HUD’s LIHTC Data Collection Improving Completeness and Quality January 14, 2014 Michael Hollar Senior Economist U.S. Department of Housing and Urban Development.

HUD’s LIHTC Data CollectionHUD’s LIHTC Data CollectionImproving Completeness and QualityImproving Completeness and Quality

January 14, 2014January 14, 2014

Michael HollarMichael HollarSenior EconomistSenior Economist

U.S. Department of Housing and Urban DevelopmentU.S. Department of Housing and Urban Development

January 2014 TRACS Industry MeetingJanuary 2014 TRACS Industry Meeting

Collection of 2012 LIHTC DataCollection of 2012 LIHTC Data

1.1. Importance of Submitting Complete & Importance of Submitting Complete & Quality DataQuality Data

2.2. Assessment of 2012 DataAssessment of 2012 Data

3.3. Schedule for 2013 DataSchedule for 2013 Data

4.4. Technical Assistance from HUDTechnical Assistance from HUD

HUD’s LIHTC Data CollectionHUD’s LIHTC Data CollectionImproving Completeness and QualityImproving Completeness and Quality

1. Importance of submitting complete & quality data.

• Provide a clear picture of program for legislators. • GAO Report criticizing HUD’s efforts (GAO-13-66)LIHTC: Agencies Implemented Changes Enacted in 2008, but Project Data Collection

Could Be Improved

“The Department of Housing and Urban Development (HUD) voluntarily compiles the largest public database on LIHTC projects, but the data it collects from HFAs are incomplete. Despite HUD efforts to improve its data collection process, the database may undercount projects, in part because HUD did not follow up on potentially incomplete information.”

• Inform Federal alignment efforts.1.Potential savings from reducing regulatory burden.

HUD’s LIHTC Data CollectionHUD’s LIHTC Data Collection

2.2. Completeness of 2012 DataCompleteness of 2012 Data

A.A.Timeliness: Timeliness:

65% of HFAs submitted by first week in Oct.65% of HFAs submitted by first week in Oct.

90% of HFAs submitted by end of Nov.90% of HFAs submitted by end of Nov.

HUD’s LIHTC Data CollectionHUD’s LIHTC Data Collection

2.2. Completeness of 2012 DataCompleteness of 2012 Data

B.B.Submitted: Submitted:

1.64 million units (~85%)1.64 million units (~85%)

2.80 million Individuals2.80 million Individuals

HUD’s LIHTC Data CollectionHUD’s LIHTC Data Collection

2.2. Completeness of 2012 DataCompleteness of 2012 Data

C.C.Unit Identifiers: Unit Identifiers:

Complete Address:Complete Address: 12% missing12% missing

20% non-geocodable to tract20% non-geocodable to tract

PIN:PIN: 8% missing8% missing

BIN:BIN: 5% missing5% missing

HUD’s LIHTC Data CollectionHUD’s LIHTC Data Collection

PIN and BIN :

1. PIN / State ID: consistency b/n tenant and property forms (Tenant Form ‘PIN’ = Property Form ‘State ID’)

2. BIN: HUD requires IRS official format.

IRS Notice 88-91: “The BIN will consist of a two character state designation (identical to a postal state abbreviation) followed by a two digit designation representing the year the credit is allocated, and a five digit numbering designation. For example, the identification number for one of 25 buildings allocated a credit in 1987 by the Connecticut Housing Finance Authority (the only housing credit allocating agency in the state) might read CT-87-00023.”

HUD’s LIHTC Data CollectionHUD’s LIHTC Data Collection

Address:

1. IRS collects BUILDING address; HUD collects UNIT address.

2. USPS Standard: •Publication 28 - Postal Addressing Standards:•http://pe.usps.gov/text/pub28 •No punctuation (periods, commas, slashes, hyphens, etc.)

•Example: 1500 E Main St

•Unit Numbers should not be in Street field.

HUD’s LIHTC Data CollectionHUD’s LIHTC Data Collection

Common Address Errors:Common Address Errors: • Missing Information: street, city and/or zipMissing Information: street, city and/or zip• Multiple Addresses:Multiple Addresses: 111-113 ANDERSON PARKWAY111-113 ANDERSON PARKWAY

61, 63, 65 Holiday Drive61, 63, 65 Holiday Drive• Missing street number: OLD CHESIRE TURNPIKEMissing street number: OLD CHESIRE TURNPIKE• Apt. # (or range) in Street Field: 437 Manor Road Apts. 9-16Apt. # (or range) in Street Field: 437 Manor Road Apts. 9-16• Extra Info: BUILDING 4 OF 23 98 ORCHARD ROADExtra Info: BUILDING 4 OF 23 98 ORCHARD ROAD• Not Really a City: “X” or “-”Not Really a City: “X” or “-”• Wrong State: AL as defaultWrong State: AL as default

HUD’s LIHTC Data CollectionHUD’s LIHTC Data Collection

2.2. Completeness of 2012 DataCompleteness of 2012 DataD.D. Income/Rent Information: Income/Rent Information:

FieldMissing

CodePercentage

Missing

Annual HH Income -1 4%HH Size at Certification -1 2%Income Limit -1 33%

0 6%Income Restriction 3 19%

Tenant Paid Rent -1 3%Utility Allowance -1 6%Gross Rent -1 2%Rental Assistance -1 31%Max Rent Limit -1 36%

0 2%Rent Restriction 3 40%

HUD’s LIHTC Data CollectionHUD’s LIHTC Data Collection

2.2. Completeness of 2012 DataCompleteness of 2012 DataD.D. Household Information: Household Information:

FieldMissing

CodePercentage

Missing

Last Name xxxx 3%Relationship to Head N 9%Date of Birth 1111/11/11 24%Last 4 SSN 0000 19%Race 9 25%Ethnicity 9 23%Disability Status 9 15%

HUD’s LIHTC Data CollectionHUD’s LIHTC Data Collection

Prior to submitting remove:Prior to submitting remove:•Market Rate UnitsMarket Rate Units•““Test” UnitsTest” Units•Tenants who moved out prior to DecemberTenants who moved out prior to December

Include:Include:•Vacant UnitsVacant Units•All members of householdAll members of household•Tenant information submitted to other HUD systemsTenant information submitted to other HUD systems

HUD’s LIHTC Data CollectionHUD’s LIHTC Data Collection

3.3. Collection of 2013 DataCollection of 2013 Data• No changes to collection form.No changes to collection form.• MITS/NAHMA standard v3.1 (as of 12/13/13) MITS/NAHMA standard v3.1 (as of 12/13/13)

incorporated previous changes.incorporated previous changes.

• Submission due dates staggered in September.Submission due dates staggered in September.• May submit as early as June.May submit as early as June.

ScheduleSchedule

3.3. Submission Due DatesSubmission Due Dates

States beginning withStates beginning with AA – H:– H: Week of Sept 1.Week of Sept 1.II – M:– M: Week of Sept 8.Week of Sept 8.NN – P:– P: Week of Sept 15.Week of Sept 15.QQ – Z:– Z: Week of Sept 22.Week of Sept 22.

HUD’s LIHTC Data CollectionHUD’s LIHTC Data CollectionImproving Completeness and QualityImproving Completeness and Quality

4. Technical Assistance from HUD:

New Funds for Technical Assistance through OneCPD

OneCPD provides technical assistance to CPD grantees.www.OneCPD.info

How to request technical assistance?•Identify specific need related to LIHTC data collection.

• For example, training property managers or cleaning data.•Request assistance from HUD (e-mail or call Mike Hollar).•Work conducted by Abt or subcontractor.