFFE171715 96.23 11—08—16 10—14—16 006170815698 1. IN W DIEHL 171870 87.73 11—02—16 10—28—16 002670601521 KRISTINE KIRCHG171717 67.15 11—01—16 10—11—16 008080505694 HANNAH E FARREL 171871 86.88 11—01—16 10—28—16 008080338088 KRISTEN L MARGR171723 280.78 11—14—16 :0-14—16 002490449430 SANDRA J MILLER 171872 122.35 11—02—16 10—28—16 005380694486 JANE MARSHALL171724 143.71 11—15—16 10—14—16 105690892800 DEVON N ROSCDE 171873 334.88 11—07—16 10—28—16 003690552559 HANNA M MILLER171730 844,75 11—14—16 10—14—16 003091953393 VIRGINIA FOURNI 171874 29.66 11—08—16 10—28—16 008470370004 NAPE R MYERS171732 1,256.38 10—14—16 LAUREN N:EIAA:: 171875 308.26 11—07—16 10—28—16 004290962371 JENNIFER M NAVA171738 81.04 10—14—16 LINDA SCHAUBROE 171876 390.6: 11—23—16 11—18—16 008270979376 JOSEPH P PARKER
4 171740 336.61 10—17—16 10—14—16 ANN M BO0EN 171877 702.43 11—07—16 10—28—16 004290905610 EMILY W PAYNE
tI,,o,I Ch,ck Paid Put Period. So I,,,,, R,r,is,d2 Cb.k Ooidd,Iti, R,mo,,,d. Not A,ld,d into Tolol,3 Prior Period Puid No Is,,ic. Not .ddd into Tomb
EXPI..S TIO% OF COOLS
4 Stop Poo,ont in ,fIot5 Slop Pntni in Pfleot.Che(k Presni,d and Retorod6 ForceI Item Ooplicalts
7 F-(hrL P.id Thi, Pr,od. No R,rmd8 = Pnor Pod E-Check Paid No Not iIded into Totals
JPMORGAN CHASERECoNCILIATION
SMS565C— 31PAGEBANK-NO. 0000802 TEAM-NO. 669 REPORTS DATE 12-02-16ACCOUNT NO. 900035 WEST IRONDEQUOIT CSD EE0DP.0 CONSOLIDATED AS OF 11—30-16C SIR AL CHECK——-PMOUNT DATE DATE SEQ PAYEE C SERIAL CHECK---AMO7JNT DATE DATE SEQ PAYEED NUMBER PD/POST 0/S PD/PST 012112 NO. :L.E012F:DAT:O77 D ID2”HEP P2/POST 0/S PD/POT ISSUED NO. IDENTIFICATION171878 41.06 11—14-16 11—%—i6 004270289750 ITI1E pLYMAL 171945 162.06 11—11—16 11—10—16 101690892799 DEVON N ROSCOE171882 69.26 10—10—16 SCOTT A SMITH 171946 640.18 11—14—16 :1—10—16 001390122169 DAVID A SCAZZO17193 8.25 11—04—16 10—06—16 004180698153 YOLANDA E SMITS 171947 292.44 11—15—16 11-10—16 004790259590 KNP11P.i SKLENA171464 158.38 10—28—26 LINDA 5WEET:NG 171948 261.34 11—14—16 11—10—16 001390122147 JENNIFER VENTUR171R65 345.29 1—02—16 10-28—16 002670058378 SHAWN E TOTH 171549 781.32 11—10—16 VIRGINIA FOURNI171886 141.119 11—03—16 10—28—16 003290350951 MARIET VELAZQUE 171950 378.17 11-10—16 11—10-16 003580918972 MARIE J GIBBS171887 5773 11-11—16 10—28—16 004790463599 KATIE N ZWETSCH 171951 193.94 11-10—16 11—10—16 009990682405 JOANNE HOBBINS171889 553.81 11—15—16 10—28—16 006470851974 FRANCINE DEFAY 171952 1,256.38 11—10—16 LAUREN N JEDAMS171891 17.09 01—18—16 10—28—16 004270322963 REBECCA RoDR:GU 171953 640.00 11—25—16 11-10—16 006080531982 ELAINE 10.1:6171892 637.67 11—23—16 10—28—16 008470499572 MARTHA ROSS 171954 207.79 11—18—16 11—10—16 023290331401 ANY OLYER171896 210.65 11—04—16 10—26—16 004550799154 SANDRA BEN 171955 41.56 11—31—26 11—10—16 004180474343 SANDRA SARBOLr:171897 21 .85 11—01—16 10—24—16 00808C111697 PAMELA A MAJCHR 171956 180.92 11—10—16 11—10—16 003560676917 MARIA A MARTINE171898 643.16 11—07—16 10—28—16 008780422611 102:02:16 CHASE 171957 :12.21 11—00—16 11—10—16 009590792038 JENNIFER MEIDER171901 348.34 11—02—16 11—02—16 005181914116 171358 39.48 11—10—16 LINDA SCRA.DBRCE
171903 1,058.98 1l—02—1 11—02—16 002670079775 :71959 87.3 11—21—16 11—10—16 009180950665 MARK I AMEND171905 45.44 11—03—16 11—03-16 004590552703 171960 160.00 11—28—16 11—10—16 008490189200 ANN M BODEN171908 2,113.88 11—03—16 11—03—16 004670468612 171961 263.20 11—14—16 11—10—16 002490466013 00106 L BOEHM171910 249.75 11—01—16 11—01—16 00409071.7530 i1962 84.32 11—14—16 21—10—16 003090923418 ROBERT D BURGET171912 111.58 21—02—16 10—28—1.6 002670099716 171963 458.52 11—14—16 11—10—16 001690718922 JULIA A CASCIAN171913 259.08 12-28—16 171964 258.93 11—15—16 11—10—16 006090272110 LEAN A CHANHERY171915 151 .43 11—14—16 11—11—16 004570738026 pATRICIA HAROLD 171361 4 ‘1.62 11—11—16 REBECCA 1 CHODA171916 566.79 11-04—16 11—13—16 0O069C36350 BARBARA A CERVE 171966 1,159.78 11—14—16 H—1D—16 001390166075 KATRYA A 222HAN171917 344.71 11—16—16 11-12—06 004570334339 BARBARA HEALE 171967 611.76 11—23—16 11—10—16 009590607539 COURTNEY 2171818 228.56 11—10-16 TINA SCACCHITTI 171968 82.73 11—16—16 11—11—i6 002190562021 ELIZABETH CIJRTI171919 543.14 11-09—16 10—10—16 00179O552P49 S/2605T4A L 227 171963 513.74 11—14—16 11—10—16 007280412995 iRANCES DACK171920 376.37 11—10—16 11—10—16 009590791990 ROSE N SOSA 171970 236.88 11—14-16 11—10—16 002790775921 ELIZABETH ESII2171921 267.12 11—10—16 11—10—16 009590792020 102/IE THOUSAND 171971 170.46 11—15—16 11—10—16 004790393084 MARK A P2NKE171922 462.66 11—16—16 11—10—16 003390070426 JUDY WOLBEHT 171972 1 11.31 11—14-16 11—10-16 007080137283 ANDREA F GARLOC171923 165.11 11—15—16 11—10—16 004790393169 11112111260 E BRET 171973 122.60 11—15-16 11—12-16 006670248318 GABRODLI GUAGL171924 591.39 11-22—16 11—10—16 009270826196 MILLION WEIS 171974 120.30 11—08—16 11—10—16 009780678309 IRENE IRWIN171925 171.40 21—21—16 11—10—16 00247042913’ MARY L ZACHARY 171970 092.09 11—22—16 11—10—16 003390902254 11031 C Z11LES171926 406.13 10—00—16 11—10—16 009590792052 ESTELA. N COMAS :7:976 175.46 11—04—16 11—12—16 011270067146 KR1STINE KIRCHG171927 604.70 11—10—16 11—10—16 009990679049 JULIE A RUHLING 171977 54.02 11—10—16 ROBIN K KIRCHGE171928 525.57 11—25—16 11—11—16 006080531915 ‘.111: S RYAN 171978 163.13 11—15—16 11—10—16 006470851943 JANE MARSHALL171929 469.24 21-14—16 11-10—16 003690875345 MARY JANE STREB 171979 41.56 10-15—16 01—10—26 004790462670 DANIELLE P MARy171930 1,155.64 11—14—16 11—1.0—16 001390186975 CHRISTOPHER N T 171980 566.56 11—10—16 0A MYERS171931 1,536.12 11—14—16 11—10—16 101390122179 22020 SCHMEER F71981 346.01 11—16—16 11—10—16 003390038525 JENNIFER N NAVA171932 444.09 11—21—16 11—10—26 008470945010 SUSAN cARNENDUF 171982 666.94 11-23—16 11—10—26 009270979375 JOSEPH P PARKER171933 504.28 11—15—16 11—10—16 004790393008 ALEXANDRA 0 CR0 171983 86.58 11—14—16 11—10—16 004470983317 ALLYN E SIMON171934 273.05 11—10—16 KAITLIN M CURRA 11984 153.77 11—10—16 LINDA SWEETING171935 133.83 11-10—16 2120021.’ 3; 0:662 171985 132.98 11—16—16 11—10—16 003390099543 I4ARIET ‘2600171.936 1,367.42 11—10—16 :1—10—16 1:19890239599 PATRICIA DIETZ 00986 590.39 11—21—16 11—10—16 0024705C4294 FRANCES BRIGAND171937 231.65 11—14—16 :1—10—16 001390200825 HANNAH E FARREL 171397 542.43 11-10—16 FRANCINE DEFAY171938 45.71 11—10—16 AARON Z FREEDMA 171988 223.59 11—00—16 11—10—26 009990680056 MARY ANN MISTRE171939 56.10 11—21-1.6 1.1—10—16 009590299727 ELLA H 0211611.KI 171989 637.6 11-04—16 11—10—16 003090953814 MARTHA ROSS171940 868.24 11—14—16 11—10—16 003090953032 JAMES IN0120TI 171990 296.41 11=29—16 11—10—16 003390129926 JACQUELYN RUIZ171941 1’9.4Q 11—14—16 11—10—16 001390165980 p0216:0. NANCDSO 171991 475.13 01-14—16 11—10—16 001390122243 JIMINDA WILLIAM171942 87.94 00-10—16 MARGARET A 11010 171992 1,519.64 10-1016 11—10—16 009590791840 CHRISTIAN .1 0110171943 280.78 11—14—16 11—10—16 002490449432 SANDRA 2 0011117 171993 245.96 11—14-16 11-10—16 008380015744 SANDRA BEH171944 24.94 1—14—16 11—10—16 002290689790 VICTORIA L ROES 71994 166.23 11—15—16 11—10-16 004790463156 PAMELA A MAJCHR
t Missing itemsI = (heck Paid (his Period, No Issue Receised
Check 1oided,tsnue Remoseil, Not Added into Totato3 Prior Period Paid No Issue, Not Added into Totals
FXPI. h’s ‘Tb’s OF COOLS
4 = Stop Poyment in effect5 = Stop Payment in ttlect,( heck Preseoted and Returned6 = Forced Item Do plicates
7— F-Check Paid this Period. ‘So Tssoe ReceisedPrior Period F-Check t’,iid No tss,,e, Not \dded into Tutats
5M5565C— 31 JON SCAN CHASE 0’ICE 3BANK-NO. C000O2 TEAM-NO. 669 S:EN::1:A:r:: ---- LATE ::-co—:€ACCOUNT NO. 900035 WEST rp’NDEQNI:T CAD FEIINC CC’::CLICATED 65 oF 11—30—16C SERIAl CHECK—- — DATE ‘ C r U’S—-- — C AN - ——
-7
0 NUMBER PD/POST 0/S PD/PST :SCNED NC. IDENTIFICA’rIC:: o :;NNSER PD/SCSI 0/S PU’ SIC :ss::: ND. :DENTIE:C;CU’N17995 64316 11_28_1611_bO 6o’ct o CANEr : 7 8 11—2— 1—_3’ oOi356 -U,: : —
172024 432.92 11—14—16 11—10-16 009070334788 RICHARD HENAIEAN 11101 166.23 11—21—16 11—23—16 006U’111iC43 ‘‘‘: 01:11172025 558.77 11—10-16 11—10—16 005380673959 CAR: C 0”-NC”N 171015 19.19 11—23—16 51’O:lC±:072026 515.14 11—18—16 11—10—16 003490043021 JESSICA A lUCK: 171176 140.74 11—11—16 11—23—16 0I5’11C6’669 MARIA A ‘-‘ANCINI172027 702.43 11—16—16 11—10—16 003390099565 EMILY H PAYNE 17 3:7 16,31 11—21—16 11—2’—16 0Ofl9’AN173 CO-.:::IEs172028 616.83 11—29—16 11—10—16 009070021979 BRUCE REPPACP 17 075 0.t5 11—2:—IS 1111.’ 11 0RCE
172119 498.63 11—15—16 11—10—16 004790393147 BRAN0ET SAC:’ 171111 163,76 11—25—16 11—03—16 0011-116 I C ARSON172030 513.62 11—14-16 11—11—16 10113 “15331 TRICOA SAANER 172090 135.63 11—23—15 ‘1Z’1 C172031 345.09 11—18—16 11—IC—U’ ID’11..31333 SHAH:; F AZ’S 171:5: 111.12 11—30—16 11—23—11 0014’ :474:4 JACOB 0 P:GE:1:-:172032 475.12 11_18_16 11-11-06 1O11°C6’1446 LISA EURT 11I’0 :91 11—23 11 EPIC J NAGENWA1172033 499.08 11—10—16 0ACE’INE 171113 11’.”’ fl—2’116 11—11—U’ 0084’0l03: AN:;’.-: BANEN172034 405.69 11—11-16 11—10—16 1035805496’O ANNU-:’lANE C “11 17, :,73 11—25—16 11—13—: 00229082’353 2At’NE L172035 489.02 11—10-11 11—10—16 003580919368 17:085 7:1.17 11—11—16 11—23—1’ 003390885835 ‘‘-CS:—: R BIC’E172036 136.29 11—23—16 PATR:::’ BAPCLC 172126 151.61 11—11 :s JULIA A CASCAN:172037 564.16 11—23—16 BARBARA A CERVE 17208 U’2.76 11—23—,& ‘‘‘‘“c” 1 C’’173038 4.15 11—29—16 11—23-16 004570668264 BARBARA HEALE Z2088 1,415.11 11—2:—iS 11—23—:6 o’’ 111136 1-111-HR A CICNAN172039 649,19 11—23—16 11-23-16 0C827097937 BRC’ ID R MCCLEN 1701=9 611.’6 01—03—16 r-z::::, C CCX172040 627,86 10— ‘ 16 TINA SCAC”HANCI 1’OC3I 412.13 11—13—16 STEEN A CANCEl172041 532.39 11—02—16 11—03—16 009170540727 S/’2-IANC,A C TEEB 17209: P”,73 11—28—16 11 33—1: CO’113675635 IN..IZLO,z: CN’C172042 342.50 01—03-:6 11—23—16 C047043355 ROSE 1: .001A 17 1-’,, 4’-1,1 11115—U’ U’—2’—lS 00229066C11 FE0-N6S ‘‘U’172043 241.48 11—25—16 11—23—16 110:0306°69 1126:5 TS01’AN211 1’1133 211.’’ 11—25—11 1:_73_16 C092700511’t ECIAN’ECH172044 418.09 11—13—16 AU’ WON”-’’—C 131174 ‘ ‘‘liAR 11—25—:- 11—11—U’ CCSIOO13SO’ GRE::”:’ -
M — Ntis,50 ItemsI (bed. Paul Ibis Period. No Isoe Received2 (heck Voided,Insoe Removed. Not Odded ole total,3 Prior Period Paid No Issue, Not Added into 1 old,
EXPLANATION OF CODES
Slop Payment in effect5 - Stop Pavaoeot in Fffect.Cheok Presented nod Returned6 = Forced Ttem Onpticates
7 = F-Check Paid This Period. No Inane Received8—Prior Period F-Check Paid ‘la Issue, Not \dded ‘do Totals
SXS5ISO- 31 411T12K_NO. 0000802 TEAK-NO. 669 21211 l2—-160220:1:1 110. 900035 WEST ISONDEQUOIT CSD RESORT C2N2DL100TCC 02 CE 11—71-16C SERIAl. CNEcK--—ANOUN’r 2121 DATE SEQ PAYEE C SERIAL 23121—- o:’:: DATE DATE 3 PAYEE0 NUMBER PD/POST 0/S PD/PST ISSUED NO- IDENTIFICATION D NUMBER PD/POST C/S PD/PSI ISSUED NO. DENT2F200IIIN
172D95 695.37 11—29—16 11—23—16 003390948150 THOM_AS CILLETI 2 172145 1,60.1.65 11—23—16172096 348.65 11—28—16 11—23—16 009290863884 ANREN P HENRY 2 172146 1, 1293 11—23—16172097 970.37 11—29—16 11—23—16 003390859686 CHARLES IRWIN 2 17214 2, -3.64 11—23—16172098 2.74 11—28—16 11—23—16 008270272404 IRENE IRWIN 2 172148 2, :24 .70 11—23—16172099 72.99 11—28—16 11—23—16 008270272405 IRENE 11012N 2 172149 3,012.51 11—23—16172100 414.30 11—28—16 11—23—16 009670747230 CARl I :CRNSCN 2 172101 1,40.98 11—23—16172101 116.12 11—23—16 LIAN C JONES 2 172151 2,1 4.16 11—23—16172102 241.26 11—28—16 11—23—16 009670249508 EPISTINE KIRCNG 2 172152 4,062.70 11—23—16172103 37.40 11—28—16 11—23—16 009670249507 ROBIN K KIRCNCE 2 172153 2,319.90 11—23—16172104 81.56 11—28—16 11—23—16 004780886233 JANE MARSHALL 172154 3,359.53 11—31—16 11—23—16 004180514074 212121K 0 1211_SC172105 18.70 11—23-16 DANIELLE P MAR’? 12155 7,4)3.70 11—2—16 5:1.10 V. 1122113172106 87.73 11—23—16 NANNA :4 KILLER 172156 3,555.89 11—28—11 11—23—16 204780715196 060501 0172107 496.41 11—23—16 MARK R MYERS 172157 3,42.01 11—23—16 11—23—16 2082’0941199 35201.12 1 13112172108 58.18 11—29—16 11—23—16 003390940735 JENNIFER K MAyA 2 172158 1,012.99 11—27—16172109 914.25 11—28—16 11—23—16 006090995498 JOSEPH P PARKER 2 172159 2,486.65 11—23—16172110 702.44 11—30—16 11—23—16 004180503862 EMILY W PAYNE 172161 411.81 11—35-16 IRON:OQN::T TEA172111 616.84 11—28—16 11—23—16 009670032954 BRUCE RENRACH 172161 062.50 11—2,—11 MIS 115_SPIES 21172112 1,022.06 11—23—16 CYNTHIA SMITH 172161 16.48 11_Il_It NYSJT 5:;:172113 195.79 11—23—16 LINDA SWEETINO 172163 21.12 11—23—16 UNITED WAY 05 0172114 345.09 11—30—16 11—23—16 004180503979 SH.AWN E lOIN 172164 .51 21—2—16 VOTE COPE172115 145.45 11—28—16 11—23—16 008490135998 MARIET VELAZQUE 172165 1,480.67 11—23—16 KATHERINE ROWAR172116 43.86 11—23—16 GERALDINE WILSO 172166 1,658.18 :1—25—16 11—23—16 006080493494 CNRISI2:SSER K T172117 898.31 11—25—16 11—23—16 008080545387 JEVONTAIE C FOR 172167 2,142.50 11—23—16 11—23—16 008270118714 JEFFREY R UEBEL172118 591.39 11—28—16 11—23—16 008490189213 FRANCES BRIDAND 172168 2,343.87 11—23—16 11—23-16 004790434469 JEANNINE GRAVES172119 535.42 11-23-16 FRANCINE DEFAY 172162’ 2,094.50 11-23-16 DONALD A KING172120 291.52 11—23—16 11—23—16 008270114518 NARY ANN MISTRE 172170 3,098.73 11—30—16 11-23-16 002470151575 ANTNONY N LA1HBI172121 21.24 11—23—16 REBECCA RODRIGU 172171 1,480.67 11—23—16 11-23-16 006170258369 LAUREN A SEELEY172122 637.67 11—23—16 MARTHA ROSS 172172 3,082.72 11—22—16 11—23—16 004590699866 JOSEPH C KUHN172123 232.73 11—2—l6 11—23—16 003390129925 JA000FLYN RUIZ 172173 4,145.16 11—29—16 11—23—16 003390941489 JEFFERY J LANCY172124 428.33 11—25—16 11—23—16 006080532040 JIMINDA WILLIAM 2 172174 2,481.61 11—23—16172125 1,511.10 11-13-16 11—23—16 0D9670820468 CHRISTIAN S ADA 172175 4,244.49 11—23—16172126 223.11 11-29-16 11—13—16 008870953166 SANDRA BEN 172176 2,774.05 11—25—16172127 149.61 11-28-16 11—23—16 008490145513 PAMELA A N’J\JCRR 2 172177 2,582.40 11—23—16172128 739.82 11—22—16 11—23—16 009270542549 OSITA OBIEKE 172178 2,744.11 11—23—16 11—23—16 0D418070878 DAVID VERWEIRE172129 643.16 11—28—16 11—23—16 009670158661 MELANIE CHASE 172179 258.93 11—29—16172130 532.16 11—23—16 11—23—16 008470499061 CARMELLA WILLIA172131 348.34 11-IQ—16 11—23—16 002080896955 AFLAC NEW YORK 0/5 33,789.1: 1O6GT PAID 119,230.02 CAIGT172132 69.36 11—18—16 11—23—16 009290135905 COSOHISSIONER T172133 987.59 11—29—16 11—23—16 002290666038 IRONDEQUOIT EDU172134 1,083.01 11—30—16 11—23—16 004180464914 . I. MAI172135 13,857.41 11—23—16 11—23—16 004180747460 -: I .. ; TEA172136 52.39 11—29—16 11—23—16 004290250708 MONROE COUNTY S172137 160.61 11—25—16 11—23—16 005670192996 NYS CHILD SUPPO172138 6,764.17 11—30—16 11—23—16 002470731819 NYS TEACHERS RE172139 2,016.55 11—29—16 11—23—16 002080898157 NYSUT BENEFITS12140 1,195.90 11—28—16 11—23—16 004780392595 UNITED WAY OF C172141 249.75 11—23—16 VOTE COPE172142 156.50 31—23—16 NEST IRONDEQUOI172143 380.83 11—30—16 11—23-16 002470731820 NYS TEACHERS RE
2 172144 1,401.78 11—23—16
11—23—16 009670820462 STEPHEN BRICKLE11—23—16 006080531977 JEFFREY S2ENCLE
I $34,740,614 I $67,907,185 I ($33,166,571)I -48.84%I51 16%Percent Received:
WEST IRONDEQUOIT CENTRAL SCHOOL DISTRICTBOARD OF EDUCATION MONTHLY STATUS REPORT
NOVEMBER 2016
1000-1099 BOARD OF EDUCATiON1200-1299 Cl N [RAE ADMINISIRAlION1300-1399 DI ISINFSS OFFICEI 400-1499 lEGAl. S[A111600-1699 CFNTR Al SERVICES1900-1999 SI’IIAI I I1MS
GENERAl. SUPPORT
2000-2099 AD’vtIN. 01 INS FR.2110 ltA(IL—REG. SC! IOOL.2250-2280 SPECIAl. INSI. PROG.2600-2699 INSTRUCTIONAl. MEDIA2 800-2899 PUPIL. SI RVICI A
INSTRUCTION
9000-9099 EMPLOYEE I3LNI1IIS9100-9899 DEBT SERVICE9900-9999 INTERFUNI) I RANSIIRS
UNI)ISTRIBU I II) CHARGES
TOTAL GENERI. FUND
(1) - The 201 5-16 Budget increase is attributable to $1,072,244 in carryover encumbrances from the 2015-16 tiscal year.
(2) - Y II) Encumbrances include -
- Contractual Salaries Encumbered- Service Contracts Encumbered (inc. BOCES)- Purchase orders placed and awaiting receipt of goods/services
CO1)1: DESCRIPTION AC[UAL ACTUAL ACI’UAL ORIGINAL BUDGET ADJUSTED \TD ENCUMBRANCES UNENCUMBEREDYEAR END YTD EXP. YEAR END BUDGET ADJ (1) BUDGET EXP. (2) BALANCE
Subtotal of 1910 Unallocated Insurance 208,000.00 0.00 208,000.00 192,515.40 0.00 15,484.601920 School Association Dues
4 Contractual and Other 7,000.00 0.00 7,000.00 1270.00 0.00 5,730.00Subtotal of 1920 School Association Dues 7,000.00 0.00 7,000.00 1,270.00 0.00 5,730.001950 Assessments on School Property
4 Contractual and Other 61000.00 0.00 61,000.00 0.00 0.00 61000.00Subtotal of 1950 Assessments on School Property 61,000.00 0.00 61,000.00 0.00 0.00 61,000.001964 Refund on Real Property Taxes
4 Contractual and Other 5,000.00 0.00 5,000.00 4,282.00 0.00 718.00Subtotal of 1964 Refund on Real Property Taxes 5,000.00 0.00 5,000.00 4,282.00 0.00 718.00
Subtotal of 9711 Serial Bonds-School Construction 5,117,355.00 0.00 5,117,355.00 10,852.50 0.00 5,106,502.50
9901 Transfer to Other Funds93 Txf-School Food Srv Fund 50,000.00 0.00 50,000.00 0.00 0.00 50,000.0094Txf-School Store Fund 100,000.00 0.00 100,000.00 0.00 0.00 100,000.00
Subtotal of 9901 Transfer to Other Funds 150,000.00 0.00 150,000.00 0.00 0.00 150,000.00
9950 Transfer to Capital Fund9 Transfer to Capital Funds 100,000.00 0.00 100,000.00 100,000.00 0 00 0.00
Subtotal of 9950 Transfer to Capital Fund 100,000.00 0.00 100,000.00 100,000.00 0.00 0.00
Total GENERAL FUND 71,181,074.00 1,072,244.38 72,253,318.38 20,581,792.18 28,888,864.62 22,782,661.58
1’inGap \‘er. 16 12.06 2109
Board of Education Meeting Personnel Summary
December 15, 2016 Page 1 of 2
WEST IRONDEQUOIT CENTRAL SCHOOL DISTRICT
321 List Avenue
Rochester, New York 14617
___________________________________ made a motion upon recommendation of the Superintendent of
Schools, that the following be approved:
I. RESIGNATIONS/RETIREMENTS
Certified
Teaching Assistant, Resignation, 1 year and 1 month of District Service, effective December 15, 2016.
Special Education Teacher (Teacher on Special Assignment), Resignation, 11 years and 3 months of
District Service, effective December 16, 2016.
Teaching Assistant, Resignation, 3 months of District Service, effective December 2, 2016.
Teaching Assistant, Resignation, 1 year and 1 month of District Service, effective December 14, 2016.
Music Teacher, Retirement, 30 years of District Service, effective June 30, 2017.
Classified
Teacher Aide, Resignation, 2 months and 14 days of District Service, effective November 23, 2016.
Food Service Helper (Part-time), Resignation, 2 years and 1 month of District Service, effective
December 23, 2016.
II. CHANGE IN EMPLOYMENT STATUS
Administrative
From Director of Health, Physical Education and Athletics, to Supervisor of Physical Education, Health,
and Occupational Education, effective January 18, 2017 through June 30, 2017.
From Supervisor of Student Services (10 Months and 10 days), to Supervisor of Student Services (10
Months and 20 days), effective January 3, 2017.
Teaching
From Teaching Assistant (Full-time), Irondequoit High School, to Teaching Assistant – Technology
(Full-time), Dake Junior High School, effective January 2, 2017.
From Elementary Intervention Teacher (LTS), to Grade 3 (LTS), effective November 30, 2016 through
June 30, 2017.
From Physical Education teacher, to Athletic Coordinator, effective January 18, 2017 through June 30,
2017.
From Elementary – Grade 3 Teacher, to Intervention Teacher, effective date January 2, 2017.
Board of Education Meeting Personnel Summary
December 15, 2016 Page 2 of 2
III. APPOINTMENTS
BE IT RESOLVED that the following employees are hereby appointed to the indicated positions subject to the
employment clearance, conditional hiring or emergency conditional hiring law and regulations of the New York
State Education Department:
A. Certified Probationary
N/A
B. Certified Substitute and Part-time Teachers
Special Education Teacher (LTS), effective from September 1, 2016 through the extended date of June 23,
2016
C. Certified Teaching Assistants
Full-Time Probationary
Teaching Assistant, effective January 3, 2017
Teaching Assistant, effective November 14, 2016 through June 23, 2016
Teaching Assistant, effective December 8, 2016
Part-Time
N/A
D. Classified
Health Clerk, effective December 12, 2016
Food Service Helper/Cashier (Part-time), effective September 22, 2016
IV. THE FOLLOWING STAFF MEMBER(S) ARE RECOMMENDED FOR TENURE:
Industrial Arts/Technology Education Teacher recommended for Tenure, effective January 5, 2017
V. ADDITIONS TO PREVIOUS 2016-2017 WINTER COACHING ROSTER
(2) Additional Coaches hired for the Winter Season
West Irondequoit CSD
Student Services Department ReportDecember 15, 2016
3. Describe how you intend to use Smart Schools Bond Act funds for high-speed broadband andlor wireless
connectivity projects in school buildings.
We will be upgrading our current 1gb connectivity spced between data closets and buildings to 10gb as well as continue to enhance our wireless
coverage throughput the district
12/07/2016 08:39 AM Page 3 of 17
WEST IRONDEQUOIT CSD Status Date: 08/14/2015 00:51 PM
Smart Schools Investment Plan - Video Security UpgradeSchool Connectivity
Page Last Modified: 12/07/2016
4. Describe the linkage between the districts District Instructional Technology Plan and the proposed projects.
(There should be a link between your response to this question and your response to Question 1 in Part E.
Curriculum and Instruction “What are the districts plans to use digital connectivity and technology to improve
teaching and learning?)
Digital connectivity and technology are critical components of the educational program in the West lrondequoit Central School District. Technology
supports every aspect of instruction, from locating infonnation, evaluating sources, synthesizing resources to collaborating to build understanding md
sharing perspectives. Digital learning Content and formative assessment tools support differentiated instruction, allowing teachers to customize
learning experiences based on student’s academic readiness or interest. C’urrently in our elementary schools, students use computers at an introductory
level to extend and enrich instruction in English language arts, mathematics, social studies and science. Technology at the intermediate level and the
junior high level includes curriculum-related projects using spreadsheets, word processing, presentation sofiware, digital cameras and scanners, as
well as using the Internet for guided research. Research in all subject areas engages lrondequoit I ugh School students with online databases, posse tdl
search engines and a full complement of digitized resources accessible both at school and via the Internet from home and elsewhere. Secondary
science students are engaged in quantitativelabs employing handheld technologies and a variety of scientific probes which gather data for student
analysis during inquiry investigations. Precngineering and drawing classes use mechanical desktops. enabling them to ercate 3D models of machinc
parts, a sophisticated, real-world application of technology skills. Our plan is strongly foccused onways to broaden connectivity and access, we
recognize that there are areas within our current curriculum that can be further enhanced and enriched through technology resources.
5. If the district wishes to have students and staff access the Internet from wireless devices within the school
building, or in close proximity to it, it must first ensure that it has a robust Wi-Fi network in place that has sufficient
bandwidth to meet user demand.
Please describe how you have quantified this demand and how you plan to meet this demand.
The district has implemented a wireless network svith 95% coverage throughout the district using Cisco 2602 and 2702 access points and a Cisco 5760
wireless network controller. The wireless network is managed using Ciseo Prime
6. As indicated on Page 5 of the guidance, the Office of Facilities Planning will have to conduct a preliminary review
of all capital projects, including connectivity projects.
Please indicate on a separate row each project number given to you by the Office of Facilities Planning.
Project Number
(No Response)
7. Certain high-tech security and connectivity infrastructure projects may be eligible for an expedited review process
as determined by the Office of Facilities Planning.
Was your project deemed eligible for streamlined review?
(No Response)
8. Include the name and license number of the architect or engineer of record.
Name License Number
(No Response) (No Response)
If you are submitting an allocation for School Connectivity complete this table.
Note that the calculated Total at the bottom of the table must equal the Total allocation for this category that you
entered in the SSIP Overview overall budget.
12/07/2016 08:39 AM Page 4 of 17
WEST IRONDEQUOIT CSD
Smart Schools Investment Plan - Video Security Upgrade
School Connectivity
Status Date: 08/14/2015 00:51 PM
Page Last Modified: 12/07/2016
Sub-
Allocation
Network/Access costs (No Response)
Outside Plant costs (No Response)
School Internal connections and Components(No Response)
Professional Services (No Response)
Testing (No Response)
Other Upfront Costs (No Response)
Other Costs (No Response)
Totals: o
10. Please detail the type, quantity, per unit cost and total cost of the eligible items under each sub-category. This is
especially important for any expenditures listed under the “Other” category. All expenditures must be eligible for
tax-exempt financing to be reimbursed through the SSBA. Sufficient detail must be provided so that we can verify
this is the case, If you have any questions, please contact us directly through smartschooIsnysed.gov.
NOTE: Wireless Access Points should be included in this category, not under Classroom Educational Technology,
except those that will be loanedlpurchased for nonpublic schools.
Add rows under each sub-category for additional items, as needed.
Select the allowable expenditure Item to be purchased Quantity Cost per Item Total Cost
type.
Repeat to add another item under
each type.
(No Response) (No Response) (No Response) (No Response) (No Response)
12/07/2016 08:39 AM Page 5 of 17
WEST IRON DEQUOIT CSDStatus Date: 08/14/2015 00:51 PM
Smart Schools Investment Plan - Video Security Upgrade
High-Tech Security Features
Page Last Modified: 12/06/2016
1. Describe how you intend to use Smart Schools Bond Act funds to install high-tech security features in schoolbuildings and on school campuses.
The West lrondequoit Central School [)istricty plans to use Smart Schools l3ond Act Funds to enhance and upgrade our aging video security system.We plan to purchases the necessary network switches, cameras, network video recorders, and cabling to allow us to cover more spaces, both interior
and exterior, with our system. In addition we are moving from end of service life analog systems to an integrated digital video system. We willenhance our stairs ability to monitor our schools as well as better control entry to the building.
2. All plans and specifications for the erection, repair, enlargement or remodeling of school buildings in any publicschool district in the State must be reviewed and approved by the Commissioner. Districts that plan capitalprojects using their Smart Schools Bond Act funds will undergo a Preliminary Review Process by the Office ofFacilities Planning.
Please indicate on a separate row each project number given to you by the Office of Facilities Planning.
Project Number
(No Response)
3. Was your project deemed eligible for streamlined Review?
0 Yes
EJ No
Include the name and license number of the architect or engineer of record.
Name License Number
(No Response) (No Response)
If you have made an allocation for High-Tech Security Features, complete this table.Note that the calculated Total at the bottom of the table must equal the Total allocation for this category that youentered in the SSIP Overview overall budget.
6. Please detail the type, quantity, per unit cost and total cost of the eligible items under each sub-category. This isespecially important for any expenditures listed under the “Other” category. All expenditures must be capital-bondeligible to be reimbursed through the SSBA. If you have any questions, please contact us directly through
Electronic Security System C2960X-STACK FLEXSTACK PLUS 30 600 18,000
STACKING MODULE
12/07/2016 08:39 AM Page 16 of 17
1
Policy 5411 Non-Instructional/Business Operations
PURCHASING: OPTIONAL BIDDING
Purchasing Authority
The District's purchasing activities will be part of the responsibilities of the Business Office, under
the general supervision of the Purchasing Agent designated by the Board. The Purchasing Agent is
authorized to enter into cooperative bidding and cooperative purchasing arrangements to meet
the various needs of the District. No contracts for goods and services will be made by individuals
or organizations in the school that involve expenditures without first securing approval for the contract from the Purchasing Agent.
Except as authorized by law, no Board member or employee of the District will have an interest in
any contract entered into by the District.
Purchasing Process
The Board recognizes its responsibility to ensure the development of procedures for the
procurement of goods and services not required by law to be made pursuant to competitive bidding requirements. These goods and services will be procured in a manner so as to:
1. Assure the prudent and economical use of public moneys in the best interests of the
taxpayer;
2. Facilitate the acquisition of goods and services of maximum quality at the lowest possible
cost under the circumstances; and
3. Guard against favoritism, improvidence, extravagance, fraud, and corruption.
These procedures will contain, at a minimum, provisions which:
1. Prescribe a process for determining whether a procurement of goods and services is
subject to competitive bidding and if it is not, documenting the basis for such
determination;
From Erie 1 BOCES:
This policy has been revised in light of recent NYS Comptroller audits criticizing various school districts' policies relative to procurement of professional services (e.g., architects, attorneys, engineers). Therefore, this policy now reflects, in part, that school districts will use formal procedures, such as the Request for Proposal process (RFP), in order to seek competition when procuring professional services, including maintaining adequate documentation that supports the decisions made.
The added provision appears in blue font.
2
2. With certain exceptions, provide that alternative proposals or quotations for goods and
services will be secured by use of written request for proposals, written quotations, verbal
quotations, or any other method of procurement which furthers the purposes of General
Municipal Law Section 104-b;
3. Set forth when each method of procurement will be utilized;
4. Require adequate documentation of actions taken with each method of procurement;
5. Require justification and documentation of any contract awarded to other than the lowest
responsible dollar offer, stating the reasons;
6. Set forth any circumstances when, or the types of procurement for which, the solicitation
of alternative proposals or quotations will not be in the best interest of the District; and
7. Identify the individual or individuals responsible for purchasing and their respective titles.
This information will be updated biennially.
Any unintentional failure to fully comply with these provisions will not be grounds to void action
taken or give rise to a cause of action against the District or any District employee.
Professional Services
Professional services are generally those services that require specialized skills, training,
professional judgment, expertise, and creativity. Examples include attorneys, architects, and
engineers. The procurement of professional services falls within an exception to competitive
bidding. In order to procure professional services, the District will use the request for proposals
(RFP) process as set forth in General Municipal Law in order to protect the District's interests and
to avoid the appearance of favoritism or impropriety. Although not necessarily bound to select the
lowest bidder in response to its RFP, the District will adequately document its selection process to
demonstrate its economical and prudent use of public monies and to ensure fair competition.
Education Law §§ 1604, 1709, 1950, 2503, 2554, and 3602
General Municipal Law Articles 5-A and 18 General Municipal Law § 119-o
Adopted: 12-18-14; Revised: ADD DATE
1
Policy 5630 Non-Instructional/Business Operation
FACILITIES: INSPECTION, OPERATION AND MAINTENANCE
Operation and Maintenance
The Board, through the Superintendent and his/her staff, has the responsibility of protecting the
District's facilities through a systematic maintenance program. The program will include periodic
preventive maintenance activities, long-range maintenance schedules, and emergency repair
procedures. The District will make reasonable attempts to ensure that all maintenance work will be carried out in the least intrusive manner.
Construction and Remodeling of School Facilities
The District will ensure all capital projects and maintenance comply with the requirements of the
New York State Uniform Fire Prevention and Building Code, the Manual of Planning Standards,
and the Commissioner's regulations. Relevant documentation regarding all new buildings must be
formally submitted to the State Education Department no matter the size or cost. The New York
State Education Department Office of Facilities Planning has provided an Instruction Guide on
their official website.
Plans and specifications for the erection, enlargement, repair, or remodeling of facilities of the District will be submitted to the Commissioner consistent with applicable law.
Plans and specifications submitted to the Commissioner will bear the signature and seal of an
architect or engineer licensed to practice in the State of New York. The architect or engineer who
sealed the plans and specifications will also certify that the plans and specifications conform to
the standards set forth in the State Uniform Fire Prevention and Building Code and the State Energy Conservation Construction Code.
For remodeling or construction projects, the District will ensure compliance with the requirements
of the State Uniform Fire Prevention and Building Code and Commissioner's regulations. The
District will also retain the services of an architect or engineer licensed to practice in New York
State as required by law or regulation, or as necessary given the scope and cost of the project.
Carbon Monoxide Detection
All new and existing District buildings that have appliances, devices, or systems that may emit
carbon monoxide, and all attached garages, will have a means to detect carbon monoxide. The
District will follow all laws and regulations as well as all New York State Education Department
We updated this policy in September to include carbon monoxide detectors in response to a change in the state building code. Since then, the NYS health department adopted a rule requiring districts to test for water for lead and develop a remediation plan if needed. An Erie 1 provision to that effect has been added to this draft in blue font.
2
guidance regarding carbon monoxide detectors. Standard operating procedures to follow when a
carbon monoxide detector is activated will be included in the District’s Safety and Emergency Response Plans.
Inspections
The District is mindful of the health and safety of its students, staff, and visitors and, as such, the
District administration will cooperate with appropriate officials conducting health, fire, asbestos,
bus, and boiler inspections. In addition, the administration will keep the Board of Education
informed of the results of such inspections in a timely fashion.
In accordance with the Asbestos Hazard Emergency Response Act (AHERA), the District will
inform all employees and building occupants (or their legal guardians) at least once each school
year about all asbestos inspections, response actions, post-response action activities, as well as
triennial re-inspection activities and surveillance activities that are either planned or in progress.
The District will provide yearly notification to parent, teacher, and employee organizations on the
availability of the District's asbestos management plan and any asbestos-related actions taken or planned in the school.
The District will test potable water for lead contamination from all outlets as required by law. If an
outlet exceeds the action level for lead content, the District will prohibit use of the outlet for
drinking and cooking purposes, and it will remediate the outlet before allowing these uses. The
District will make all required notifications and issue all mandated reports to the public, local
health department, or the SED. For ten years following creation, the District will retain all records
of test results, lead remediation plans, lead-free building determinations, and waiver requests.
The District may seek a waiver from testing requirements from the local health department by demonstrating prior substantial compliance with testing requirements.
Comprehensive Public School Building Safety Program (RESCUE)
To ensure that all District facilities are properly maintained and preserved and provide suitable
educational settings, the Board of Education requires that all occupied school facilities which are
owned, operated or leased by the District comply with the provisions of the Comprehensive Public
School Building Safety Program, the Uniform Code of Public School Building Inspections, and the
Safety Rating and Monitoring as prescribed in Commissioner's regulations. For this reason, the
District will develop a Comprehensive Public School Building Safety Program in accordance with
Commissioner's regulations.
The program will be reevaluated and made current at least annually, and will include, at a minimum, the following:
1. A five (5) year capital facilities plan which will include an appraisal of the following: the
educational philosophy of the District, with resulting administrative organization and
program requirements; present and projected student enrollments; space use and State-
rated student capacity of existing facilities; the allocation of instructional space to meet
the current and future education program and service needs, and to serve students with
disabilities in settings with nondisabled peers; priority of need of maintenance, repair or
3
modernization of existing facilities, including consideration of the obsolescence and
retirement of certain facilities; and the provision of additional facilities.
2. A District-wide building inventory, which will include information pertaining to each
building including, but not limited to:
a. Type of building, age of building, size of building;
b. Rated capacity, current enrollment;
c. List of energy sources and major systems (lighting, plumbing, electrical, heating); and
d. Summary of triennial Asbestos Inspection reports.
3. A building condition survey will be conducted for all occupied school buildings once every
five (5) years by a team that includes at least one (1) licensed architect or engineer.
4. A District-wide monitoring system which includes:
a. Establishing a Health and Safety Committee;
b. Development of detailed plans and a review process of all inspections;
c. Procedures for a response in writing to all inquiries about building health and safety
concerns, a copy of which will be sent to the District's Health and Safety Committee for
oversight, and a copy kept on permanent file.
5. Procedures to ensure the safety of the building occupants while a construction/renovation
project is taking place. These procedures will include:
a. Notification to parents, staff and the community at least two (2) months in advance of
a construction project of ten thousand dollars ($10,000) or more to be conducted in a
school building while the building is occupied; provided, however, that in the case of
emergency construction projects, such notice will be provided as far in advance of the
start of construction as is practicable;
b. A plan to ensure that all contractors comply with all health and safety issues and
regulations, and wear photo identification badges;
c. An opportunity for the District's Health and Safety Committee to conduct a walk-
through inspection of newly renovated or constructed areas to confirm that the area is
ready to be reopened for use; and
d. An emergency plan which will address potential concerns with the capital project
including, but not limited to, evacuation procedures, fire drills, and structural failures.
Asbestos Inspection: 40 CFR Part 763, Subpart E 15 USC §§ 2641-
2656
Carbon Monoxide Detection: 19 NYCRR § 1228.4
Fire Inspection: Education Law § 807-a
8 NYCRR § 155.4
Health and Safety Committee: 8 NYCRR § 155. 4(d)(1)
Lead Testing: 10 NYCRR § 67-4.1, et seq.
Plans and Specifications: Education Law §§ 408, 408-a and 409
8 NYCRR §§ 155.1 and 155.2
19 NYCRR §§ 1221-1240
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Structural Safety Inspections: Education Law §§ 409-d, 409-e, 3602
and 3641(4) 8 NYCRR §§ 155.1, 155.3, and 155.4(b)(1)
Adopted: 06-11-98 Revised: 01-19-12; 06-18-15; 09-08-16; ADD DATE
West Irondequoit Central School District 321 LIST AVENUE
ROCHESTER, NEW YORK 14617 Telephone: (585) 342-5500
FAX: (585) 266-1556 www.westirondequoit.org
December 8, 2016
TO: Jeffrey B. Crane
FROM: James Brennan
SUBJECT: Public School Fire Safety Reports
Enclosed you will find the 2016-17 Fire Safety Inspection Report Summary and Violation Correction Plans
for all of our school buildings.
I am recommending acceptance by the Board of Education at their December 15, 2016 Business meeting.
Please do not hesitate to contact me if you have any questions.
Thank you.
Enclosure
4’
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
-) /) jCDistrict: West lrondequoit Facility: lrondequoit High SchoolFacility Address: Facility Code Number: 0001Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 11/1812016 Escort(s): Kurt Miller
Violation Corrective Action to be Taken Date to beViolation Description Violation ObservedCode (Completed by District) Completed140-2 Doors requiring closers are not rendered Rooms 2081, 2089,2090, Doors were O.Qn CQ.}c (QwJiQinoperable by removal of the closer or the propped open.
installation of any nonautomatic hold opendevice.
I of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West Irondequolt Facility: Rogers Southlawn SchoolFacility Address: Facility Code Number: 0003Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
Corrective Action to be Taken Date to beViolationViolation Description
[
Violation Observed(Completed by District) CompletedCode
140-2 Doors requiring closers are not rendered Band room door propped openop ninoperable by removal of the closer or the
installation of any nonautomatic hold open çdevice.
2 of 19
I
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lrondequoit Facility: Sproule Field HouseFacility Address: Facility code Number: 0021Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
Violation Corrective Action to be Taken Date to beViolation Description Violation ObservedCode (Completed by District) Completed
inoperable by removal of the closer or the house14C-2 Doors requiring closers are not rendered Doors were propped open in the field
cAjinstallation of any nonautomatic hold opendevice.
3 of 19
2016-2017 Fire Safety Inspection Report Summary
and Violation Correction Plan
District: West lrondequoit Facility: Listwood School
Facility Address: Facility Code Number: 0027
Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117
Inspection Date: 1111812016 Escort(s): Kurt Miller
Violation Corrective Action to be Taken Date to beViolation Description Violation Observed
(Completed by District) CompletedCode
14C-2 Doors requiring ciosers are not rendered Room 121 door propped openD0.— ft iinoperable by removal of the closer or the
installation of any non automatic hold open
4 of 1Q
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lrondequoit Facility: Concession StandFacility Address: Facility Code Number: 7030Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
Violation Corrective Action to be Taken Date to beViolation Description Violation ObservedCode (Completed by District) Completed16B-2 Portable fire extinguishers are located in a Extinguishers in the press box are past due
conspicuous location, are readily accessible, for inspectionare not obstructed or obscured, and aremaintained in accordance with this section J’% (j\4and N EPA.
5 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West IrondequoitFacility Address:Inspector: Kelly WassonInspection Date: 11/1812016
Portable fire extinguishers are located in aconspicuous location, are readily accessible,are not obstructed or obscured, and aremaintained in accordance with this sectionand NFPA.
Facility: Grandstand wI Press boxFacility Code Number: 7019NYS Inspector Registry: 0309-7117Escort(s): Kurt Miller
The fire extinguisher in the concession standis past due for inspection sEdLcQ far— 7LL1
‘c)&jC 7:oc—.
16B-2
Violation Corrective Action to be Taken Date to beViolation Description Violation ObservedCode (Completed by District) Completed1 6A-2 Fire detection, alarm, and extinguishing The hood system is past due for inspection ‘c-y,-., 4’y’CTh
systems are operative and inspection, testingand maintenance records are maintainedand available for review on premises.
6 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lroridequoit Facility: Oakview SchoolFacility Address: Facility Code Number: 0009Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
ViolationCode L Violation Description Violation Observed
Corrective Action to be Taken Date to be
There were no apparent issues at the time(Completed by District) Completed
of the inspection.
7 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lrondequoit Facility: Dake Junior High SchoolFacility Address: Facility Code Number: 0002Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
Corrective Action to be Taken Date to beViolationViolation Description Violation Observed
Code (Completed by District) CompletedThere were no apparent issues at the timeof the inspection.
8 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lrondequoit Facility: Iroquois SchoolFacility Address: Facility Code Number: 0004Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
Corrective Action to be Taken Date to beViolation
Violation Description Violation Observed(Completed by District) Completed
Code
of the inspection.
There were no apparent issues at the tlmef
9 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lrondequoitFacility Address:Inspector: Kelly WassonInspection Date: 1111812016
Facility: Seneca SchoolFacility Code Number: 0006NYS Inspector Registry: 0309-7117Escort(s): Kurt Miller
I Violation IViolation Description Violation Observed
Corrective Action to be Taken Date to be
There were no apparent issues at the time(Completed by District) CompleteCode
of the inspection. I
10 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lrondequoit Facility: Lakeview SchoolFacility Address: Facility Code Number: 0013Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
There were no apparent issues at the time(Completed by District) Completed
of the inspection.
11 of 1Q
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lrondequoit Facility: District OfficeFacility Address: Facility Code Number: 1033Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
Corrective Action to be Taken I Date to beViolationViolation Description
IViolation Observed
(Completed by District) CompletedCode
IThere were no apparent issues at the time1of the inspection.
12 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West IrondequoitFacility Address:Inspector: Kelly WassonInspection Date: 1111812016
Facility: Helmer Nature Center OfficeFacility Code Number: 0024NYS Inspector Registry: 0309-7117Escort(s): Kurt Miller
13 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lrondequoit Facility: HNC PavilionFacility Address: Facility Code Number:Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 11118/2016 Escort(s): Kurt Miller
ViolationViolation Description Violation Observed
[
Corrective Action to be Taken Date to beCode
There were no apparent issues at the time(Completed by District) Completed
of the inspection.
14 of I 9
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lroridequoit Facility: Colebrook SchoolFacility Address: Facility Code Number: 0032Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
Corrective Action to be Taken Date to beViolationViolation Description Violation Observed
(Completed by District) CompletedCode
There were no apparent issues at the timeof the inspection.
15 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West IrondequoitFacility Address:Inspector: Kelly WassonInspection Date: 1111812016
Facility: Briarwood SchoolFacility Code Number: 0029NYS Inspector Registry: 0309-7117Escort(s): Kurt Miller
ViolationViolation Description Violation Observed
Corrective Action to be Taken Date to be
CodeThere were no apparent issues at the time
(Completed by District) Completed
of the inspection.
16 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lrondequoit Facility: Brookview SchoolFacility Address: Facility Code Number: 0028Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
I Violation IIThere were no apparent issues at the time
(Completed by District) CompletedCode I Violation Description [ Violation ObservedCorrective Action to be Taken Date to be
of the inspection.
17 of 19
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West Irondequolt Facility: Department of Environmental ServicesFacility Address: Facility Code Number: 3020Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 11118/2016 Escort(s): Kurt Miller
Corrective Action to be Taken I Date to beViolationViolation Description
IViolation Observed
(Completed by District) CompletedCode
There were no apparent issues at the time I Iof the inspection.
18 of 19
4
2016-2017 Fire Safety Inspection Report Summaryand Violation Correction Plan
District: West lrondequoit Facility: Environmental Services BarnFacility Address: Facility Code Number: 3031Inspector: Kelly Wasson NYS Inspector Registry: 0309-7117Inspection Date: 1111812016 Escort(s): Kurt Miller
I Violation i Violation Description I Violation ObservedCorrective Action to be Taken Date to be
There were no apparent issues at the time(Completed by District) CompletedCode I