Emergency Operations Severe Weather Sarasota Manatee Airport Authority 2014
Emergency Operations Severe Weather
Sarasota Manatee
Airport Authority
2014
Important Information Needed
INTERESTED PARTIES:
• Air Traffic Control
• Delta Air Lines
• JetBlue Airways
• United Airlines
• US Airways/American
• Servisair
• TSA
• The Paradies Shops
• HMS Host
• Dolphin Aviation
• Rectrix Aerodrome
• ASIG
• Republic Parking
• Rental Car Agencies
• Diplomat Taxi
• Customs & Border Protection
• AFS
• Airport Fire Department
• Airport Police Department
• Airport Facilities
TELEPHONE
INFORMATION:
• Office number
• Cell phone number
• Home number
• Fax number
COMPUTER INFORMATION
• Office Email
• Home Email
• Company website
AIRCOM & OPERATIONS
Hurricane Preparations
STORM TRACKING
• AIRCOM will track all named storms that could potentially affect SRQ. Up-to-date storm tracks of threatening storms will be printed and posted in the EOC.
NAMED STORM 4 TO 6 DAYS OUT
• Airport will meet with tenants in the EOC to verify contact information, discuss any issues or concerns. Subsequent meetings held as determined necessary by Operations.
• EOC activated, contact verification e-mails sent.
• Manatee & Sarasota County EOC communications established for phone meetings.
NAMED STORM 2 TO 3 DAYS OUT
• Both AIRCOM positions staffed 7a-7p to answer increasing phone calls.
• Operations & AIRCOM staffing schedule created. Facilities crew list verified.
NAMED STORM WITHIN 2 DAYS OF STRIKING
• Two Operations individuals staffed from 7a-7p or as needed.
• Operations will backup ACS data every 12 hours.
• Vehicles gassed-up, all radio and camera batteries charged.
• Report and assist Facilities with any omitted item or concern.
• Begin documentation log.
The Airport is not a shelter!
Manatee
County
Sarasota
County
Designated
Shelters
AIRCOM EOC
Room
AIRCOM 1 AIRCOM 2
Supervisor Desk
359-2770 X 4282
Operations Officer
Public Information
Officer
Public Information Officer
Provides Information to:
– TV Stations
– Radio Stations
– Newspapers
– Manatee EOC
– Sarasota EOC
– Airport’s Websites
EOC
• TV Stations
• Radio Stations
• Newspapers
• Manatee EOC
• Sarasota EOC
• Airport’s Websites
AIRCOM 1 AIRCOM 2
Supervisor Desk
Operations
Officer Public Info.
Officer
INTERESTED PARTIES:
• Air Traffic Control
• Delta Air Lines
• JetBlue Airways
• United Airlines
• US Airways / American
• Servisair
• TSA
• Paradies Shops
• HMS Host
• Dolphin Aviation
• Rectrix Aerodrome
• ASIG
• Republic Parking
• Rental Car Agencies
• Diplomat Taxi
• Customs & Border Protection
• AFS
• Airport Fire Department
• Airport Police Department
• Airport Facilities
Pre-storm Documentation
• Operations will video-tape all airfield structures to include buildings, signage, Navaids, aircraft on-site, etc.
• Operations will document all working and out-of-service access control systems until the airport feels the effects of the storm.
• Operations and AIRCOM will utilize a Storm Damage Log to document any systems, structures, or equipment reported damaged or out-of-service due to the effects of the storm.
Airport Operations
DOCUMENTATION Post-Storm Documentation
• Operations will video-tape all damaged airfield structures (buildings, signage, Navaids, aircraft, etc.)
• Operations will update the Hurricane Damage Log with any system, structure, or equipment damage report due to the storm.
• Operations will take pictures and write reports for any major damage found on the airfield.
ID & Access Control Procedures
• Print reports of all valid badges (and any others deemed
necessary)
• Add “escort authority” to badges as needed
• Back up access control and fingerprint data on CD’s
(stored in a safe place)
• Power down and unplug all equipment. Cover all
equipment with plastic sheeting for protection from water
damage
POWER FAILURE
• Generator Power Available For:
– Terminal Building (Designated Systems)
– Airfield Lights and Navigation Aids
– Airport Fire Station
– Air Traffic Control Tower
– NAVAIDS
• Terminal will be switched over to generator power after first failure
POWER FAILURE
• Long Term Power Outage
– Gates with Power • 15S
• 19S
• 46S
• 43W
• Employee Parking lot
– Gates operated and
secured manually with
chain/lock:
• 25E
• 32N
• 38W
• 42W
Airport Facilities
• UNDER WATCH:
• Two crews will be dispatched to Air Cargo,
Fuel Farm, Parking, and Terminal Ramp to:
– Secure loose items
– Fuel and service
vehicles & generators
– Store loose items
indoors
Airport Facilities • UNDER WARNING:
– Crews secure trash containers & signs.
– Delivers sandbags to terminal, DMA &
Parking buildings.
– Secure/tie down all bridges, remove gate
arms.
– Assist tenants as needed.
– Disconnect unnecessary
electrical.
– Emergency crew of 3-4
remains at SRQ.
Airport Rescue & Fire Fighting
• ARFF may be limited in response
capabilities during an impending hurricane
due to storm force winds.
• Notify AIRCOM @ 359-5911 in the event
of an emergency.
APD Responsibilities • Secure all buildings
• Store all cones and barricades
• Check for debris on ramp around terminal
• Contact both Counties to verify availability of hurricane shelters
• Direct occupants at the terminal to shelters
• Patrol tenant and leasehold areas for possible damage
• Assist with reporting
damage after storm
Tenant Responsibilities
• Supply Airport with accurate contact
information prior to storm
• Check areas for debris or items that could
become flying hazards
• Report any damage after the storm to
AIRCOM
Tenant Responsibilities
• Unplug all equipment before going home.
• Cover equipment to protect from possible
roof leaks or flooding.
PENSACOLA’S
POST-IVAN
LESSONS LEARNED
• The airfield remained open throughout the
day as general aviation (GA) pilots continued
to ferry aircraft out of the storm’s path.
• GA continued to fly even after the air traffic
control tower closed due to high winds.
Lessons Learned
• An unexpected occurrence was the rush of
rental car returns prior to the storm as people
sought to relieve themselves of any liability
for damages.
Lessons Learned
• Maintenance personnel were needed early
on to secure jet bridges, loose items on
the airfield, and clear debris from the
storm water system.
Lessons Learned
Lessons Learned
• As the storm approached, the terminal
building roof started leaking.
• Operations personnel placed trash cans
beneath leaks throughout the terminal
building.
Lessons Learned
• The airport terminal generator room began to flood and attempts to reach it were futile in the high winds.
• The emergency generators maintained power throughout the storm, but there were multiple power blips and surges.
• Information that was coming from cable,
satellite and/or Internet began to fail
one by one.
Lessons Learned
• As the storm hit, the windows in the
terminal building began to flex and rain
started coming in between the seals.
• “The inside of the terminal building looked
like one of those Mexican Riviera bars with
waterfalls everywhere.”
Lessons Learned
• Along with massive flooding from the damaged roof,
wet ceiling tiles failed, damaging the gift shop and
restaurant.
• Glass and metal doors blew off their hinges, signs,
light posts and even roof gravel became airborne
projectiles moving across the airfield.
Lessons Learned
• During the storm, airport staff
spent most of its time keeping a
running list of damages and
tried to prioritize what needed
to be fixed and when.
Lessons Learned
• The airport’s internal 800 MHz trunk system
worked only sporadically.
• All other forms of communication, including
cell phones, were down.
Lessons Learned
• FEMA designated the airport as a local staging area
for relief supplies.
• With the arrival of hundreds of semi-trucks, airport
staff was forced to find food, water and toilet
facilities for the drivers, soldiers and workers.
• Whole sections of the interstate
system collapsed, cutting the
community off from everything
except the airport for the first 72
hours.
Lessons Learned
• Clearing the airfield of debris was the top
priority.
Lessons Learned
• Helicopter landing pads were the first to open
as Coast Guard helicopters arrived with the
first evacuees.
• The next wave of aircraft included military C-
17s and C-130s with food, water and supplies
– along with 300 soldiers.
Lessons Learned
Lessons Learned
• The airport did not have provisions to feed
everyone until about three days after the storm.
“That was the biggest lesson learned.”
• Potable water was in short supply.
• “We had 40 stalls in a bathroom and no
water to flush the toilets”
Lessons Learned
Lessons Learned
• Airport staff spent a great deal of
time deciding who would be
allowed to land and who wouldn’t.
• Recovery efforts continued as nearby
airports sent personnel and supplies to
help with airfield maintenance.
• The Florida Airports Council also provided
assistance.
Lessons Learned
• FEMA will provide funds for recovery and
restoration, but only after all local, state
and insurance monies are disbursed.
• FEMA also requires highly detailed and
careful recordkeeping, along with other
considerations.
Lessons Learned
• The airport was losing
$50,000 in revenue for every
day it was closed.
• Commercial service started
back up a week later.
• Hurricane Ivan was responsible for the deaths of nearly 60 people.
• Nearly a year after the storm, many parts of Pensacola and the airport were still recovering.
Mission
• In order to be as prepared as possible, we must:
– Use all available resources
– Learn from past experiences
– Make efficient decisions
– Maintain the safety of our staff
END
• Questions / Comments?