Human Resources Information Systems Training...Human Resources Information Systems Training Position Description and Applicant Tracking Welcome Employment Opportunities On-line System

Human Resources/FinanceInformation Systems

Human ResourcesInformation Systems

Training

Position Description and Applicant Tracking

Welcome Employment Opportunities

On-line System

Position Description & Applicant Tracking

System-wide Implementation

• System Decision

• Impact to all employees that are classified as Non-faculty Exempt and Career Service

• Benefits of On-line Employment System

Training Objectives

• Learning Objectives– Understand the application of the system

• Performance Objectives– Ability to input Position Description Questionnaire (PDQ)– Ability to Post a Position

• Behavior Objectives– Change to Paperless Environment– On-line Workflow

Review of General Navigation

• Employee Login• View Position• Search Positions• Search Actions• Historical Actions• Multiple Roles• Change Password• Error Message

Action Item 1.0

• Practice Logging into the Training site• http://training202.peopleadmin.com/

– User ID: CSAEmployee• Password

– User ID: NFEEmployee• Password

– User ID: HiringManager• Password

– User ID: Budget• Password

Processes and Workflow

• Review the Business Process Analysis

• Review Workflow

• Review User Types

Discussion of Actions• Employees

– Employee Review of Position– Appeal (CSA)

• Hiring Managers– Create New Position– Employee Review of Position– Institutional Review of Position– Job Posting– Applicant Review/Tracking

• Dean/Department Head, Administrator, Human Resources

Action Item 1.1

• CSA Employees – select ‘Begin New Action’– Search all positions– Select Start Action on Position

• NFE Employees – select ‘Pending Actions’– Select Start Action on Position

Navigation Discussion

• Hyperlinks• General movement in the form• Form and Field instructions• Procedures Manual• Training Manual (Quick Steps)

Action Item 1.2

• PDQ – Login with your real User ID/Password to the following site: http://yourfuture.sdbor.edu/hr

• Using your PDQ, select ‘Begin New Action’• Select Data (CSA for CSA position and NFE for

NFE position).• Begin entering your PDQ.

Applicant Review

• Review the applicant site• General overview of applicant

Action Item 1.3

• Log into Training Site as Hiring Manager http://training202.peopleadmin.com/

• Post a Position• View Applications of a position• View Applicants

Benefits of the On-line Employment System

• The system is designed to benefit you by facilitating:– Faster processing of employment information,– Up-to-date access to information regarding all of

your requisitions, and – More detailed screening of applicants’ qualifications

– before they reach the interview stage

Summary of Training

• Objectives Covered– Learning, Performance, Behavioral

• General Navigation• General BPA Process and Workflow• PDQ and Applicant Tracking Actions

Questions for Employeeson Training

• What does BPA mean?• How does workflow generally work in the system?• What are a few of the ways this system will benefit the

employees?• How do you view your current position?• Can a person have multiple roles?• When might you receive an error message?• Are there instructions in the forms? If so, where?• What does a hyperlink do for you in this system?• What are some of the different fields you use to search for a

position?

Special Thank You

• Website– http://yourfuture.sdbor.edu/hr

• Administrator On-site– All institutions have an HR staff member or members that

can assist you.• Communication

– We have created a URL for FAQ. http://www.sdbor.edu/administration/human_resources/HR-FAQ.htm

• Questions– You can post questions to this site at [email protected].

TaskPlease go and complete your PDQ for our

system to be complete. You can go to Pending Actions to complete the process.