8/3/2019 HRC Welcome Pack
1/21
8/3/2019 HRC Welcome Pack
2/21
HonitonRunningClubContentsWelcome....................................................................................................................................................... 3
1.TheClub.................................................................................................................................................... 4
1.1Introduction........................................................................................................................................ 4
1.2Accounts.............................................................................................................................................. 4
1.3ClubStructure..................................................................................................................................... 5
2.MembershipIssues................................................................................................................................... 5
2.1ClubConstitution................................................................................................................................ 5
2.2MembershipFees................................................................................................................................ 5
2.3ClubKit................................................................................................................................................ 5
2.4Benefits............................................................................................................................................... 6
3.Club
Activities
............................................................................................................................................
6
3.1ClubCompetitions............................................................................................................................... 6
3.2Training............................................................................................................................................... 7
3.3ClubMinutes....................................................................................................................................... 7
3.4SocialEvents........................................................................................................................................ 7
3.5Publicity............................................................................................................................................... 8
3.6ClubWebSite...................................................................................................................................... 8
4.ClubPolicies.............................................................................................................................................. 9
4.1ChildProtection.................................................................................................................................. 9
4.2.EquityPolicy....................................................................................................................................... 9
5.ClubCodesofConduct............................................................................................................................ 10
5.1Codeofpracticeforcoaches,clubofficials&volunteers................................................................. 10
5.2 CodeofpracticeforJuniorMembers.............................................................................................. 10
5.3CodeofpracticeforParents/Carers................................................................................................ 11
AppendixA:ClubConstitution................................................................................................................... 12
AppendixB
:Club
Committee
2009/10
.....................................................................................................
16
AppendixC:WebSiteGuidance................................................................................................................ 18
AppendixD:WebSiteCalendarGuidance................................................................................................. 20
8/3/2019 HRC Welcome Pack
3/21
HonitonRunningClub
WelcomeWelcometoHonitonRunningClub,anaffiliatedmemberofEnglandAthletics(EA),UKAthleticsand
AssociationofRunningClubs(ARC).TheclubisundergoingaClubMarkaccreditationprocessandhas
achievedtheUKAthleticsClubsFutureawarddemonstratinganefficientandeffectiveclub
managementstructurewithdueregardbeingofferedtoallparticipantswithinthatstructure.
Theclubisopentoallandwehopeyouenjoybeingapartofafriendlyandsociableorganisation.Our
mainaimisthatyouenjoyyourself,beitasaroadorcrosscountryrunner,trackandfieldathlete,
official,helper,coachorsocialmember.TheClubprovidesopportunitiesforeveryonetoachievetheir
owngoals.PleasetellClubofficialswhatyouraimsareandwewilldoourbesttohelpyou.Wearrange
andsupporteventsforcompetitorsofallstandardsandencourageyoutoparticipateinthem.
Thispackisintendedtoprovidealltheinformationyouwillneedtoallowyoutogetthebestoutofyour
membership.Itcanalsobeusedforreferenceduringyourmembershipandcanbeusedinconjunction
withourwebsite,www.honitonrc.comwhichshouldhavethemostuptodateinformationofallclub
matters.
Theaimsandobjectivesoftheclubareto:
a) encourageandsupportmemberstoachievepersonalgoals.b) promotetheRunning(andathleticswheredemandexists).c) offercoachinginrunningandathletics.d) toprovideopportunitiesthatarecentredontheindividualandopentoall.e) ensureallmembersreceivefairandequaltreatment,whethercompetingornoncompeting.
Thepackissplitintofivesectionsdealingwiththewaytheclubisrun,membershipissues,itsactivities,
policiesandfinallyasectionthatyoucanuseforyourownpersonalreferencecoveringCommittee
contacts,competitions,websiteguidance,runningroutesandsocialevents.
Ifyoufeelthereisanythingwehavemissedoutorcouldbebetterexplainedpleaseletamemberofthe
Committeeknow(seelistatAppendixB).
8/3/2019 HRC Welcome Pack
4/21
HonitonRunningClub
1.TheClub1.1
Introduction
HonitonRunningClubwasformedin1999byamixedgroupoflikemindedrunnerswhosharedan
interestandpassionforrunning.Ithasalargeactivemembershipofbothseniorsandjuniorstotalling
about120atpresent,ofwhichabout25%arejuniors.Trainingsessions,socialrunsandfriendlycontests
areamongtheregularweeklyschedule.DetailsareoutlinedinSection3.2.andalsoupdatedregularly
onthewebsite.
TheclubhasannualandseasonalClubonlycompetitionsaimedatalllevelswhichinclude:
TheHandicapTrophy,a5kmrunbasedonindividualtimesovertheyear. ThePointsTrophy,basedonpersonalperformanceatlocaleventsandraces.
TheclubalsohostsavarietyofracesintheHonitonareatheseinclude:
TheHonitonHippo,atoughmultiterrainracewith7milesofMud,SweatandTears. TheHippoCalf,a1.75milemultiterrainfunrun/Juniorrace. TheHoniten,atenmileroadraceoveranundulatingonelapcourse.Thereisalsoafunrun
associatedwiththisrace.
ThebiannualSportRelief,ComicReliefandBBCSport'sfundraisinginitiativecovering1,3and6milerunsthroughthestreetsandroadsofthetown.
TheClubalsohostsoneoftheWoodlandRelayserieswherelocalclubsareinvitedtotakepart.Thisseriesisalsoappropriateforjuniormembers.
Wealso
aim
to
compete
in
anumber
of
leagues
and
other
competitions.
Members
are
supported
and
encouragedtoentereventsasateammember.TheseincludetheaboveClubeventsand:
TheWestwardLeague TheEastDevonCommunityRaceSeries TheYeovilTownRunningClubSummer5kmSeries WoodlandRelaysJuniormembersarealsoencouragedtotakepartintheOpenAthleticsmeetingsatExeterArena
duringthesummermonths,the3kseriesattheArenainthewinterandtheEastDevonCross
CountrySeries.
1.2AccountsTheClub'sannualaccountsmustbeapprovedbytheAGMafterassessmentbytheindependentauditor.
TheTreasurerprovidesbimonthlyupdatesatCommitteemeetings.Copiesoftheaccountsare
availabletomembersonrequest.
8/3/2019 HRC Welcome Pack
5/21
HonitonRunningClub1.3ClubStructureTheClubisrunthroughamainCommitteecomprisingtheClubOfficers,theGeneralCommittee,and
otherpoststhathavespecificresponsibilities.AllareappointedattheAnnualGeneralMeeting(AGM).
MeetingsareheldmostmonthswithanAGMinMarch.
Anumberofmanagementsubcommitteeshavebeenintroduced,whichmeeteverytwomonthsorat
otherfrequenciesasagreed.
ItisintendedthatthesegroupswilldealwiththedetailoftheClub'sbusinesswhereastheGeneral
CommitteedealswithoverallmanagementoftheClubgivingsupportandguidancetothesub
committees.
Thesubcommitteesinclude:
Juniorsawellestablishedandby far the largest subcommittee.The subcommitteehas itsown
Secretary
and
Lead
Coach.
It
covers
all
members
up
to
and
including
age
16.
RaceOrganisers theseareindividualsorgroupsoforganiserswhoputonclubrunsandevents.AlistofCommitteememberscanbefoundinAppendixB.Alistofotherclubvolunteersisnot
includedbutisavailablefromtheClubSecretary.Othervolunteersareusedtoassistorganisers
ofclubracesandotherevents.
2.MembershipIssues2.1ClubConstitutionThisformsthebasisofhowtheclubisrun,andisgiveninfullinAppendixA.
2.2MembershipFeesFeeswillbeagreedattheAGMeachyearfollowingarecommendationoftheGeneralCommittee.
2.3ClubKitTheclubscoloursareBlackwithWhiteandRedperiphery.
Therearecertaineventswherethecompetitionrequiresthewearingofaclubvest,particularlyfortrack
andfieldleagueswhereitisusuallymandatory.
KitcanbepurchasedthroughtheClubviathekitofficer,seeAppendixB
Duringwintertrainingintheeveningsyouareadvisedandexpectedtowearreflectiveclothing,unless
atthetrack.Forthejuniorsthisiscompulsory,butitemsareavailabletoborrow,otherwiseyouwillnot
beallowedtoparticipate.
8/3/2019 HRC Welcome Pack
6/21
HonitonRunningClub2.4BenefitsMembershipofHonitonRunningClubgivesyouanumberofbenefitsaswellasthosementionedinthe
Welcome.BeingaffiliatedtoUKAthletics(optionalwhenjoining)meansyou:
a) areinsuredwhencompetingfortheClubb) getdiscountedentriesforcompetitionsc) cantakeadvantageofspecialisttrainingfacilitiesandeventsd) gainaccesstocompetitionsandeventsopenonlytoaffiliatedClubMemberse) candevelopnewskillsandpotentialf) canbeenteredintotheHonitonRunningClubdrawforaLondonMarathonClubentry(other
criteriaapply)
g) haveaccessto5thatcanbespentonlineatSweatshop.co.ukonceregisteredh) have10%offallpurchasesatSweatshop
ThespecificbenefitsofbeingaHonitonRunningClubmemberare:
a) Encouragementandsupportfromalargegroupofexperiencedrunnersandathletesb) RegularreceiptofnewslettersforJuniorsand/orSeniorsc) AccesstoqualifiedathleticscoacheswhoarealsomembersoftheClubd) AccesstoClubonlycompetitionsandregularsocialeventse) Detailsoffuturerunningandathleticseventsf) 10%discountattheIronBridgeRunnerathleticsshopandHonitonSportsShopg) MemberofaclubwithClubMarkstatus(pending)whichwillgivebenefitssuchasincreased
grantsforequipmentandfinancialsupportforcoaches
3.ClubActivities3.1ClubCompetitionsTheClubsmaineventsaretheHonitonHippoandtheHonitenthatalsoincorporateshorterJunior
races.Thesearecontrastingracesthatvaryfroma7mileonandoffroadtrekacrossthehilly
countrysideandaflat/undulatingroadrace.Theclubalsoassistsinotherraceslocallyincludingthebi
annualSportReliefoffering1,3or6mileruns,localvillagefunrunsandcrosscountryraces.
Thecluborganisesanumberofbothopenandmemberonlycompetitions.Theseareheldonregular
clubeveningsforeitherclubmembersorlocalclubs.Examplesofsucheventsare(1)localwoodland
relayraceswithotherlocalclubs.(2)Handicaprunsagainstyourownpersonalbesttimeonaset5k
courseand(3)Predictarunsforasmallprizefortheclosestpredictiontoyourowntimeoverarandom
course.
TheAnnualGeneralMeetingincorporatesanawardpresentationofnumerousawards.Theseareforall
typesofmemberachievementsandyearlyclubcompetitions.
8/3/2019 HRC Welcome Pack
7/21
HonitonRunningClubWhilsttheClubencouragesMemberstoenterthecompetitionsoftheirchoice,therearespecificteam
andindividualeventsthatareparticularlypromotedbytheClubCaptain.Insomeinstancestransportis
suppliedatalowcostandcarsharingiscommonamongstfellowrunners.
TheClubappliesforLondonMarathonplacesandtheseareofferedtoallClubmembers,viaalottery.
Recipientsof
club
places
are
expected
to
raise
funds
for
acharity
nominated
by
the
management
committee.Fulldetailsofeligibilitycriteriaareissuedpriortotheallocationofplaces.
3.2TrainingAlltrainingnightsstartat6.30p.m.whenannouncementsandinformationisgivenbytheClubLeader
oranotherclubmember.ThisisfollowedbytheClubRunofarangeofdistancesfrom3milesupto
about8,extraloopscanalwaysbeaddedforthosewantinglonger.Runnersnormallysortoutgroups
themselves,ornaturally,butgroupsbasedonpaceanddistancearesometimesformed.Itis
encouragedthatfasterrunnersonthesameroutetrackbacktokeepthegroupcompact.SeniorNights
aremainlyforseniors,butolderjuniors(16years+)arewelcometocomeforshorterruns.Allrunsare
listedontheWebSiteCalendar;seeAppendix3and4forWebSiteandcalendarguidance.Regularclub
nights
are:
Monday:SeniorTrainingNight
Tuesday:JuniorTrainingNightWednesday:SeniorSocialRun
Friday:SeniorRun
Weekend:OrganisedlongrunsandRacedays3.3ClubMinutesAcopyoftheClubCommitteeminutescanbeobtainedfromtheClubSecretary,andisalsosenttoall
membersontheClubsGroupemail.
3.4SocialEventsBrief descriptions of some of the events held throughout the year are given below. The committee
welcomessuggestionsforsocialevents.Thesocialsecretary(s)willarrangeextra itemsthroughoutthe
year,recenteventsincludeaSkittlesandpubeveningandatheatretripinLondon.
TheAnnualGeneralMeetingisheldalongwiththeawardpresentationsduringspring.Allmembersarewelcomeandabuffetisfreeforallthatattend.
DuringthesummerarunfollowedbyaBBQispopularandrepeatedifandwhenpossible. PubRunsarenormallyheldmonthlyonaWednesdaythroughouttheyear. AFireworkspartyisheldinNovemberwithdrinksandsnacksonoffer. DuringDecemberaChristmasLightrunisorganisedtotakeinthefestivelightsdisplayedaround
thetown.
JuniorsPresentationEveningisnormallyheldinJulyandalljuniorsareinvitedtoattend.WeatherpermittingaBBQisalsoofferedtoallthatattend.
8/3/2019 HRC Welcome Pack
8/21
HonitonRunningClub3.5PublicityTheClub'snewsletterispublishedregularlyandfeaturesraceresults,storiesfromclubmembers,future
events,newsand information from thechairmanandclubofficials. Itemsshouldbesubmitted to the
Editor(seeAppendixB).
3.6ClubWebSiteTheClub'swebsiteaddressiswww.honitonrc.com
WebNavigationandCalendarguidancecanbefoundinAppendix3and4respectively.
8/3/2019 HRC Welcome Pack
9/21
HonitonRunningClub
4.ClubPoliciesItisthepolicyofHonitonRunningClubtosafeguardthewelfareofallitsmembers,particularlyitsjunior
members.Tothisaim,Clubpolicieshavebeendrawnup;theyareemployedbyappropriatesectionsof
theClubandcopiesareavailablefromtheSecretary.Theyaresummarisedasfollows:
4.1ChildProtectionHonitonRunningClubChildCarePolicyisprovidedseparatelytoallthoseadultmembersworkingwith
children,TheWelfareOfficersoversee issues relating toworkingwithchildren,consideredasanyone
undertheageof18years.
Thekeyprinciplesareasfollows:
Thechild'swelfareisparamount. Allchildren,irrespectiveoftheirage,culture,ability,gender,language.racialorigin,religious
beliefand/orsexualidentity,havetherighttoprotectionfromabuse.
Allsuspicionsandallegationsofabusewillbetakenseriouslyandrespondedtoswiftlyandappropriately.
Workinginpartnershipwithchildrenandtheirparents/carersisessentialfortheprotectionofthechild.
TheClubrecognisesthestatutoryresponsibilitiesofSocialServicesDepartmentstoensurethewelfareofchildren.
4.2.EquityPolicyThefollowingkeypointsshouldbefollowed:
Theclubiscommittedtoensuringthatequityisincorporatedacrossallaspectsofitsdevelopment.IndoingsoitacknowledgesandadoptsthefollowingSportEnglanddefinitionof
Sportsequity:
Sportsequityisaboutfairnessinsport,equalityofaccess,recognising
inequalitiesandtakingstepstoaddressthem.Itisaboutchangingtheculture
andstructureofsporttoensureitbecomesequallyaccessibletoeveryonein
society
Theclubrespectstherights,dignityandworthofeverypersonandwilltreateveryoneequallywithinthecontextoftheirsport,regardlessofage,ability,gender,race,ethnicity,religious
belief,sexuality
or
social/economic
status.
Theclubiscommittedtoeveryonehavingtherighttoenjoytheirsportinanenvironmentfreefromthreatofintimidation,harassmentandabuse.
Allclubmembershavearesponsibilitytoopposediscriminatorybehaviourandpromoteequalityofopportunity.
Theclubwilldealwithanyincidenceofdiscriminatorybehaviourseriously,accordingtotheclubdisciplinaryprocedures.
8/3/2019 HRC Welcome Pack
10/21
HonitonRunningClub5.ClubCodesofConduct
Honiton Running Club is fully committed to safeguarding and promoting the wellbeing of all its
members. The club believes that it is important that members, coaches, administrators and parents
associatedwith
the
club
should,
at
all
times,
show
respect
and
understanding
for
the
safety
and
welfare
ofothers.Therefore,membersareencouraged tobeopenatall timesand to shareany concernsor
complaintsthattheymayhaveaboutanyaspectoftheclubwiththeanymemberoftheCommittee,
Coachesoranotherofficial of the club.AsamemberofHonitonRunning Club, youareexpected to
abidebytheappropriatecode(s)ofpractice:
5.1Codeofpracticeforcoaches,clubofficials&volunteers Considerthewellbeingandsafetyofparticipantsbeforethedevelopmentofperformance. Develop an appropriate working relationship with participants, based on mutual trust and
respect.
Makesureallactivitiesareappropriatetotheage,abilityandexperienceofthosetakingpart. Promotethepositiveaspectsofthesport(e.g.fairplay). Displayconsistentlyhighstandardsofbehaviorandappearance. FollowallguidelineslaiddownbytheNationalGoverningBodyandtheclub. Holdappropriatevalidqualificationsandinsurancecover. Neverexertundueinfluenceoverperformerstoobtainpersonalbenefitorreward. Nevercondoneruleviolations,roughplayortheuseofprohibitedsubstances. Encourageparticipantstovaluetheirperformancesandnotjustresults. Encourage and guide participants to accept responsibility for their own performance and
behaviour.
InadditioncoacheswillhaveagreedtoadheretotheCoachesCodeofConductbysigningtheircoacheslicence.5.2 CodeofpracticeforJuniorMembers
Allmembersmustplaywithintherulesandrespectcoaches,helpersandtheirdecisions. Allmembersmustrespecttherights,dignityandworthofallparticipantsregardlessofage,
gender,ability,race,culturalbackgroundorreligiousbeliefsorsexualidentity.
Membersshouldkeeptoagreedtimingsfortrainingandcompetitionsorinformtheircoachiftheyaregoingtobelate.
Membersmustwearsuitablekitfortrainingandcompetitions,asagreedwiththecoaches. Membersmustpayanyfeesfortrainingoreventspromptly. Juniormembersarenotpermittedtosmokeatthecluborwhilstrepresentingtheclubat
competitions.
8/3/2019 HRC Welcome Pack
11/21
HonitonRunningClub Juniormembersarenotallowedtoconsumealcoholordrugsofanykindatthecluborwhilst
representingtheclub.Theconsumptionofdrugsbyanyathletecanleadtobeingbannedfrom
thesport.
Juniormemberswhosebehaviorisunacceptablewillbewarnedandparents/carerswillbeinformed.Persistentpoorbehaviorwillleadtolossofmembership.
5.3CodeofpracticeforParents/Carers Encourageyourchildtolearntherulesandplaywithinthem. Discourageunfairplayandarguingwithofficialsandleaders. Helpyourchildtorecognizegoodperformance,notjustresults. Neverforceyourchildtotakepartinsport. Setagoodexamplebyrecognizingfairplayandapplaudinggoodperformanceofall. Neverpunishorbelittleachildforlosingormakingmistakes. Supportyourchildsinvolvementandhelpthemtoenjoytheirsport. Encourageandguideperformerstoacceptresponsibilityfortheirownperformanceand
behavior.
Ensurethatyourchildisproperlyequippedforactivities. Usecorrectandproperlanguageatalltimes. Publiclyacceptofficialsandleadersjudgmentsanddonotenterintoargumentsinpublic. Intheeventofanyproblemsthatcannotberesolvedbytakingwithclubcoaches,please
contacttheclubchairman.
8/3/2019 HRC Welcome Pack
12/21
HonitonRunningClub
AppendixA:ClubConstitution1. TitleThe
name
of
the
Club
is
HONITON
RUNNING
CLUB
2. Headquarters
TheheadquartersoftheClubisatHonitonSportsCentre,SchoolLane,Honiton,Devon.
3. ObjectiveTheobjectoftheClubisthepromotionoffitnessthroughrunningbyprovidingfacilitiesand
encouragingparticipation.
4. ManagementTheManagementoftheClubisvestedinaclubmanagementcommitteeconsistingofaPresident,
officersi.e.
Chairman,
Treasurer,
Secretary,
Club
Captain
and
other
members;
all
to
be
elected
annually.
Additionally,theclubmanagementcommitteeshallincludeasecretarytothejuniorssection(Juniors
secretary)alsoelectedbymembers.
TheJuniorssecretarywillhaveresponsibilityforthedaytodayadministrationofthejuniorssectionand
reporttotheclubmanagementcommitteeatthebimonthlymeetings.
AminimumoftwoCommitteeofficersandthreeordinarycommitteemembersarerequiredtobein
attendancetoformaquorumatcommitteemeetings.TheCommitteehasthepowertofillanyvacancy
whichmayarise.
5. MembershipMembershipoftheClubisconfinedtoAmateursasdefinedbytheBritishAthleticFederationinthe
B.A.F.RulesforCompetitionbook.Theclubisopentothewholecommunitywithoutdiscrimination.
Theclubyearwill,foralladministrativeissues,commenceontheAprilthe1steachyearandendon
March31st.Thereforemembershipsubscriptionrenewalwillbedueonthe1stdayofAprilannually.
Athleteregistrationfeesarealsodueatthistimeunlessthememberhasoptedoutofthescheme(See
rule7).
Individualswishingtoapplyformembershipmustcompleteanapplicationformandtopassthiswith
theirsubscriptiontotheTreasurerwhowillregistertheapplicantandissueamembershipcard.Incases
ofdoubt,thematteristobereferredtotheChairman.
InordertoenabletheprospectivemembertobeabletotakepartinClubTrainingNightssafelyand
withoutprejudicingthesafetyofanyothermember,itisnormallythecasethathe/shewillwear
appropriateclothingsuitablefortheambientweatherconditionsandtoensurevisibilitytomotorists
andpedestrians.
8/3/2019 HRC Welcome Pack
13/21
Additionalcriteriaapplytoclubjuniors,seetheWelcomePackforfurtherguidance.
Gradesof Membership
FullMember Definedasanormalrunningmemberwhoenjoysallclubbenefits.
FamilyMember
A
discounted
membership
fee
is
paid,
but
has
the
same
benefits
as
aFull
Member.
StudentMemberMembers16yearsorolderbutunder18yearsand/ormembersinfulltime
educationpayareducedfee,butenjoythesamebenefitsasaFullMember.
JuniorMemberAmemberagedlessthan16yearsofageandattendingformalcoachedsessionson
thenominatednighttrainingnight.
AssociateMemberNoncompetingmemberspayareducedfeeandbenefitfromclubinsurance.
Associatemembershavenovotingrightsinclubelections.TheAssociatemembershallnotbeentitled
toserveontheclubmanagementcommitteebutmaybecooptedtoadviseorassistinareaswhere
theyhave
expertise.
LifeMembershipThisisgiveninrecognitionofoutstandingservicestotheclubasdefinedfromtime
totimebytheclubmanagementcommittee.Nominationsmayalsobemadebyanyfullmembertothe
clubmanagementcommitteeforconsideration.InreviewingsuchnominationstheCommittees
decisionshallbefinal.
6. ResignationAmemberintendingtowithdrawfromtheClubshallgivenoticeinwritingtotheHonorarySecretary,
andhis/hermembershipterminatesonthedateofthatnoticeunlesshe/sheisfinanciallyindebtedto
theclub,inwhichcasetheCommitteemaywithholdacceptanceoftheresignationuntilhe/shehas
dischargedhis/herliability.AMembernothavingtenderedhis/herresignationpriortothe1stofApril
shallbeliablefortheensuingyear'ssubscription.
7. SubscriptionTheAnnualClubSubscriptionof12,thefullrate,ispayableonelectionandsubsequentlyonthe1stof
Aprileachyear.ThemembershipfeewillbereviewedannuallyattheAnnualGeneralMeeting.The
membershipfeechargedforNEWmembersjoiningafterOctober1st,may,atthediscretionofthe
committee,bereduced.
ItshouldbenotedthatinadditiontotheclubsubscriptionfeestherewillbeanEnglandAthletics(The
GoverningBody)
Athletes
registration
fee
which
will
vary
from
time
to
time.
This
fee
is
payable
by
all
gradesofmemberwhowishtocompeteinEnglandAthleticsevents.Theclubdoesnotbenefitinany
wayfromthecollectionofthisfeeandtheindividualdoeshavetheopportunitytooptoutofthe
Athleteregistrationscheme.Detailsoftheimplicationofoptingoutmaybeobtainedfromtheclub
secretaryorEnglandAthletics.Allsurplusincomeorprofitsaretobereinvestedintheclub.No
surplusesorassetswillbedistributedtomembersorthirdpartieswiththeexceptionofdonationsto
charitiesortootherclubsthatareregisteredascommunityamateursportsclubs.
8/3/2019 HRC Welcome Pack
14/21
i. TheCommitteeshallhavethepowertoexpelanymemberwhosesubscriptionistwelvemonthsinarrearsprovidedonemonth'snoticeinwritingshallhavebeensenttosuch
memberbyaregisteredorrecordedletter,addressedtohis/herlastknownaddress,
informinghim/heroftheproposedactionoftheCommittee".
ii. ThenameandaddressofanypersonsoexpelledfromaClubintheSoutherndistrictshallbesenttotheSouthofEnglandAAwhoshallenterhis/hernameinabook(tobecalled"The
SuspensionBook")tobekeptforthatpurpose.Everypersonwhosenamehasbeenso
enteredinaBlackBookshallbesuspendedfromcompetingatanymeetingheldunder
FederationRulesuntiltheliabilitycausinghis/hersaidexpulsion,whichshallnotexceedone
year'ssubscription,shallhavebeendischarged.Nomemberwhosesubscriptionisinarrears
iseligibletotakepartinanycompetitionpromotedbytheclub.
MembershipRates
FullMember FullRate
FamilyMembership 2.5timesthefullrate(notapplicabletojuniorsundergoingcontinuous
coachingwhereadhocchargesmayapply).
StudentMember 2/3oftheFullRate(Roundeduptothenearest50p).
JuniorMember paystheathletesregistrationfee&clubmembershipfeecombinedplusan
additionalfixedfeepersessionassetbythejuniorscoachingteamsubjectto
endorsementbytheclubcommittee.
AssociateMember 1/3oftheFullRate(Roundeduptothenearest50p)noAthleteregistration
fee
is
payable
assuming
the
associate
does
not
wish
to
compete
at
EA
events.
LifeMembership Exemptfromannualmembershipfees.
8. AnnualGeneralMeetingAGeneralmeetingshallbeheldduringthemonthofMarchineveryyeartoreceivetheCommittee's
reportandfinancialstatement,electofficersandCommitteeanddealwithanyothermatterspecified
ontheagenda.TheHonorarySecretarymustgiveeverymember21daysnoticeofthemeeting,and
noticeofanybusinesswhichitisdesiredbeplacedontheagendamustbegiveninwritingtothe
HonorarySecretary
at
least
14
days
prior
to
the
meeting.
9. GeneralMeetingTheHonorarySecretaryshallgivetoeverymemberatleast7daysnoticeofthetimeandplaceofa
GeneralMeetingalongwiththebusinesstobedealtwithatanysuchmeeting.
10. SpecialGeneralMeeting
8/3/2019 HRC Welcome Pack
15/21
ASpecialGeneralMeetingmustbecalledbytheHonorarySecretarywithin14daysofthereceiptby
him/her,ofarequisitioninwritingsignedbyatleasttenmembersoftheClub,statingthebusinesstobe
broughtbeforesuchameeting.
11. AlterationofRulesNo
alteration
or
addition
may
be
made
to
the
rules
except
by
an
Annual
General
Meeting,
or
aSpecial
GeneralMeetingcalledforthatpurpose.Noticeofanyproposedamendmentmustbegivenasprovided
inRules.
12. DisclaimerMemberstakingpartineventsorganisedbytheclubdosoattheirownrisk.Theclubdoesnottake
responsibilityforanyinjury,lossordamagethatmightariseasaresultofparticipationinclubactivities.
DISSOLUTION
13. DissolutionUpon
dissolution
of
the
club
any
remaining
assets
shall
be
given
or
transferred
to
another
registered
CASC,aregisteredcharityorthesport'sgoverningbodyforusebytheminrelatedcommunitysports.
ApprovedBy
Chairman Secretary
_________________________Date________ ______________________Date__________
8/3/2019 HRC Welcome Pack
16/21
HonitonRunningClub
AppendixB :ClubCommittee2009/10ClubCommittee:President:
Alan
Rowe
MBE
Chairman: PaulLowman
Secretary: AlanNicholls
Treasurer&Membership: RogerSaunders
ClubCaptain: NickThorpe
SocialSecretary(s): NikkiGigg/AlisonGuest
JuniorsOfficials:JuniorsSecretary: JohnBurgess
JuniorsLeadCoach: RichardHarvey
GeneralCommittee:IanJeeves
JoLowman
JohnBurgess
HelenMugford
JudyDavey
GaryEnticott
Coaches:SeniorCoaches AlanNicholls(L3)
LeadCoach
(Juniors)
Richard
Harvey
(L2)
JoLowman(L2)
PaulLowman(L2)
WarrenOak(L2)
8/3/2019 HRC Welcome Pack
17/21
JulianGigg(L2)
LisaMaggs(L2)
HeatherFoundlingHawker(L2)
JudyDavey
(L2)
TraceyStrawbridge(L2)
CoachingAssistants:HelenMugford(L1)
CarolineParkhouse(L1)
FranBond(L1)
JulieMitchell
(L1)
JohnBurgess(L1)
RogerSaunders(L1)
MickieDicks(L1)
OtherPositions:KitOfficer: JohnBurgess
NewsletterEditor:
Sandra
Thorpe
Webmaster: PaulLowman
JuniorsWebArea: JohnBurgess
ClubVolunteers:A comprehensive list of club volunteers, including coaches track & fieldjudges, marshals and event
organisersisavailablefromtheClubSecretary.
8/3/2019 HRC Welcome Pack
18/21
HonitonRunningClub 1AppendixC:WebSiteGuidance
WebSite:Thewebsiteisaccessiblefromanyinternetconnectionandavaluableresourceforuptodateclub
information.
These
include
scheduled
runs,
races,
club
news,
photos
and
much
more.
The
web
site
can
benavigatedviathelinksonthelefthandsideofthepage,seethescreenshotbelow.Allnavigation
linksbeennumbersandareexplainedbelow.Justclick...
1 Home.Thehomepageisshownbelowandisthewelcomingpageandnavigationscreen.
2 Calendar.ThecalendarisshownandexplainedinAppendix2.
3 ClubContacts.AnaddressbookandwhoswhooftheRunningClub.
4 ClubShop.Offtotheshops,checkherefordiscountsandClubsponsoredlinksonline.
5 DevonCountyAA.AdirectlinktotheDevonCountyAthleticsassociation.
6 JuniorsSection.Alinktothejuniorsownwebsite.
7 Maps.Linkstomapsusedduringtheyear.Themapnumbertoberunwillbelistedonthecalendar.
8 MemberServices.Thispageoffersservicesfromlocaltradesmen,businesses&theskillsofourownmembership.
9 Newsletters.Anarchiveofclubnewslettersincludingthecurrentissue.
10 NoticeBoard.Essentialinformationandlinkstoclubonlycompetitions.
11 Photographs.Agalleryofvariousraces,eventsandoutings.
12 PressArchive.Anarchiveofpressreportsthatweresenttolocalmedia.
13 PressReports.Recentpressreportsofrunnersandraces.
14Race
Page.
LocalracesorganisedorassistedbytheClub.
15 SiteUpdates.Alistofsignificantchangestothewebsitestructure.
16 Sponsors.OfficialsponsorsoftheClub:LinksandContacts.
17 UsefulLinks.Linkstowebsites:localrunningclubs,generalsitesandsitesofinterest.
8/3/2019 HRC Welcome Pack
19/21
8/3/2019 HRC Welcome Pack
20/21
HonitonRunningClub 20
AppendixD:WebSiteCalendarGuidanceWebSiteCalendar:ThecalendaropensinAgendaviewwiththenexteventinview.Theviewcanbechangedwiththetab
buttonsinthetoprightofthescreen.
ThemonthofJulyisshownbelowwithallitemsdisplayedontheonepage.
8/3/2019 HRC Welcome Pack
21/21
Differentmonthscanbeaccessedviatheleftandrightbuttonsinthetopleftareaofthescreen(nextto
theTodayButton).Allthemonthsplanneditemscanbeviewedinmoredetailbyclickingonthe
particulardate.Fulldetailsincludingtimes,distancesandmapnumberswillbegiveninthedayviewof
thecalendar.
Senioritemsareinred. Junioritemsareingreen.
Eachitemislistedonthedayitoccurs.ThethirdMondayofeverymonthisdesignatedtotheHandicap
Run,whichisaseteventeachmonth.IntheshownmonththiscoincideswiththeWoodlandrelayand
hasbeenmovedtothefollowingweek. Localracesareaddedasandwhentheyfall,whichareusually
attheweekend(see8,18and20July).Trainingandsocialnightsareupdatedperiodicallywiththe
detailsoftheeveningstrainingtype,runlocationorsocialevent(See22and29July).Ifadateisempty
foraclubnightthenaregularlocalrunwilltakeplace,itisnormaltodecidebetweenwhoattendsona
Friday.
Thecalendarcanbeaddedtootherapplicationforeasyaccess.
AddtoOutlookoryourpreferrednewsfeedreader
Addtoyourbrowser(Internetexplorer,Firefoxetc.)
AddthecalendartoyourIphone.