HRSD Operating Budget EBS to Hyperion to Excel May 5, 2017
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HRSD Operating Budget
EBS to Hyperion to Excel
May 5, 2017
Donna Stinson – Business Analyst
Raja Arokiaraj – Enterprise Architect
Presenters
2
Your regional wastewater treatment agency that
serves 18 counties and cities.
What Is HRSD?
3
We clean the wastewater to protect public
health and the waters of Hampton Roads.
What Do We Do?
4
Why Do We Do It? For You!
5
Where Do We Do It?
6
At 13 treatment plants in southeast Virginia that
can treat up to 249 million gallons of
wastewater every day.
Why Hyperion?
• Part of full ERP Implementation in 2015
• EBS 12.2.4
• Integration with EBS Chart of Accounts
• Integration with EBS HR position and benefit data
• Upload/Download capabilities with SmartView
• Integration back to EBS after budget adoption by Commission
Hyperion Budgeting
7
Hyperion allows for multiple stages in the
budgeting process. HRSD uses 3 stages.
• Stage 1 – Finance Department preps salary
and fringe data
• Stage 2 – Department Input with workflow
approvals
• Stage 3 – Finance Department access only
Hyperion Budgeting
8
Stage 1 - Wage and Fringe Benefit Budgets
– Timeframe: Mid December – Mid January
– Prepared by Finance Department
– Interface wage and fringe data from EBS
– Calculate individual wage increases
Hyperion Budgeting
9
Stage 1 - Wage and Fringe Benefit Budgets,
continued
– Mass updates for fringe benefit rates
– Find and Assign for group specific changes
– Ability to add new positions
– Default positions for miscellaneous wages
Hyperion Budgeting
10
Stage 2 – Department Input
– Timeframe: Mid January – Late February
– Budget opened to all departments
– Users have input or inquiry capabilities based on
security
– Departmental access determined by security
Hyperion Budgeting
11
Stage 2 – Department Input, continued
– Customizable menus with ability to provide
detailed instructions to users at every level
Hyperion Budgeting
12
Stage 2 – Department Input, continued
– Detailed Position information for review only
Hyperion Budgeting
13
Stage 2 – Department Input, continued
– Customizable forms
Hyperion Budgeting
14
Stage 2 – Department Input, continued
– Direct entry to Hyperion forms or upload using
SmartView
Hyperion Budgeting
15
Stage 2 – Department Input, continued
– Supporting detail calculations
Hyperion Budgeting
16
Stage 2 – Department Input, continued
– Adjust data
– Attachments
– Comments
Hyperion Budgeting
17
Stage 2 – Department Input, continued
– User promotes budget for approval
Hyperion Budgeting
18
Stage 2 – Department Input, continued
– Approvers can approve or reject budget but they
cannot make changes.
Hyperion Budgeting
19
Stage 3 – Finance Department Access Only
– Timeframe: March – May
– Budget closed to all departments
– Directors and General Manager review proposed
budget before presenting to Finance Committee
and Commission for approval
– SmartView files are provided to Commissioners to
assist in their analysis of proposed budget
Hyperion Budgeting
20
Oracle Smart View – Dynamically Linked to Hyperion
21
Referencing the Dynamic Link
22
Summary of Expenses Grouped by Object CodeFY17 FY18 FY18 Proposed vs FY18 Proposed vs
Budget Proposed Budget Budget
OBJECT CODE Year Total Year Total $ Dif % Dif from Budget
Column1 Column4 Column6 Column7 Column8
AC_55000:Contractual Services 23,098,221$ 25,378,113$ 2,279,892$ 9.87%
AC_51000:Personal Services 52,521,153$ 53,773,326$ 1,252,173$ 2.38%
AC_54500:Chemical Purchases 9,210,500$ 10,324,400$ 1,113,900$ 12.09%
AC_53000:Materials And Supplies 14,450,282$ 14,919,311$ 469,029$ 3.25%
AC_52000:Fringe Benefits 24,277,464$ 24,691,454$ 413,990$ 1.71%
AC_55500:Consulting Services 1,605,100$ 1,800,792$ 195,692$ 12.19%
AC_58000:Insurance 2,910,000$ 3,105,000$ 195,000$ 6.70%
AC_58500:District Memberships_AC_58500 502,298$ 558,823$ 56,525$ 11.25%
AC_56500:Recruitment Expenses 384,200$ 416,500$ 32,300$ 8.41%
AC_53600:Transportation Fuels 594,290$ 615,325$ 21,035$ 3.54%
AC_57500:Apprentice Program 209,700$ 230,431$ 20,731$ 9.89%
AC_57000:Bond Issues -$ -$ -$ 0.00%
AC_59000:Other Costs -$ -$ -$ 0.00%
AC_56000:Miscellaneous Expenses 1,847,174$ 1,843,849$ (3,325)$ -0.18%
AC_53500:Transportation 849,429$ 804,060$ (45,369)$ -5.34%
AC_54000:Utilities 12,110,491$ 11,947,481$ (163,010)$ -1.35%
AC_60000:Capital Assets 1,454,400$ 814,100$ (640,300)$ -44.03%
Total Operating Expenses 146,024,702$ 151,222,965$ 5,198,263$ 3.56%
Pivot Table Version
23
Object Codes FY17 Budget FY18 Proposed
FY18
Difference FY18%Diff
AC_52000:Fringe Benefits 24,277,464$ 24,691,454$ 413,990$ 1.71%
AC_52105:FICA 4,059,343$ 4,176,083$ 116,741$ 2.88%
AC_52110:Retirement 4,264,050$ 4,292,441$ 28,391$ 0.67%
AC_52115:Group Life Insurance 595,779$ 673,748$ 77,969$ 13.09%
AC_52120:STD-LTD 45,491$ -$ (45,491)$ -100.00%
AC_52125:VRS Disability -$ -$ -$ 0.00%
AC_52130:Employee Asst Program 20,000$ 20,000$ -$ 0.00%
AC_52135:Employee Physicals 25,000$ 25,000$ -$ 0.00%
AC_52140:Hospitalization 12,208,667$ 12,190,641$ (18,026)$ -0.15%
AC_52145:Wellness_AC_52145 500,000$ 410,000$ (90,000)$ -18.00%
AC_52150:Post Ret Health Ben 2,267,254$ 2,585,785$ 318,531$ 14.05%
AC_52155:Uniforms 291,880$ 317,755$ 25,875$ 8.86%
Contact Information:
Donna Stinson, Business Analyst
757-460-7209
Hyperion Budgeting
24
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