HPS DEVELOPING TIER 3 I-PBIS SYSTEMS THROUGH TECHNICAL ASSISTANCE TEAMS APRIL 26, 2013 Jake Olsen, Professional Counselor, Cedarhurst Elementary Sue Vande Voort, HPS PBIS Specialist, ERAC
HPS DEVELOPING TIER 3 I-PBIS SYSTEMS
THROUGH TECHNICAL ASSISTANCE TEAMS
APRIL 26, 2013
Jake Olsen, Professional Counselor, Cedarhurst Elementary
Sue Vande Voort, HPS PBIS Specialist, ERAC
WELCOME
Logistics Clock hours Sign in Sheet Restrooms Computer lab With Trisha- ISIS Sign up sheet for a notebook (one per
school team)
QUESTIONS??
Parking Lot Sticky notes
ENTRY TASK:PRIVATE THINK TIME FOR 1 MINUTE, THEN TURN AND TALK TO YOUR PARTNER
What do you know already about Tier 3 systems?
What staff members should participate on a Tier 3 team?
What does TAT stand for? What is an FBA? What does FBA stand
for? Do you know the steps in the FBA process?
HSD DISTRICT IPBIS (TIER III) History (UW Grant support for original
schools) HSD initial training (April 26th) HSD follow up training for teams (June
19-20th Secondary; August 21-22st Elementary)
Ongoing support through HSD PBIS Coordinators
FOCUS OF TODAYObjectives: Developing a PBIS Tier 3 Team (formation) Explain PBIS Tier 3 structure Develop an Efficient Team Process for Implementing a Tier 3 I-PBIS System Identify core features for developing and understanding and FBA
(Functional Behavior Assessment) and using the FACTS as well as learning how it fits into the Tier III Process.
Become familiar with essential forms & tools for assessment, monitoring progress & measuring fidelity of implementation
Next steps: Continuous PD- June and August trainings, NWPBIS conference, WA State
PBIS Conference, Chicago Leadership Forum, etc.• Behavior expertise• Function of behavior training
SCHOOL READINESS– Tier I SW PBIS supports in place– Tier II Targeted interventions available
• Evidence based-address functions of student problem behavior (CCE, Second Step, Student Success Skills etc.)
– Classroom PBIS implemented/classroom support systems in place (Class set up and Coaching support available)
– TAT in place – Check SWIS data
• How many students have 6 or more major referrals?• How many students are not responding to tier II intervention
- SET, TIC, BOQ, BAT, MATT (PBISAssessment.org or PBIS.org)
SCHOOL READINESSMATT Monitoring of Advanced Tiers Tool (MATT)
The Monitoring Advanced Tiers Tool (MATT) is a coach-guided, self-assessment tool that allows school teams to progress monitor their initial implementation of Tier II (secondary, targeted) and Tier III (tertiary, intensive) behavior support systems within their school.
-Team Scoring Guide-Action Plan
https://www.pbisapps.org/Applications/Pages/PBIS-Assessment-Surveys.aspx#matt
TEAM FORMATION– Coordinator– Active/participating administrator– Behavioral expertise (School Counselor, School
Psychologist, Special Ed Teacher, Teacher/Staff with behavioral knowledge, Behavior Specialist)
– Classroom Teacher– Other school staff that work with student– Additional supports for wrap around services
• Mental Health Professionals• Medical Services• Social Worker• Community Agencies
TEAM FORMATION Team member roles
Norms Coordinator (Coordinator Roles) Case Managers (Case Manager Roles) Meeting Note Taker Time Keeper Data
HOW CAN HIGHLINE SUSTAIN & EXPAND PBIS TO ALL SCHOOLS?
CONTEXT: SCHOOL-WIDE PBIS
Universal Interventions:School-/Classroom-Wide Systems for
All Students,Staff, & Settings
Targeted Group Interventions:
Specialized GroupSystems for Students with
At-Risk Behaviour
Intensive Individual Interventions:
Specialized Individualized
Systems for Students with High-Risk Behaviour
CONTINUUM OFSCHOOL-WIDE
INSTRUCTIONAL & POSITIVE BEHAVIOR
SUPPORT
~80% of Students
~15%
~5%
CONTINUUM OF ASSESSMENT & INTERVENTION
Intensive
Targeted
Universal School-Wide Assessment
School-Wide Prevention Systems
Student Referral Data (ODRs)
“Tweak”/ Small change to CICO
Basic CICO
InterventionAssessm
entBorderline Initial
CICO Data
TYPICAL REASONS CICO MAY NOT BE WORKING FOR AN INDIVIDUAL STUDENT
1) Low fidelity of implementation2) The student needs more
instruction on how to use the program
3) The rewards are not powerful or desirable for the student
4) The program does not match the function of the problem behavior
5) The student requires more intensive, individualized support
AddressImplementation
Issue
Individualize Tier 2
Escalate to Tier 3 Support
CONTINUUM OF ASSESSMENT & INTERVENTION
Intensive
Targeted
Universal School-Wide Assessment
School-Wide Prevention Systems
Student Referral Data (ODRs)
Refer to Tier 3 team: Practical FBA
“Tweak”/ Small change to CICO
Basic CICO
Modified CICO Matched to FunctionInterventionAsse
ssment
Borderline Initial CICO Data
Non-Responder Preliminary FBA
Individualized Behavior Support Plan
SCHOOL WIDE POSITIVE BEHAVIOR SUPPORT
- Whole-school approach to discipline, modeled on a multi tiered framework - Focus on student outcomes, research-validated practices, organizational systems, and data-based decision making to achieve academic and behavioral success
TECHNICAL ASSISTANCE TEAM
Systems Action plan & goals TAT Team Training/Ongoing Professional
Development Prevention & Referrals Communication FBA Training Embedded Faculty & Staff Training
TECHNICAL ASSISTANCE TEAMS
Practices FBA FBA Interventions Differentiated and individualized instruction Routines & Structure (Practice with Feedback and
Across Settings) Explicit Feedback & Coaching Implementation with fidelity Reinforcement (5:1 Correction Ration,
Acknowledgment system) Individualized Continuum of Consequences
TIER 3 TECHNICAL ASSISTANCE TEAM Data
Universal Screening & Parent Survey Individualized Student Reports ODR’s Request for Assistance & FACTS Attendance and achievement data Student File Review
TAT TEAM PROCESS1. Identify target students2. Initial data collection
Universal Classroom Elements formCurrent Tier 2 Interventions & DataProblem solving
3. Functional Behavior Assessment (FBA)4. Intervention based upon the function
of the behavior5. Coaching & Monitoring
TIER III/TAT PROCESS1. Referral Process-Request For
Assistance Use existing/develop referral form for
students needing behavioral support
May be a part of a larger tiered behavior referral system, flow chart, screening system
Communicate and train all staff on referral system
CRITICAL FEATURES OF REQUEST FOR ASSISTANCE FORMS
Demographic Information (teacher and student)
Definition of problem Routines analysis What has been tried Possible motivation
TIER III/TAT PROCESS
2. Initial Data Collection– *Universal Classroom Elements– *Tier II/Other Interventions and Data– Additional Problem solving related to
above
*May include additional data related to tier II interventions and referral (Classroom Checklist, Motivation Menu etc.)
TEAM PROCESS If Universal Classroom Elements are in place
and Student has received a solid tier II level
intervention matched to the function of behavior for the environment where problem behavior occurs and
Tier II level intervention(s) have not changed behavior (have to have data to show this-no hunches allowed) then
Team makes decision about next steps (classroom support, tier II level intervention, tier III level intervention)
TIER III/TAT PROCESS Functional Behavior Assessment
Assesses "why" a behavior occurs There are direct and indirect ways to do an
FBA Goal is to use FBA to drive specific
behavior interventions (match intervention to function of behavior)
FACTS (Functional Assessment Checklist for Teachers and Staff) is an Indirect, Efficient FBA
FACTS Purpose: To identify when, where, and why the behaviors are occurring. To develop a summary statement of the behavior that we can
observe to determine the function (why) of a student’s behavior. To narrow the focus to a specific pattern of behavior in order to
develop an effective intervention
Steps: Interview will ask about the student’s behaviors, the routines in which they occur, what happens before the behavior, and what happens after the behavior.
How long? 30-40 minutes
Remember to select only one function (based on the #1ranked response) for the hypothesis statement
Define behavior in observable & measurable termsAsk about behavior by interviewing staff & student
-specify routines where & when behaviors occur-summarize where, when, & why behaviors occur
See the behavior-observe the behavior during routines specified-observe to verify summary from interviews
Hypothesize: a final summary of where, when & why behaviors occur
Practical FBA processD.A.S.H.
STEP 1: STUDENT INFORMATION
Demographic Information: Record student name, who was Interviewed, and the date the interview was completed. RecordAs well the name of the person who administered the interview.
STEP 2: STUDENT PROFILE
When conducting a FACTS interview always start with the student’s strengths.
-at least 3 strengthsAcademic strengths Social/RecreationalOther
https://sites.google.com/a/clackesd.k12.or.us/cesdpbis/pbis-tier-3/fba-1/fba
STEP 3:IDENTIFY PROBLEM BEHAVIOR
Obtain a global idea of what the problem behavior is. If there are multiple Problem behaviors, of concern, check all that apply and circle the ones of Greatest concern.
STEP 4: IDENTIFYING ROUTINES -FACTS Part-A Routines Analysis
-List the student’s daily schedule, likelihood of problem behavior, specific problem behavior, and current interventions
https://sites.google.com/a/clackesd.k12.or.us/cesdpbis/pbis-tier-3/fba-1/fba
STEP 4:ASK: WHERE, WHEN, & WITH WHOMPROBLEM BEHAVIORS ARE MORE LIKELY
Time: List the times that define changes in the student’s daily schedule.
Activity & Staff: Have them identify the activity or routine (e.g. small group instruction, math, transition, etc.) & staff members during this routine.
Likelihood of problem behavior: have them rate the likelihood of problem behavior during each time/activity/routine from 1 (low) to 6 (High)
Problem Behavior: Indicate the specific problem behaviors for ratings of 4, 5, or 6
Current Intervention:Indicate any
interventions currently in place for the problem behavior during this time
FACTS PART-A ROUTINES ANALYSIS Time Activity/
StaffLikelihood of Problem Behavior
Specific Problem Behavior
Low High1 2 3 4 5 6
1 2 3 4 5 6
1 2 3 4 5 6
1 2 3 4 5 6
1 2 3 4 5 6
FACTS PART-AROUTINES ANALYSIS EXAMPLE: JOETime Activity/
StaffLikelihood of Problem Behavior
Specific Problem Behavior
8:30-9:30
Math – Jones
Low High 1 2 3 4 5 6
Walking around the room, throwing pencil, tearing up paper, disruptive
9:30-9:45
Handwriting Jones
1 2 3 4 5 6 Talking to peers
9:45-10:00
Recess – Rice
1 2 3 4 5 6 No problems
10:00-11:00
Reading – Sparks
1 2 3 4 5 6 Walking around the room, pushing books on floor, tearing up paper, disruptive
11:00-11:30
Science – Jones
1 2 3 4 5 6 Talking to peers
11:30-12:15
Lunch - Rice
1 2 3 4 5 6 No problem, but got in fight 2 mos. ago
STEP #5: LIST THE ROUTINES IN ORDER OF PRIORITY FOR BEHAVIOR SUPPORT
Examine the Routines Analysis: Identify which times/routines with the highest
ratings? (Ratings of 4, 5, or 6)
Differentiate separate routines: Select between 1 to 3 routines for further analysis
and prioritize which routine you will begin with. If you determine that there are more
than 2 distinct routines identified, refer the case to a behavior specialist.
Select the single most prioritized routine to focus on for FACTS-B
IDENTIFY JOE’S PRIORITIZED ROUTINETime Activity/
StaffLikelihood of Problem Behavior
Specific Problem Behavior
8:30-9:30
Math – Jones
Low High 1 2 3 4 5 6
Walking around the room, throwing pencil, tearing up paper, disruptive
9:30-9:45
Handwriting Jones
1 2 3 4 5 6 Talking to peers
9:45-10:00
Recess – Rice
1 2 3 4 5 6 No problems
10:00-11:00
Reading – Sparks
1 2 3 4 5 6 Walking around the room, pushing books on floor, tearing up paper, disruptive
11:00-11:30
Science – Jones
1 2 3 4 5 6 Talking to peers
11:30-12:15
Lunch - Rice
1 2 3 4 5 6 No problem, but got in fight 2 mos. ago
#1
#2
LIST THE ROUTINES IN ORDER OF PRIORITY
•Select routines with ratings of 5 or 6. Write the name of the routine and most common problem behavior(s) in that routine.
• Once you have identified a priority routine:• Make sure that throughout your interview, you continue to remind
the interviewee that you are only focusing on behavior in the target routine.
• Complete the FACTS-Part B for each of the prioritized routine(s) identified.
FUNCTIONAL ASSESSMENT CHECKLIST FOR TEACHERS & STAFF
FACTS PART B
STEPS 1 & 2STUDENT INFORMATION
ROUTINE/ACTIVITIES/CONTENT
STEP #3: PROVIDE DETAIL ABOUT THE PROBLEM BEHAVIOR.
• Provide a brief description of exactly what the behaviors look like (observable & measurable)
• This definition should be so clear that you could clearly identify when the behavior does or does not occur
DANGEROUS BEHAVIOR OR NOT? Striking another student with their
fist Tapping other students Throwing paper across the room Throwing scissors at other students Slams hand on desk Slams head on desk Calls other students namesRemember if student is exhibiting
dangerous behavior implement behavior response system first.
REMEMBER THE ABC’S OF UNDERSTANDING THE
FUNCTION OF BEHAVIOR
What happens before (A or antecedent) the behavior occurs?
What is the behavior (B)? What happens after (C or
consequence) the behavior occurs?A B C
STEP 4: SETTING EVENTS (SE)· Environmental events that have an
indirect impact on problem behavior by changing the significance of the antecedent or consequence
· Either increase or decrease the likelihood that a behavior will occur
Setting
EventsAntecedentsBehaviorConsequence
STEP 4: WHAT ARE THE EVENTS THAT PREDICT WHEN THE PROBLEM BEHAVIOR WILL OCCUR? (PREDICTORS)
Also Known as “Setting Events”Remember that setting events do not usually occur in the immediate routine or environment.Since setting events often happen at home or previously in the school day, it is not uncommon for teachers to be unsure of setting events.
Follow-up QuestionsAfter identifying the most common setting events ask any follow-up questions that will provide a clearer picture of the impact and occurrence of setting events. You may want to follow-up with the student or parent interview for more information on setting events.
STEP #5: WHAT CONSEQUENCES APPEAR MOST LIKELY TO MAINTAIN THE PROBLEM BEHAVIOR?
What happens immediately following the behavior? How do peers respond? How do the adults respond? What are the consequences for the student? How many times out of 10 do each of these responses occur
following the problem behavior?
Why is the student engaging in this behavior? What is the student gaining as a result of engaging in the
behavior? How is it paying off for the student? What is the most valuable payoff for the student?
STEP #6: SUMMARIZE THE INTERVIEW USING THE SUMMARY OF BEHAVIOR
The result of a FACTS is a Summary of Behavior
To complete each of the boxes in the Summary of Behavior take the information from the corresponding boxes from the FACTS-B form.
Write the highest ranked item from each section: Antecedents, Consequences, Setting Events
Write the description of the problem behavior(s) from the top of Part-B
STEP #6: SUMMARY OF BEHAVIOR
Questions to Ask Yourself When Completing Summary of Behavior:
• Have you identified a specific routine so the information collected about the behavior can be focused & specific?
• Are the identified triggers of behavior clear and specific enough to know how to prevent problem behavior from occurring?
• Is the behavioral definition clear enough?• Have you clearly identified any escalating behavior patterns?• Have you clearly identified the environmental responses to behavior
(staff or peer) linked with the function of behavior?
ACTIVITY: AFTER COMPLETING THE SUMMARY OF BEHAVIOR, READ THE SUMMARY BACK TO THE RESPONDENT
Use the following format: “During (insert target routine), (insert
student name) is likely to (insert problem behavior) when he is (insert details of antecedent conditions) and you believe that he does this to (insert details of consequence/function)
Do you agree with this summary of behavior?”
STEP #7: ASK THE RESPONDENT TO RATE THE EXTENT THEY BELIEVE THE SUMMARY OF BEHAVIOR IS ACCURATE ON THE 6 POINT SCALE PROVIDED
STEP #8: WHAT CURRENT EFFORTS HAVE BEEN USED TO CONTROL THE PROBLEM BEHAVIOR?
It is important to try a number of interventions prior to this process. Remember to give intervention and/or adaptation time to work. Some times interventions fail because we do not give it enough time.
ACTIVITYWhich of the following student cases in
which a Practical FBA is not sufficient and should be referred to a behavioral specialist: Student argues with the teacher. Student pulls the teachers hair. Student punches another student. Student slams books on the desk. Student runs around in the classroom. Student jumps out of the classroom
window.
TIME TO GET THE FACTS? Some ideas of when to interview
teachers? Grade level meetings During their prep/break/lunch Before/Afterschool
TIER III/TAT PROCESS
With your team: Review the FACTS to become familiar Complete with team member acting as
teacher or interviewee Use a real student at your school or make
one up for this practice
TIER III TRACKING TOOL
EXIT TICKET: ONE MINUTE RESPONSE 1. Most important thing you learned
today 2. Main unanswered question you
leave class with today 3.Muddiest point (most confused about)
WE THANK YOU AND APPRECIATE YOU… “When used early for students identified
at-risk for serious behavioral problems, Practical FBA methods may prevent the escalation of student behaviors that, if left untreated, may require more intrusive methods”.
-Sheldon Loman, PhD, Portland State University & Christopher Borgmeier, PhD, Portland State University
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