PARTNERS FOR ADVANCED TRANSPORTATION TECHNOLOGY INSTITUTE OF TRANSPORTATION STUDIES UNIVERSITY OF CALIFORNIA, BERKELEY I-210 Pilot System Requirements: Job Descriptions and Duties/Tasks December 23, 2016 Partners for Advanced Transportation Technology works with researchers, practitioners, and industry to implement transportation research and innovation, including products and services that improve the efficiency, safety, and security of the transportation system.
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PARTNERS FOR ADVANCED TRANSPORTATION TECHNOLOGY INSTITUTE OF TRANSPORTATION STUDIES UNIVERSITY OF CALIFORNIA, BERKELEY
I-210 Pilot System Requirements: Job Descriptions and Duties/TasksDecember 23, 2016
Partners for Advanced Transportation Technology works with researchers, practitioners, and industry to implement transportation research and innovation, including products and services that improve the efficiency, safety, and security of the transportation system.
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TABLEOFCONTENTS
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For each role, the responsibilities are grouped by requirement type (Institutional Support, StrategicResponse Planning, Data Management, etc.). The intent is to provide a way to understand theKnowledge,Skills,andAbilities(KSAs)neededforeachjobandtotracethejobfunctionsdirectlytotheSystemRequirements.
TheCorridorChampion is the individual inanorganizationwho leadsandadvocates for theprogram,secures thesupportandparticipationof thestakeholdersandotheragencies throughout theprocess,and acquires resources within the major organizations participating in the Integrated CorridorManagement(ICM)process.
TheCorridorManagerensuresthattheIntegratedCorridorManagement(ICM)processandprojectaresuccessful. This is the most important role described in this document and requires organizational,managerial,andtechnicalskillsandawareness.TheCorridorManageristheprimarypointofcontactforcorridorplanning,operations,data,maintenance,andoversightandwillmakedecisionsforthegoodofthecorridorthatmayormaynotbepartofthejobdescription/tasks.ThisroletouchesallareasoftheSystemRequirements,including:
a. Overseethedrafting,review,approval,andmaintenanceoftheCorridorStrategicPlanfordatacollection,corridorcontrol,andperformancemetriccalculation.
b. DetermineiftheCorridorStrategicPlaniscompleteandhaveitapprovedbythestakeholders.
c. Reviewchangestothecorridornetwork,newtechnologies,andnewgovernmentalrequirementsinordertodetermineanyappropriatechangestotheStrategicPlan.
d. ResolveStrategicPlandeficiencies(withappropriateassistance).
e. EnsuretheexistenceofassetsanddatadefinedintheStrategicPlan.Thismayinvolvepurchasingorupgradingofassetsand/ordata.
2. CorridorAssets
a. TrackanticipatedchangestotheICMcorridor’sroadwaynetwork,includingfreewayramps,arteriallanes,intersections,origin-destinationcenters.
b. TrackanticipatedchangestotheICMcorridor’stransitnetworks,includingrail,express/commuterbuslines,localbuslines.
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Responsibility
c. TrackanticipatedchangestotheICMcorridor’strafficcontroldevices(trafficsignals,rampmeters,others).
d. Trackrequiredmaintenancefortrafficmanagementdevices.
e. DeterminewhenandwheretrafficmanagementdeviceswouldbeneededtoadequatelysupportICMsystemoperations.
f. Trackanticipatedchangestothecorridor’stravelerinformationdevices(CMS,extinguishabletrailblazersigns,etc.).
g. Trackrequiredmaintenancefortravelerinformationdevices.
h. DeterminewhenandwheretravelerinformationdeviceswouldbeneededtoadequatelysupportICMsystemoperations.
i. Trackrequiredchangestoexistingsensorsandsensorlocations.
j. Trackrequiredmaintenanceforsensors.
k. DeterminewhenandwherenewsensorsareneededtoadequatelysupportICMsystemoperations.
3. ResponsePlans
a. Trackproposedresponseplancomponentadditionsanddeterminewhethernewormodifiedtrafficmanagementdevicesareneededtofulfilltheseadditions.
b. Trackproposedresponseplancomponentadditionsanddeterminewhethernewtravelerinformationdevicesareneededtofulfilltheseadditions.
c. Trackproposedresponseplancomponentadditionsanddeterminesensinganddatarequirementsneededtofulfilltheseadditions.
4. Metrics
a. TrackanticipatedchangestothemetricsthatmustbeprovidedbytheICMsystem.
b. Trackanticipatedgovernmentalrequirementsforcollectingperformancemetrics.
c. Reviewtheacceptabilityandusefulnessofexistingmetricsanddeterminechangesneededtothemetricsproduced.
5. Requirements
a. Determinerequirementsfornewmetrics,includingtheneedforneworexistingdata,sensing,andalgorithms.
b. TrackproposedneworupdateduserrequirementsfortheICMsystem.
6. OrganizationsandPersonnel
a. WiththeOutreachandCommunicationsManager,setupandmaintainaConnectedCorridorsSteeringCommittee,TechnicalandOperationalAdvisoryCommittee,andothercommitteesasneeded.
b. Createandmaintainamanagement-levelorganizationchartofallprojectstakeholders.
c. Reviewcurrentstaffversusneededstaffandworkwithstakeholderstoresolvediscrepancies.
d. Keepanup-to-dateinventoryofjobdescriptionsrelatedtotheICMoperations.
e. DeterminewhetherpersonnelinothercorridoragenciesshallbeaddedtothelistofICMsupportpersonnel.
f. WiththeOutreachandCommunicationsManager,developanorganizationalchartidentifyingcommunicationcontacts.
g. IncoordinationwiththeOutreachandCommunicationsManager,surveypersonnelandtheirmanagerstodetermineifpersonnelunderstandICMandtheculturalchangesitrequires.
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h. Incoordinationwithinvolvedagencies,determinewhetherICMsupportpersonnelatotheragenciesshallreceivetrainingonICMoperations.
a. Ensurethatreportssummarizingtheresultsoftheincidentresponseplananditseffectsoncorridorperformancearegeneratedaftereachincidentoreventinthecorridorforwhicharesponseplanwasgenerated.
b. Conductapost-incidentanalysisreviewwithallaffectedagencieswithinoneweekofeachsignificantevent.
c. Aftereachincident,unscheduledevent,orplannedevent,incoordinationwithTrafficEngineersandotherstakeholders,reviewtheselectedresponseplancomponents,includingtimingplans,anddetermineifanyaremissing,inappropriate,orneedtobechanged;updatethecomponentlistasnecessary.
d. Asthetransportationnetworkchanges,workwithTrafficEngineerstoupdatethelistofresponseplancomponents.
7. MockIncidents
a. WithTrafficEngineers,determinetheproperamountoftestingneededformockincidentsandresponseplans,andensurethetestingtakesplace.
b. EnsurethatTrafficEngineerscreateandrunthemockincidents.
8. QuarterlyReview
a. ConductaquarterlyreviewoftheoperationaleffectivenessoftheICMEnvironment.
b. Aspartofthequarterlyeffectivenessevaluation,assignascoretotheobservedeffectivenessofresponseplanningactivities.Scorecorridorperformancebasedontheabilityofimplementedresponseplanstoreducedelayincurredbytravelerswithinthecorridoronaquarter-to-quarterandayear-to-yearbasis.ScoretheperformanceoftheDecisionSupportmodulebasedonitsabilitytoselectplansthatimprovecorridorresponse
c. Ensurequarterlystakeholdermeetingsoccurtoreview/analyzeresponseplanresultsinthecorridor.Keepanupdatedlistofwhowillattend.Ifmeetingsarenotheldorattendanceislow,workwithstakeholdersandCorridorChampion(s)todetermineandremedythecause.
d. Usetheresultsofthequarterlyresponseplananalysestoinfluencecorridorplanningdecisions.
a. Determinethepercentageoftimestakeholdersprovidesufficientincident/eventinformation(location,starttime,type,severity,etc.)fortheICMCoreSystemtofullycharacterizetheincident/event.
b. Reviewallincidentsandeventsanddeterminewhendatawasnotprovided.Stakeholders,FirstResponders,andPublicInformationOfficersmustworktogethertoresolvetheissues.
a. Reportthepercentageofincidentsandeventsthatarevalidated(verifiedasactuallyexisting)bystakeholders.
b. Ensurethevalidationprocessisworkingproperly.Ifanincidentoreventischaracterizedbutnotvalidated,determinewhyandworkwithstakeholderstodeterminearemedy.
4. Incident/EventCharacterization
a. Trackthepercentageofincidentsoreventsthatarenotfullycharacterizedbutstillresultinthegenerationofaresponseplan.
b. ReviewsuchcasesandworkwithSoftwareEngineerstodiagnoseandfixtheproblem.
5. StakeholderNotification
a. Determinethepercentageofproperpersonnelnotifiedthatanincidentoreventhasoccurred.
b. Workwithstakeholderstoensurethe“whotocontact”rulesetisupdatedorthatcontactdetailsarecorrect.
6. UpdatedIncident/EventInformation
a. Determinewhenstakeholdersdidnotprovideupdatedinformation(suchasend-of-incidentnetworkchanges)totheICMCoreSystemduringanincident/event.
b. Workwithstakeholderstoresolveissues;updateprocessesasneeded.
Real-timeResponsePlanning requires ensuring that responseplans generatedby the ICM systemarereasonable,accurate,andproperlyapprovedbyappropriatepersonnel.
Responsibility
1. ResponsePlanGeneration
a. WithTrafficEngineers,determinethepercentageofresponseplansthatarecorrectlygenerated.
b. WithTrafficEngineers,determinewhenresponseplansarenotreasonableandwhy.
c. WithTrafficEngineers,determinewhenpredictionresultsarenotcorrect.
d. Reviewtheresponseplanthesystemrecommendsandseeifthechoicewasaccurateandbasedcorrectlyonpredefinedrules.Ifnot,reviewtherulesandrulesenginewithTrafficEngineers.
2. PlanReviewandApproval
a. Determinethepercentageofappropriatestakeholderswhoreviewedandmodifiedresponseplans.Determinewhenplansarenotbeingreviewedandworkwithstakeholderstoidentifyandresolveissueswiththereviewprocess.
b. Alongwithstakeholders,notewhenapprovalrulesarenotfollowedanddeterminewhethertheproblemiswiththerulesorthesoftware;coordinatewithSoftwareEngineerstofixtheproblem.
c. Notethepercentageofstakeholderswhofulfilltheirroleasapproversoftheresponseplan.Ifproblemsexistwithapprovals,contactstakeholderstodetermineiftheproblemisoneofhumanprocess,software,orrules.Dependingontheproblem,stakeholders,SoftwareEngineers,ortheCorridorManagerresolvestheproblems.
3. PlanImplementation
a. Notethepercentageoftimeresponseplanimplementationiscorrectlyinitiated.
b. Determinethepercentageoftimesnewresponseplansaregeneratedduringanincidentorevent;notewhennewresponseplansarenotbeinggenerated.
c. Asneeded,commandtheICMCoreSystemtoterminatearesponseplanningactivity.
4. Off-lineAnalysis
a. Determinethepercentageofincident/eventresponseplansthatwereabletobereviewedbystakeholdersinoff-lineanalysis.
b. WorkwiththeSoftwareEngineers,DataAnalysts,andDatabaseAdministratortoidentifyandresolvepossibleissues.
3.6. RESPONSEPLANIMPLEMENTATION
Implementingaresponseplanrequiresensuringthat instructionsaresentcorrectlytocorridorassets,keeping instructions current as assets change, notifying proper personnel, and tracking and resolvingissues.
Responsibility
1. InstructionOrderandSchedule
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a. WithTrafficEngineers,determinethepercentageoftimethattheICMCoreSystemcorrectlyidentifiestheassetstoreceiveinstructionsandtheproperorderandtimestheyshouldbesent.
b. WiththeTrafficEngineers,determineinpost-incident/eventanalysiswhereissuesarosewiththeassetstatusorinstructionsand/orresponseplaninstructions;resolveissues.
c. Asassetsandequipmentchangeovertime,workwithTrafficEngineerstomodifytheorderandtimeassetsreceiveinstructions.
2. StakeholderNotification
a. Determinethepercentageoftimeproperpersonnelarenotifiedofresponseplandeployment.
b. Workwithstakeholderstoensurethe“whotocontact”rulesetisupdated.
3. ImplementationOverride
a. Determinepercentageoftimethattheresponseplaniscorrectlycanceled(duetochangedcircumstancesinthecorridorpriortoimplementation).
b. WithTrafficEngineers,determineinpost-incident/eventanalysiswhereplanswereinappropriatelyimplemented.
4. SendingResponsePlanInstructions
a. Determinethepercentageoftimeinstructionsaresenttoassets(bothITSandhumanelementsintheresponseplan).
b. WithTrafficEngineers,determineinpost-incident/eventanalysiswhereissuesarosewithsendinginstructions.
5. InstructionVerification
a. Determinepercentageoftimethatthesystemverifiesthatassetshavereceivedinstructions.
b. WithTrafficEngineers,determineinpost-incident/eventanalysiswhereissuesarose.
6. ChangesinAssetStatus
a. Determinethepercentageoftimethatchangesinassetstatushaveoccurredwhilearesponseplanisinplace,andstakeholdershavebeennotified.
b. WithTrafficEngineers,determineinpost-incident/eventanalysiswherestatuschangesoccurredandtheproperprocesseswerenotfollowed.
7. ReturntoNormalStatus
a. Determinepercentageoftimethatassetsreturntonormalstatuswhenanincidentoreventends.
b. WithTrafficEngineers,determineinpost-incident/eventanalysiswhereassetsdidnotreturntonormalstatus.
8. HistoricalRecords
a. Determinethepercentageoftimethatproperhistoricalrecordsofincidents/eventsandresponseplanimplementationaresavedandavailableforreview.
b. WithTrafficEngineers,noteissuesinpost-incident/eventanalysisanddeterminewhytherewasdifficulty.
a. WiththeCorridorDataAnalyst,developadataqualitymanagementprogramfortheICMEnvironmenttospecifyprocesses,procedures,responsibilities,metrics,andbestpracticesformeasuring,monitoring,andcorrectingdataissues.
b. WiththeCorridorDataAnalyst,developaDataQualityManagementGuideforthedataqualitymanagementprogram.
2. DataOversight
a. WiththeCorridorDataAnalystandrepresentativesfromstakeholdersanddataproviders,serveontheDataGovernanceBoard.
b. Aspartofthequarterlyorannualdatareviews,conductareviewwiththeCorridorData
a. WithDataAnalysts,determinethepercentageofdatastoredinelectronicformat.
b. Toensurethatalldata,wherepossible,willbetransmittedusingTMDD/NTCIP/GTFSformats,workwithDatabaseAdministratorsandSoftwareEngineerstoidentifywhenotherdataformatsarebeingusedandworktoreplacethem.
System Management involves ensuring that the system is reliably operated and maintained. Thisincludes the areas of security, service level agreements,maintenance, training, system recovery, andupgrades.
Responsibility
1. Security
a. Followingindustrystandards,developandimplementsecurityprotocolsandprocessestoensuresecureoperationsoftheICMEnvironment.
b. Ensureonlyauthorizedpersonnelcanaccesssystemassets.
c. DesignateanITSecurityOfficerfortheICMEnvironmentwhoshallhaveresponsibilityforthesecurityoftheICMEnvironmentanditsoperations.
2. ServiceLevel
a. Developandmaintainaservicelevelagreement,incoordinationwithstakeholders.
b. Toensurethesystemisavailableandfunctioninganagreed-uponpercentageofthetime,reviewsystemlogsandup-timereportstodetermineproblemsandhelpresolveissues.
c. Determinethepercentageofsystemactivitylogsthatareproperlymaintained.WithSoftwareEngineers,ensurethatanynewfunctionalityisattachedtoviewablelogs.
3. SystemMaintenance
a. Specifythefrequencyofsystembackups.
b. Monitorthepercentageoftimethatrequestsformaintenance,improvements,andbugfixesareproperlyenteredintothetrackingsystem.WithSoftwareEngineers,performnormalmaintenanceonthetrackingsystem.
c. Developandmaintainalistofcriticalelementsthatshouldreceivemaintenancepriorityshouldtheyfail.
d. Trackassetsundergoingmaintenance(bothrepairandpreventative)bystakeholders;helpresolveissues.
e. Notewhenmaintenancereportingisnotoccurringandworkwithstakeholderstoresolve
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Responsibility
anyproblems.
f. Validatenon-catastrophicsoftwarebugsreportedbystakeholders;ensureSoftwareEngineersareavailabletofixbugs.
4. Training
a. WiththeCorridorManager,developatrainingprogramfortheICMEnvironmentandICMCoreSystem.
b. WiththeCorridorManager,conductquarterlyandannualtrainingprogramreviewsandmakeanynecessarychangesinthetrainingprogram.
c. WiththeCorridorManager,reviewtheinitialICMtrainingplanandsubmitanewICMtrainingplanonanannualbasis.
d. Noteifindividualsdonotknowhowtoperformtheirfunctions,operatesoftware/hardwaresystems,orarenotawareofproperproceduresduetolackoforinadequatetrainingordocumentation.Workwithstakeholderstoaddressissues.
5. SystemRecovery
a. EnsuretheICMCoreSystemcanrecoverfromcriticalfailuresordisasters.
b. DevelopaSystemRecoveryPlan,incoordinationwithstakeholders;reviewitquarterlyandtestitannually.
c. Workwithstakeholderstoresolvedisasterpreparednessissues.
6. SoftwareUpdates
a. Designateasoftwaredevelopmentandupdateprocess,basedonindustrystandards,forsoftwareupdatesandbugfixes.
b. Developascheduleforsoftwaredevelopmentupdatesandbugfixes,andmaintaintheschedule,providingupdatestothescheduleonamonthlybasis.
c. Developanannualbudgetforsoftwareupdatesandbugfixes,withquarterlyupdates.
d. Produceanannualreportofsystemsoftwaremaintenance,providingayearinreviewofthepreviousyearandaplanforthecomingyearofsoftwaremaintenanceandbugfixactivities,schedule,andbudget.
7. SystemUpgrades
a. Inconcertwithcorridorstakeholders,developandmaintaina5-yearsystemupgradeplan.
b. Ensuretheplanisadequateandapprovedbystakeholders.
c. Createanannualupgradeplanthatidentifiesthesystemupgradesfromthe5-yearplanthatwillbeimplementedwithinthenextyear.Delivertheannualupgradeplanaminimumofsixmonthspriortothefiscalyearstart.
d. Developasystemofgovernancetoensureeachproposedsystemupgradereceivestheappropriatepriorityandreflectstheneedsofallcorridorstakeholders.
e. Ensuresystemupgradesaredeveloped,delivered,andimplementedaccordingtothebudgetandplanningidentifiedintheannualupgradeplan.
f. Provideupdatestothe5-yearandannualupgradeplanswhenchangesareidentifiedandapprovedaccordingtothegovernancesystemofthecorridor.
g. Manageandimplementsystemupgradesinaccordancewiththeindustrystandardsappropriatetothespecificupgradeelements.
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5. CORRIDORDATAANALYST
Corridor Data Analyst is an extremely important role. It has responsibility for ensuring data qualitywithintheICMenvironmentbyanalyzingcorridordata,settingqualitystandards,ensuringdatameetsthosestandards,identifyingwhenitdoesnot,andworkingwithstakeholderstomeettheirdataanalysisneeds. Overall, Connected Corridors and ICM in general are about using data to manage corridorperformance. ICM requires quality data, well-defined performance measures, and correct metriccalculations—allareasthattheCorridorDataAnalystisresponsiblefor.
DataManagementrequiresbothapurelytechnicalcomponent(i.e.,doesthedatabasework,doesthecommunicationfromthesensorswork,etc.)andadefinitionalandanalysiscomponent.ThedefinitionalandanalysiscomponentistheresponsibilityoftheCorridorDataAnalyst.Thetechnicalcomponentsareshared with the Corridor Technical Manager, database administrators, and software and hardwareengineers. The managerial requirements are shared with the Corridor Manager. A number of thefollowing requirements are shared with those other roles, but the Corridor Data Analyst is primarilyresponsible for overall data management. Thus, those other roles are not listed in the followingresponsibilitiesunlessofparticularimportance.
d. Conductanannualreviewofdataqualitymetricsdefinitionandcalculationmethod.
e. WiththeCorridorManager,ensurethatthequarterlyandannualdataassessmentandreviewrecommendationsarefundedandexecuted.
f. Aspartofthequarterlyorannualdatareviews,conductareviewofdatastoredbothinelectronicandnon-electronicformats,anditsavailabilitytousersofthesystem.
5. DaytoDay
a. Measureandreportonmeantimebetweenfailureforalldataqualitymetrics.
b. PromptlyreportallidentifieddataqualityfailurestotheCorridorManagerandstakeholders.
c. Reportonthestatusofcorrectionsbeingexecutedtoaddressdataqualityfailures.Thisincludesreportingonthetimeneededtoperformthecorrection.
d. Initiateanyactionsrequiredtoaddressissuesidentified,eitherduringsystemoperationorasaresultoftheweeklyreview.
e. Identifyproblemsandworkwithstakeholdersandthird-partyproviderstorefineandupdatethedataqualityrequirementsandcalculationmethods.
f. Analyzestakeholderrequestsfordataadditions,removals,orformatchangesanddeterminewhethertherequestcanbeaccommodatedbyresourcesandwillenhancetheICMfunction.Ifrequestsareappropriate,ensurethemaintenanceisperformed.
Traffic Engineers fill an essential role in the ICM process. They provide the knowledge required forcreating andmaintaining the response plans, rules, networks, andmodels contained in the DecisionSupportSystem.Theyarealsoresponsibleforreviewingtheresultsoftheapplicationofresponseplanstoincidentsanddeterminingiftheresponseplansworkedasexpected.
This function is tasked with determining the state of the corridor and using this state to accuratelycalculateandreportcorridorperformancemeasures.
Responsibility
1. NetworkDefinition
a. WorkwiththeCorridorManagertoensurethatthetransportationnetworkiswelldefinedintheICMsystemanduptodate.
b. Checkforissueswiththeaccuracyofresponseplanpredictions.Ifdiscrepanciesarefound,correctthenetworkdefinitionsasneeded.
2. PerformanceMetrics
a. WithDataAnalysts,determinethepercentageoftimemetricsarecalculatedcorrectly.
b. WorkwithDataAnalystsandSoftwareEngineerstouncoveranyissueswithperformancemetriccalculations.
c. Asnewdatasources/sensorsbecomeavailable,workwithDataAnalystsandSoftwareEngineerstoupdatethemetriccalculationalgorithms.
3. CorridorStateDetermination
a. DeterminetheaccuracyoftheresultsoftheDSSCorridorStateDeterminationfunction.Useobservation,statisticalanalysis,andperiodicexternalevaluationstoidentifyinaccuracies.
b. Asthenetworkanddatasourceschange,workwithSoftwareEngineerstoadjustthealgorithmsandrulesthatperformthecorridorstatedetermination.
4. HistoricalData
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Responsibility
a. WithDataAnalysts,determinetheaccuracyofhistoricaltrafficpatterns,usingobservationandstatisticalanalysis.WorkwithSoftwareEngineerstoresolveissues.
b. Asnewdatasources/sensorsandnewalgorithmsbecomeavailable,workwithDataAnalystsandSoftwareEngineerstomaintainandupgradethealgorithmsusedtocreatehistoricaldata.
a. Determinedesiredroutestobeusedasdetoursforincidentsandevents.
b. Asneeded,definethepreferreddetourstobeconsideredasfirstpotentialsolutionsinbuildingresponseplans.
c. Asneeded,definetemporaryrestrictionsontheuseofspecificroadwaysegmentsinresponseplans.
d. Determinethesignalizedintersectionswhosetrafficsignaltimingplansmaybechangedduringanincidentorevent.
e. Determinewhichfreewayrampsshallhavetheirmeteringratechangedduringanincidentorevent.
f. Create,maintain,andtesttrafficsignaltimingplans,anddistributethemtothedevicesintheresponseplancomponentlist.
g. Astrafficconditionschange,updateandreverifythesignaltimingplans.
h. Create,maintain,andtestrampmeteringplans,anddistributethemtothedevicesintheresponseplancomponentlist.
i. Determinemessagingequipmentavailableforuseduringanincidentorevent(HAR,fixedCMSs,portableCMSs,extinguishabletrailblazersigns,others).
j. Defineaminimalpercentageofcontroldevices(trafficsignals,rampmeters,changeablemessagesigns)thatshouldbeavailablealongadetourroutesfortheroutetobeconsideredviable.
k. Determinewhatvehiclesareavailableforusetoimplementaresponsetoanincidentorevent.
l. Determinepersonnelavailablefordeploymentduringanincidentorevent.
m. Determinetypicalinformationtobesenttoagencypersonnelrespondingtoanincidentorevent.
n. Determinemessagestobepostedonfixedand/orportableCMSdeviceswhenrespondingtoanincidentorevent.
o. WiththeCorridorManager,determinethepercentageofrequiredresponseplancomponentsthathavebeendefinedandlisted.
3. ResponsePlanRuleCreation
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a. Definetherules(metricsandthevalueofthosemetrics)tobeusedindeterminingtheexistenceofanincident.
b. Definetherulestobeusedindeterminingtheseverityofanincidentoreventanditszoneofinfluence.
c. Definetherulesforassessingthelevelofimpactofanincidentoreventoncorridoroperations.
d. Definetherulesforbuildingresponseplansfromasetofpossibleresponseactions.
e. Definetherulesforhandlingspecialsituations.
f. Definetherulesforselectingarecommendedresponseplanamongasetofalternateplans.
g. Definetherulesforsendingresponseplaninstructionstocorridorassets.
h. Definetherulesfordeterminingagencypersonnelwhoshouldbenotifiedofaresponseplanningaction.
i. Specifytheconditionsunderwhichtheimplementationofanapprovedresponseplancanbecanceled.
4. RuleandComponentEvaluation
a. Reviewtheincidentdetectionrulestodetermineiftheapplicationoftherulesresultedinthecorrectidentificationofanincidentand,ifnot,determinewheretheerrorlies.Correctanyinaccuraterules.
b. Reviewtherulestodetermineiftheapplicationoftherulesresultedinthecorrectseverityandzoneofinfluencedeterminationand,ifnot,determinewheretheerrorlies.Correctanyinaccuraterules.
c. Reviewthespecialsituationrulesappliedduringincidentsoreventstodetermineiftheirapplicationresultedinthecorrectresponseplancomponentselection.Ifinaccurate,updatetherules.
d. Duringincidentsorevents,reviewtherulesforbuildingresponseplansfromcomponentstodetermineiftheapplicationoftherulesresultedinthegenerationofappropriateresponseplans.Correctanyinaccuraterules.
e. Reviewtheresponseplansselectedduringincidentsoreventstodetermineiftherulesforselectingaplanresultedinthecorrectselections.Correctanyinaccuraterules.
f. Reviewtheexecutionorderofinstructionssenttocorridorassetstodetermineiftherulesforchoosingtheorder/scheduleresultedinthecorrectordering.Correctanyinaccuraterules.
g. Asthecorridorchanges,reviewandupdatetherules.
h. Aftereachincident,unscheduledevent,orplannedevent,incoordinationwiththeCorridorManagerandotherstakeholders,reviewtheselectedresponseplancomponentsanddetermineifanyaremissingorinappropriate;updatethecomponentlistasnecessary.
i. Asthetransportationnetworkchanges,workwiththeCorridorManagertoupdatethelistofresponseplancomponents.
j. Aftereachincident,unscheduledevent,orplannedevent,workwiththeCorridorManagertoreviewthetimingplanstodetermineanychangesneeded.Makethechanges.
5. Testing
a. Createmockincidentsandeventsandreviewtheresultingresponseplans;runtheresponseplansthroughthepredictionsystem;analyzetheresultstodeterminethelikelyeffectivenessoftheplans.
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b. WiththeCorridorManager,determinetheproperamountoftestingneededforthemockincidentsandresponseplans,andensurethetestingtakesplace.
c. WithSoftwareEngineers,DataAnalysts,andDatabaseAdministrators,identifyproblemsandresolveissuesrelatedtothemockincidentsandevents.
Real-timeResponsePlanning requires ensuring that responseplans generatedby the ICM systemarereasonable,accurate,andproperlyapprovedbyappropriatepersonnel.
Implementingaresponseplanrequiresensuringthat instructionsaresentcorrectlytocorridorassets,keeping instructions current as assets change, notifying proper personnel, and tracking and resolvingissues.
Data Analysts are responsible for day-to-day implementation of the data quality standards, ongoingreviewofICMenvironmentdataquality,andinitiationofcorrectiveactions.
This function is tasked with determining the state of the corridor and using this state to accuratelycalculateandreportcorridorperformancemeasures.
Responsibility
1. PerformanceMetrics
a. WithTrafficEngineers,determinethepercentageoftimeperformancemetricsarecalculatedcorrectly.
b. WatchforunusualmetricsandworkwithTrafficEngineersandSoftwareEngineerstouncoveranyissues.
c. Asnewdatasourcesandsensortypesbecomeavailable,workwithTrafficEngineersandSoftwareEngineerstoupdatethemetriccalculationalgorithms.
2. HistoricalData
a. WithTrafficEngineers,useobservationandstatisticalanalysistodeterminetheaccuracyofhistoricalpatterns.
b. Asnewdatasources/sensorsandnewalgorithmsbecomeavailable,workwithTrafficEngineersandSoftwareEngineerstomaintainandupgradethealgorithmsusedtocreatehistoricaldata.
Real-timeResponsePlanning requires ensuring that responseplans generatedby the ICM systemarereasonable,accurate,andproperlyapprovedbyappropriatepersonnel.
SoftwareEngineersinvestigateandremedysoftware-relatedproblems(“bugs”)andprovideupgradesasrequired. A significant and essential percentage of the requirements for the ICM Core System areimplemented using software. It is impossible to maintain a nimble system capable of responding tochangesinthecorridor,newdata,newrequirements,andthegeneralneedsofthecoresystemwithoututilizingsoftwareengineeringexpertise.Inaddition,allsoftwarehasbugs,andthesebugsmustbefixedinatimelyway.
Real-timeResponsePlanning requires ensuring that responseplans generatedby the ICM systemarereasonable,accurate,andproperlyapprovedbyappropriatepersonnel.
Implementingaresponseplanrequiresensuringthat instructionsaresentcorrectlytocorridorassets,keeping instructions current as assets change, notifying proper personnel, and tracking and resolvingissues.
System Management involves ensuring that the system is reliably operated and maintained. Thisincludes the areas of security, service level agreements,maintenance, training, system recovery, andupgrades.
Real-timeResponsePlanning requires ensuring that responseplans generatedby the ICM systemarereasonable,accurate,andproperlyapprovedbyappropriatepersonnel.
Implementingaresponseplanrequiresensuringthat instructionsaresentcorrectlytocorridorassets,keeping instructions current as assets change, notifying proper personnel, and tracking and resolvingissues.
a. WithDataAnalysts,assisttheCorridorDataAnalystinmaintainingtheDataDictionary,ensuringthatitisaccurateanduptodate.
b. WithDataAnalysts,noteanydiscrepanciesbetweentheDataDictionaryandtheactualdataandresolvethem.
2. DataStorage
a. Workwithstakeholders,SoftwareEngineers,andDataAnalyststostoredatainelectronicformat.
b. Asdatatypesandformatschangeovertime,workwithstakeholders,SoftwareEngineers,andDataAnalyststoensurethatstoragemethodsareuptodate.
3. DataFormats
a. WithSoftwareEngineers,determinethepercentageoftimethatdataistransmittedusingTMDD/NTIP/GTFS(data)format.
b. WithSoftwareEngineersandtheCorridorTechnicalManager,identifywhenotherdataformatsarebeingusedandworktoreplacethem.
c. WithSoftwareEngineers,astheTMDD/NTCIP/GTFS(data)specificationisupdated,modifythesystemtostayincompliance.
4. ETL(Extract,Transform,andLoad)
a. AssistwithusingETL(Extract,Transform,andLoad)forinterfacingwithexternalsystems.
b. WiththeCorridorTechnicalManager,determinethepercentageoftimeETL-providedfunctionscanbeused.
c. WithDataAnalysts,ensureETLoperationscontinuetoworkwhenexternaldataformatschange.Performcontinualmaintenance,asexternalandinternalformatsmaychangeatanytime.
StakeholdersarethekeyrepresentativesfromthecorridoragencieswhoparticipateintheICMproject.Manystakeholderresponsibilitiesarecarriedoutbyspecificpersonnelwithinanagency,suchasTrafficEngineers,DataAnalysts,andsoon,and,wherepossible, thoseresponsibilitiesare listedunder thoseparticular job titles in this document. Tasks not associated with a specific job title, or that are theresponsibilityofthestakeholderagencygenerally,arelistedinthis“Stakeholders”section.
a. InconsultationwiththeCorridorManager,overseethedrafting,review,approval,andmaintenanceoftheCorridorStrategicPlanfordatacollection,control,andperformancemetriccalculationprocesses.
b. Withconsultantswhoarenotdirectstakeholders,reviewtheCorridorStrategicPlan.
c. ApprovetheCorridorStrategicPlan.
d. EnsurethattheassetsanddatadefinedintheStrategicPlanareavailableandproperlymaintained.WorkwiththeCorridorTechnicalManagerandCorridorDataAnalysttoprovideanymissingitems.Thismayinvolvepurchasingorupgradingassetsand/ordata.
2. PersonnelandManagement
a. NameandidentifyCorridorChampions.ReplaceChampionsnolongerwiththeprojectoragency.
b. IncoordinationwiththeCorridorManager,writejobdescriptionsforICMroleswithineachorganizationandidentifytheindividualswhowillfilltheroles.
c. EnsurethatICMsupportpersonnelareinplaceandtrained.
d. WorkwithCorridorManagertoresolvediscrepanciesbetweencurrentstaffversusneededstaff.
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Responsibility
e. DevelopnewproceduresandpracticessupportingICMcorridormanagementobjectives.
f. ContinuouslyengageinICMcorridoractivities.
g. Providefeedback,whensurveyed,onthemanagementteam,structure,andprocessesoftheICMeffort.
3. InteragencyCooperation
a. Participateindevelopingacultureofcooperationandcommunicationwithagencies,organizations,otherstakeholders,andallotherpersonnelintheICMenvironment(electedofficials,travelers,thepress,etc.).
b. ProvidefeedbackonwhetheragencypersonnelunderstandICMandtheculturalchangesrequired.
c. Providefeedback,throughsurveysandafter-incident/eventreviews,oncommunicationeffectivenessand/orbreakdowns.
d. AnalyzewhycommunicationisnotworkingorwherethebreakdownoccurredandinvolveseniormanagementandChampionsinresolvingtheissues.
e. Attendregularcorridorupdatemeetingsorteleconferences.
f. Assistasneededwiththedrafting,review,approval,andmaintenanceofinteragencyagreements,suchastheProjectCharter,MemorandumofUnderstanding,andOperationsandMaintenancePlan.
g. Signagreementssubmittedforapprovalinatimelymanner.
h. Analyzewhyandhowinteragencyagreementsarenotsignedandfollowed;workwithproperChampionstoresolveissuesandensureallconditionswithinthedocumentsareadheredto.
i. Determineneedsforongoingcommunicationtraining,includingitemssuchasconflictresolution,customerservice,facilitation,speakingskills,etc.
4. Funding
a. Continuallyreviewbudgetsandidentifyexistingfundinggapsandneedsfornewfunds.
b. WorkwithCaltranstoidentifyfederal,state,regional,andlocalfundingsources.
c. Identifyagencypersonneltohelpwiththedevelopment,submission,andtrackingoffundingapplications.
d. Whenneeded,writeLettersofSupportforfundingapplications.
5. OutreachandCommunications
a. Provideanorganizationalchart,namesofBoardmembersandofficedirectors,keycontactpersons,andotherrelevantinstitutionalinformationtotheOutreachandCommunicationsManager.
b. Designateanindividualintheagencywhoshallberesponsibleforoutreachandcommunications.
c. Providefeedbackonoutreachandcommunicationeffortsandtheeffectivehandlingofinquiries.WithCorridorChampion(s),helpresolveissues.
d. Reviewprojectdocumentsandprovidecommentsbyagreed-upondeadlines.
e. KeeptheCorridorManagerinformedofscheduledeventsandassociatedstreetclosuresandrecommendeddetoursalongcorridorarterials.
f. IncoordinationwiththeCorridorManager,developcontractsandpositiverelationshipswiththirdparties.Periodicallyreviewandrenewpurchasingchoicesandcontracts.
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11.2. CORRIDORMONITORING
This function is tasked with determining the state of the corridor and using this state to accuratelycalculateandreportcorridorperformancemeasures.
a. Provideinformationcharacterizinganincident/eventtotheICMCoreSystem(e.g.,location,starttime,type,severity,etc.).IftheCorridorManagerdeterminesthatinformationwasnotprovided,workwithFirstRespondersandPublicInformationOfficers
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Responsibility
toresolvetheissues.
b. Reviewallincident/eventinformationcommunicationprocessesperiodicallyandensurethatpersonnelareawareofandfollowtheseprocesses.
c. Manuallyenterinformationaboutplannedlane/roadwayclosuresorscheduledeventsintotheICMCoreSystemifnotautomaticallyretrievedbythesystem.
2. Incident/EventValidation
a. Validatethatanincidentoreventexistsbeforearesponseplanisapplied.
b. Ifanincidentoreventischaracterizedbutnotvalidated,workwiththeCorridorManagertodetermineandremedythecause.
3. Incident/EventNotification
a. InformtheCorridorManagerifnotificationisnotreceivedfromtheICMsystemwhenanincidentoreventoccurs.
b. WorkwiththeCorridorManagertoensurethe“whotocontact”rulesetisupdated.
c. Maintainthe“whotocontact”list.
4. UpdatedIncident/EventInformation
a. Provideupdatedeventinformation(forexample,end-of-incidentnetworkchanges)totheICMCoreSystem.
b. WorkwithCorridorManagertodeterminewhenincidentinformationwasnotproperlyupdatedandresolveissues.
11.5. REAL-TIMERESPONSEPLANNING
Real-timeResponsePlanning requires ensuring that responseplans generatedby the ICM systemarereasonable,accurate,andproperlyapprovedbyappropriatepersonnel.
Implementingaresponseplanrequiresensuringthat instructionsaresentcorrectlytocorridorassets,keeping instructions current as assets change, notifying proper personnel, and tracking and resolvingissues.
System Management involves ensuring that the system is reliably operated and maintained. Thisincludes the areas of security, service level agreements,maintenance, training, system recovery, andupgrades.
Responsibility
1. Security
a. Resolveissuesrelatedtounauthorizedaccesstosystemassets.
2. ServiceLevelAgreement
a. Reviewandapprovetheservicelevelagreement.
b. Eachyear,incoordinationwiththeCorridorTechnicalManager,determinethedesired
a. Reportinaccurateormissingloggingactivityinsystemhealth,status,andotherlogs.
b. Useasystemfortrackingmaintenancerequests,improvementrequests,andbugfixrequests.Reportanyproblemswithusingthesystem.
c. Reportsoftwarebugs.
4. Maintenance
a. Beresponsibleformaintenance(bothrepairandpreventative)ofallsystemcomponents(ITScomponents,vehicles,people,software,hardware,useapprovals,etc.).WorkwiththeCorridorTechnicalManagertoresolveissues.
b. Reportmaintenanceactivities(bothrepairandpreventative).WorkwiththeCorridorTechnicalManagertoresolveanyreportingproblems.
5. Training
a. EnsurethatappropriatetrainingandtrainingmaterialsareprovidedforallaspectsoftheICMsystem.
b. Ensurethatappropriatedocumentation,bothusermanualsandworkflowdescriptions,isavailableforallfunctions.WorkwiththeCorridorTechnicalManagertoimprovedocumentationasneeded.
6. SystemRecovery
a. Workwithconsultantstoperiodicallyreviewdisasterpreparedness;workwiththeCorridorTechnicalManagertoresolveissues.
7. SystemUpgrades
a. Approvethe5-yearsystemupgradeplan.WorkwiththeCorridorManagertoresolveissuesrelatedtotheplanandtomaintainit.
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12. MAINTENANCESTAFF
Maintenance Staff ensure all ICM hardware and communication components are maintained and inworkingorder.
12.1. CORRIDORMONITORING
This function is tasked with determining the state of the corridor and using this state to accuratelycalculateandreportcorridorperformancemeasures.
System Management involves ensuring that the system is reliably operated and maintained. Thisincludes the areas of security, service level agreements,maintenance, training, system recovery, andupgrades.
IT Support ensures the day-to-day operation and maintenance of workstations, security patchmanagement,internetaccess,andpropersoftwareinstallationandconfiguration.
System Management involves ensuring that the system is reliably operated and maintained. Thisincludes the areas of security, service level agreements,maintenance, training, system recovery, andupgrades.
15. TRANSPORTATION MANAGEMENT CENTER (TMC) AND LOCALTRAFFICCONTROLSYSTEM(TCS)OPERATORS
TMC/TCS Operators are responsible for day-to-day interaction with the ICM system, documentingincidentinformation,andapprovingresponseplans.TMCOperatorsmaybeatCaltransorlocalagenciessuchasacityorcounty.LocalTCSOperatorsareatthelocallevel,suchasacityorcounty.
Real-timeResponsePlanning requires ensuring that responseplans generatedby the ICM systemarereasonable,accurate,andproperlyapprovedbyappropriatepersonnel.
Transit Field Supervisors are responsible for day-to-day interaction with the ICM system, providingincidentinformationtothesystemandrelayingresponseplanrecommendationstooperators.
Real-timeResponsePlanning requires ensuring that responseplans generatedby the ICM systemarereasonable,accurate,andproperlyapprovedbyappropriatepersonnel.
TheOutreachandCommunicationsManagerisresponsibleforensuringanongoingflowofinformationbetween all ICM stakeholders both during incidents and as part of planning, implementation, andgeneralPRefforts.
a. Maintaininformationonstakeholderagencies(orgchart,boardmembersandofficers,contacts,etc.).
b. DevelopandmaintainalistofcurrentCorridorChampionsfromeachstakeholderagency.
c. WiththeCorridorManager,setupandmaintainaConnectedCorridorsSteeringCommittee,TechnicalandOperationalAdvisoryCommittee,andothercommitteesasneeded.
2. CommunicationsStrategy
a. Developacommunicationsstrategy.
b. Cultivateandmaintainongoingpositiverelationshipswithstakeholders,partners,andotheragencies.
c. Responsiblefororganizingregularmeetingswithstakeholders,PIOs,andfirstresponders.
d. Createandmaintainoutreachmaterialsinmultipleformats,includingnewsletters,factsheets,website,socialmedia,etc.
e. Followuponinformationrequests;forwardrequeststootherstakeholdersforcommentasneeded.
f. Monitorelections,fundingopportunities,andthepoliticalenvironmentwhichmayaffecttheICMeffort.
g. ConductoutreachandcommunicationseffortstoensurethatICMisunderstoodandacceptedbyallstakeholders(particularlywhenthereisstafforelectedofficialturnover).
h. IncoordinationwiththeCorridorManager,surveypersonnelandtheirmanagerstodetermineifpersonnelunderstandICMandtheculturalchangesrequired.
i. Responsibleforstakeholdersurveysandafter-incident/eventreviewsfocusingoncommunicationand/orcommunicationbreakdowns.
3. Funding
a. AlongwiththeCorridorManager,researchandtrackfundingopportunities;prepareandsubmitfundingapplications.
4. InteragencyAgreements
a. DraftaProjectCharterandmanagetheprocessleadingtoitsadoptionbystakeholders.
b. Ensureinteragencyagreementsaredrafted,approved,andcurrent.
c. Trackwhencurrentstakeholderagreementsaresettoexpireandwhethertheyneed