HSS Sharedocs Enterpriser Presentation

Sharedocs

EnterpriserSERVER BASED DOCUMENT AND RECORDS

MANAGEMENT SYSTEM

What is it?

Sharedocs Enterpriser is a complete solution as

a service where we help you to take a big step

towards making a paperless office

It acts as a central repository for all your

documents and helps it manage in a more

secured way

Whom is it for?

Enterprises where business critical information is

locked away in physical documents

Geographically distributed companies

Organisations who are spending a good

amount on the real estate for storing these

documents

Why is it Needed? Data volumes of an organisation doubles

every year

Rotting of Physical Documents due to Natural

Causes

Prime Space Wastage

According to a survey (Coopers and Lybrand)

Professionals spend around 10% of work time

finding a document and in all around 10% of

documents are lost.

Average document gets copied around 20

times in an organisation.

Why HSS Sharedocs Enterpriser? 24/7 access of documents

Controlled Access with user

based rights management

Supports around 100 file formats

Robust Search Engine

User-defined/Pre-defined

workflow

Linking documents for easier

references and comparison

Blank form processing for bulk

upload

User-defined document

generation

No Client-Side installation

required

No separate licenses required

Preview documents online

Can be accessed from any

device and any browser

Keep a track on your

documents with Audit Trail

Sharedocs Enterpriser

Central Repository

Document Management

Images Management

Workflow Management

Process Management

Workflow Management in

Sharedocs EnterpriserSimple Workflow

SystemManagerUsers

Initiate Doc Upload

Approved

Upload

Reject

For

Approval

Process Flow for Archival of Printed Documents

Process Flow of Uploading and Sharing

the soft documents

Central Repository

File UploadersDownload DeleteRead

Download DeleteRead

Download DeleteRead

File Types Supported Open Document Text (*.odt)

OpenOffice.org 1.0 Text(*.sxw)

Rich Text Format (*.rtf)

Microsoft Word 97-2003 (*.doc)

Microsoft Word (*.docx)

WordPerfect (*.wpd)

Plain Text (*.txt)

HTML1 (*.html)

OpenDocument Spreadsheet (*.ods)

OpenOffice.org 1.0 Spreadsheet (*.sxc)

Microsoft Excel 97-2003 (*.xls)

Microsoft Excel (*.xlsx)

Comma-Separated Values (*.csv)

Tab-Separated Values (*.tsv)

OpenDocument Presentation (*.odp)

OpenOffice.org 1.0 Presentation (*.sxi)

Microsoft Powerpoint 97-2003 (*.ppt)

Microsoft Powerpoint (*.pptx)

OpenDocument Drawing (*.odg)

Portable Document Format (*.pdf)

Bitmap (*.bmp)

JPEG (*.jpeg)

PNG (*.png)

Variety of DWG and DXF file formats

And more….

Return on Investment

Study from Surveys

•IDC surveyed that typical enterprise spend $2.5 m in labour searching for non-existent information

•Coopers & Lynd survey says 90% of corporate memory exists on paper

•Professionals spend 5-15% of their time reading the information and upto 50% looking for it.

Cost Savings

•Eliminate Disaster Recovery Costs

•Reduce Office Supplies and File Cabinets

•Companies spend around $20 labour to file a document, $120 to find a misfiled document and $220 to reproduce a lost document

Non-Financial Benefits

•Save Time

•Improve Efficiency

•Provide secured access on-the-go

•Disaster Recovery

•Eco-Friendly

Login Screen

Admin – User Creation

Admin – Group Creation

Admin – Creation of Data-Class

Admin – Creation of Pre-defined flow

Admin – Assign group rights

Admin – Assign User Rights

Admin – Audit Trail

Admin – Alerts Creation

User - Dashboard

User – File Browser

User – File Upload

User – File Viewer

User - Search

Partial Clientele List Nilsan – Nishotech Systems Pvt. Ltd., Navi Mumbai

Mulla & Mulla & Craigie Blunt & Caroe, Mumbai

Allied Blenders and Distilleries Pvt. Ltd., Mumbai

Chembond Chemicals Ltd., Navi Mumbai

Thank YouCALL FOR DEMO ON 022-64567654

OR WRITE TO US AT [email protected]