Hunter’s Cove Home Owner’s Association (HCHOA) Annual Meeting 21 Sept 2013.

Hunter’s Cove Home Owner’s Association (HCHOA)

Annual Meeting21 Sept 2013

Agenda

• Association Structure• Management Strategy• C&R Enforcement Process• Budget• Code of Ethics• Elections• Police Presentation

ElectionsTo Be Held at End of Meeting

Board Member Position Available

Association Structure

HCHOA Leadership

BOARD• Erica Davies• Rhonda Holsonback• Vacant Seat

OFFICERS• Brandy Goleman – Pres.• Chris Haas – V.P.• Kimela Avery – Treas.• Amy Delcambre – Sec.

Organization Chart

Home Owners

Board Members (x3)

President

Vice President

Architectural Committee

Community Committee

Vendor Management

Treasurer

C & R Committee Billing

Secretary

Social Media Welcoming Committee Newsletter

Committees• Architectural Committee

– Home Improvement Review/Approval– Common Area Planning– Safety & Security

• Community Committee– Neighborhood Yard Sale– Event Planning, Festivals, Cookouts– Vendor power– Decorations

• Covenants & Restrictions Committee (C&R)– Enforcement– C&R Development and Revision

• Welcoming Committee– New Residents– New Arrivals (Babies)

Management Strategy

HCHOA Management Strategy

• Mission and Vision• Preserve & Enhance Property and Community– Pillars of Association• Community• Security (Safety)• Maintenance• Enrichment

HCHOA Management StrategyMission

Our mission is to enhance the quality of life in our neighborhood through management of common areas, enforcement of covenants and

restrictions, support of initiatives that strengthen bonds among residents, and investment in capital improvements that benefit the greater good.

Vision To cultivate a safe, enjoyable and family orientated community dedicated to

the enhancement of the neighborhood's common good and appeal while respecting and preserving the collective rights and interests of

homeowners through sound financial decision making and administration of HOA covenants and restrictions.

HCHOA Management Strategy

Preserve & Enhance Property and Community• Enhance beauty – Preserve/improve common area curb appeal– Maintain or increase property values

• Safety and security of common areas– Proper Lighting– Clean and Safe structures– Minimize risk

• Association between the above goals

Pillars of Association

COMMUNITY

SECURITY

MAINTENANCE

ENRICHMENT

HUNTER’S COVE

Community

• Enhancement of Community Relations– Communication– Events

• Neighbor Effects– Positive (Increase)– Negative (Decrease)

• Leveraging Economies of Scale• Communication among homeowners

Security

• Neighborhood Safety• Personal/Home Security• Common areas safety and security• Lighting• Drainage Security/Safety• External influence• Insurance

Maintenance

• Common Areas – Lawn Care– Cleanliness– Fences– Gazebo– Entrances– Retention Ponds– Signs

• Covenants & Restrictions• Financials

Enrichment

• Neighborhood Events• Common Area Curb Appeal• Capital Improvements

Covenants & Restrictions EnforcementProcesses

Violation Process

• A list is compiled from the Board, Officers, Committees and Home Owners complaints and notifications

• Violations are notated 2-3 times prior to notification letter being sent out

• A deadline to correct the violation is addressed in the letter

• If the violation is not corrected within specified time frame a fine is applied to the Home Owner's account

• Additional fines are applied for continuous violations• If the fines are not paid, the same rule applies as HOA

dues, interest accrues and Lien is placed on property

Fees/Assessessments• Bylaw• Article II, Section 9

Notice ProcessBylaws, Article II, Sec. 10

Budget

FY13 BudgetActual Expenses = $46,402

– Electrical Repairs $3,970– Insurance = $6,993– Alabama Power = $20,754– Water = $201– Lawn Care = $9,900– Maintenance = $1825– Income tax = $200– Property Tax = $1,165– Admin = $600– Website = $115– HOA Sign $679

Current Balance = $71,264.32Fenced Allocations = $68,500Operating Balance = $2764.32

Fenced (Capital) Allocations

• $5,000 Common Area Beautification• $2,500 to Community Committee• $1,000 Welcoming Committee• $35,000 Community Center• $15,000 Rainy Day Fund• $4,000 Electrical• $4,000 Retention Pond• $2,000 Gazebo Repairs/Stain

FY13 Projects

• Front Entrance Electrical Repairs/Upgrades• HOA Sign (Purchased)• Website Purchased (In Development)• Hired Commercial Lawn Care Service &

Commercial Maintenance Company• Retention Pond Clean up (In-works)• Community Beautification Planning • Storage Unit (Rented)• Drainage safety items (Ongoing)

Projected FY14 BudgetProj. FY13 Operating Carryover = $2,614Projected Income = $57,515Projected Expenses = $56,015

– Electrical = $5,000– Insurance = $7,200– Retention Ponds = $3,500– Alabama Power = $22,000– Water = $700– Lawn Care = $12,000– Maintenance = $2,500– Income Tax = $500– Property Tax = $2,500– Website = $615– Admin = $1,000

Proj Remaining Oper. Budget = $3,899

Capital Improvement Planning

• Community Center• Permanent clean up of retention ponds• Connecting all sidewalks• Continued improvement of drainage gutters• Speed bumps/humps on straight away roads• Traffic flow enhancements in roundabout• Additional signage at other entrances• Improved street lighting

Codeof

Ethics

Board/Officers/Committee Ethics

• All decision making will be made in the best interest of the Community as a whole, not the individual decision maker

• No Board Member, Officer, Committee Person shall gain from decision making unless it is collectively for the community

• Financial or Incentive Compensation will never be considered for any position

• The Board, Officers and Committees will welcome any suggestions and comments from all Home/Lot Owners

Elections

PolicePresentation

HCHOA

[email protected]

www.hunterscovehoa.com