HR Tool Presentation NATCON 2008

Connecting the Workforce to Learning

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Using the Essential Skills Workplace Instrument: Conduct an Inventory


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Job Skills

Most employers distinguish Essential Skills from the technical or vocational skills required to perform job tasks.


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Identify Essential Skills Criteria

Many employers find it difficult to identify the specific criteria for Essential Skills and incorporate these into a position description or job assessment


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The Essential Skills Workplace Instrument

The electronic Essential Skills Workplace Instrument helps develop customized Essential Skills descriptors for specific jobs and workplaces for the 4 Essential Skills of Oral Communication, Thinking, Working with Others, Continuous Learning


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Uses of the Essential Skills Workplace Instrument

• Develop comprehensive job descriptions• Develop performance evaluation criteria• Develop interview questions for new

hires• Identifying gap training, mentoring,

coaching needs for employees


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Research and Development

The Essential Skills electronic tool is based on extensive research conducted by the Centre for Education and Work with small and medium sized businesses across Canada.


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Using the Essential Skills Workplace Instrument

The electronic Essential Skills Workplace Instrument is very easy to use.

The instrument is organized by:– Essential Skill– Skill Indicator– Performance Expectation


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Step 1: Enter the Site

• Insert the CD into your computer• You must be online • Click on the link to enter the site• The Essential Skills Workplace

Instrument will open up to the first Essential Skill


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Open up the Essential Skills Assessment Instrument to the First

Essential Skill


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Step 2: Identify the Position

• Identify the position within the organization for which an Essential Skills inventory is required.

• Type in the Title of the position– Example: Retail Sales Associate


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Type in the Job Title: Retail Sales Associate


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Step 3: Review Each Sub-skill

• Review each of the Essential Skills sub-skills

• Select the sub-skills that apply to the position you are assessing

• Skip over the sub-skills that are not relevant to the position


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Review each of the sub-skills for the Essential Skill identified

Review each of the sub-skills for the Essential Skill identified

Review and select the sub-skills for each Essential Skill.


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Step 4: Identify the Performance Expectations

• Performance expectations for each sub-skill are provided in three levels of competence.

• Select the appropriate level of competency to fit the position.

• At the end of the list of sub-skills, Click “Next” to move to the next Essential Skill.


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Each Essential Skills sub-skill has 3 competence descriptors


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Select the competence descriptor that best describes

the requirement for the job


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Select the appropriate descriptor for each sub-skill until the end of each section

Select the appropriate descriptor for each sub-skill until the end of each section


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If there is a sub-skill that is not applicable to the job position,

simply skip and move to the next sub-skill


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Click the “Next” button to repeat this process for each Essential Skill


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Calculate Results

At the end of the selection of competencies, the electronic instrument will produce a compilation of the Skills Indicators, Sub-Skills and performance expectations required for the Essential Skills of Oral Communication, Continuous Learning, Working with Others and Thinking Skills for each job position under assessment.


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Step 5: Create Job Posting

• Click the “Create Job Posting” button for a summarized list of Essential Skills, sub-skills and performance expectations for the job you have selected


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Click the “Create Job Posting” to present the compiled list of Essential

Skills, sub-skills and performance expectations required for the position


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SAMPLE REPORT


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Step 6: Save the Position Description

• You will be prompted to Save the Essential Skills position description

• Saving the description will allow you to add technical or vocational skills details to the Essential Skills


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Completing the Job Description

• Add the technical or vocational skills for this position by using your own existing position description or by using the Government of Canada’s NOC Codes

• Copy and paste information from the NOC website at: http://www23.hrdc-drhc.gc.ca/2001/e/groups/index.shtml


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Click on ‘Search 2006’


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Select “Example Titles”

Type in “Retail Sales Associate”


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Click on NOC Code 6421


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Job Description


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Other Titles for Retail Sales Associate


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Main Duties of a Retail Sales Associate


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Step 7: Add the NOC Code information to the Job

Description


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Copy the Duties from NOC Codes to the report

created by the tool (or add your own existing job

description)


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Paste the information from

NOC Codes into to the report created by

the tool


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You have created a comprehensive job

description with both technical/vocational skills

and Essential Skills specific to the job


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SAMPLE REPORT


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SAMPLE REPORT


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Review & edit the final job description!


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SAMPLE REPORT


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Uses

Use the final product for recruitment, hiring criteria, evaluation of job performance, promotion criteria


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Centre for Education and Work (CEW)

HR Tool Presentation NATCON 2008

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