HRMS HRMS is comprehensive HR & Payroll Management System. This software has been especially designed for Indian Industry to manage his human resources and improve his Employee’s Skills and Performances. It is a product that has been designed after a long & extensive research of various types of industries. Optimized for speed and accuracy, it has been fully tested by running successfully in renowned companies like... Vishal Mega Mart (a well known retail chain of supermarkets in India, having around 25,000 employees over 230 locations Omaxe Ltd. (a well known real estate and construction company, having around 2,500 employees over 100 locations Precision Pipes and Profiles Co. Ltd. (company manufacturing genuine spare parts directly for companies like Maruti Suzuki, Honda, Toyota and General Motors, having around 2000 employees over 4 locations)… Platform used by HRMS ASP.Net, C#.Net, Java Script & Ajax and VFP 9.0 used as Front-End SQL Server 2005 Enterprise Edition used as Back-End Every application’s performance is based upon its database performance. So, we have used MS SQL Server for HRMS. Microsoft SQL Server is comprehensive, integrated data management and analysis software that enables organizations to reliably manage mission-critical information and confidently run today’s increasingly complex business applications. Microsoft SQL Server is fast, reliable and can handle large volume of data efficiently. Minimum System Requirements Pentium IV, 1 GB RAM for Server Machine with Windows Server 2003/XP Professional/Vista Pentium IV, 512 MB RAM for Client Machines with XP Professional/Vista/98 www.symphonyinfotech.in Human Resource Management System Developed by:
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HRMS
HRMS is comprehensive HR & Payroll Management System. This software has been especially designed
for Indian Industry to manage his human resources and improve his Employee’s Skills and Performances.
It is a product that has been designed after a long & extensive research of various types of industries.
Optimized for speed and accuracy, it has been fully tested by running successfully in renowned companies
like...
� Vishal Mega Mart (a well known retail chain of supermarkets in India, having around 25,000
employees over 230 locations
� Omaxe Ltd. (a well known real estate and construction company, having around 2,500 employees
over 100 locations
� Precision Pipes and Profiles Co. Ltd. (company manufacturing genuine spare parts directly for
companies like Maruti Suzuki, Honda, Toyota and General Motors, having around 2000 employees
over 4 locations)…
Platform used by HRMS
� ASP.Net, C#.Net, Java Script & Ajax and VFP 9.0 used as Front-End
� SQL Server 2005 Enterprise Edition used as Back-End
Every application’s performance is based upon its database performance. So, we have used MS SQL Server
for HRMS. Microsoft SQL Server is comprehensive, integrated data management and analysis software that
enables organizations to reliably manage mission-critical information and confidently run today’s
increasingly complex business applications. Microsoft SQL Server is fast, reliable and can handle large
volume of data efficiently.
Minimum System Requirements
� Pentium IV, 1 GB RAM for Server Machine with Windows Server 2003/XP Professional/Vista
� Pentium IV, 512 MB RAM for Client Machines with XP Professional/Vista/98
www.symphonyinfotech.in
Human Resource Management System
Developed by:
HRMS Modules
The HRMS covers almost all the aspects of HR department of an organization.
� Recruitment
� Employee Master
� Training and Evaluation
� Online Leave Requisition and Approval (Optional Module)
� Projected Monthly Tax Calculation: The system will calculated projected monthly tax for
employees and store the figure in master records. On Salary Calculation, this amount will be
automatically deducted in employee’s monthly salary record.
� House Rent Allowance: The system will accept HRA Receipts for the employees for calculation of
HRA rebate at the end of the financial year.
� Bonus: The system will accept bonus details for the employees
� Form 12BA: The system will accept details of perquisites paid to employees
� TDS Deposited Details: The system will accept details of tax deposited employee wise, month
wise.
� Form 16A Entry: The system will accept details of Form 16A and do necessary tax calculations. We
will provide yearly support for changes in tax structure.
� Report Generation: You will be able to generate reports related to Income Tax processing, such as:
� TDS Details in Excel
� Income Tax Declaration Form
� E Return in Excel
� Form 12BA
� Form 16A
� Employees left in a period
� Etc
Full & Final Settlement
� Generate Outstanding: The system will generate outstanding for a left employee. The system will
calculate Gratuity, Bonus, Ex-Gratia, Loan Balance etc.
� User Defined: The user can also enter other additions and deductions.
Annual Benefits Processing
� Deposits: Figures for the annual benefits payable to employees will be stored in the employee’s
master record. On salary calculation, this amount will be automatically deposited in employee’s
monthly salary record.
� Billed: Employees will submit bills for the different expenditure heads of annual benefits. The
system will store these figures as amount billed in a month.
� Withdrawal: Employees can withdraw amount from their accumulated annual benefits.
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Human Resource Management System
� Report Generation: System will be able to generate reports related to Annual Benefits process, such
as:
� Employee wise Summary of Deposits, Billed, Withdrawal and Balance
� Employee wise Detailed Report
� Amount Payable Report
� Payment Advice Report for Accounts Department
� Annual Benefits Detail in Excel Sheet
� Etc.
Letters Generation & MIS Reports
� Letters Generation: The system can generate different kinds of letters, some of which are
mentioned below:
� Confirmation Letter
� Appointment Letter
� Deputation Letter
� Transfer Letter
� Increment Letter
� Relieving Letter
� Warning Letter
� Re-Designation Letter
� Suspension Letter
� And Others
� MIS Reports: The system can generate different kinds of MIS Reports, some of which are
mentioned below:
� Location-wise Summary
� Employee Contact Details
� Department-wise Employees
� Department-wise Salary for a period
� Items issued to Employees
� Salary Component for a period
� Etc
Online Bio-Data Submission (Optional Module)
� Online Bio Data Submission: The system will generate web pages for the vacancy code, which can
be uploaded to your site. Visitors of the site will be able to apply online and upload their resumes.
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Human Resource Management System
Online Income Tax Declaration (Optional Module)
� Online Filling Income Tax Deduction: System will provide the facility to user for filling Income
Tax deductions online.
Online Performance Management System (Optional Module)
� Employee’s Appraisal: This system will allow the user to enter his details such Discussion Points,
My Responsibility and Actual KRA. Any Employee’s Appraisal will be based on the rating which is
given by his four sub-ordinates, i.e. his immediate senior, immediate junior, internal customer (i.e.
any employee to whom he deals from other departments) and HOD. The appraisal will be entered
as ratings, from 0 to 5, 0 means no rating, 1 for Bad, 2 for Fair, 3 for Good, 4 for Better, 5 for Best and
Excellent. The ratings will be given monthly.
� KRA Sheet: Every Employee in an organization is having some job responsibilities. KRA sheet (Key
Results Area) is a fact sheet which is filled by the employee itself. Employee defines his/her
responsibilities and the targets set by the Senior / HOD. Targets can be in form of anything –
Yes/No, True/False, Figures etc. In the end of the month, Employee fills the KRA sheet according to
his actual performance.
� Report Generation: System will be able to generate reports related to Performance Appraisal
processing, such as:
� Printing of Appraisal Sheet
� Printing of KRA Sheet
� List of Employees for those, Appraisal is Pending/Completed in a month
� List of Employees for those, KRA is Pending/Completed in a month
� List of Performance Ratings.
� Etc.
HRMS Features
� Designed with Structure: Group Company, having multiple companies, branches, departments &
locations. � Multi User Environment: Multi user and can have multiple instances running at the same time on a
machine. � Control over User’s Right: Control over user’s rights to access various menu options and Add/
Modify /Delete/View options. Super user can restrict the user to access the particular company,
branch, department or location. � Create Multiple Companies: N numbers of companies can be created. � Create Multiple Departments & Location: N numbers of departments and locations can be created. � Create Multiple PF & ESI Codes: N numbers of PF & ESI location-wise codes can be generated � Capable to Handle Huge Database: Sufficient to handle upto 1,00,000 Employee’s data � Control Setup Capabilities: User can define the setup for Salary, PF, ESI, Bonus, Leave and
Professional Tax Structure.
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Human Resource Management System
� Simplified Entry Screen: System will provide the simplified entry screen to users for entering the
multiple data. Full Detail of Employees stored in Database through this Simplified Entry Screen.
Employee’s Details i.e. Emp. Code, Name, Sex, D.O.B., Sex, Father’s Name, Husband’s Name (for
married woman), Designation, Reporting to, Date of Appointment, Date of Confirmation, Date of
Leaving, Date of Increment, Date of Promotion due, PF Applicable?, ESI Applicable?, PF No., ESI
Permanent Addresses, Religion, References, Qualifications – Educational, Professional, Technical, Relation and date of birth, Blood Group, Height, Weight, Passport No., Items issued to employees
Other Certificate courses, PAN No., Bank Name and Account No., Id Card No., Mobile No.,
Landline Nos., Work Experience, Marital Status, Date of Anniversary, Family Member’s details with
like company’s car or other conveyance, mobile, laptop etc., Emergency Contact Nos., Weekly Off
and Opening Balances of EL,CL,SL for the current year.
� Multiple Options of Attendance: Multiple options to enter monthly attendance of employees
including online entry, excel import and daily attendance entry � Single Short Salary Generation Process: Single shot generation and calculation of employees salary
for a month
� Salary Record Edit & Locked Facility: After generation of salary, salary record can be edited and
locked
� Automatic EL, CL, SL Calculations: Two different modes available for calculations, which are
mentioned below:
� Assign Opening Balance in January and deducts leaves taken every month � Assign Nil Opening Balance, and add eligible leaves and deduct leaves taken every month
� Disbursement of Loans/Advances: Disbursement of Loans/Advances and automatic deduction
facility from the monthly salary � Automatic Calculations of Arrears: Automatic arrears calculation facility against paid salary and
unpaid salary � Monthly Reimbursement Facility: Bills received, amount accumulated & withdraw � Recovery Heads: Miscellaneous recoveries heads available � Full Fledge Income Tax Calculation: Projected Tax for every month, entry of rent receipts,
investments for tax benefits under different sections, generation of Form 16, E Return in Excel � Full & Final Settlement: Full & Final settlement with bonus, ex-gratia & gratuity calculation � Employees Transfer Facility: Employees can be easily transferred from one
company/location/branch / department to another company/location/branch/department � Powerful Search Facility: User can search the employee by entering the employee code, name,
department, location, & company name. � Automatic Generate Employee Code: Automatic generate as well as manually editable employee
code facility. � Power Full Reporting Capabilities – System will provide the power full reporting facility to users
for preview, print, generate PDF & Excel Format of reports � Mailing Facilities: System will provide the mailing facilities of reports to Senior
Employee/Departments Heads � SQL Query Analyzer Facilities: System will provide the SQL Query Analyzer Facilities for instant
user defined reporting
Human Resource Management System
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� Define Designation with Level: System will provide the facility to define designations with
mentioning the level and also provide the level-wise reporting � Import Facility from Excel: System will provide the facility to import data from Excel and also
provide the facility to import Employee Master from the SAP generated Excel format � Various Pre-defined Templates of Letters – System will provide the various pre-defined templates
of letter i.e. Offer Letter, Appointment Letter, Confirmation Letter, Extension of Probation,
outstanding report, leave eligibility report, EL provision, Bonus provision, employee joined and left
in a month summary, full & final done/pending of left employees, employees left in a period
� State-wise Tax Handling Facilities: Professional & Annual Tax handling facilities state-wise � User Definable Facilities: User definable Allowances, Deductions and Reimbursement facilities � Transfer Tracker Facilities: Transfer/Promotion tracker � Miscellaneous Recoveries Head Facilities: System will allow to the user to create different recovery