Hypothetical Three - Dr. Berstein Dr. Berstein purchases a high-precision isotopic piece of equipment for approximately $60,000, $16,272 of which he charges to an NSF award ending in 4 months. He purchases the equipment to replace an obsolete older model of the equipment that was far slower and less precise in its measurements. Would you approve this charge? If so, why? If you would not approve this charge, what kinds of additional supporting documentation would you require from Dr. Berstein? What recommendations, if any, would you make in terms of reporting to the sponsor regarding this purchase?
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Hypothetical Three - Dr. Berstein
Dr. Berstein purchases a high-precision isotopic piece of equipment for approximately $60,000, $16,272
of which he charges to an NSF award ending in 4 months.
He purchases the equipment to replace an obsolete older model of the equipment that was far slower
and less precise in its measurements.
Would you approve this charge? If so, why?
If you would not approve this charge, what kinds of additional supporting documentation would
you require from Dr. Berstein?
What recommendations, if any, would you make in terms of reporting to the sponsor regarding
this purchase?
SC Division of Financial and Business Services Purchasing Services
SOURCE AWARD JUSTIFICATION FORM
This form must be attached to all purchase orders larger than $5,000.
Section A: DESCRIPTION OF COMPETITION (Supplier's selection was conducted as checked)
l8l Competition not obtained Explanation: sole source - see additional justification
D Competition obtained previously I Previous PO No.:
[8] Written quotes obtained(attached)
Section B: REASON FOR SUPPLIER SELECTION (Supplier selection was justified as checked)
D Low bidder l8l Sole source (justification attached) I D Contract supplier
0 Contract attached D Contract on file
0 Business justification Explanation:
Section C: PRICE QUOTED DEEMED AS FAIR AND REASONABLE (Provide demonstration that comparisons of same or similar items were obtained to establish price reasonableness. Attach reference and identify type and date of reference used.)
Comparison of proposed prices with: D Previously proposed prices Previous PO No. :
Olndexes D Independent cost estimates D Published market prices
[8] Discount/rebate arrangements D Prices obtained through market research
0 Competitive Lists
Section D: SUPPLIER DIVERSITY COMPLIANCE (The following diverse suppliers were contacted as part of solicitation. Indicate the number of suppliers contacted in each classification. (check www usc. edulsurw.fierdlversity/classifications for definitions)
ANC MOSS Small VOSS [8J None
CDVBE MOLB SBA8(A) WOSB
HBCU PHY HUBZone WOLB
Ml SD VO SB SOB Local
04/25/13
Buyer's Initials Date
University of Southern California, Purchasing Services, UGB 210, Los Angeles, CA 90089-9015 Tel: 213-740-2281 Fax: 213-740-9797
Page 1 (Rev. 11-201 1)
PICL\RRO 3105 Patrick Henry Drive Santa Clara, CA 95054-1815
External Notes and Attachments ? Internal Notes and Attachments ? Distribution Information ?
Note to Supplier ATIN:--Attachments for supplier
Piu11ro Quote 130.. (410k)
Internal Note Sole Source justificat ion noted on line item 2. FM
Internal Attachments
imy201J0418_12141 . (486k)
Vl_I c'JJOl1 (24k)
DEBARME '>IT CERTIFI (491k)
L:i:.A SAMPLE PRICIN .. (854k)
SOLE SOURCE - 5 pdt (126k)
Pit mro Quote 130 .. (l,628k)
Re FW Plf'c1rlO.m!>y (71k)
Distribution Methods The vslt:111 w ill th tr1IJ4il( pur..h.ise 0rde1 s u~111si the methud1 sl 111d1c.1ted bel0w·
Fax + 1 (408) 962-3200
2/3
11/2412015 Summary- PO-
Line Item Details
Hide hne details For selected line items Add To Active Cart
Product Description Catalog No
1 ./item# G2131-I: 613C High-Precision Isotopic C02 CRDS Analyzer. (This price reflects an original price of $78, 750.00 and a discount of $29,275.00) lJ more 1nb
Taxable
Commodity Code
PO Clauses
2 ./ lter # S0504: He fitter for isotopic C02 a pplications LJ more lllhJ ...
. .....
.... ~.·
Taxable
Commodity Code
PO Clauses
Size I Packaging
EA
23 Research/Lab Supply & Equip
EA
23 Research/Lab Supply & Equip
Unit . P
• Quantity Ext. Price nee
49,475.00 1 EA 49,475.00 USO
Requ1s1tion - view I pr111t
Number
External Note Pricing reflects discount of -$29,275.00 per quote. FM
Attachments for supplier
Internal Note Pricing reflects discount of -$29.275.00 per quote. FM
Internal Attachments
5,250.00 1 EA 5,250.00 USO
Requisition - v 1~w I p1111l
Number
External Note
Attachments for supplier
Internal Note
Internal Attachments
Shipping, Handling, and Tax charges are calculated and charged by each supplier. The values shown here are for estimation purposes, fund checking, and workflow approvals.
Subtotal
Sales Tax
54,725.00
4,956.75
Shipping 410.00 Only
Shipping 350.00 and Handling
?
Total 60,441.75 USO
313
12/1&2015 KFS :: Payment Request Document
Status: FI NAL Payment Request Document ff'
Doc Nbr: •••• Initiator: ~
Payment Request # : -
Created: 12:00 AM 05/22/2013 Payment Request Status: Auto-Approved
Invoice Total Prior to Additiona l Charges: 54,725.00 I
Orlglnal Outstanding Tax Use Total Extended TiilX Description Amount Encumbered Cost Amount Amount Amount f rom PO Amount
410.0000 o.oo o.oo 410.00 Freloht
350.0000 0.00 0.00 350.00 ' Sh1ppmg and Handling
59,1n.1~
AS&lgned To Trade Descrlplion
In Item# G2131-I l3C H•oh-Preclslon Isotopic co2
No CRD5 Analyzer. (This pnce renects an onglnal pnc
Item• 50504
No He fitter for isotopic C02 appllcabons
113
12/1512015 KFS :: Payment Request Document
• "' Accountln11 Lines
Trade In
• ......., Ae>countlng Lines
Payment Temia Discount
Payment Terms Dlsa>unt:
• ""' Ac«iuntlnJI Lines
Full Order Discount
Full Order Dlsa>unt •
11 • .i.,,, Ac:countl!'ll__ Ll_'1e1
Ta•
Tax Corrections
Account Summary
0.0000
0.0000
0.0000
• r~ w \ . "' \ . Id<
0.00 o.oo 0.00 Trade In
Total Before Discount: '55•485•00
o.oo 0.00 0.00 Payment Terms Discount
0.00 o.oo 0.00 full Order Discount
Total Prior to Tax: 55,485.00
Total Sales Tax: 4,452.75 Total Withholding: o.oo
Grand Total Amount to be Paid to Vendor: 59,937.75
Total use Tax:
Grand Total Including Use Tax:
0.00 59,937.75
Object Code and Sub-Object Code 1nqulr>es and desa\pllOnS have been removed beciluse tins is a pnor year document.
Account Summary 1
Fiac;al Year Chart Account Number 121831
Sub-Account Object Code 17900
Sub-Object Project Org Ref Id Organlutlon Document Number 2016 K
Items of Account Summary 1 Item
Item l
Item 2 Freight
Shipping and Hanohno
Account Summary 2
Description Item JI G2131·1: 13C High·Precis1on Isotoplt C02 CRDS Analyzer. (This price renects an original pnc
Item It 50504: He fitter for 1sotop1c C02 applications
FrelQht Sh1pp1ng and Handhn9
11,053.22
1,172.90 8&.10
73.SO
Amount
Amt 12,385.72
Flscal Year Chart Account Number Sub-Account Object Code Sub-Object Project Org Ref Id Organization Document Number Amt 2016 K l2222)1Uj8ill.Ol11 ••••
Items of Account Summary 2 Item
Item 1
ltem2
Fre1oht Shipping and Handling
Account Summary l
17900
Descri ption Item JI G2131·1: l3C High-Precision Isotopic C02 CRDS Analyzer. (This pm;~ renects an onglMI pric
Item It 50504. He r1tter ror lsotoptc C02 appl1cat10ns Freight
Sh1ppl09 Md Handling
Flscal Year Chart Account Number Sub-Account Object Code 17900
Sub-Object Project Org Ref I d 2016 K 22z;21~81J3l11 ••••
Items of Account Summary 3 Item
Item 1
,Item 2
Freight Shipping and Hanchng
Account S\Ammary 4
Description Item# G2131·1: 13C Hlgh·Prec.s1on Isotopic C02 CRDS Analyzer. (This price renects an original pnc Item I 50504 He litter for isotopic C02 appl•ca~ons
Freight Shipping and Handling
Fiscal Year Chart 2016 K
Account Numbe_r 534831
Sub-Account Object Code 17900
Sub-Object Project Org Rel Id
Items of Account Summary 4 Item
Item 1
Item 2 Freight Sh1pp1ng and Handl1r>g
Account Summary 5
Descripbon Item II G2131·1: 13C H19h·Prec1s1on Isotopic C02 CRDS Analyzer. (This pnce reRects an onolnal pric Item • 50504: He fitter for isotopic C02 applicabons Freight Shipping and Handling
f!1cal Year Chart 2016 K
Account Number 534831
Sub-Account Object Code 17900
Oro Ref Id
8,913.20
945.82 69.70 59.SO
Amount
Organization Document Number
2,134.67
226.51 16.40 14.00
Amount
Organization Document Number
14,525.40
1,541.36
110.70 94.50
Amount
Organization Document Number
9,988.22
Amt 2,391.58
Amt 16,271.96
Amt 18,900.27
2/3
12/1512015 KFS :: Payment Request Document
Items of Account Summary 5 Item Description
Item 1
Item 2 Freight
Shipping and H•ndllnQ
View Related Documents
View P•yment History
IU!m # G213l· l: 13C H1gh·Prec1s1on lsotop1cC02 CROS Analy2er. CTh1s price reflects an or1g1nal prlc Item II 50504: He fitter for 1sotop1c C02 appllcanons Fre•ght Sh1pp11i9 and Handling