HSE Regulation & Enforcement, Doha, · PDF file3 HSE Regulation & Enforcement, Doha, Qatar “Systematic and independent examination to determine whether activities and...

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HSE Regulation & Enforcement, Doha, Qatar

Qatar Petroleum

Doha Tower, Doha, Qatar

Tel 974 493 1416

Fax 974 429 3473

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“Systematic and independentexamination to determine whetheractivities and related results complywith planned arrangements andwhether these arrangements areimplemented effectively and aresuitable to achieve objectives”

ISO 8420ISO 8402

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"… an independent, objective, assuranceand consulting activity designed to addvalue and improve an organization'soperations. It helps an organizationaccomplish its objectives by bringing asystematic, disciplined approach to evaluateand improve effectiveness of riskmanagement, control, and governanceprocesses."


Institute of Internal Auditors

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More Audit Definitions

Doing what the president of theOrganization / Company would doif he/she had the Time

Making sure that appropriate,adequate and effective controlsare in place

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More Audit Definitions

Leaving the site in a bettersituation than when arrived

When Auditors stomp their feet,the sound must resonatethroughout the enterprise

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NotificationPlanScopeObjectiveTerms of ReferenceProgram / ScheduleOpening MeetingClosing MeetingReport


(Systematic)

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Critical Success Factors [CSFs] for AuditsInclude:Knowledge [i.e., Adequate Information]Psychology [i.e., Make the Auditee feel at ease]

Skills [i.e., line of questioning]

Intelligence [i.e., when to pursue and when to stop]

Communication [i.e., language]

Professionalism [i.e., punctuality]

Objectivity [not subjective, impartial, impersonal, etc.]

Curtsey & Respect [Gain auditees’s confidence & cooperation]

HSE Regulation & Enforcement, Doha, qatar

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Critical Success Factors for AuditsInclude:


•Conduction Training

•Consistency & Fairness

•Independence

•Ethical Conduct

•Taking time and following leads

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Enhancing Audit ObjectivityTools


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The alternative is

Gross Reporting

Misinformation and,

Misjudgment


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Somebody appears to be Exercising!Somebody appears to be Exercising!


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Now it looks like he is running After somebodyNow it looks like he is running After somebody !!


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Now it looks like both are running away from somebody !Now it looks like both are running away from somebody !

15Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar


Now every body seems to be running to help somebodyNow every body seems to be running to help somebody !!

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Asset Integrity Audit

21 Companies / Operations Total11 Onshore Operations4 Offshore Operations6 Mixed Operations [Onshore and

Offshore]


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Scope of Audit1. Management Systems In general2. Procedures for operation, inspection and maintenance3. Evaluation, selection and training of personnel4. Design practices, codes and standards5. Certification in various areas of operation and maintenance6. Document control and record keeping7. Management of change8. Safety critical equipment9. Pressure equipment10. Electrical & Instrumentation11. Lifting equipment12. Hazardous areas13. Emergency systems14. Structure


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Reviewing and appraising the soundness,adequacy, and application of in houseAsset Integrity management Systems[AIMS]

Ascertaining the extent of compliance withestablished in house policies, plans, andprocedures

Promoting effective controls and bestpractice

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Doha

Mesaieed

Ras Laffan

Dukhan

Dukhan


Geography covered

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17

4

0

2

4

6

8

10

12

14

16

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No.

ofC

ompa

nies

In Operation Under Construction / Commissioning

Company Phase


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9

8

4 4

0

1

2

3

4

5

6

7

8

9

ISO 9001 ISO 14001 OHSAS 18001 IM S

Certi fication

Mangement Systems

22

14

20

0

2

4

6

8

10

12

14

16

18

20

No.

ofC

ompa

nies

M OC Complete Plant M odification

Management of Change& Plant Modiofications

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20

1413

0

2

4

6

8

10

12

14

16

18

20

No.o

fCom

pan

ies

Run To Failure Preventive Maintenance Predictive Maintenance

Phylosophy

Maintenance Phylosophy

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75

18

697

286

465

163

40 24

150

27

129

1551

130

100

200

300

400

500

600

700

No.

ofIte

ms

/Sys

tem

s

Str

uct

ure

Sta

tio

nar

yP

ress

uri

zed

Mac

hin

ery

Lif

tin

gA

pp

lian

ces

Ele

ctri

cal

Inst

rum

enta

tio

n

Saf

ety

Overall Status

Total Items InspectedTotal Items Commented on

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Develop a reputation forObjectivity

Know the objectives

Good salesmanship. Sugarcoated pills are muchmore palatable than bitterones


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Almost all defects can betraced back to violations ofgood ManagementPrinciples

Never depend solely on whatyou are told or on hearsay.Always go for objectiveevidence


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Ask open ended questionswhenever possible

Don’t use names of individualsGive the auditee the benefit of

the doubtKeep the auditee informed of

findings. There should be nosurprises in the closingmeeting.


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Emphasize that you are there to auditthe system/process; not theperson

Take accurate and detailed notesduring the audit to ensureaccurate reporting. Make sure theauditee understands that

Make sure you have all the details ofa defect / nonconformity. It mustbe verifiable and traceable

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Make sure you take the inductionTraining, if there is one

Make sure you ask for a Managementpresentation and take a plant tourbefore commencing audit activities

Every site has its own culture. Try tounderstand it while reporting onfindings


Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar

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Never commence audit activitieswithout a detailed audit schedule

Knowledgeable senior Managers arethe best source of information

Findings should be settled andagreed upon during the audit; notafter it (i.e., during closing meeting)

Make use of previous audit reportsand local internal auditors


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Enquire about and comply withthe auditee safety rules

Avoid asking for too much orunnecessary pre-auditinformation.

Give credit to satisfactory findingsduring the closing meeting as wellas in the audit report


Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar

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Audit Team Structure

Principal AuditorProject Manager [Auditor / surveyor]Mechanical [Auditor / surveyor]Electrical & Instrumentation [Auditor/ Surveyor]

Process / Structural [Auditor / Surveyor]


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Two weeks to one weekDepending on

Plant size, andDiversity


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HSE Regulation & Enforcement, Doha, · PDF file3 HSE Regulation & Enforcement, Doha, Qatar “Systematic and independent examination to determine whether activities and...

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