IntroductionIntroduction
Management Information systems are primarily meant for providing
information from the data processing. The data are generated,
recorded, stored, processed and retrieved after it has been
generated by business operations in an organization. Management
Information Systems (MIS), sometimes referred to as Information
Management and Systems, is the discipline covering the application
of people, technologies, and procedures collectively called
information systems to solving business problems. Management
Information Systems are distinct from regular information systems
in that, they are used to analyze other information systems applied
in operational activities in the organization. Academically, the
term is commonly used to refer to the group of information
management methods tied to the automation or support of human
decision making, e.g. Decision Support Systems, Expert systems, and
Human Resource Information Systems, etc.
In our project we have developed software that would evaluate
the aptitude of the teacher. Evaluating the performance, would
facilitate the company to provide remuneration as well as training
facility if required by the teachers. Thus the system is
advantageous to both the company and the employees.
Introduction of Human Resource Information System
Information system can simply be defined as set of interrelated
components which is used to collect (retrieve), process, and
disseminate the right information to the right departments of
organization. Management Information System (MIS) is a subset of
the overall internal controls of a business covering the
application of people, documents, technologies, and procedures by
management accountants for solving business problems such as
costing a product, service or a business-wide strategy. 'MIS' is a
planned system of the collecting, processing, storing and
disseminating data in the form of information needed to carry out
the functions of management. Management Information Systems are
distinct from regular information systems in that they are used to
analyze other information systems applied in operational activities
in the organization. It helps the management to formulate plans,
policies, take crucial decisions, analyze problems and operate
business activities by providing up-to-date information at right
time. E.g.: Decision support system, Executive Information System,
Expert System etc.
HRM refers to set of programmes, functions and activities
designed and carried out in order to maximize both the employees as
well as organizational effectiveness. The focus of HR Management is
to support organizational efforts focusing on productivity, service
and quality. Human Resource Information System is composed of two
words i.e. first, the human resource management function which is
full-fledged management system with defined objectives and is
composed of subsystems which are interdependent and continuously
interact with each other. Second, information forms the core of HR
strategy in conjunction with the overall corporate strategy. Thus
HRIS is vital to the success of HR function.
The Human Resource Information System (HRIS) is a software or
online solution for the data entry, data tracking, and data
information needs of the Human Resources, payroll, management, and
accounting functions within a business. Normally packaged as a data
base, hundreds of companies sell some form of HRIS and every HRIS
has different capabilities. Typically, the better Human Resource
Information Systems (HRIS) provide overall:
Management of all employee information.
Reporting and analysis of employee information.
Company-related documents such as employee handbooks, emergency
evacuation procedures, and safety guidelines.
Benefits administration including enrollment, status changes,
and personal information updating.
Complete integration with payroll and other company financial
software and accounting systems.
Applicant and resume management.
The HRIS that most effectively serves companies tracks:
attendance and PTO use,
pay raises and history,
pay grades and positions held,
performance development plans,
training received,
disciplinary action received,
personal employee information, and occasionally,
management and key employee succession plans,
high potential employee identification, and
Applicant tracking, interviewing, and selection.
An effective HRIS provides information on just about anything
the company needs to track and analyze about employees, former
employees, and applicants. Your company will need to select a Human
Resources Information System and customize it to meet your
needs.
Introduction of Prime college:
Prime college is Nepals first IT-enabled college. We consider IT
as a key enabler for the seamless integration of teaching,
learning, research, service and administrative roles to provide a
cohesive and effective learning, research experience for student
and as a contribute to delivering a quality learning and research
experience for students and as a competitive advantage for them on
graduation. The technology will integrate learning and research at
the college and enable research to complete effectively.
Prime college takes pride in its consistently outstanding
academic results which is a reflection of the support, trust, and
co-operation between the college, its students and their parents,
its well-wishers and the society. The college continues its
relentless efforts to further strengthen its facilities, faculties
and environment. Likewise the management will continue to smoothly
orchestrate the collective effort of everyone in the college and
its relevant stakeholder so as to achieve its goal and mission.
Prime college is making all possible efforts as well as deploying
necessary resources to ensure that education delivery is greatly
productive and in tune with the changing times so that its
graduates are greatly competitive and highly saleable. Hence, the
college has adopted a philosophy with superior facilities,
faculties for the overall development of all students and everyone
concerned with the college.
VISION:
Prime college will be a high standard institute for learning
which provides student with an interface to world class educational
methods and facilities.
MISSION:
Prime college believes that success of the graduate in real life
situation is of utmost importance. The college will produce total
quality graduates who are saleable in the job markets of Nepal and
abroad. The college is committed to provide affordable quality
education and avail free education to a selected number of need
students having great potential. Students will receive higher
education programs in a dynamic learning environment coupled with
personalized services.
Administration DepartmentSystem Department
Principal
Finance DepartmentAcademic Department
Executive Board
Board of Director
+2Mgmt/ BBS Program Director
BIM/BBA Program
Director
+2/ Science Program
Director
CoordinatorBIM CoordinatorBBA CoordinatorCoordinators
Organization structure
Human Resource Information System
Human Resource Information System
File
Report
Input Forms
Teacher Personal Info
Teacher Qualification Info
Organization Structure of Prime College.
Organization Chart of Prime College consists of four levels of
hierarchy. In this hierchy highest entity is Board of Directors
(BOD). Under the BOD, Executive members are at top level and next
level consists of Principal of the college. The principal has four
departments under Administrative Department, Academic Department,
Finance Department and System Department. There are three
departments under academic departments.
In the organizational chart of Prime College BOD, Executive
members and Principal are in strategic level. Administrative
Department, Program Director of Academic Department and Finance
Department are tactical in level. Coordinators are in operational
level.
Problem Analysis
Problems are any obstacle that creates hindrances in achieving
the goal. Before our system had been introduced the companies were
facing numerous problems which are as follows.
1. Difficulties in recording information: The Organization had
been facing difficulties in recording the information of teachers.
There used to be errors while entering the data.
2. Complex in rating performance: It was complex to rate the
performance of the teachers based on certain criteria as there were
no proper system. Since there were problems in recording and
retrieving information PRIME could not get information in complete
form. This lead to unfair performance rating.
3. Time consuming: Due to the deficiency in manual system it was
time consuming to find the required information. The HR manager
would have to search the whole records to find single information.
It leads to delay in decision making.
4. Expensive: In the manual system the records have to be kept
in separate file which required a lot of space and more human
resource which lead to high cost in maintaining the
information.
5. Inefficient Functioning: The organization may not be
functioning efficiently. There may also be loss of data which
brings inefficiency.
Input Form
1. Teacher's Performance Form
Teachers Performance Info
Teachers Performance Info
Teachers ID
Course completion
Attendance
Consistency
Students comment
Remarks
SubmitReset
2. Teachers Personal Information Form
Teachers Personal Info
Teachers Personal Info
Phone No.
SubmitReset
E-Mail
Teachers Info
Address
Full Name
3.Teachers Qualification Information Form
Teachers Qualification Info
Teachers Qualification Info
Teachers ID
Course
Institution
Percentage
Passed Year
Remarks
SubmitReset
3. Teachers Summarized Information Form
Teachers Summarized Info
Teachers Summarized Info
Teacher ID
Success Rate (%)
Remarks
SubmitReset
Output Form
1 Teachers Performance Info
Teacher Performance Info
Teacher Performance Info
Attendance %Course completion durationconsistencyTeacher IdEnter
TextRemarks
2.Teachers Summarized Info
Teacher Perform
Teacher Performance Info
Teacher Performance Info
Success rateTeacher IdRemarks
ance Info
Teacher Pe Info
Menu Design
Human Resource Information System
Human Resource Information System
File
Report
Open
New
Save
Save As
Print
Exit
Human Resource Information System
Human Resource Information System
FileReport
Teacher Summarized Info
Teacher Performance Info
Human Resource Information System
Human Resource Information System
File
Report
Input Forms
Teacher Personal Info
Teacher Qualification Info
Table Design
Data Flow Diagram (DFD)
Human Resource Information
System
Administrator
Teacher
BOD
Summarized Teacher info
Evaluate Teacher Info
View teacher Info
View salary Info
View Salary Info
Provide salary Info
Fig: Context Level Diagram
BOD
Administrator
BOD
2. Teacher Info
Module
3. Reporting Module
Teacher Evaluation Info
Teacher Evaluation Response
View Summarized Info
Provide teacher Decision
Provide teacher info
View Reports
Teacher Info
Administrator
Fig: Level 1 Diagram
Plan for System Implementation
A system may be well designed and properly developed but it is
very important to implement. Implementation means installation of
the project that had been developed. The main purpose of the
implementation phase is to put the new system into action. For the
new system to be handled wisely trainings should be arranged for
the potential staffs who are liable to operate it and make use of
it for the betterment of the organization itself. The coordination
and scheduling of a number of activities and tasks performed by the
implementation team is obligatory.
EMBED Visio.Drawing.11
_1296448195.vsd
Form Title
Enter Text
Enter Text
?
Remarks
Teacher Performance Info
_1296561884.vsd
Human Resource Information System
Administrator
Teacher
BOD
Summarized Teacher info
Evaluate Teacher Info
View teacher Info
View salary Info
Provide salary Info
View Salary Info
Fig: Context Level Diagram
_1296716684.vsd
NameTitle
NameTitle
NameTitle
NameTitle
NameTitle
NameTitle
Team Title
NameTitle
Company Name
Company NameDepartment Name
Administration Department
Executive Board
System Department
Principal
Finance Department
Academic Department
Board of Director
+2Mgmt/ BBS Program Director
BIM/BBA Program Director
+2/ Science Program Director
Coordinator
BIM Coordinator
BBA Coordinator
Coordinators
_1296672210.vsd
_1296558957.vsd
_1296559473.vsd
Form Title
Menu Name
Menu Item
?
Human Resource Information System
_1296447461.vsd
Form Title
Text
Enter Text
Teachers Performance Info
_1296447590.vsd
Form Title
Text
Enter Text
Teachers Summarized Info
_1296447971.vsd
Form Title
Menu Name
Menu Item
?
Human Resource Information System
_1296446817.vsd
Form Title
Enter Text
Enter TextEnter More Text
Text
Phone No.
Submit
Reset
Address
E-Mail
Teachers Personal Info
_1296447059.vsd
Form Title
Text
Enter Text
Teachers Qualification Info
_1267912728.vsd
Form Title
Menu Name
Menu Item
?
Human Resource Information System