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8:00-8:30 Gather in Meeting Room (All)8:30-8:45 Opening Remarks and Introductions (Dave)8:45-9:15 Schedule and Key Milestones (KC)9:15-10:15 Tour of Hyatt Regency Facilities (Hyatt Staff)10:15-10:30 Break10:30-12:00 Technical Program - Call in 888-923-9469 with pass code 8381873# (Dave, Jerry)12:00-1:15 Lunch1:00-2:00 Invited Lecture, Accompanying Persons, Site Tours, Local program Discussions (AIAA/ASME Local Chapters) 2:00-2:45 Wrap up
36 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Contents Sponsor Information & Contact Information
• Corporate sponsor, Conference chairs, Local support (sponsor company & visitors bureau), AIAA office contact numbers
Location information• City info, convention center, meeting facilities, hotels
Technical Session Planning• Conference Theme• Final Call for Papers• Panel/Special sessions
Preliminary Event planning Candidate speakers Local Section Activities
• TBD Conference Planning milestones
• Planning Organization, Roles & Responsibilities
46 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Points of Contact Sponsors: ATK lead + NASA MSFC + AMRDEC + LM + Jacobs +
Battelle + JAXA• Lead Industry Sponsor – Alliant Techsystems, Missile Products Group
Dr. Selma GoldsteinAerospace Corporation, Los Angeles, CAPhone: 310-336-1013E-mail: [email protected]
86 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Technical program organizing committee contact listConference Partners
ASME Technical Program ChairJohn W. RobinsonBoeing CompanyP.O. Box 3829Seal Beach, CA 97040Phone: 714-896-1292Fax: 714-896-6930Email: [email protected]
SAE Technical ChairRamon ChaseBooz Allen Hamilton Inc.Suite 6003811 North Fairfax Dr.Arlington, VA 22203Phone: 703-816-5279Fax: 703-346-6527Email: [email protected]
ASEE Technical ChairRobert A. Frederick, Jr.UAH Propulsion Research CenterUniv. of Alabama5000 Technology Drive, TH S231Huntsville, AL 35899Phone: 256-824-7203Fax: 256-824-7205Email: [email protected]
96 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
AIAA Staff Contacts
Technical Paper CoordinatorAnn AmesPhone: 703-264-7539Email: [email protected]
Preliminary Event Planning Dates: July 29 – August 1, 2012 (Sunday –
Wednesday) 1 reception in the exhibit hall Monday-Wednesday AM Plenary Speaker Monday Lunch in exhibit hall Wednesday Awards Luncheon Thursday/Friday – Short Courses Accompanying persons program – TBD (local
section help) TBD – Education event Other Executive or special events TBD
NFF Nuclear and Future Flight Propulsion 6 3 3 15 4PC Propellants and Combustion 17 15 17 60 15PP Public Policy 0 1 0
SCP System Concepts and Supporting Propulsion Technology 10 8 8 10 2SR Solid Rockets 15 15 13 42 10ST Space Transportation 0 3 2 5 1VS 8 0 0
Total Sessions 174 158 173 515 129
IECEC 103 25
Advanced Propulsion Concepts for Future Flight
156 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
JPC Executive Plenary Session Progress
Monday AM – NASA Chief Technologist (confirmed) Monday PM – David Thompson – Orbital (to be confirmed) Tuesday AM – Delta Propulsion Center (to be confirmed) Tuesday PM – N/A Wednesday AM – Public Policy (to be announced by Carol
Monday AM – Dual tracks for CCDev and High Speed Propulsion
Monday PM - NASA MSFC National Institute for Rocket Propulsion Systems (confirmed)
Tuesday AM – Commercial Aircraft Propulsion Tuesday PM – Military Aircraft Propulsion, UAV Propulsion
Challenges, High Speed Propulsion Wednesday AM – Public Policy Wednesday PM – STEM presentations from Ga Tech?
176 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
2012 JPC, Atlanta Georgia
Atlanta Conference Center at the Hyatt Regency
Hyatt Regency Convention Center LayoutLocal Attractions
• Twenty JPC meeting rooms plus 5 for IECEC
186 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Accommodations
Hyatt Regency Atlanta Convention Center Hyatt Regency can handle the entire conference attendance
Other Hotels nearby:• Atlanta Marriott Marquis• The Westin – Peachtree Place• The Ritz Carlton Atlanta• Best Western – Inn at the Peachtrees• Atlanta Marriott Downtown• Hampton Inn and Suites - Downtown• Days Inn Atlanta Downtown
196 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Downtown Atlanta
About 15 Minutes from
Atlanta Hartsfield
International Airport
206 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Attractions Entertainment
• Coca Cola museum• Atlanta Botanical Garden• Turner Field, MLB Atlanta
Braves• Georgia Aquarium• Atlanta Zoo• High Museum of Art• Fernbank Museum of Natural
History
Historical Sites• Atlanta Cyclorama – Civil War• Kennesaw Mountain National
Battefield• Atlanta History Center• Historic West End• Martin Luther King House• Centennial Olympic Park
Restaurants & Shopping• Underground Atlanta• Peachtree Center Mall• A wide variety of
restaurants and nightclubs are available in downtown Atlanta to suit every taste
216 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Local Section Activities – Atlanta Section Atlanta section and Region 2 – Thomas Mensah, Chuck
Hunsaker
Technical Program• Help establish & organize panel sessions for Tuesday• Work with technical and program committees to organize technical
sessions• other . . . .
Conference Activities• Solicit local participation in STEM panel• Local tours – Delta, LM•
!! Suggestions are Welcomed!!
226 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Planning MilestonesJan Feb March April May June July Aug Sept Oct Nov Dec
Jan Feb March April May June July Aug Sept Oct Nov Dec
Pick General & Technical Chairs & Conference Organizers
Begin Writing Call for Papers
JPC
Final Conference Planning
Authors Notified Program
in AA
Jan Feb March April May June July Aug Sept Oct Nov Dec
Call for Papers Completed
Call for Papers in AA
Receive Abstracts
Identify Session Chairs
Abstract/ PaperSelection
Distribute Call for Papers at JPC
Begin Social Event Planning
Solicit Keynote & Luncheon Speakers
Jan Feb March April May June July Aug Sept Oct Nov Dec
Initial DraftCall for Papers JPC
JPC
JPC
236 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
2012 JPC Planning Milestones – for reference• July 2010 24-Month Planning Meeting, Nashville• January 2011 18-Month Planning Meeting, Orlando• May 2011 Call for Papers, Final• July 2011 Call for Papers in Aerospace America• 12-Month Planning Meeting, San Diego• August 2011 Abstract Submission Opens• October 2011 Identify Abstract Review Team & Preliminary
Session Chair List• November 2011 Abstracts Due• December 2011 Abstract Review Complete
min 2 reviewers each!!• December 2011 Special/Panel Sessions Defined/Chairs Selected• December 2011 Site visit – Preliminary Program Layout• January 2012 Final Technical Program - Tech Area Chair• Planning Meeting, Orlando• February 2012 Preliminary Program to Editor• Author Notification of Acceptance• April 2012 Program Layout in Aerospace America• June 2012 Final Manuscripts Due• July 2012 48th JPC – Atlanta, GA
Back-upCopied out of 2008 JPC Presentation
256 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Other Possible Sponsors for 2012Potential Industry Sponsorship Outreach Aerojet ATK BAE Systems Boeing Cobham Dynetics, Inc. GE Aviation General Dynamics Goodrich Corporation Gulfstream Aerospace Hamilton Sundstrand Honeywell Jacobs Technology and/or Aerospace Testing Alliance Lockheed Martin Moog Northrop Grumman Orbital Sciences Corporation Pratt & Whitney Rocketdyn Qualis Corporation Raytheon Company Rockwell Collins Rolls Royce Siemens Sikorsky Aircraft Corp. SpaceX Spincraft United Launch Alliance Wyle
Equitable Sponsorship Packages @ $15K
Benefits include –
Complimentary conference registration for access to all live technical sessions & scheduled events (e.g., Welcome Reception, Exhibitor’s Reception, Awards Luncheon and Networking Refreshment Breaks)
Complimentary 10x10 booth space or equal valuation applied to a larger configuration (upon request)
Full-page (black & white) advertisement to be featured in the Final Program
Prominent branding & company recognition in all conference collateral materials and promotional activities (e.g., printed programs, website with hyperlink capability to sponsor’s site, event signage, screen savers, trade ads, press releases and email broadcasts)
JPC 2012 Sponsorship Budget Requirement: TBD(e.g., minimum of 6 sponsors @ $15K, less sponsorship benefits listed above)
Any additional conference event (not covered by the registration fee) would need to be addressed as a separate sponsorship activity (inclusive of all production costs) and ONLY after the primary Sponsorship Budget Requirement has been met.(e.g., minimum of 3 additional sponsors @ $15K, less sponsorship benefits listed above)
266 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Planning Organization The Joint Effort of Societies, Technical Committees and
Individuals
Sponsor
Local OrganizingCommittee
AIAAStaff
PEOPLE
BUDGET
CONFERENCE CHAIRS
LOGISTICS
AIAA
ASME
ASEE
SAE
Authors
ConferenceOrganizers
TechnicalChair
Session Chairs
Executive Chair(s),General Chair
and/orSteering Committee
DirectorPropulsion & Energy
Steering
Committee
276 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Responsibilities Industry Sponsor(s)
• Company(ies) or industry group whose name(s) is (are) most associated with the conference and who provides financial support of conference activities
• Funding provided for social events and souvenir handouts• Designates Executive, General and Technical Chairs• Establishes conference theme, selects Keynote Speaker &
• A ranking official or executive from the Sponsoring Organization• Assisted by General Chair to Select Keynote Speaker(s)• Conducts introductions of Keynote and Guest Speakers
General Chair• Selected by the Sponsor(s) to provide oversight for the entire
conference, including social activities and technical session planning by the Technical Chair and his associates
• Works with Executive Chair and P&E Director to establish conference theme and selects Keynote & Guest Speakers
296 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Responsibilities (cont.) Director of Propulsion and Energy
• Leads the overall JPC organization process • Leads the process for selecting future JPC sites• Responsible for obtaining industry sponsors• Master of Ceremonies for Awards Luncheon
Technical Chair• Responsible for the technical session planning• Works with organizers from participating Societies, Technical
Committees and AIAA staff to:– Write call for papers– Coordinate technical sessions at the top level including scheduling
and room assignments (can use attendance history for reference)
• Conducts planning meetings (2 years, 1 year & 6 months before conference)
• Includes representatives from each of the JPC organizations of SAE, ASME, ASEE, joint society groups (e.g. Air Breathing Propulsion) and each of the AIAA Technical Committees
• Responsible for:1) Providing inputs to write call for papers
2) Defining the precise number of sessions to be held within their technical area
3) Selects chairpersons to chair sessions
4) Provides a complete listing of selected papers and authors for each session to AIAA for the published JPC Program
326 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Responsibilities (cont.) Session Chairs
• Responsible for the selection (and rejection) of technical papers for their session.
– Also encouraged to solicit papers to ensure a complete and productive session.
• Provides a complete list of session papers and authors to their conference organizer
• Responsible for tracking author progress to prevent paper withdrawals and keep conference organizers informed of session status
– Routine follow-up with authors is required to assure authors are on track to completing their papers, have received the necessary approval to present their papers and have approval to travel to and attend the conference
• Obtain necessary internal and government approvals where applicable
• Write the paper in prescribed format• Transmit paper to AIAA prior to publishing deadline (or carry the
prescribed number of copies to the conference)• Present the paper at the conference
– If applicable, submit paper to the appropriate AIAA Journal
346 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Responsibilities (cont.) AIAA Staff
• Business development (work with P & E Director and Conference and Technical Chairs to organize overall conference)
• Assist in site selection process• Publication of call for papers• AIAA Bulletin (call for papers and program publication)• Maintains Web Site Information• JPC Conference Program Development Logistics• Market Strategist (conference promotion)
356 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Responsibilities (cont.) AIAA Staff (cont.)
• Advanced and on-site registration• Hotel/Facility Logistics• Planning Committee Logistics• Exhibits• Professional Development• Publications and Service Center• Market Analysis (Surveys, new ideas)• Establish and collect registration fees
366 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Technical Area Organizer Responsibilities
Designated representatives responsible for coordination of technical areas for each of the participating JPC organizations (SAE, ASME, ASEE), and corresponding AIAA Technical Committees
Responsibilities:• Provide inputs for call for papers • Coordinate overall session planning for technical area.
– Define number of sessions to be held
– Identify session chairpersons to review abstracts and chair sessions
376 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Technical program organizing committee Society ->
AIAA SAE ASEE
ASME
Society Technical Comm ->(See names below the table by numbers for each Technical Committee)
1ABP
2ECS
3EP
4HR
5LP
6NFF
P
7P&C
8SR
9HYTASP
10SSTC
11GT
12STP
13ABP
14Hy
15PE
16PC
Basic Overall Subjects Selected for Sessions
1. Airbreathing Propulsion X X X X
2. Energetic Components and SystemsX
3. Electric PropulsionX X
4. Hybrid RocketsX
5. Liquid PropulsionX X X
6. Nuclear and Future FlightX
7. Propellants and CombustionX X
8. Solid RocketsX
9. HypersonicsX X X X
10. Combined Cycle EnginesX X X X X X
11. Propulsion EducationX
12. Ground TestX
13. Vehicle SystemsX X
14. Special Sessions Any TC, other members of the JPC organization, or additional group may have a special session
386 Month Planning Meeting, 6 December 2011
2012 JOINT PROPULSION CONFERENCE & EXHIBIT
Technical program organizing committee contact listProgram Committee Contact List
Program Committee Coordinator:– Mr. Anthony Gross, Email: [email protected], Phone: 650/604-2727
Program Committees:• HyTASP
– Chair: Dr. Glenn Garrard, Email: [email protected], Phone: 931/454-3300
• Energy Optimized Aircraft & Equipment Systems– Chair: Dr. Dimitri Mavris, Email: [email protected], Phone: 404/894-3343
• Unmanned Systems– Chair: Dr. Michael Francis, Email: [email protected], Phone: 858/457-8971