HPGCL15421

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Haryana Power Generation Corporation Limited

(A Government of Haryana Undertaking)Urja Bhawan,Sector-6, Panchkula

Haryana-134109

ENGAGING THE SERVICES OF CONSULTANTFOR

PROVIDING END TO END CONSULTANCY

FOR IMPLEMENTATION OF

ENTERPRISE RESOURCE PLANNING (ERP)

SOLUTION IN HPGCL

Ref No. 01/ERP/2012-13

Last Date of Submission: 28.01.2013 (by 15.00 Hrs)

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HPGCL Appointment of Consultant for implementation of ERP SolutionTable of Contents

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Table of ContentsTABLE OF CONTENTS ................................................................................................................. 2

1.0 DEFINITIONS. .................................................................................................................. 3

2.0 INTRODUCTION ............................................................................................................... 6

3.0 OBJECTIVE FOR ERP IMPLEMENTATION IN HPGCL. ...................................................... 7

4.0 BROAD SCOPE OF WORK FOR THE CONSULTANT. .......................................................... 8

5.0 DETAILED SCOPE OF WORK FOR THE CONSULTANT. ..................................................... 8

6.0 DELIVERABLES OF THE CONSULTANT. ......................................................................... 13

7.0 APPROVAL. ..................................................................................................................... 13

8.0 LOCATION OF PROJECT. ................................................................................................ 14

9.0 SERVICE DELIVERY TIMELINE: ......................................................................................15

10.0 ELIGIBILITY CRITERIA. ................................................................................................. 16

11.0 EVALUATION CRITERIA. ................................................................................................. 17

11.1 TECHNICAL EVALUATION: ......................................................................................................... 17

11.2 FINANCIAL EVALUATION: ......................................................................................................... 19

12.0 TERMS OF PAYMENT: .................................................................................................... 20

13.0 FACILITIES: .................................................................................................................... 21

14.0 INSTRUCTIONS TO BIDDERS: ........................................................................................ 22

15.0 OTHER TERMS & CONDITIONS OF CONTRACT. ............................................................. 26

16.0 SCHEDULE OF ANNEXURE. ........................................................................................... 31

ANNEXURE-A.1 .................................................................................................................................... 32

ANNEXURE-A.2 .................................................................................................................................... 34

ANNEXURE-A.3 .................................................................................................................................... 35

ANNEXURE-A.4 .................................................................................................................................... 36

ANNEXURE-A.5 .................................................................................................................................... 37

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HPGCL Appointment of Consultant for implementation of ERP SolutionDefinitions

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1.0 DEFINITIONS.For the purpose of this document, the expressions mentioned hereunder shall have the

meaning specified against them unless there is anything repugnant in the subject or context:

(a) Owner or Employer Shall mean the Haryana Power Generation

Corporation Limited (HPGCL), a Company

incorporated under the Companies Act, 1956 having

its registered office at Urja Bhawan, C-7, Sector-6,

Panchkula, Haryana and its power stations, units

and all offices under its control.

(b) Tender Shall mean the tender submitted by the tenderer for

acceptance by the Owner.

(g) Managing Director Shall mean the Managing Director (MD) of HPGCL,

or his successors in office as designated by the

Owner.

(c) Consultant shall mean the person or persons, firm or company

whose tender has been accepted by HPGCL and

includes the Consultants legal representatives, hissuccessors and permitted assignees.

(d) Sub-contractor or

another consultant

shall mean any person or firm or company (other

than the consultant) to whom any part of the work

has been entrusted by the Consultant, with the

written consent of the owner or his representative

and the legal representatives, successors and

permitted assignee of such person, firm orcompany..

(e) Contract Shall mean the agreement between the Owner and

the Consultant for execution of the contract

including therein all documents such as the

invitation to Tender, instructions to tenderer,

Special Conditions of Contract, Scope of Work,

agreed Variations if any etc.

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(f) Contract Document Shall mean collectively the tender documents,

agreed variations, if any and other documents

constituting the tender and acceptance thereof.

(h) Site Shall mean the locations and places whereverbusiness activities are conducted by the Owner. A

list of such locations is provided at clause no. 8.

(i) Plant Shall mean the Power Generating station of HPGCL.

(j) Offices Shall mean Corporate Office and Offices at various

Power Generating station of HPGCL

(k) Notice Shall mean a notice in written, typed or printed

characters sent (unless delivered personally or

otherwise proved to have been received) by

registered post/speed post/e-mail to the last known

private or business address or registered office of

the addressee and shall be deemed to have been

received in the ordinary course of post/electronic

post it would have been delivered.

(l) Appointing Authority Shall be the Managing Director or any other person

so designated by him for the purpose of arbitration.

(m) Letter of Intent Shall mean intimation by a Letter to tenderer that

the tender has been accepted in accordance with the

provisions contained in the letter.

(n) Days Shall mean a calendar day of 24 hours from

midnight to midnight irrespective of the number of

hours worked in that day.

(o) Total Value of Contract Shall mean the total consultancy price including all

applicable taxes in accordance with the prices

accepted in tender as payable to the consultant for

providing the consulting services

(p) OEM Shall mean the Original Hardware Equipment and

ERP Software Manufacturer.

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(q) Implementation Agency is the Consultant authorised by OEM to provide

implementation services on the OEMs products

and/or equipment

(r) Project Manager Shall mean person with at least 10 years ofexperience having successfully managed at least two

ERP implementation projects in large organizations

(s) Functional experts or

Infrastructure expert

Shall mean persons with at least 5 years experience

in respective functional areas, having worked in

ERP Program management engagement of similar

type. Infrastructure expert should have at least five

years of experience in hardware, networking andrelated areas.

(t) Energy (Power Generation)

Domain expert

Shall mean persons with at least 10 years experience

in power Generation sector (Govt/PSU)

In the event of any doubts arising with respect to the provisions of the rules and inadequacy

in the scope of its coverage, the final authority of interpretation shall vest with the MD whosedecision shall be final.

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HPGCL Appointment of Consultant for implementation of ERP SolutionIntroduction

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2.0 INTRODUCTION2.1 Haryana Power Generation Corporation Ltd. came into existence on 14.08.98 after

the restructuring of Haryana State Electricity Board into Haryana Power Generation Corporation

Ltd. (HPGCL), Haryana Vidyut Prasaran Nigam Ltd. (HVPNL), Uttar Haryana Bijli Vidyut Nigam

Ltd.(HPGCLL) & Dakshin Haryana Bijli Vidyut Nigam Ltd. (DHBVNL) under the ReformProgramme.

The main objectives of HPGCL are as under: -

To generate power from its existing Generating Stations in the most efficient manner on

commercial lines and to sell the same to distribution companies.

To set up new Power Generation Projects.

2.2 HPGCL owns & operates the following power plants in the state:

Sr.No Name of Power Station Unit Details Total Capacity

(MW)i. Panipat Thermal Power Station,

Panipat.1x117.8MW+3x110MW+2x210MW+2x250MW

1367.8 MW

ii. Deen Bandhu Chhotu RamThermal Power Project, YamunaNagar.

2x300 MW600 MW

iii. Rajiv Gandhi Thermal PowerProject, Khedar, Hisar

2x600 MW1200 MW

iv. WYC Hydro Electric Station,Yamuna Nagar

6x8MW+2x7.2MW62.4 MW

2.3 Apart from the above power projects following new projects are planned to be set-up in

12th/13th five Year Plan:

a) 1x660 MWThermal Unit based on Super Critical Technology at Yamunanagar.

b) 1500 MW Gas based Projectplanned at Faridabad.

c) Development of Coal blockat Mara-II-Mahan in MP with estimated coal reserves of

956 Million Tonnes allocated jointly to HPGCL and Delhi Govt.

d) Capacity expansionplanned at PTPS Panipat.

2.4 HPGCL is also coordinating the activities of following power project:

a) 1500MW Indira Gandhi Super Thermal Power (IGSTPP) Project, Jhajjar The Project is

being executed by NTPC from concept to commissioning in Joint Venture withGovernment of Delhi and Government of Haryana.

b) 1320 MW Mahatma Gandhi Thermal Power Project (MGTPP) in Jhajjar under Case-2mechanism of Government of India.

2.5 An Application i.e Computerized Integrated Plant Management System (CIPMS) has

already implemented at PTPS, Panipat consist of modules i.e OPMS (Operation & Performance

Monitoring System) , MMS (Maintenance Management System) & Financial Accounting System.

Under CIPMS Finance & Accounting Systems (FAS) at corporate office Panchkula, RGTPP Hisar,

DCRTPP Yamunanagar & WYC Hydel has also been implemented however; none of the FAS

module at above said locations is integrated with each other.

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HPGCL Appointment of Consultant for implementation of ERP SolutionObjective for ERP Implementation in HPGCL

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3.0 Objective for ERP Implementation in HPGCL.HPGCL plans to engage consultant to assist in full life cycle of ERP implementation to take

advantage of their experience and expertise to help in ensuring the success of ERP project.

HPGCL & consultant teams shall jointly work for the total life cycle of the project with a goal of

successful system implementation. HPGCL's goal is to build capability of its own employees to

maintain the system after ERP implementation & its sustainability. The Objective for ERP

Implementation is as under:

3. 1 Establishment of automated and integrated single platform for different business

processes of organization i.e Operation & Maintenance Management, Fuel Management, Material

& Inventory, Procurement Management, Supplier Management, Projects Management, Finance

& Accounts Management, Commercial& Tariff Management,MIS,Environment Management, Ash

Utilisation, Document & office Management, HR & Payroll management & other areas if required.

3. 2 Standardization of Business Processes through IT application, in line with the best

available practices/procedures in use and Standardization of information-capture and report

templates across all functions and customization as per requirements of business need.

3. 3 Faster and real-time availability of seamless information without manual interventions,

across all functions, based on user rights and authorizations.

3. 4 Availability of MIS & dashboards for quick & better decision making across organization's

hierarchy.

3. 5 Business Processes defined in line with standard Industry practices.

3. 6 Achieving clean environment complying with environmental regulations & business needs.

3. 7 Business Areas to be covered for ERP.

The following business areas of HPGCL shall be included in the study by the Consultants

for preparation of the ERP implementation roadmap:

3.7.1 Operation & Maintenance Management.3.7.2 Fuel Management.3.7.3 Material & Inventory Management.3.7.4 Procurement Management including Supplier Management (incl. e-Procurement).3.7.5 Projects Management.3.7.6 Budgeting Management.3.7.7 Finance & Accounts Management.3.7.8 Commercial & Tariff Management.3.7.9 MIS.3.7.10Environment Management.3.7.11Ash Utilization.3.7.12Document & office Management.3.7.13Human Resource & Payroll Management.3.7.14Pension & Provident Fund Management.

HPGCL reserves the right to add more functions to, or exclude some functions from

above mentioned list, as deemed fit, during bid process &/or contract negotiations.

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HPGCL Appointment of Consultant for implementation of ERP SolutionScope of Work for the Consultant

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4.0 Broad Scope of Work for the Consultant.HPGCL would like to improve its organizational efficiency and effectiveness through

adoption of ERP and introduction of best practice business processes. To attain this goal,

HPGCL wants the Consultant to provide an implementation roadmap for ERP, throughthe following:

4. 1 Identification of improvement opportunities for existing business processes &

legacy systems in relation to industry practices in ERP implementation through Business

Process Re-engineering.

4. 2 Recommendation on capacity building requirements with regard to improving

business processes and IT infrastructure including networking and communication.

4. 3 In-depth analysis and comparison of ERP procurement options for ERP Product,infrastructure and implementation agency.

4. 4 The Consultant shall also assist HPGCL in the evaluation and selection of Vendors

required for ERP infrastructure, ERP product and implementation agency to implement

the entire ERP project

4. 5 The consultant shall also assist in any other work not specifically included in the

scope of work but essentially required for implementation of the ERP solution in

HPGCL, shall be deemed to be included in the scope of work.

5.0 Detailed Scope of Work for the Consultant.The detailed scope of work for the consultant is described as under:

5.1 As-is Study / Assessment.

The As-is Assessment phase will consist of the following key activities

5.1.1 Assessment of Processes and Organization.

5.1.2 Study of existing business processes / procedures within the organizational

functions under consideration for implementation of ERP.

5.1.3 Study of existing Chart of Accounts (COA) and Cost Centers and review its

suitability vis--vis the proposed ERP adoption. The study will also

recommend necessary modifications if required.

5.1.4 Study organizational hierarchy, departments, roles and responsibilities of

various personnel.

5.1.5 Study of available manpower, its competency and skill-levels for adoption

of ERP.

5.1.6 Study of existing information management practices including information

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security practices.

5.1.7 Study of organization readiness at all levels of the organization to adopt

ERP.

5.1.8 Study of Real-Time operational Data capture in DCS, non-DCS & ABT

systems and recommend procedure to integrate them with ERP system.

5.2 Assessment of Existing IT infrastructure.

5.2.1 Study of existing IT infrastructure (including communication network) and

applications used by HPGCL across various locations.

5.2.2 Study of IT infrastructure and application management practices including

IT security measures deployed.

5.2.3 Study of user familiarity, expertise and satisfaction in using such

infrastructure and applications.

5.2.4 Study of existing IT infrastructure (including communication network

applications) used by HPGCL across various locations.

5.3 Preparation of Roadmap Blueprint & Detailed Project Report (DPR)

for ERP Implementation.

The activity and subsequent service delivery will consist of:

5.3.1 To-be Design:

Based on the detailed assessment conducted, the consultant should develop the

ERP Implementation roadmap, with the following objectives:

5.3.1.1 Meeting HPGCL's business specific requirements.

5.3.1.2 Meeting HPGCL's requirement to establish best-of-breed processes

through implementation of ERP.

5.3.1.3 Implementing leading standards in technology design and Power Sector

domain best-practices, addressing the need for scalability and flexibility

without undermining the data integrity and transparency required forenabling the processes

5.3.2 Activities to be covered under this Phase:

5.3.2.1 Business process study.

5.3.2.2 Based on the assessment made during the As-is study, the Consultant

shall propose the various ERP modules with a consideration of the above

mentioned objectives.

5.3.2.3 The Consultant shall develop the Functional Requirement Specificationsfor all such modules required by HPGCL for implementation of ERP.

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5.3.2.4 The Consultant shall specify the methodology of acquisition of Real-Time

Operational data from DCS as well as non-DCS systems at HPGCL Plants.

5.3.2.5 Implementing leading standards in technology design and Power Sector

domain best-practices, addressing the need for scalability and flexibility

without undermining the data integrity & transparency required for

enabling the processes.

5.3.2.6 The Consultant shall discuss and finalize the approach for ERP

implementation and finalize its scope and coverage.

5.3.2.7 The Consultant shall discuss and recommend various procurement

details related to ERP Implementation.

5.3.2.8 The Consultant shall also take into consideration HPGCL's ongoing and

future business requirements, legacy IT infrastructure & application

systems while designing the solution.

5.3.2.9 The Consultant shall consider the Training and Change management

requirements associated with the ERP implementation while developing

the implementation roadmap & DPR Preparation.

5.3.2.10The Consultant shall keep in mind the business aspects of HPGCL while

designing the solution.

5.3.3 Design of IT Infrastructure:

5.3.3.1 The Consultant will discuss and finalize the IT infrastructure (hardware,

software, network, facility) required for implementation of the ERP,

based on the implementation option selected by HPGCL and finalize the

IT architecture for ERP implementation in HPGCL.

5.3.3.2 The Consultant shall adopt the latest technology standards and practices

while developing the IT infrastructure. The Consultant shall undertakedue care and caution to ensure that the IT architecture and its

constituents are scalable to take care of future IT requirements of

HPGCL.

5.3.3.3 The Consultant shall evaluate the reusability of the existing IT hardware

infrastructure so as to optimize the procurement cost.

5.3.3.4 The Consultant shall advise on the retirement and integration

requirements of some of the legacy and existing applications, if required,

for successful implementation of ERP.

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5.3.3.5 The Consultant shall also suggest the measures to ensure business

continuity considering single-point-of-failures and disaster recovery

scenarios.

5.3.4 Preparation of Budget:

5.3.4.1 Keeping in view the IT infrastructure, IT architecture & other necessary

requirements for the implementation of ERP, the Consultant shall

prepare a detailed budget, highlighting the capital expenditure,

operational expenditure requirements & other miscellaneous

expenditure requirements.

5.3.4.2 The Consultant shall assist HPGCL in the preparation of such explanation

notes, as may be required, for justification of the proposed budget, for

obtaining administrative approval from authorities.

5.4 Selection of Vendor:

5.4.1 Based on the requirement of goods and services for ERP implementation

in HPGCL, the Consultant shall assist HPGCL in the preparation of a

Request for Proposal (RFP) document for the selection of a qualified

vendor(s) for the procurement of Services, Product & Infrastructure

required for implementation and management of the ERP solution. The

broad scope of work for this component shall be as follows:

5.4.1.1 Preparation of bid documents.

5.4.1.2 Assistance in bid process management including evaluation of

technical and financial proposals, assistance in discussions with

bidders, preparation of corrigendums, preparation of final

evaluation report and assistance in contract finalization with

vendor(s) etc.

5.5 Program Management of ERP Implementation:5.5.1 The Consultant shall assist HPGCL in Program Management of the ERP

solution implementation which will be for the duration of the Pilot go-live

as well as for the roll-out to all project locations. The Consultant shall

act as the liaison between the chosen vendor(s) and an internal ERP team

of HPGCL and facilitate quick resolution of any design and process issues

related to solution configuration, testing & other implementation related

tasks, that may come up during the implementation and rollout.

5.5.2 The Consultant shall also help with all UATs (User Acceptance Tests)

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during implementation of ERP in HPGCL.

5.5.3 The Consultant shall review the project plan agreed with the ERP

Vendor(s) from time to time during the implementation.

5.5.4 The Consultant shall track and review all deliverables submitted by the

ERP Vendor(s) particularly Implementation Agency to HPGCL. The

Consultant shall submit monthly report covering Project progress, delays

if any, anticipated risks and mitigation plan.

5.5.5 The Consultant shall conduct Training Programs for Management & Core

Team of HPGCL in the area of full life cycle of ERP project management.

5.5.6 The Consultant shall review of all project management and change

management actions, including training of users across various locations

being carried out by Implementation agency.

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HPGCL Appointment of Consultant for implementation of ERP SolutionDeliverables of the Consultant & Approval

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6.0 Deliverables of the Consultant.The following documents are to be delivered as fulfillment of Scope:

6.1 IT Roadmap Blueprint document incorporating detailed Strategy for ERP

Implementation, Vendor(s) selection & for life cycle of Project Implementation.6.2 Detailed Project Reportfor ERP Implementation covering study of Functional

Scope, Geographical Scope, required IT infrastructure scope (ERP Product, Hardware,

Networking, HR & others) cost associated to complete the project as per IT roadmap

accepted by HPGCL.

6.3 ERP Implementation RFP Document & Bid process Management for

Vendor(s) Selection.

6.4 Monthly Progress report post vendor selection and start of implementation

activities till Post Go-live of project i.e during the entire life cycle of the project

commence from vendor selection. The key activities during this deliverable are as under:

6.4.1 Review of Project Plan & Project progress.

6.4.2 Review of key deliverables of vendor(s) i.e. Business blue print Document,

Data Migration Strategy, Change Management Strategy & Training Strategy

etc.

6.4.3 Identification of Risk & Mitigation Plan.

6.5 All documents to be delivered should be in English language. All deliverable

documents in six sets each should be submitted in hard copy. All documentation

will also be submitted in CD soft format (2 sets). All documents shall be in

standard MSWord/MS-Excell/MS-Powerpoint formats.

7.0 Approval.7.1 All the documents mentioned above should be presented initially as draft

document which will be subject to review and approval by HPGCL.

7.2 Approval process should be in form of interactive sessions/workshops with

HPGCL.

7.3 HPGCL will give final approval on each of the above mentioned documents.

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HPGCL Appointment of Consultant for implementation of ERP SolutionLocation of Project

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8.0 Location of Project.The coverage of study by the consultant will be at the following locations of the

organization. To optimise the time in consultation with HPGCL, the number of locations

may be reduced/enhanced to the required number to cover the entire business processes

of the HPGCL.

Sr.No. Name of Plant/Office Location

1 Corporate Office Panchkula, Haryana

2 Panipat Thermal Power Station(PTPS-1 &PTPS-2)

Panipat, Haryana

3 RGTPP Khedar, Hisar Hisar, Haryana

4 DCRTPP Yamunanagar Yamunanagar, Haryana5 WYC Hydel Yamunanagar, Haryana

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HPGCL Appointment of Consultant for implementation of ERP SolutionService Delivery Timeline

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9.0 Service Delivery Timeline:9.1 The timeline of different milestones of service delivery will be as per following

table.

Sr.No Milestone Service delivery Time fromKick-off Date

1 Preparation of IT RoadmapBlueprint document

Submission of IT RoadmapBlueprint document

1 Month

2 Preparation of DetailedProject Report

Submission of Detailed ProjectReport

3 Months

3 Preparation of RFPdocument.

Submission of RFP document 4 Months

4 Vendor(s) Selection Assistance in Bid ManagementProcess

6 Months

5 Kick off Meeting for ERPImplementation Implementation Programmemanagement recommendation 8 Months

6 Monthly Progress Report Submission of MonthlyProgress Report after selectionof Vendor(s) till Post Go-Live.

Every monthfrom selectionof Vendor tillGo-Live at lastsite.

7 Go-Live at Corporate site &First Plant Site

Implementation Programmemanagement Review &Recommendation

24 Months

8 Go-Live at Last Site Implementation Programme

management Review &Recommendation

28 Months

9 Post Go-Live Review Review of Post Go-Livescenario & Recommendationafter 6 months from Go-Liveat last site.

As Applicable

9.2 The consultant shall be provided with 15 days mobilization period from the date of

signing of contract with the consultant.

9.3 The consultant shall make presentation to Management regarding ERP Programmanagement plan during the Kick-off meeting which shall be held within 7

working days on or after the expiry of mobilization period, as per the date mutually

decided.

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HPGCL Appointment of Consultant for implementation of ERP SolutionEligibility Criteria

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10.0Eligibility Criteria.The Consultancy Firm/Institution intending to bid should fulfill the following eligibility

criteria (satisfactory evidence to be provided by the firms/institutions):

10.1 Consultancy firms should have minimum averageannual consultancy Turnoverof INR 50 Crores, calculated as total certified consultancy payments received for

contracts in progress or completed, in the last three financial years.

10.2 Consultancy firms should have Positive Net Worth in the last three financial years.

10.3 Consultant, before deadline for submission of bids:

10.3.1 Should have successfully completed at least one ERP consultancy

engagement in large organization in which total consultancy fees

received by the consultant shall not be less than INR 1 crore, and;

10.3.2 Should have at least One ERP engagement during last six years,

completed or ongoing in State/Central Power Utility Company in India.

10.4 ERP OEM product vendors are not qualified to participate in this bid.

10.5 Consultancy firm that will be successful in this bid shall not be eligible to

participate in the ERP implementation bid.

10.6 Consultancy firms are not allowed to form consortium, JVs, partnerships or sub-

contracting arrangements at any stage of bid or subsequent consultancy

assignment.

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HPGCL Appointment of Consultant for implementation of ERP SolutionEvaluation Criteria

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11.0 Evaluation Criteria.The evaluation procedure shall be two step procedures consisting of Technical & Financial

Evaluation described as under:

11.1 Technical Evaluation:

The technical proposals will be evaluated first, on the following criteria:S.No. Description Marks (T)

(i) Approach and methodology 15Total of (i) 15

(ii) Experience of the Consultant in ERP Engagementsduring last five yearsbefore deadline for submission of bids

20

Total of (ii) 20(iii) Experience of Personnel- (65Points)

Phase I : SI vendor selection - (40 Points)a) Project Manager (1) 10b) Infrastructure expert (1) 5

c) Functional experts (4)(Finance, procurement, Projects,HR) 20

d) Energy (Power Generation)Domain expert (1) 5Phase II : Implementation Phase - (25 Points)

a) Project Manager (1) 10b) Infrastructure expert (1) 2.5c) Functional experts (4) (Finance, procurement,

projects, HR)10

d) Energy (Power Generation)Domain expert (1) 2.5Total of (iii) 65Total of (i) + (ii) + (iii) 100

(1) or(4) wherever mentioned under sr. no(iii) indicates minimum no. of personnel deployed.THE MINIMUM TECHNICAL MARKS FOR QUALIFICATION AND

ELIGIBILITY FOR CONSIDERING FINANCIAL PROPOSAL IS 70 MARKS.

11.1.1 Marking Methodology for Technical Evaluation.

11.1.1.1 Approach and methodology should cover Entire Project Plan along

with Resource Deployment Plan both On-site & Off-site and therefore

marked accordingly.

11.1.1.2 The Experience of the Consultant in ERP Engagements during last

five years shall be marked as under:

11.1.1.2.1 Experience of ERP Engagements (10 Marks):

Description %age

Experience of completion of ERP Program management engagement(Vendor bid management to ERP full life cycle implementation) inPower Generation Sector in any Govt/ PSU sector in India.

Otherwise

100%

Three ERP engagements (Vendor Bid Management to ERP full lifecycle implementation) during last five years , completed or ongoing inGovt/ PSU sector in India

75%

Four ERP engagements (Vendor Bid management to ERP full lifecycle implementation) during last five years , completed or ongoing in

90%

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Govt/ PSU sector in India

More than Four (>04) ERP engagements (Vendor Bid management toERP full life cycle implementation) during last five years , completedor ongoing in Govt/ PSU sector in India

100%

11.1.1.2.2 Completion of ERP Engagements (5Marks):

Description %age

Successfully completed One ERP assignment with minimumconsultancy fee of Rs. 1 crore.

75%

Successfully completed Two ERP assignments with minimumconsultancy fee of Rs. 1 crore each.

90%

Successfully completed more than Two ERP assignments withminimum consultancy fee of Rs. 1 crore each.

100%

11.1.1.2.3 Generation Domain Experience (5Marks):

Description %age

Successfully completed One ERP consulting assignment coveringprocess study / BPR of Generation utility

75%

Successfully completed Two ERP consulting assignmentscovering process study / BPR of Generation utility

90%

Successfully completed Three ERP consulting assignmentscovering process study / BPR of Generation utility

100%

11.1.1.3 The Experience of Personnel shall be marked as per the following

sub-criteria and relevant percentage weights as under:

11.1.1.3.1 General Qualification. ( 20% Marks)

Sub Criteria

(a)Educational qualification and training.(b)Number of years of consulting experience.(c) Number of years of association with the Consulting

Organization

11.1.1.3.2Adequacy for the ERP Assignment. (80 % Marks)

Sub Criteria

(a)Experience as stated in Area of Specific Expertise &

Qualification and Professional Experience (Key Position wise).(b)Consulting exp. in ERP projects (Key Position wise, only ifrequired).

(c)Adequate involvement in the project.

11.1.1.3.3 The Project Manager should have at least 10 years of

experience & successfully managed at least two ERP

implementation projects in large organizations.

11.1.1.3.4 The key Functional experts under Functional experts

should have at least 5 years experience in respective functional

areas, having worked in ERP Program management

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engagement of similar type and Infrastructure expert

should have at least 5 years experience in hardware,

networking and related areas.

11.1.1.3.5 The Energy Domain expert must have experience at least 10

years in Power generation sector (Govt/PSU).

11.1.2 Penalty Clause on Personnel Deployment:

11.1.2.1 The personnel should be deployed as per the bid and no replacement

of Personnel shall be acceptable except in case of Death or Resignation,

for which certificate from HR Head will be required. In such events

bidder will be required to provide resources with equivalent profile of

personnel for which approval of HPGCL shall be taken in advance as

applicable. The responsibility of knowledge transfer in such cases shall

remain with the consultant.

11.1.2.2 In case of delay in deployment of Resources in abovesaid events i.e Death

or Resignation, a Penaltyof @ % per week or part thereof of, for the

period of delay in deployment, subject to a maximum of 10% of the Total

Contract Value subject to force majeure.

11.1.2.3 In case Penalty reaching 10% & non deployment of personnel as proposed

during bid, HPGCL will be having an option to terminate the contract.

11.2 Financial Evaluation:

HPGCL will determine if the financial proposals are complete and without

computational errors. Among the Financial offers (Total Consultancy fee as

mentioned inAnnexure-A.4), the lowest bid Bmin will begiven a financial score

F of 100 marks. The financial scores of all the bids will be computed as follows.

F=100X Bmin/ B(B- indicates the quoted bid price).

The bids will finally be ranked according to their combined technical (T) and

financial (F) scores using a weight of 25% for technical bids and 75% for price bids.

Overall Ranking(R) shall be calculated as under:

R=T x 0.25 + F x 0.75

The bidders securing the highest ranking (R) shall be the first successful

bidder and so on. If bidders obtain same combined score, the contract shall beawarded to the bidder whose technical score is highest.

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HPGCL Appointment of Consultant for implementation of ERP SolutionTerms of Payment & Facilities

Page | 20

12.0 Terms of Payment:12.1 Payment shall be made to consultant as per following schedule:

Sr.No

Milestone %age of Total ContractValue Payable to

consultant

Deliverable

1 Submission of Detailed

Project Report (DPR)

10 % of Total Contract value DPR

2 Submission of RFP

document.

10 % of Total Contract value RFP

3 Vendor(s) Selection 10 % of Total Contract value Bid evaluation result

4 Monthly Progress Report 40 % of Total Contract value

shall be made on Pro-rata

basis for 20 monthly

progress reports i.e.

Payment of 2 % of Total

Contract value for every

monthly report till Go-Live

at Last Site (20th month

from zero date as

envisaged).

Zero date shall be the kick

off meeting date with ERP

Vendor(s).

MPR

5 Go-Live at Corporate site &

First Plant Site

10 % of Total Contract value Go-live sign off by

HPGCL

6 Go-Live at Last Site 10 % of Total Contract value Go-Live sign off by

HPGCL

7 Post Go-Live Review 10 % of Total Contract value Post Go-live report

i.e 6 months after

Go-live at Last site

12.2 In case Go-Live at Last site will be achieved earlier than 20 months from the kick

off meeting date with ERP Vendor(s), the balance payment of Monthly Progress

Report will be made to consultant on submission of that months progress report.

12.3 The Deliverable based Payment towards deliverables as mentioned above shall be

made only after its submission & acceptance of HPGCL.

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12.4 HPGCL reserves the right to stop payment towards deliverable if found

sub-standard or undervalued review.

12.5 Payment will be made against certified Bills for milestone payments as mentioned

above consultant will have to submit their Bills in triplicate to the Controlling

Officer which will be certified for release of payment.

12.6 If income tax or other taxes are deductible from the consideration payable to the

Consultants, HPGCL shall be entitled to deduct such taxes & pay the net amount.

13.0 Facilities:At sites consultant will be provided with chargeable accommodation at our Guest House

subject to availability. Consultants shall be provided adequate office space for its team

members with table and chairs and required electric connections. Consultant shall be

required to arrange their own desktops/laptops.

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HPGCL Appointment of Consultant for implementation of ERP SolutionInstructions to Bidders

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14.0Instructions to Bidders:14.1 Earnest Money.

14.1.1 Bidders must furnish the earnest money in the form of Demand Draft

/Pay Order of Rs 2.00 Lakh (Two Lakh Only) from any scheduled bankauthorized to do the business in India. Demand Draft /Pay Orders will be

in favour of Accounts Officer/EAD, HPGCL, Panchkula payable at

Panchkula, placed in a separate sealed envelope super scribed as Bid

Earnest Money.

14.1.2 The Earnest Money of the successful bidder shall be adjusted towards

Security Deposit for the faithful execution of the contract and EMD in case

of unsuccessful bidders shall be refunded after the award of contract to the

successful bidder.

14.1.3 The Earnest money submitted will be liable to forfeiture, if successful

Bidder fail to accept Work Order /LOI issued within the offered validity

period.

14.2 Submission of Bids.

14.2.1 The bid document should be submitted by the person/firm/company/

having purchased the tender document in his/ its name. The downloaded

document from HPGCL website must accompany a Demand Draft of Rs.

1000/- in favour of Accounts Officer/EAD, HPGCL, Panchkulapayable

at Panchkula towards cost of document & placed in separate sealed

envelope super scribed as 'Cover-I : Tender Document Cost. The

tender document is not transferable.

14.2.2 Bids shall be of two part: (a) Technical Bid, and (b) Financial Bid, which

are to be submitted in separate Sealed covers

14.2.3 The 2ndenvelope should contain the earnest money. Name of the Bid, Ref

No., Due date and the words 'Cover-II : Bid Earnest Money'should be

clearly written on the front side of the envelope. This envelope shall

contain only the earnest money. Amount of earnest money should be

strictly as per the Clause-14.1.1. In case of any shortfall, the offer will be

treated as cancelled and in that case Cover-III and IV of the Bid shall not

be opened.

14.2.4 The 3rdenvelope should contain the Technical Bid. Name of the Bid, RefNo., Due date and the words 'Cover-III: Technical Bid' should be

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clearly written on the front side of the envelope.

14.2.5 The Technical Bid shall be complete in all respects. In case of any

deviation in the technical bid, HPGCL reserves the right to reject the offer

and not to open the price bid.

14.2.6 The 4thenvelope should contain the Financial/Price Bid. Name of the Bid,

Ref No., Due date and the words 'Cover-IV: Financial Bid'should be

clearly written on the front side of the envelope.

14.2.7 All the above three covers shall be placed in a 5th Cover and shall be

submitted properly sealed super scribing "Name of the Bid, Ref No.,

Due date and No. of covers inside" with mentioning Bidder's name

and seal.

14.2.8 Tenders received upto stipulated time and date only would be accepted.

Tenders will not be received beyond the stipulated time and date of

reciept of tenders as stipulated in the NIT.

14.2.9 Bids as mentioned above should be addressed to:

SE/Technical(HQ)


Room No. 108, Urja Bhawan, C-7, Sector-6, Panchkula.

Haryana 134109, India.

14.2.10 HPGCL reserves the right to select or reject any party without assigning

any reason whatsoever.

14.3 Date of Submission & Validity.

14.3.1 The Bid must be received by the addressee within 15.00 Hrs on

28.01.2013 and valid for 90 days from the date of opening of price

bids. It is the responsibility of the Bidders to ensure that Bids are

delivered in accordance with the instructions set out in the NIT and its

accompanying documents.14.3.2 The Technical Bids will be opened at 15.30 Hrs on same day. Non

Submission of Bids is to be intimated to HPGCL within closing date.

14.3.3 Late Bids will not be accepted in any circumstances and will be returned

unopened to the Bidders. No special pleadings will be accepted.

14.4 Technical Bid.

14.4.1 The Bidder is expected to examine all terms and conditions included in

the Document. Failure to provide the requested information will be at his

risk and may result in rejection of the Bid.

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14.4.2 Technical Bid must provide the information, using, but not limited to, the

formats attached as annexure in bid.

14.4.3 Bidder's understanding of the processes and the proposed solution is also

an elaboration of how the required tasks are proposed to be undertaken.

14.4.4 TECHNICAL BID MUST NOT INCLUDE ANY FINANCIAL

INFORMATION. IF FOUND SO THE BIDDER WILL BE

DISQUALIFIED.

14.5 Financial Bid.

14.5.1 The financial Bid must take into account the tax liability & cost of

insurances if any and any other statutory payouts as per the standard

guidelines.

14.5.2 The Bids should be submitted with a covering letter as per AnnexureA.4.

14.6 Pre-Bid Discussion.

14.6.1 All questions regarding the NIT will be discussed in the Pre Bid Meeting.

14.6.2 The Pre Bid Discussion meeting will be held on 21.01.2013at 11:00 hrs,

at Urja Bhawan, Panchkula. The points raised by the Bidders and any

other points required to be discussed further as desired by HPGCL shall

be clarified / modified in the Meeting.

14.6.3 Outcome of the meeting will be a part of the tender which has to be

followed by all bidders irrespective of their participation in the pre bid

discussion. The changes made, in the pre bid discussion, if any, will be

displayed on HPGCL's website www.hpgcl.gov.in.

14.7 Bid Opening.

14.7.1 Technical Bids will be opened on 28.01.2013at 15.30 Hrs. Bidders are

requested to be present during Technical Bid opening.

14.7.2 On the basis of Technical evaluation, eligible Bids will be finalized.Financial Bids for all eligible Technical Bids will be opened on a suitable

date, likely within 15 days of submission of Bids.

14.7.3 The Date of opening of the financial bid will be intimated to eligible

bidders and they are request to be present at the time of opening of

Financial Bid

14.8 Bid Evaluation & Selection.

14.8.1 Evaluation of the Technical Bids will be done by HPGCL on the basis of

Technical Evaluation criteria.

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14.8.2 Bidders may be asked to clarify on any discrepancy found in Technical

Bid.

14.8.3 HPGCL reserves the right to call any or all of the bidders, for

presentations or negotiations on specific points in the Bids submitted, in

order to satisfy the selection and/or its evaluation criteria.

14.8.4 The Technical Bids submitted will be evaluated first to look into the

eligibility of the Bid. The Technical bid must be complete in Schedule of

Annexure A.1, A.2 & A.3 for consideration of opening of financial bid.

14.8.5 HPGCL expects that no deviation is taken by the Bidder from the Scope of

Work envisaged. Bids with any non-compliance or deviation vis--vis the

Scope of Work will not be accepted and respective financial bids will not

be opened. If there is any deviation, it is to be clearly mentioned in the

Exception & Deviation Sheet to be submitted as per Annexure A.5.

14.8.6 The successful bidder will be selected as per Evaluation Criteria

mentioned under clause No.11.

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15.0 Other Terms & Conditions of Contract.15.1 Counter Part Arrangements: - The consultants are required to provide the

consultancy services at HPGCL sites. As a counterpart arrangement, the

concerned officers shall be designated for providing the requisite data & inputs for

the proposed consultancy assignment. All other requirements shall be borne by

the consultant.

15.2 Letter of Intent: - Acceptance of a Bid Proposal by HPGCL shall be

communicated by the issue of a letter of Intent (the "Letter of Intent").

15.3 Acceptance Of Letter Of Intent and Agreeement: - The successful bidder

shall accept the Letter of Intent within 7 (seven) days from the date of issue of the

Letter of Intent by returning a duly signed copy thereof and shall enter into the

Contract Agreement with HPGCL within 15 days from the date of issue of LOI, on

a non-judicial stamp paper of requisite value with SE/Technical, HPGCL. The

stamp duty is to be borne by the bidder. The bidder shall also furnish security

deposits along with the contract agreement and shall be kept in full force and

effect for the full term of the Contract Agreement.

15.4 Contract Agreement: - The successful bidder has to enter in to the contract

agreement on NJSP of requisite value. The stamp duty shall be borne by the

Bidder. The date of commencement of contract agreement shall be from the date

of signing of contract form & Bank Guarantee i.e. within 15 days from the date of

issue of letter of Intent. The period of contract agreement shall be effective

for the full term of Contract Agreement i.e as per the Service Delivery Plan.

15.5 Security Deposit: - The successful Bidder should furnish the security deposit

equivalent to 2.5% of the Total Contract Value by way of unconditional irrevocable

Bank Guarantee for the period of contract. The Bank Guarantee shall be obtained

from any Nationalized Bank for the currency of the Contract. The same will bereleased after satisfactory completion of the contract.

15.6 Subletting of Assignment: - The Consultants shall not assign or transfer the

Contract Agreement, in whole or in part, to any sub-consultant or any other party

i.e. no sub-letting of the contract is allowed.

15.7 Force Majeure: If the Consultants are prevented from performing any of its

obligations under the Contract Agreement due to causes such as fire, Acts of God,

or elements, embargoes, governmental orders, the Consultants shall be excused

from the non-performance of its obligations during the period that such cause

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continues to exist. The consultant shall however, inform the corporation by

registered post about such acts at the beginning and end of the above causes of

delay within ten days of occurrence & cessation of such force majeure conditions.

15.8 Indemnity If, for any reason or resulting from any cause whatsoever, any

statement, representation or warranty set forth in the Bid Proposal and Contract

Agreement is found to have been materially incorrect or untrue when made, in

breach or fails to prove to be true, the Consultants shall be fully liable to any and

all liability, damage, any third party claims, costs and expenses including legal

fees arising from such misrepresentation, breach or incorrect statement. The

Consultants shall indemnify and the keep indemnified the Employer fully and

hold harmless against any and all liabilities, costs, expenses including legal fees,

third party claims of infringement of copyright, trademarks, trade names, patents

and other intellectual property rights subsisting in or used in connection with the

Consultancy Assistance to Haryana Power Generation Corporation Limited

(HPGCL) including all documentation and manuals relating thereto including any

original authorship of further developmental works or derivative works made. The

Consultants shall indemnify the Employer against all actions, suits, claims,

demands, costs or expenses arising in connection with death or injuries suffered

by persons employed by the Consultants under any applicable Law for the time

being in force.

15.9 Compliance with Laws: - The Consultants shall conform to and comply with all

applicable Laws of the state or central government and / or any Legal Authority,

bye-laws of the Employer and all other local authorities including without

limitation to industrial and labour laws and tax laws.

15.10 Penalties: -

15.10.1 Penalties for Delay in completion of work: In case of failure tocomplete the work in time as per scope of work and service delivery

timeline, the consultants shall be levied the penalty @ 0.50% per week or

part thereof of the total contract price subject to maximum of 10% of the

total contract price subject to force majeure.

15.10.2 Penalty Clause on Personnel Deployment: This Penalty clause

shall be in addition to Penalties for Delay in completion of work as

mentioned above and shall be as per Clause no. 11.1.2.

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15.11 Arbitration: -

15.11.1 All matters, questions, disputes, differences and/or claims arising out of

and/or concerning, and/or in connection with, and/or in consequence of,

and/or relating to any contract under these Regulations, whether or not

obligations of either or both the Supplier and the Corporation under that

contract be subsisting at the time of such dispute and whether or not the

contract has been terminated or purported to be terminated or

completed, shall be referred to the sole arbitration of Appointing

Authority. The award of the Arbitrator shall be final and binding on both

the parties to the contract.

15.11.2 The objection that the Arbitrator has to deal with matters, to which the

contract relates, in the course of his duties or, he has expressed his views

on any or all of the matters in dispute or difference, shall not be

considered as a valid objection.

15.11.3 The Arbitrator may, from time to time, with the consent of the parties to

the contract enlarge the time for making the award. The venue of the

arbitration shall be the place from which the acceptance of offer is issued

or such other place as the Arbitrator, in his discretion, may determine.

15.11.4 All arbitration proceedings under this Regulation shall be governed by

the provisions of the Arbitration and Conciliation Act, 1996 and the Rule

there under, with any statutory modifications thereof for the time being

in force.

15.12 Price, Taxes, Duties and Evaluation:-

15.12.1 Price offered in financial bid will be fixed throughout the contract period

and no escalation will be allowed.

15.12.2 Any variation, up or down, in taxes and duties or any new levy introducedsubsequent to bid opening will be considered applicable subject to

Bidders request and submission of necessary documents.

15.12.3 The Tax liability, if any, on deputation of the Consultants personnel shall

be borne by the Consultant and shall be responsibility of the Consultant

as per Tax laws of India.

15.12.4 The Consultant shall pay taxes, duties, fees, and other impositions

(expect service tax) as may be levied under the applicable laws in India,

the amount of which is deemed to have been included in the quoted price.

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15.12.5 Amount payable to the Consultant shall be subjected to deduction of TDS

(Tax deduction at source) or any other applicable taxes as per tax laws of

India. The Consultant shall be responsible for assessment of his income

as per the applicable Income tax laws in India. The Owner will not accept

any liability on account of Tax/addition tax/penalty/Interest burden etc

for assessment of his taxable income by Indian Income Tax Authorities.

15.12.6 The personal income tax of overseas Consultants, if payable shall be paid

by the overseas Consultant directly. Owner shall neither be liable to pay

the income tax nor for filling the tax return for overseas Consultants.

15.13 Jurisdiction of Courts: - The courts at Panchkula shall alone have exclusive

jurisdiction to decide any dispute arising out of or in respect of the contract.

15.14 Termination of Agreement: - If the work entrusted is not proper and to the

satisfaction of HPGCL and if the work of the Consultants continues to be

unsatisfactory, the agreement shall be terminated by HPGCL by giving 10 days

notice at any time during subsistence of this agreement. The same will be

entrusted to another consultant and the extra expenditure incurred by HPGCL,

the same will have to be borne by the existing consultant.

15.15 Negligence & Risk Coverage: - If the Consultants contravenes the provisions

of this contract or fails to provide efficient services or refuses to comply with any

reasonable order given in writing by the Controlling officer of the Employer or his

authorized representatives, a one week notice shall be served upon him to correct

himself and to execute this contract in true spirit. If a consultant fails to take

notice of such notice served upon him, the Employer shall be at liberty to take the

work wholly or in part, out of the Consultants hands and re-contract with any

other person(s) at the cost of the Consultants. Any extra expenditure incurred by

the Employer on such re-contracting shall also be recoverable from the agency, inaddition to the HPGCL right or claim for liquidated damages. It shall also be

lawful for the HPGCL to forfeit either in whole or in part, in its absolute

discretion, the security deposit furnished by the Consultants. Forfeiture of the

security deposit shall be without prejudice to the right of the HPGCL to recover

any further amount of any liquidated and / or other damages to the maximum of

10% of the total contract value, undue payment or overpayment made to the

consultants under this contract or any other contract.

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15.16 Damage to Equipment or to any Person or any Third Party: The

Consultant shall be liable for any loss / damage caused to the property, equipment

or to any employee of HPGCL or to third party due to their negligence or willful

misconduct. HPGCL shall recover the cost of such damage from the consultant. If

claims are lodged against HPGCL by third parties for compensation of damage or

loss caused by Consultants fault, the consultancy firm / bidder shall keep

indemnified HPGCL against all claims raised by third parties.

15.17 Confidentiality: - The terms of the bid, Letter of Intents, Contract Agreement

and all information disclosed by the HPGCL and obtained by the Consultants in

connection with the Consultancy Assistance to HPGCL shall remain the exclusive

property of the HPGCL and shall not be disclosed by the Consultants to any third

party other than without the prior written consent of the HPGCL.

15.18 The language of the Contract Documents shall be English.

15.19 The laws that apply to the Contract are the laws of Union of India.

15.20 The currency of the Contract is Indian Rupees.

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HPGCL Appointment of Consultant for implementation of ERP SolutionSchedule of Annexure

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16.0SCHEDULE OF ANNEXURE.Sr.No. Annexure Content

16.1 Annexure-A.1 Cover Letter Format.

16.2 Annexure- A.2 Technical Bid Format.

16.3 Annexure-A.3 Format for Resume of Team Profile to be deployed.

16.4 Annnexure-A.4 Price Bid Proforma

16.5 Annexure-A.5 Proforma for Exceptions and Deviations

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Annexure-A.1

Cover Letter Format

Bid Reference No.:

From:

Bidders Name and Address:

Person to Be Contacted:

Designation:

Telephone & Mobile No(s):

Fax No.:

To:

SE/Technical(HQ)


Room No. 108, Urja Bhawan, C-7, Sector-6, Panchkula.Haryana 134109, India.

Telephone: 0172-5022419 Fax:01725022436

Contact Person: Sunil Gagneja (XEN/HR): M-9316479157

Subject: Submission of Technical and Financial Bid for providingConsultancy Service for Implementation of ERP Solution inHPGCL.

We, the undersigned bidder, having read and examined in detail the

specifications and the NIT in respect of the Scope of Work do hereby propose to provide

services as specified in the NIT. We also declare that:

1. The prices mentioned in our Bid are in accordance with the terms as

specified in NIT. The prices and other terms and conditions of this Bid are

valid for the period of 90 days from the date of opening of financial bid.

2. We declare that all the services/works shall be performed strictly in

accordance with the NIT No. _______ dated [date].3. We declare that our bid prices are for the entire scope of the work as

specified in the RFP. These prices have been submitted in the Financial Bid.

4. We further declare that the prices stated in our Bid are in accordance with

NIT & will not be subject to escalation for any reason whatsoever within the

period of project. A Bid submitted with an adjustable price quotation or

conditional Bid may be rejected as non-responsive.

5. Our Proposal is binding upon us and subject to the modifications resulting

from contract negotiations

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This is to further certify that all the information contained in the Bid is to

the best of our knowledge and the bids submitted are completely unconditional.

Thanking you,

Yours faithfully,

(Signature)

Name of Authority Signatory:

Designation & Seal

Date:

Place:

Business Address:

.

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Annexure-A.2

Technical Bid Format

Please ensure that every requirement has been answered in the technical bid

submission format. Failure to do so might lead to a rejection of the bid. The technical

bids submitted shall cover the following sections:

Sr.No

Section Instruction for Response

1 Understanding of Project Scope Describe your understanding of the scope

of work.

2 Description of the Project Details. Describe your Service Delivery

methodology with respect to the scope

3 Delivery Plan Share a Detailed Delivery Plan including

but not limited to Timelines, Important

milestones, Resource plan, Program

Management etc.

4 Roles and Responsibilities Matrix List out the Roles and responsibilities of

the Project team members

5 Resources and responsibilities

expected from HPGCL

List out the Resources and responsibilities

as expected from HPGCL.

6 Documentation Coverage Describe all the relevant system

documentation to be provided. This should

at least include all the documents as listed

in the deliverables section.

7 Project Team Details Include the details of the proposed project

team. Please include the resumes of the

relevant team members in the attachedformat provided in Annexure-A.3. The

identified team should have to be a part of

the project throughout the duration of the

project otherwise penalty shall be levied as

per Clause No. 11.1.2.

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Annexure-A.3

Format for Resume of Team Profile to be deployed.(To be submitted with Technical Bid)

It may be noted that:

Person with at least 10 years of IT/ERP experience, having successfully managed at

least two ERP implementation projects in large organizations would be considered as

Project Manager.

Persons with at least 5 years experience in their respective functional areas being part

of team managing similar kind of ERP engagement in large organization would be

considered as Functional experts , Infrastructure expert.

Person with at least experience of 10 years in Large power Generation sector

(Govt/PSU) which has implemented at least core modules of ERP (Finance,

Procurement, Projects , HR and Payroll) in large organization would be considered as

Energy (Power Generation) Domain expert.

The Consulting Team shall includeTotal Size of the Consulting Team in numbers with

Phase wise breakup as under:

(a)Project Manager.(b)Infrastructure expert.(c)Functional experts.(d)Energy domain expert & Other experts etc.

Proforma of Proposed Team

NameProposed PositionAcademic DetailsConsulting Experience in yearsConsulting areasERP Consulting Experience in years.Project 1:Industry Covered:Modules Covered:Organisation/Employer:Project Description:Specific Role played in ERP consultancy:Duration of association:Project 2:

Industry Covered:Modules Covered:Organisation/Employer:Project Description:Specific Role played in ERP consultancy:Duration of association:

*Every team member profile shall be certified by Team Member and the proposed

Project Manager.

..

(Signature)

Name of Authorized Signatory

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Annexure-A.4

Financial Bid Proforma

Bid Reference No.:

From:

Bidders Name and Address:Person to Be Contacted:

Designation:

To:

SE/Technical(HQ)


Room No. 108, Urja Bhawan, C-7, Sector-6, Panchkula.

Haryana 134109, India.

Subject: Submission of Financial Bid for providing Consultancy Servicefor Implementation of ERP Solution in HPGCL.

We, the undersigned, offer to provide the consulting services for the above

in accordance with your NIT No. _____ dated [Date], and our Proposal (financial

proposals). The financial proposal is as under:

Cost (including Taxesand levies excluding

Service Tax (Rs.)

ServiceTaxes

(% age)

Total ContractValue(Rs.)

In figures In Words In figures In Words

Lump sum Fee forproviding end to endconsultancy servicesfor Implementation ofERP Solution inHPGCL.

Our Financial Proposal shall be binding upon us subject to the modifications

resulting from Contract negotiations, up to expiration of the validity period of the

Proposal. No commissions or gratuities have been paid or are to be paid by us to agents

relating to this Proposal and Contract execution.

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

..

(Signature)

Name of Authorized Signatory

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Annexure-A.5

Proforma for Exceptions and Deviations

The bidder is required to stipulate the list of Exceptions and Deviations, if any, in the

Proforma given below:-

Sr.

No.

Description Reference /Page no.

Exception / Deviation

desired

..

(Signature)Name of Authorized Signatory