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HP-R

HandPunch Time and Attendance

Hand Reader

OPERATING AND INSTALLATION MANUAL

HP-R HandPunch Rev. 1.4 ii

RECOGNITION SYSTEMS, INC. HP-R

HandPunch TIME CLOCK

OPERATING AND INSTALLATION MANUAL

COPYRIGHT 1996

HP-R HandPunch Rev. 1.4 iii

HP-R HandPunch Rev. 1.4 iv

TABLE OF CONTENTS

1.0 INTRODUCTION ....................................................................................................................1

1.1 ABOUT THIS MANUAL..............................................................................................................1 1.2 HANDPUNCH GENERAL DESCRIPTION ...................................................................................1 1.1 SPECIFICATIONS.......................................................................................................................2 1.4 BIOMETRIC IDENTIFICATION ..................................................................................................4 1.5 HANDPUNCH FUNCTIONAL CAPABILITIES.............................................................................5 1.5.1 OPERATING MODES ................................................................................................................5 1.5.2 ID NUMBER ENTRY ................................................................................................................6 1.5.3 USER CAPACITY .....................................................................................................................6 1.5.4 VALID PUNCH NOTIFICATION.................................................................................................6 1.5.5 USER TIME RESTRICTIONS......................................................................................................6 1.5.6 SUPERVISOR OVERRIDE AT THE CLOCK .................................................................................7 1.5.6.1 ADD PUNCH .........................................................................................................................7 1.5.6.2 ADD BULK ...........................................................................................................................7 1.5.6.3 REVIEW PUNCHES................................................................................................................7 1.5.6.4 TIME RESTRICTIONS OVERRIDE ..........................................................................................7 1.5.7 DEPARTMENT TRANSFERS......................................................................................................8 1.5.8 EXPLICIT PUNCH MENU..........................................................................................................8 1.5.9 BATTERY BACKUP..................................................................................................................8 1.5.10 TRANSACTION BUFFER SIZE.................................................................................................8 1.5.11 BELL SCHEDULE ...................................................................................................................9 1.5.12 DAYLIGHT SAVINGS .............................................................................................................9 1.5.13 CLOCK FORMAT....................................................................................................................9 1.5.14 NETWORK CONFIGURATIONS ...............................................................................................9 1.5.15 DOOR LOCK AND BELL CONTROL CIRCUITS........................................................................9

2.0 EMPLOYEES OPERATING GUIDE.................................................................................11

3.0 SUPERVISORS OPERATING GUIDE..............................................................................13

3.1 COMMAND MODE OVERVIEW...............................................................................................13 3.2 PASSWORDS ............................................................................................................................14 3.3 ENTERING AND EXITING THE COMMAND MODE.................................................................14 3.4 SPECIAL GROUP COMMANDS ................................................................................................15 3.5 ENROLLMENT GROUP COMMANDS ......................................................................................15 3.5.1 ENROLLING A USER ..............................................................................................................16 3.5.2 REMOVE USER ......................................................................................................................17 3.6 MANAGEMENT GROUP COMMANDS .....................................................................................18 3.6.1 SUPERVISOR OVERRIDE........................................................................................................18 3.6.1.1 REVIEW USER RECORDS....................................................................................................18 3.6.1.2 ADD RECORDS ...................................................................................................................19 3.6.1.2.1 ADD PUNCH ....................................................................................................................19 3.6.1.2.2 ADD BULK ......................................................................................................................20

HP-R HandPunch Rev. 1.4 v

3.6.2 LIST USER INFORMATION. ....................................................................................................20 3.6.3 REMOVING AND RESTORING TIME RESTRICTIONS...............................................................21 3.6.3.1 CHANGING AN INDIVIDUALS TIME ZONE..........................................................................22 3.6.3.2 TURNING ALL TIME RESTRICTIONS ON OR OFF ...............................................................22 3.6.4 CHANGING A USERS REJECT THRESHOLD ...........................................................................23

4.0 SYSTEM ADMINISTRATORS GUIDE.............................................................................25

4.1 PUNCH MENUS........................................................................................................................25 4.2 TIME RESTRICTIONS..............................................................................................................26 4.3 BELL SCHEDULES...................................................................................................................27 4.4 HANDPUNCH CONFIGURATION ITEMS .................................................................................27 4.5 ENROLLMENT.........................................................................................................................29

5.0 INSTALLATION ..................................................................................................................31

5.1 MECHANICAL INSTALLATION ...............................................................................................31 5.1.1 WALL MOUNT INSTALLATION..............................................................................................31 5.1.2 TABLE TOP INSTALLATION...................................................................................................31 5.2 ELECTRICAL INSTALLATION.................................................................................................32 5.2.1 POWER CONNECTIONS..........................................................................................................32 5.2.2 REQUEST TO EXIT SWITCH WIRING......................................................................................33 5.2.3 LOCK WIRING. ......................................................................................................................33 5.2.4 BELL WIRING........................................................................................................................34 5.2.5 RS-422 NETWORK WIRING ..................................................................................................34 5.3 SERIAL CHANNEL JUMPER SETTINGS ..................................................................................35 5.4 SYSTEM POWER UP................................................................................................................35 5.5 SETUP GROUP COMMANDS....................................................................................................35 5.5.1 SET SERIAL COMMAND ........................................................................................................36 5.5.2 SET TIME AND DATE.............................................................................................................36 5.6 SERVICE GROUP COMMANDS................................................................................................36 5.6.1 CHECK AND CALIBRATE.......................................................................................................37 5.6.2 SYSTEM STATUS DISPLAY ....................................................................................................37

6.0 MAINTENANCE ...................................................................................................................39

6.1 CLEANING...............................................................................................................................39 6.2 TOP PANEL REMOVAL ...........................................................................................................39 6.3 SETUP AND HAND MEMORY RESET ......................................................................................39 6.4 MEMORY BATTERY REPLACEMENT.....................................................................................40 6.5 OUTPUT CIRCUIT DRIVER REPLACEMENT ..........................................................................41 6.6 SERIAL CHANNEL DRIVER REPLACEMENT..........................................................................41 6.7 VOLTAGE REGULATOR REPLACEMENT ...............................................................................41 6.8 EPROM CHIP REPLACEMENT..............................................................................................41

APPENDIX D .............................................................................................................................43

HP-R HandPunch Rev. 1.4 vi

WARNING This equipment generates, uses and can radiate radio frequency

energy and if not installed and used in accordance with the instruction manual, may cause interference to radio communications. It has been tested and found to comply with the limits for a Class A computing device pursuant to sub-part J of Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference when operated in a commercial environment. Operation of this equipment in a residential area is likely to cause interference in which case the user at his own expense will be required to take whatever measures may be required to correct the interference.

Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numerique de la classe A respecte toutes les exigences du Reglement sur le materiel brouilleur du Canada.

HP-R HandPunch Rev. 1.4 vii

1.0 INTRODUCTION

1.1 About This Manual This manual describes the function, installation, operation and maintenance of the HP-R HandPunch Time and Attendance Terminal. It provides important information for the user, supervisor, system administrator, installer and system designer. There are specific sections of the manual directed to each class of user.

1.2 HandPunch General Description The HandPunch is the latest in Recognition Systems' line of Hand Geometry Time and Attendance Terminals. The HandPunch provides proof-positive employee identification combined with the sophisticated operating features one expects in a modern Time and Attendance Terminal. Because of this unique combination of capabilities, the HandPunch provides the most accurate Time and Attendance data collection terminal available. Important features of the HandPunch are: Valid Punch Notification User Time Restrictions Supervisor Override at the Clock Add Punch Add Bulk Hours-or Dollars Review Punches Department Transfers Explicit Punch Menu Battery Backup Transaction Buffer (FIFO) 3,405 event capacity. ID Number Input HandPunch Keypad Magnetic Stripe Cards Weigand Cards Proximity Cards Printed Bar Code Bell Schedules Automatic Daylight Savings Switchover Clock Format - 12/24 Hour

HP-R HandPunch Rev. 1.4 1

1.1 Specifications

SPECIFICATION HP-R HANDPUNCH

POWER REQUIREMENTS Input Voltage 12 TO 14 V.D.C.

Input Current 0.5 Amps Max. Input Power 7 Watts Max.

LOCK and BELL Switched 12 V.D.C. at 0.1 Amp maximum for operating a control relay or low current actuation device.

COMMUNICATION PORTS One serial port. CH-0 RS-422. CH-1 RS-232 (Output, printer only).

IDENTIFICATION NUMBER INPUT DEVICE

A keypad for ID number entry is built in. Wiegand and magnetic stripe card reader interface is also provided.

ID NUMBER SIZE ID numbers may be 1 to 10 digits in length.

STANDARD MAGNETIC STRIPE CARD READER FORMAT

Track 2 ANSI format is standard. The first information field is taken as the ID number and the second field is ignored. If the first information field is longer than 10 characters in length, the ten least significant characters are retained as the ID number.

MEMORY CAPACITY Memory is available to store hand data for a minimum of 256 users. This is expandable to 3,328 or 9,728 or 27,904 users. There is capacity to store up to 3405 punches and other transactions until transmitted to the host.


REQUEST TO EXIT INPUT A Request To Exit switch may be connected for secure side exit.

SIZE 6.50 in. (16.5cm) Wide 8.38 in. (21.3cm) High 7.38 in. (18.7cm) Deep

OPERATING TEMPERATURE 32 to 110 F. Limited by platen temperature.

RELATIVE HUMIDITY 95% Max. Non-condensing.

HAND READ AND VERIFICATION TIME

Less than 2 seconds.

VERIFICATION THRESHOLD User programmable on system and individual user basis.

SPECIFICATION HAND READER POWER SUPPLY

POWER CONVERTER SIZE 2 1/2 X 2 1/2 X 2 inches

INPUT POWER 117 VAC 60 Hz

OUTPUT VOLTAGE 13.8 VDC

OUTPUT CURRENT 0.5 Amps Continuous

BATTERY STANDBY 2 Hours Operational.


1.4 Biometric Identification There is a fundamental rule of personnel identification that is often overlooked.

CARD READERS CAN'T IDENTIFY PEOPLE,

neither can KEYPADS

PIN CODES BRASS KEYS DOCUMENTS

PEOPLE CAN IDENTIFY PEOPLE. DOGS CAN IDENTIFY PEOPLE.

BIOMETRICS CAN IDENTIFY PEOPLE.

And Biometrics does it best!! Biometric identification devices use as a key a characteristic such as hand geometry that is unique to the individual. For the first time, true automatic identification is possible. With hand geometry, it is the authorized person who is identified, not merely the cardholder, thus assuring the ultimate in accuracy of Time and Attendance records. The HandPunch is a biometric identification device that uses a three dimensional image of the hand to uniquely verify a persons identity. This image is acquired by a television-like camera. The system is small, simple, quick, and uses no moving parts. The HandPunch contains a digital camera which records a picture of the hand, and a microprocessor which extracts identity discriminating characteristics from the hand picture. During the initial enrollment process, 3 hand measurements are made and the results averaged. This forms a template of the user's hand which is stored for later use in identity verification. The stored template is automatically updated with each successful use. This assures that changes in the hand that occur over a period of time are accommodated for. This may sound sophisticated, and it is. But it is also simple and quick. To use the system, the enrolled user enters an ID number via a keypad, or by presentation of a card. The system prompts for the hand to be placed on the measuring surface, and once the hand is detected to be properly positioned, takes a TV-like picture. The identity discriminating characteristics are extracted from the picture and compared to the previously stored template. The results of the comparison are displayed in about a second. The results signal can be used to operate an access


control device, such as a door lock, or to record the time, date and conditions of the persons arrival, such as in a Time and Attendance system.

1.5 HandPunch Functional Capabilities The HP-R HandPunch Hand Reader provides, in one compact low cost package, fast and accurate biometric identification and access control. It can store up to 18,688 9 byte hand templates locally. It has lock and auxiliary control outputs, and alarm monitoring input circuits. It can control access by time as well as by individual user. Communication ports are provide for recording Time and Attendance information and networked system operation. The HandPunch has a local keypad for PIN entry and can accept ID information from all commonly used card readers as well as from a host computer. System management functions are all controllable from a central host computer.

1.5.1 Operating Modes The HandPunch is designed to be integrated into a host computer controlled time and attendance data collection system. The host may be directly connected to the HandPunches or remotely connected via modems and the dialup telephone network. When the HandPunches are directly connected to the computer, communication is via a shielded 4 conductor (Full Duplex) RS-422 multidrop configuration. This data link may extend up to 4,000 feet, and up to 31 hand readers can be connected to it in addition to the host. When modems are used, up to 31 HandPunch terminals can be connected to a modem at each remote site. The interconnection between the modem and the HandPunch terminals is via shielded 4 conductor (Full Duplex) RS-422 multidrop configuration. The total cable distance can not exceed 4000 feet in length.


1.5.2 ID Number Entry The HandPunch will accept ID number input from: HandPunch Keypad Magnetic Stripe Cards Wiegand Cards Proximity Cards Bar Code The HandPunch uses a keypad or card reader for ID number entry. Magnetic Stripe type card reader input circuit is standard. The HandPunch is also compatible with Wiegand and bar code readers. Consult the factory for details. If both a card reader and keypad are installed, either may be used for ID number entry. ID numbers up to 10 digits in length may be used. Shorter ID numbers may also be used if they are ended by pressing the # key. The maximum ID length may be set so that pressing the # key is not required.

1.5.3 User Capacity The HandPunch has internal memory capacity for up to 27,904 users. An internal lithium battery provides 5 years of memory retention. An expanded memory version is also available.

1.5.4 Valid Punch Notification Users will receive 2 different notifications of a valid punch from the HandPunch. First the unit will "beep" once, second, the display will show OKAY XXX, where XXX is the users ID number. If the user is not verified by the system, the unit will "beep" twice and the display will show TRY AGAIN. The user may make a programmable number of attempts before the system will lock them out. On lock out, the system will "beep" five times very quickly creating a fluttering type sound. The display will show

ID REFUSED and the user will not be able to re-enter their ID number until a valid punch by another authorized user is processed.

1.5.5 User Time Restrictions Intervals of time may be specified as to when the employee may utilize the HandPunch. Up to four different intervals may be created in a 24 hour period. Which days of the week access is allowed and a holiday schedule are also definable. This feature eliminates early IN punches or unauthorized overtime punches. If an employee attempts to use the


system during an unauthorized time, the system will display TIME RESTRICTION.

1.5.6 Supervisor Override at the Clock Supervisors are given a password allowing them to add, and review employee punches at the clock.

1.5.6.1 Add Punch Supervisors will enter the time and date of the punch and then enter the ID number or numbers to which the punch applies. Information such as the type of operation (IN, OUT, etc.) and department number may also be entered. Since the ID number is the last piece of information requested, the punch may be applied to several ID numbers without re-entering the entire set of information for each ID.

1.5.6.2 Add Bulk This option allows the input of a bulk amount of hours or dollars that can be associated with a specific category. For example, if an employee has a vacation day coming up, the supervisor would enter the day the bulk punch takes affect, the number of hours, whether the hours are to be added or subtracted, and the appropriate category for vacation time. The dollars option can be used for tips or bonuses. The bulk punch may be applied to multiple ID numbers without re-entering the entire set of information.

1.5.6.3 Review Punches All punches which are still in the transaction buffer for a specified ID number can be reviewed. The latest punch is the first displayed and the supervisor may scroll up and down through the transactions. Date, time, and if entered, operation and department data will be displayed.

1.5.6.4 Time Restrictions Override Supervisors may revise override time restrictions for an individual or for all employees at once. This would be done if the employees had need to arrive or leave at other than their normal times.


1.5.7 Department Transfers The HandPunch can be configured to request Department information on all transactions automatically or only when specifically requested the opportunity by the user. In the non-automatic mode the employee requests the department prompt by pressing the # key, before entering their ID number. The system will display a prompt requesting the department number the employee is transferring into. After entering the department, the employee enters their ID number and places their hand for verification.

1.5.8 Explicit Punch Menu The HandPunch can be configured to automatically request the employee to explicitly define what type of punch is taking place. In this mode a menu offering the following options is displayed. 1 - IN 2 - OUT 3 - BACK. If option 3(Back) is entered a sub menu offering 1 - LUNCH 2 - BREAK 3 - CALL is displayed.

1.5.9 Battery Backup The system will operate for 2 hours after main power is lost. After this period of time, the HandPunch clock will freeze and will need to be reset at power up. All hand template data and reader setup data will be maintained for 5 years by the lithium battery backup internal to the HandPunch. Batteries for operational backup are housed in the wall mount kit for the HandPunch.

1.5.10 Transaction Buffer Size The transaction buffer will accommodate 3,405 transactions. At 80% full a message is displayed on the second line of the LCD warning that memory space is low. The system may still be used by employees. If the buffer completely fills, the system displays a warning that the memory is full and will not allow further transactions until the unit is polled. Each time the unit is polled, the buffer is emptied.


1.5.11 Bell Schedule The HandPunch has a bell schedule allowing the user to program the day, time and duration of the bell ring. The bell can be programmed to ring up to 30 different times per day, seven days and selected holidays. The bell duration will range from 1 to 30 seconds. Start times are programmable by the minute. When the bell is to be rung, the HandPunch will provide a 12VDC, 100mA signal for the specified duration.

1.5.12 Daylight Savings The user will have the option to specify the date and time for daylight savings to automatically be changed at the clock. The HandPunch will automatically add or subtract one hour when programmed to do so.

1.5.13 Clock Format The HandPunch will display time in a 12 or 24 hour format. The format is user selected. All punches will be recorded (datalogged) in a 24 hour format.

1.5.14 Network Configurations Up to 31 Hand Readers can be directly connected to each serial port of a host computer using a full duplex, 4 wire RS-422 network of up to 4,000 feet in length. If four ports are available on the computer, up to 124 HandPunches can be accommodated, The dialup telephone line can also be used to communicate with remotely located modem equipped HandPunches. In this case the number of HandPunches that can be serviced is limited only by the host software.

1.5.15 Door Lock and Bell Control Circuits Two output control circuits are provided. One is for controlling an electrified unlocking device, and the other is for operating signal bells. These circuits switch to ground when activated. They can switch currents up to 0.1 amps. In the typical case they will be used to drive a control relay which operates the ultimate device such as a lock or bell. In the case of a door lock, it is recommended that the control relay be located either at the door or at the lock power supply, thus minimizing the length of the high current lock circuit wiring. This will also buffer the devices (lock or bell) from the HandPunch.



2.0 EMPLOYEES OPERATING GUIDE. Using the hand reader is a matter of entering your ID number, placing your hand on the hand reader, and observing the results. Use the instruction sheet on the previous page as a guide to proper operation. It may be a good idea to post a copy of this guide near the hand reader.

Whenever ENTER ID shows on the hand reader display, the hand reader is ready to accept entry of an ID number. ID numbers are entered on the hand reader using the keypad or card reader. In the discussion below it is assumed that the hand reader has not been set for explicit punch operation. If it were, the user would be prompted to enter an activity code immediately after the ID number was entered.

Once the ID number has been entered, it is registered in the hand reader by pressing the # key. You may think of this as an enter key. If a mistake is made when entering a number on the keypad, the entry can be cleared by pressing the * key. Once a valid ID number has been entered ** PLACE HAND ** will appear on the display and the four finger position indicator lamps will turn on.

If you enter your ID number and ** PLACE HAND ** does not appear, this indicates that the ID number was not accepted. This may be due to an error in entry, or because someone before you had entered a digit into the keypad.

When ** PLACE HAND ** appears in the display, place hand as directed below. This must be done promptly as the reader will time out after several seconds and ENTER ID will again be displayed. If this happens, just enter your ID number again.

CORRECT HAND PLACEMENT RULES

1. Slide your hand forward on the platen, Bumping the web between the middle and index finger up against the tall web pin. 2. Close all fingers together so that they touch their respective guide pins. The index and middle fingers should touch the large pin and the ring and little finger the smaller pins. The finger position indicator lights will then go out. 3. The balls of the finger tips should be against the platen surface, and the hand should be as flat as is comfortable. Cupping of the hand should be avoided.


4. If large rings are worn, care should be taken to see that the ring is rotated so that the stone is up in the normal position.

NOTE: The left hand may be used by placing it palm up on the platen. If this method is used, enrollment must also be done with the left hand palm up. If the finger position lights located at the hand outline drawing do not go out, the fingers are not properly positioned at the indicated pin. A hand reading will not be made unless the fingers are in the proper position. Remember to close all fingers on their guide pins. The hand is to remain held on the platen for a brief moment, until the **PLACE HAND** message no longer is shown. The results of the verification attempt will then be indicated on the display. If the verification was successful, OKAY XXX will be displayed where the XXX is the ID number. If it was not, ** TRY AGAIN ** will be displayed. If ** TRY AGAIN ** is displayed, and you are in fact authorized access, it may mean that an error was made in entering your ID number or in placing your hand for measurement. In any case, re-enter your ID number and try again, taking care to achieve correct hand placement. If rings are worn, be sure that the stone is rotated up in normal position. If the message TIME RESTRICTION is displayed it means that you are not authorized to punch in at the present time. If this seems in error, see your supervisor to have your time restrictions changed. If after a pre-programmed number of attempts identity is not verified, that ID number will no longer be accepted, and the display will show:

ID INVALID TEMPORARILY

when the ID number is again entered. This is called a lockout. Before the rejected number can be used again, a valid acceptance must be recorded at the hand reader. If an ID number is entered, but the hand is not correctly placed for measurement, the unit will time out in about 25 seconds.


3.0 SUPERVISORS OPERATING GUIDE The HandPunch Command Mode is used to add and remove users from the system, add and review user punches, and perform other system management and service operations. This section of the manual describes those commands that will commonly be used by work group supervisors in daily operations of the HandPunch.

3.1 Command Mode Overview The Command Mode is entered from the Identity Verification Mode by first performing a hand read and then entering an appropriate password. The Command Mode is broken down into five different groups of commands. Access to each group is controlled by an individual password. The commands contained in each of the groups are shown in the chart below.

COMMAND MODE STRUCTURE

5

SPECIAL

4

ENROLLMENT

3

MANAGEMENT

2

SETUP

1

SERVICE

SPECIAL ENROLL

ENROLL SUP. OVERRIDE 1. REVIEW 2. ADD HOURS DOLLARS PUNCH

SET SERIAL BAUD RATE ADDRESS

CALIBRATE

REMOVE LIST USERS

SET TIME & DATE

STATUS DISPLAY

USER DATA REJECT TIME ZONE

RESTRICTIONS

This table depicts the structure of all of the commands which are available in the HandPunch. This section of the manual will describe those commands commonly used by supervisory personnel. The numbers directly above each of the command groups are the factory set passwords to access each group.


3.2 Passwords Access to the various Command Mode commands is controlled by passwords. A unique password may be assigned to each of the 5 Command Groups. Only the command choices for the group whose password has been entered will be available for use. Groups may be combined by assigning them the same password. In this case, the command choices for the combined groups will be available when that password is entered. When the unit is shipped from the factory, the passwords are all set according to the table below. Once a system has been installed, these passwords will have been changed to more secure values of up to 10 digits in length.

SPECIAL GROUP 5 ENROLLMENT GROUP 4 MANAGEMENT GROUP 3 SETUP GROUP 2 SERVICE GROUP 1

3.3 Entering and Exiting the Command Mode If no users are enrolled on the system, press 0# (zero,enter) and you will be prompted to enter a password. If there are enrolled users, a valid hand reading must be obtained to enter the command mode. In this case, enter a 0 (zero), then your ID number, followed by the #. For example, if your ID number is 22, you would enter 022#. You will be requested to place your hand and if you are verified, the HandPunch will ask you to enter a password. NOTE: Remember to again press the ENTER key after entering the last digit of the password. If the password is correct the display will present the commands for the selected Group. Once the Command Mode has been entered, the display will show one command at a time in the top line. Shown in the second line will be the prompt.

* NO YES # Pressing the # (yes) key will select the displayed command. Prompts will then appear as appropriate for the selected command. Pressing the * (no) key will cause the next command in turn to be displayed. Repeatedly pressing the * key will bring the display back to the first displayed command. When the *NO YES# prompt is shown on the display, pressing any number will exit the Command Mode and return control to the Identity Verification Mode. The “ENTER ID” display will reappear.


In the detailed descriptions of the various commands the second line * NO YES # will not be repeated each time the panel display is referred to.

3.4 Special Group Commands The Special Enroll command allows persons who are unable to use the hand reader because of physical or other infirmity to be enrolled. Enrolling the user with this command causes many of the hand reading checks to be disabled, so this command should only be used when absolutely necessary. To enroll a person using this command, enter the Command Mode Special Group as described in Section 3.3 and follow the operations listed below: Panel Display Shows Action Required

SPECIAL ENROLL Press #(Yes) Key

ID#? Enter ID number (10 digit max.) followed by #. (Ref. Note 1 below.)

SPECIAL ENROLL This person is now enrolled. To enroll another person press #(Yes) and repeat the procedure. Press any numbered key to return to the ID verification mode.

3.5 Enrollment Group Commands These Commands are used to enroll and remove users. System security can be easily compromised if the enrollment process is not secure. The number of users authorized to enroll should be kept to a minimum. A NEW USERS FIRST EXPOSURE TO THE HAND READER USUALLY OCCURS DURING THE ENROLLMENT PROCESS. TO INSURE OPTIMUM SYSTEM OPERATION, ENROLLERS SHOULD BE WELL TRAINED IN HAND READER OPERATION AND SHOULD TAKE CARE TO ASSURE THAT NEW USERS ARE PROPERLY INDOCTRINATED IN PROPER HAND PLACEMENT AND HAND READER USE.


3.5.1 Enrolling a User In order for a person to use the system they must first go through an enrollment process whereby a record of the identity discriminating characteristics of their hand is obtained and recorded. To accomplish this an ID number must be assigned and 3 hand readings taken. To enroll a person, enter the Command Mode Enrollment Group as described in Section 3.3 and follow the operations listed below:

Panel Display Shows Action Required =Enroll= Press #(Yes) Key

Enter ID Enter ID number (10 digit max.) followed by #. (Ref. Note 1 below.)

Place Hand Place hand for reading 1.

Remove Hand Hand must be removed to continue.


Remove Hand Remove Hand


Remove Hand Remove Hand IF THE UNIT HAS DEFINED TIME ZONES THE FOLLOWING DISPLAY WILL APPEAR.

Time Zone (0)? Simply press the # key to select Time Zone 0 (No time restrictions). When the HandPunch is next polled by the computer, the correct Time Zone will be inserted. Time restrictions may be applied at this time by entering the appropriate Time Zone.

=Enroll= This person is now enrolled. To enroll another person press #(Yes) and repeat the procedure. Press any numbered key to return to the ID verification mode.


NOTE 1: If an ID number is not accepted and the display shows:

Sorry, Can’t Add

it is already in use and another number must be chosen. NOTE 2: If the "Place Hand" display is shown after three hand readings have been made this means that one or more hand readings were not accepted and another hand reading is being requested to replace the rejected one. This procedure will continue until 3 acceptable hand readings have been enrolled. This request for additional hand readings rarely occurs. The enrollment process can be terminated at any time by pressing the * key several times. Mistakes in entry can be erased by pressing the * key. When all users have been enrolled, simply press any number key when the * NO YES # prompt is displayed and operation will revert to the Identity Verification Mode. New enrollments will be transferred to other hand readers on the system when the enrollment reader is next polled by the host computer.

3.5.2 Remove User

To remove a user, enter the Command Mode Enrollment Group as described in Section 3.3 and choose the = REMOVE = command. You will then be prompted to enter the ID number of a user to be removed. If, after the ID number is entered, the number is replaced by ???? it means that the ID number entered was not that of an enrolled user. Simply re-enter a valid ID number. Mistakes in entry can be erased by pressing the * key. When the users have been removed, simply press any number key when the * NO YES # prompt is displayed and operation will revert to the Identity Verification Mode. IMPORTANT: Removing users at the HandPunch affects only that unit. Removing users should be done from the Time and Attendance software.


3.6 Management Group Commands The Management Group Commands are used for general system management operations.

3.6.1 Supervisor Override Supervisor override operations allow the supervisor to review when any user punched, and to add punches of various types for any user. To perform supervisor override operations, enter the Command Mode Management Group as described in Section 3.3 and choose the SUP. OVERRIDE command. You will then be presented with the Supervisor Override Menu as shown below:

1-REVIEW 2-ADD #END

Entering a 1 will allow you to review punches that have been made by users. Entering a 2 will allow you to add additional punches for users. Pressing the # key will exit this menu.

3.6.1.1 Review User Records To review user records enter a 1 at the Supervisor Override Menu. You will be prompted to enter the ID of the user' whose history of punches is to be reviewed. Once you enter a user number that has punches recorded, a display similar to the following will be shown.

09:39 12-16 03 * - 0-DATA/END + #

The first line of the display shows the time, date and code for the most recent punch for the chosen user. The second line of the display is a prompt which indicates permitted actions. Pressing the * key will show a previous punch, pressing the # key will show the next more recent punch, and pressing the 0 key will show any additional data associated with the punch and also allow you to exit from the review function. The time and attendance code shown at the end of the first line of the display (03 in the above example) describe the nature of the punch and are defined in the table below.


T&A CODE MEANING

1 In.

2 Back From Lunch.

3 Out.

4 Department Code Entered.

5 Back From Break.

6 Not Used.

7 Called Back To Work.

8 Data is hours entered by supervisor.

9 Data is dollars entered by Supervisor.

15 Data is Category entered by supervisor.

3.6.1.2 Add Records To add users, enter a 2 at the Supervisor Override Menu. You will then be presented with the menu shown below.

1-BULK HRS/DLRS2-PUNCH #-END From this menu you may choose to add a normal punch for a user, or add hours or dollars for a user.

3.6.1.2.1 Add Punch To add a punch for a user, enter a 2 at the Supervisors Add menu. You will then be presented with the screen shown below.

ENTER 24 HOUR TIME10:24 12-16-95

This is the prompt to enter the time that the punch is to take effect. The current time and date will be displayed. This can be changed by keying in the desired time and date, or the current value can be kept by pressing the # key until the display changes to the next prompt. Once the time and date have been entered you will be prompted to enter the ID number of the user that the punch is being created for, Simply key in the ID number. If a department code is to be entered, press the # key before entering the ID number. Once the ID number has been entered, the data entry screen that is normal for the HandPunch setup at your facility will be displayed. Enter in the desired data. You will then be asked if you would like to enter another ID. If you press the # key for yes, you will be prompted for an additional ID number and associated punch data. A punch record will be created for that user as well. The time of the punch will be that set above.


3.6.1.2.2 Add Bulk Choosing the Add Bulk option from the Supervisor Override Add Punch menu allows you to create records for bulk hours or dollars for a user. When this option is chosen, you will be presented with the display shown below.

ENTER 24 HOUR TIME 10:24 12-16-93

This is the prompt to enter the time of the punch that is to be recorded. The current time and date will be displayed. This can be changed by keying in the desired time and date, or the current value can be kept by pressing the # key until the display changes to the next prompt. Once the time and date have been entered you will be prompted to enter the category of the punch. The value entered here will be entirely determined by your system administrator. After the category has been entered the following screen will be displayed.

1-Hours 2-Dollars

Use this screen to select whether this bulk punch is for dollars or hours. You will then be prompted to enter the number of dollars or hours, and whether this value is to be added to or subtracted from the employees account. Finally you will be prompted for the ID number for which the punch is being created. Upon entry of the ID number, a record containing the entered data will be created. You will then receive the prompt:

ENTER ANOTHER ID * NO YES #

If you would like to enter a similar record for another employee choose YES. You will then be prompted for the amount of dollars or hours, and the ID number. The time and category for this record will be maintained the same as for the previous record. Once you are finished adding records, respond NO to this prompt.

3.6.2 List User Information. The ID numbers and individual reject threshold levels of enrolled users may be displayed on the hand reader display panel or printed. To display or print user information, enter the Command Mode Management Group as described in Section 3.3 and choose the = LIST USERS = command. You will then be prompted to choose the printer or hand reader display.


When user information is displayed or printed, the ID number is followed by the users reject threshold, and time zone. A reject threshold of 000 means that the system reject level will be used for that user. For example;

1234 000 0 01

is the display for user ID 1234. The system reject threshold is used and the user 1234's time zone is 01.

4567 120 0 00

is the display for user ID 4567. An individual reject threshold level of 120 has been assigned and 4567's time zone is 0.

3.6.3 Removing and Restoring Time Restrictions Time Zones are used to limit the hours during which an employee may operate the HandPunch. If the employee attempts to clock in or out outside of the time permitted by the assigned Time Zone, the HandPunch display will show the message:

TIME RESTRICTION The particular times that an employee is allowed to punch are determined by the Time Zone assigned to that employee. There are 62 Time zones which may be assigned. Time zones 0 and 61 are special. Assigning Time Zone 0 will allow an employee to punch at any time with no restrictions. Assigning Time Zone 61 will prevent the employee from punching at any time. Time Zones 1 through 61 will be valid at the times programmed for your system.


3.6.3.1 Changing An Individuals Time Zone. An employees Time Zone can be changed by entering Command Mode Management Group (Level 3) as described in Section 3.3. From this menu choose the SET USER DATA option. Follow the procedure shown in the table below.

DISPLAY SHOWS ENTER SET USER DATA

*NO YES # # (Yes)

Set User Reject? * NO YES #

* (No)

Set User TZ? * NO YES #

# (Yes)

ENTER ID ID Number of Employee to change.

New TZ (xx)? Enter New Time Zone followed by #. 0-Always, 1-never, nn-other. The (xx) in the display shows the existing Time Zone. To keep the existing Time Zone press only the # key.

ENTER ID Enter ID of another user to change or press only the # key when done.

Set User Reject * NO YES #

Press any number key several times to return to the ENTER ID display.

3.6.3.2 Turning All Time Restrictions On Or Off In some unusual cases it may be necessary to turn all Time Restrictions on or off. For example, in case of an early closure due to weather or other emergency. All Time Restrictions can be changed by entering Command Mode Management Group (Level 3) as described in Section 3.3. From this menu choose the * RESTRICTIONS * option. Follow the procedure shown the following page.


DISPLAY SHOWS ENTER * RESTRICTIONS * *NO YES #

# (Yes)

Restrctn’s XXX Turn On (*N/Y#)

The XXX will show if restrictions are currently ON or OFF. Press # or * accordingly.

* RESTRICTIONS * * NO YES #

Press any number key to return to the ENTER ID display.

3.6.4 Changing A Users Reject Threshold The reject threshold determines the sensitivity of hand geometry comparison. If the threshold is too low, a person may find it difficult to achieve a successful hand read. If it is too high, system security may be compromised. If an individual is having a problem, their threshold can be set to a higher value (say 160) without compromising the security of the system. An employees Reject Threshold can be changed by entering Command Mode Management Group (Level 3) as described in Section 3.3. From this menu choose the SET USER DATA option. Follow the procedure shown in the table below.

DISPLAY SHOWS ENTER SET USER DATA

*NO YES # # (Yes)

Set User Reject? * NO YES #

# (Yes)

ENTER ID ID Number of Employee to change.

Rej. at (XX)? Enter the new Reject Threshold followed by the # key. (XX) Shows the users existing threshold. If it is 0, then the threshold set for the HandPunch unit applies. To keep the existing threshold press only the # key.

ENTER ID Enter ID of another user to change or press only the # key when done.

Set User TZ? * NO YES #

Press any number key several times to return to the ENTER ID display.



4.0 SYSTEM ADMINISTRATORS GUIDE The operating modes of the HandPunch are very flexible allowing it to be configured to meet the requirements of almost any situation. This section presents the configurable items of the HandPunch and describes how they would be specified if Recognition Systems’ PunchNet-G polling software were used. The HandPunch configuration data is downloaded to the HandPunch from the host computer. This may be accomplished using Recognition Systems PunchNet-G software or a 3rd party software package. In either case, the requirement for configuration planning and specification remains the same. It is only the details of how this configuration information is sent to the HandPunches that may vary. If 3rd party software is used, all configuration options may not be supported. Refer to the documentation that comes with the 3rd party software for details of the configuration options that are supported. If PunchNet-G software is used, refer to the PunchNet-G manual for the details of how HandPunch configuration data is entered into the system.

4.1 Punch Menus THIS PARAMETER IS SET FROM THE HOST COMPUTER

The HandPunch can be configured to operate in several different data entry modes to meet the requirements of different applications. Selection of a particular mode enables the data entry screen for that mode, and determines the data that will be recorded for each punch. These modes are:

No T&A menu Explicit Punch menu Request Department Code Explicit Punch and Department Code

If no T&A menu is selected, then each time an employee uses the hand reader, the time, date, employee ID number and HandPunch number are recorded for use by the Time and Attendance system. If the explicit punch menu is enabled, the following screen will be displayed when the user enters his ID number.

1-IN 2-OUT 3-BACK

If BACK (3) is selected, an additional menu will be displayed as shown below:


1-LUNCH 2-BREAK 3-CALL BACK

The employee can make the appropriate choice from the menus, and a code indicating the choice will be recorded as part of the punch record. If Request Department Code is enabled, a department code will be requested each time the an employee punches. The employee may enter any number up to 8 digits in length and it will be recorded as part of the punch record. If Request Department Code is not enabled, the employee may bring up the Department Code prompt by pressing the # key once before entering his ID number. This allows an employee to enter a Department Code in certain cases without having the Department Code prompt displayed at every punch.

4.2 Time Restrictions THESE PARAMETER SET VIA THE HOST COMPUTER

This section describes how time restrictions are applied when HandPunch-G software is used to control the HandPunches. Other host computer software may use a different method. In this case, the method of the host software should be followed and this section of the manual should be ignored. The times at which employees are allowed to use a HandPunch is controlled by Time Zones. Each user is assigned a Time Zone which defines when they are authorized to punch. Time Zones are commonly structured around functional groups. For example, all office workers would have the same Time Zone, day shift factory workers another, supervisors another, and so on. There are two special Time Zones, 0 and 61. Time Zone 0 is always active, Time Zone 61 is never active. The table below shows the definition for a single time zone. Up to 60 such Time Zones, plus the two special zones 0 and 61, can be established for a system. Let us use an example to make all of this more concrete. Suppose we have a facility that consist of an office and a warehouse. We have office workers, warehouse workers and managers. Monday through Friday, warehouse workers can punch only from 8AM until 6P.M. Monday through Friday, office workers can punch only from 9AM to 7P.M. On Saturdays, both office and warehouse workers may punch only from 9AM to 4P.M. Managers may punch at any time.


From the above discussion it is clear that we need three different Time Zones, one for managers, one for office workers and one for warehouse workers. The Time Zones would be set as shown in the tables below. Time Zone 1 Su Mo Tu We Th Fr Sa Hol Start: 08:00 End: 18:00 N Y Y Y Y Y N N Start: 09:00 End: 16:00 N N N N N N Y N Start: 00:00 End: 00:00 N N N N N N N N Start: 00:00 End: 00:00 N N N N N N N N Time Zone 2 Su Mo Tu We Th Fr Sa Hol Start: 09:00 End: 19:00 N Y Y Y Y Y N N Start: 09:00 End: 16:00 N N N N N N Y N Start: 00:00 End: 00:00 N N N N N N N N Start: 00:00 End: 00:00 N N N N N N N N All managers would be assigned Time Zone 0 which allows them to punch at any time. Warehouse workers would have Time Zone 1 assigned and supervisors would have Time Zone 2 assigned.

4.3 Bell Schedules THESE PARAMETERS SET VIA THE HOST COMPUTER

Bell schedules are sent to hand readers to specify when the auxiliary control output of the hand reader is to activate the bell and for how long. A different bell schedule can be assigned for each HandPunch on the system. Any bell schedule can include up to 100 entries. Each entry consists of the hour, minutes and days of the week at which the bell will be activated, and the duration in seconds of activation. Any combination of days of the week can be specified, including a holiday. Holidays are active when set into the HandPunch holiday table as described for Time Zones. If no bell schedules are defined, then the bell will never ring. As is the case with other items of HandPunch configuration, the particular details of entering the bell schedules into the system will depend upon the computer software package that is used.

4.4 HandPunch Configuration Items THESE PARAMETERS SET VIA THE HOST COMPUTER


HandPunch configuration specifies the operating parameters of each hand reader. Any parameters not specified for a hand reader will be set to the default values given below.

CONFIGURATION ITEMS TABLE PASSWORDS The passwords for operating levels 5 (Special) through 1

(Service) must be specified. Each password may be up to 10 digits long. The default values are 5 for PW5 through 1 for PW1. These should be changed as soon as the system is operational in order to maintain system security.

REJECT THRESHOLD

Specifies the HandPunch reject threshold. Permitted values are 40 through 200. The default is 125.

UNLOCK TIME Specifies the lock control output time in seconds. The default is 10 seconds.

KEYPAD BEEPER Specifies the hand reader beeper mode. 0 specifies off and 1 specifies on. The default is ON.

ID NUMBER LENGTH

Specifies the ID number length. Permitted values are 1 through 11. 10 digits are the maximum in any case, but if 11 are specified, the enter key (#) must be pressed after the 10th digit is entered. The default is 11.

ACCESS TRIES Specifies the number of times a user is permitted to retry hand readings without lockout. The default is 6.

DAYLIGHT SAVINGS TIME

Specifies the time at which the hand reader clock is advanced or retarded one hour for daylight saving time. Specifies the month, day, hour, and minutes when daylight saving time starts stops. If daylight saving start and stop times are not defined, no automatic adjustment of the hand reader clocks will be made.

TIME DISPLAY Specifies 12 or 24 hour clock display. If a 0, 24 hour clock is displayed. If a 1, a 12 hour clock is displayed.

PUNCH MODE Selects an operating mode as follows: Set n to For This Mode 0 No T&A menu 1 Explicit Punch menu 2 Request department code 3 Both options 1 and 2


4.5 Enrollment Before people can use the system they must be enrolled. This is a two step process. The first step consists of adding the user to the PunchNet-G database. This is accomplished by entering the user information into the USER.TXT file. This document does not deal with the mechanics of this as it probably varies depending on the particular software used. What is described here is the information that must be entered for each user. You must assign an ID number, a Time Zone and a Reject Override for each user. The ID number is what the user will enter at the HandPunch keypad to gain access. It can be up to 10 digits long. If a card reader is used, this must be the code read form the card. The specifies the times at which the user may use a HandPunch. The Reject Override level specifies the identification sensitivity threshold. Normally this is set at 0, in which case the system wide threshold applies. In the case a particular user is having difficulty in having their hand verified, the reject threshold can be set to a higher level, say 160, to provide more latitude for that user. Once new users have been added to HandNet database, they must be enrolled at one of the system hand readers as described in the Supervisors Guide section of this manual. When the enrollment process at the HandKey is complete, the users hand data will be retrieved from the HandPunch by the PC, stored in the disk user data file, and broadcast to all other hand readers. If the user had not been entered into the USER.TXT file as described in the paragraph above, then the enrollment data for that user will be ignored by the system. In other words, a user MUST be entered into the USER.TXT file before being enrolled at a hand reader. Any of the system hand readers may be used for enrollment. Unique passwords can be assigned to the hand readers to limit their use as enrollment readers. See the section on passwords for details of setting HandKey passwords.



5.0 INSTALLATION

5.1 Mechanical Installation The hand reader should be located conveniently close to the employee entrance. It should be placed so that it will not be in direct sunlight, and will be free from exposure to rain, dust or other contaminants.

The base of the hand reader should be mounted so that it is 40 inches above the floor if it is to be used while standing, or at normal desk height if used while seated. If the wall mount option is not being used, at least three inches of clear space should be provided at the rear of the hand reader to assure access to the enclosure lock.

5.1.1 Wall Mount Installation The wall mount kit provides a secondary hand reader enclosure and brackets which greatly facilitates recessed or flush wall mounting of the hand reader. Wall cutout and hole location templates are provided at the rear of this manual. Please note that the rear door of the hand reader is NOT used with the wall mount kit. The hand reader slides into the wall mount enclosure and is locked in place by the enclosure lock.

Electrical connections can be brought into the wall mount enclosure using the conduit knockouts located in the bottom and sides. The wiring runs up the rear of the enclosure to the plug-in terminal strip at the rear of the hand reader. The use of a plug-in terminal strip allows all field wiring to be connected while the hand reader is removed to a safe location. Once the wiring is completed, the terminal strip holding the field wiring is simply plugged into the hand reader.

5.1.2 Table Top Installation. When the hand reader is used without the wall mount kit, it can be placed directly on a table. Rubber feet are provided to protect the table surface. The HandKey can be securely mounted to a table using the four 6-32 threaded female fasteners provided on the bottom surface. These are located at the center of the rubber mounting feet. Be sure to remove the rubber feet before mounting the hand reader. To fasten the hand reader to its mounting table, use the drill template at the rear of this manual to locate the mounting holes and drill four holes through the mounting surface as indicated on the template. The holes


should be of a diameter to clear the 1/4 inch spacers on the hand reader bottom. Use four pieces of 6-32 threaded rod 3/8 inch longer than the thickness of the mounting table. Thread the rod into the four holes on the bottom of the hand reader a maximum of 4 turns and pass the rods through the mounting table. Secure the assembly to the table using a flat washer, a lock washer and a 6-32 nut on each rod. When the wall mount kit is not used, electrical connections can be brought out the hole in the back panel. This is a 7/8 inch hole which accepts standard 1/2 inch conduit fittings. Conduit cable clamps should be used to provide proper strain relief for the wiring. If armored cable is used, the proper 1/2 inch armored cable fittings must be used. For an easy and safe installation the terminal strip bodies can be unplugged from the hand reader and the hand reader moved to a safe location until all external wiring is connected. To unplug the terminal strip and pull gently it is free from its mate. The field wiring can then be attached to the plug-in terminal strip bodies.

5.2 Electrical Installation Electrical work must be performed strictly in accordance with all applicable electrical, fire and building codes. If there is a conflict between the instructions given herein and an applicable code, the code is to take precedence. Electrical connections to the hand reader are made to a plug-in strip within the reader enclosure. The drawing in the back of this manual titled “Typical Wiring Diagram” defines each of the connections to the HandPunch. Please refer to these drawings in conjunction with the instructions given below

5.2.1 Power Connections. The input power requirements of the hand reader are:

Input Voltage 12 TO 14 V.D.C. Input Current 0.5 Amps Maximum Input Power 7 Watts Maximum.


This power can be supplied by the Recognition Systems' IS-400 power supply, or any other source meeting the above requirements. While the HandPunch will accommodate a wide range of input voltage, it is intended to be powered from a source that is compatible with float charged Gell Cell type batteries. In this case the battery can be connected directly to the power supply, thus providing simple and automatic power standby capability. A battery of 2.0 amp hour capacity will provide for several hours of operation in the event of mains power failure. Larger or smaller batteries may be used depending upon the particular requirements of the installation. The required float charge voltage is 13.5 to 13.8 VDC. Power from the power source should be connected directly to the +13.8 VDC (1) and Power Ground (2) terminals of the hand reader. The wiring distance between the hand reader and the power supply and battery should be kept as short as reasonably practicable. The minimum wire diameter is 16 gauge.

===================== Note of Concern ===================== The negative terminal of the power supply must be connected to a good earth ground. This connection is to be made at the power supply, not at the hand reader. Failure to provide an adequate earth ground can result in unreliable operation of the unit.

5.2.2 Request to Exit Switch Wiring.

A request to exit switch can be installed on the secure side of the controlled door to facilitate. When the request to exit switch is activated, the door is unlocked for the specified unlock time. The request to exit switch must be a normally opened momentary action type switch that closes when pressed and then opens when released. It must be capable of reliably switching a 0.5 Milliamperes 5 Volt DC circuit. The request to exit switch is to be connected to the hand reader REX (17) and Ground (16) terminals using number 22 or larger twisted-pair wire.

5.2.3 Lock Wiring. The lock control output of the HandPunch is suitable for 12 VDC lock requiring 0.1 Amperes or less. For other locks, a lock control relay and separate lock power supply must be used. If a low current lock is to be operated directly from the HandPunch, it is to be connected to the +13.8 VDC (1) and Lock (12) terminals of the hand reader using number 18 wire or larger. If a lock control relay is to be used, it must have a coil requiring 12 VDC at less than 0.1 Amperes. The lock control relay coil should be connected to the 13.8 VDC (1) and Lock (12) terminals of the HandPunch using


number 18 or larger wire. The lock is then connected to its power supply through a normally open set of contacts of the lock control relay.

5.2.4 Bell Wiring. A bell control circuit is provided. This circuit can be used to control a local signaling bell. This output provides 12 VDC at 0.1 Amps maximum for control of the bell. Loads requiring 12 VDC at 0.1 Amps or less can be connected directly to the Aux Out (10) and +13.8 VDC (1) terminals. For larger loads, or for circuits requiring a contact closure rather than a power source, a control relay must be used. The control relay must have a coil requiring 12 VDC at less than 0.1 Amperes. The control relay coil should be connected to the Aux Out (10) and +13.8 VDC (1) terminals using number 18 or larger wire. The auxiliary circuit to be controlled is then connected to the relay contacts as required.

5.2.5 RS-422 Network Wiring When used in a network configuration, the hand readers are interconnected via the RS-422 communication link. This consists of a two twisted-pairs that runs from hand reader to hand reader. The hand readers are connected to this pair with no break in the twisted-pair run. Color coded wire of AWG 22 or larger should be used. In electrically noisy environments, shielded twisted-pairs should be used. In this case, the shield should be broken at every reader, one side of the shield connected to reader ground terminal (4), and the other side left open. In no case should the ground between two readers be interconnected by the shield. To connect a HandPunch to the DC-101 use table below:

DC-101 Connections HandPunch Connections3 TX - 6 RT - 4 TX + 7 RT + 5 RX - 8 TX - 6 RX + 9 TX +

To connect a HandPunch to another HandPunch via a RS-422 network use the table below:

Leading HandPunch Trailing HandPunch6 RT - 6 RT - 7 RT + 7 RT + 8 TX - 8 TX - 9 TX + 9 TX +

The hand readers at the extreme ends of the two twisted-pair runs must have EOL terminations installed. See appendix “D” of this manual for the end of line resistor values and installation locations All network hand


readers must have dip switch #3 in the “OFF” position. The dip switches are located as shown on the parts location diagram at the rear of this manual. The total length of the twisted-pair runs must be equal to or less than 4000 feet.

5.3 Serial Channel Jumper Settings Serial channel 0 can be selected to operate as an RS-422 or RS-485 data link. The HandPunch should be set for RS-422 operations For network applications, channel 0 dip switch must be set for RS-422 operation. In this case, dip switch #3 is in the “OFF” position on all network readers, and the #1 and #2 dip switches are placed in the “ON” position only on the reader(s) at each extreme end of the of the RS-422 twisted-pairs. The location of these dip switches are shown on the parts location diagram at the rear of this manual.

5.4 System Power Up Once the hand readers have been installed and connected as described above, power can be applied and the installation tested. ===================== Note of Concern ===================== Before applying power, be sure that the correct power supply voltage will be applied and that the power supply polarity is correct. Otherwise, serious damage may result. ===================== Note of Concern ===================== When first powering up the hand reader, the camera exposure is automatically set. In order for this to function properly, be sure that the platen and mirrors are clean and free of foreign objects. The hand reader is ready for operation when the front panel display shows:

ENTER ID

5.5 Setup Group Commands The Set Serial Command is the only command in this group and is used to set the baud rate for the communications channel. The address of the HandPunch is also set through this command.


5.5.1 Set Serial Command This command is used to set the baud rate of the serial channels and to set the unit’s address. The baud rate for Channel 0 must always be set the same for all readers on the network. Typically this is set to 9,600 baud (baud code 2) for hard wire applications and 1,200 baud (code 5) for networks which include a modem. The Channel 1 is for the printer port setting and can be ignored. Each HandPunch at a given site must have a unique address number. There may be up to 31 HandPunch units per site. To select this command, enter the Command Mode Setup Group as described in Section 3.3 and select the SET SERIAL command. You will be prompted for the Baud rate code for Channel 0. Enter a single digit for the desired baud rate according to the table below. When prompted to enter Channel 1’s code, press #. Channel 1 is not used on the HandPunch.

Baud Rate Code Baud Rate Code 38.4K 0 19.2K 1 9600 2 4800 3 2400 4 1200 5 600 6 300 7

Next you will be prompted to enter the address number for that unit. Remember, the address number must be unique for each HandPunch at a given site.

5.5.2 Set Time and Date. The time and date is displayed in the second line of the display when the hand reader is in the Identity Verification Mode. To set the time and date, enter the Command Mode Management Group as described in Section 3.3 and choose the =SET TIME & DATE= command. Then enter the time and date when prompted. The time must be entered in 24 hour format.

5.6 Service Group Commands The Service Group commands are used for service and diagnostic functions.


5.6.1 Check and Calibrate Proper camera alignment is important to accurate identification, as is proper setting of the camera exposure time. The camera exposure is automatically set when power is first applied. The camera alignment can be checked, and the exposure time re-calibrated by entering the Service Mode Setup Group as described in Section 3.3 and choosing the = CALIBRATE = command. When using this command the measuring surface and mirrors should be clean and free from foreign objects. When the Calibrate command is chosen, the row (r=) and column (c=) calibration error will be displayed, along with the exposure time (e=). The row and column error should be a “0” plus or minus 3. If the row or column number does not fall within this range, damage to the unit is indicated in which case, the factory should be consulted. The exposure should be a positive number at approximately 100. The second line of the display will prompt :

recal(Y#/N*)?:_ If the # (Yes) key is depressed, the camera exposure will be re-calibrated. Any other key will exit the command. If the re-calibrate option is chosen, the platen must be clean and free from all foreign objects.

5.6.2 System Status Display The System Status Display is useful in checking out an installation. When this selection is made the status of all input monitoring circuits is shown. The System Status Display can be enabled by entering the Service Group as described in Section 3.3 and choosing the = STATUS DISPLAY = command. You will then be prompted to turn the status display on or off. With the System Status Display turned on, the second line of the display will show the System Status. When you return to the normal operating mode the display will look similar to the example below:

ENTER ID _OCCO 14 87#72

The System Status Code indicates the status of all monitored circuits in the HandPunch. The status display is updated twice per second. The under bar ( _ ) at the far left will be displayed if the unit is receiving a valid polling message from the host computer. This fact may be useful when setting up a network of HandPunch units. Two input circuits are monitored


and their status is defined by a “C” for closed or an “O” for open for each of the circuits. From left to right in the display, the circuits are:

Tamper Switch, Not Used, Not Used, Request to exit switch The numerical indication in the center is the hand measurement deviation (score) from the enrollment value for the most recent hand reading. If this number exceeds the reject threshold, the person will be denied access. Consistently high scores (greater than 50) may indicate that the enrollment was not properly performed or that the user is not following proper hand placement procedure. In this case, re-enroll the user paying particular attention to hand placement. NOTE: Depending on firmware version, other numbers or symbols may be displayed on the status line. These should be ignored.


6.0 MAINTENANCE

6.1 Cleaning The only routine maintenance required of the HandPunch is cleaning. The platen surface upon which the hand is placed, the side view mirror and the overhead blue window should be cleaned with reasonable frequency. As the hand reader is used, oil from hands builds up on the platen surface and, at a certain point, becomes objectionable from the standpoint of both hygiene and function. These surfaces should be cleaned with a soft cloth moistened with a simple glass cleaner such as Windex. Do not spray the cleaner directly on the hand reader. The hand reader should be cleaned about once a week.

6.2 Top Panel Removal In order to replace failed parts, it is necessary to remove the top (display) panel from the hand reader. To do this, follow the steps below. 1. Remove power from the unit. 2. If a wall mount kit us used remove unit from wall mount enclosure,

otherwise remove back cover. 3. Locate the two fastening nuts inside of the unit at the rear edge of the

top panel and remove. 4. Gently pry up the rear edge of the top panel until access is gained to

the printed circuit card. 5. Use the location chart at the rear of this manual to locate the desired

items.

6.3 Setup and Hand Memory Reset Most system setup values such as passwords and door unlock times are stored in a special non-volatile memory. Users enrolled hand data is stored in battery protected memory which is retained even in the event of power loss. At certain times it may be required that the setup memory be restored to factory default conditions, or that all users hand data be cleared from memory. This is most often the case with demonstration hand readers as passwords may be inadvertently changed and forgotten, or users who are no longer present may be the only enrolled users, preventing others from using the system.

A circuit card dip switch is provided which allows both the setup memory to be reset and the users hand data memory to be cleared when power is


applied to the hand reader. If dip switch #4 is in the “ON” position, the setup memory will be restored to factory set conditions whenever the power is applied to the unit. If the dip switch #4 is in the “ON” position and the tamper switch is also depressed, the users hand data memory will also be cleared when power is applied. This can be accomplished by holding the tamper switch closed or closing the rear door. If the tamper switch is not depressed, the hand data memory is not cleared. For demonstration systems, it is recommended that the memory reset dip switch be left in the “ON” position so that the HandPunch is always restored to factory set conditions upon turning power on. 1. Turn off power to the unit. Remove rear door or remove from wall

mount housing. 2. Locate the memory reset dip switch and place it in the “ON” position.

The memory reset dip switch location is shown on Parts Location Drawing at the rear of this manual.

3. Restore power to the hand reader. Hold tamper switch closed if hand

memory is to be cleared. 4. When the display shows ENTER ID remove power. 5. Place dip switch #4 in the “OFF” position. 6. Replace the back cover or place unit into wall mount enclosure. 7. Restore power.

6.4 Memory Battery Replacement

===================== Note of Concern ===================== Removing the battery will cause all hand data to be erased. Be sure that the hand data is backed up on disk before removing the battery. Remove the top panel as described above. Locate and remove the battery. When removing the battery, DO NOT PRY UP THE BATTERY RETAINING CLIP. Simply push the battery out of its holder using a small screw driver or other object, pushing from the closed end of the retaining clip. Slide the new battery into the holder with the + SIDE OF THE BATTERY UP.


6.5 Output Circuit Driver Replacement In the event that the Lock or Bell output does not function, the problem may be due to a bad output driver circuit. Such a failure may be caused by a short circuit or other overload of the driver circuit. This circuit consists of a single socketed integrated circuit. To replace this circuit, first secure a suitable replacement part. The part type is shown on the parts locator chart at the rear of this manual. Locate the driver circuit, remove and replace. Be sure that the replacement circuit is inserted in the socket in the correct orientation.

6.6 Serial Channel Driver Replacement In the event that a serial communications channel does not work, the problem may be due to a defective serial transmitter or receiver circuit. To replace these components, first secure suitable replacement parts. The part type is shown on the parts locator chart at the rear of this manual. Remove the top cover as described above and locate the component to be replaced. Remove the defective component and replace. Be sure that the component is inserted in the socket in the correct orientation.

6.7 Voltage Regulator Replacement The voltage regulator provides plus and minus voltage for the operation of the camera and serial communication circuits. A simple check of the functioning of the voltage regulator can be made by measuring the voltage at the RS-232 TXD terminal 18 of the terminal strip. The voltage at terminal 18 should be about 8 volts negative with respect to ground. To replace this component, first secure a suitable replacement part. The part type is shown on the parts locator chart at the rear of this manual. Remove the top cover as described above and locate the component to be replaced. Remove the defective component and replace. Be sure that the component is inserted in the socket in the correct orientation.

6.8 EPROM Chip Replacement The EPROM chip contains the software program for the hand reader and thus determines its complete function. The EPROM may be changed to upgrade to a later version or a different model. To change this component, remove the top cover as described above and locate the EPROM chip using the parts location chart at the rear of this manual. Remove the chip and replace. Be sure that the EPROM is inserted in the socket in the correct orientation, exactly the same as the


chip that is being removed. Before removing the chip, note that one end is notched in the middle. The notch end of the replacement chip must be positioned the same. It is also necessary to reset the setup memory following the procedure given above. Once this is done, the setup values for baud rate and address should be re-entered at the unit and the HandPunch configuration should be downloaded from the host computer.


Appendix D

Contents: WM-201 Mounting HP-RW Mounting WM-200 Recessed wall mount dimensions WM-201 Surface wall mount dimensions Parts location, replaceable parts, dip switch location HandPunch system wiring diagram RS-422 multidrop, pull up & EOL resistor location RS-422 Network, End of Line Resistor Location



















A

add bulk, sup. override................................................7 add punch, sup.override ..............................................7

B

battery backup, operating............................................8 battery life expectancy................................................6 Bell schedules ...........................................................27 Bell Wiring ...............................................................34 bells output .............................................................2, 9 bells schedule..........................................................8, 9

C

calibration .................................................................37 camera.........................................................................4 Cleaning....................................................................39 command mode.........................................................13 command mode entry................................................13 command, add dollars ...............................................13 command, add hours .................................................13 command, add punch ................................................13 command, calibrate camera ......................................13 command, enroll user................................................13 command, list user ....................................................13 command, remove user .............................................13 command, review......................................................13 command, set baud rate ............................................13 command, set reader address ....................................13 command, set time & date ........................................13 command, set user reject...........................................13 command, set user time zone ....................................13 command, special enrollment ...................................13 command, toggle status display ................................13 communication, remote ..............................................5 communications port...................................................2 Configuration............................................................27 current output, IS-400 .................................................3 current, input...............................................................2

D

daylight savings ..........................................................9 department transfers....................................................8 dimensions, HandPunch..............................................3 dimensions, IS-400 .....................................................3 Dip Switch settings - Network..................................35

E

enrollment .............................................................4, 29 enrollment procedures...............................................16 entering command mode...........................................14

EPROM Chip Replacement ......................................41 explicit punch............................................................. 8

F

finger pin lights .........................................................12

H

hand comparison ........................................................ 4 hand placement .........................................................11 humidity, operating .................................................... 3

I

ID # entry types.......................................................... 6 ID # input ................................................................... 2 ID input, magnetic stripe............................................ 2 ID length .................................................................2, 6 ID lockout .................................................................12 ID refused................................................................... 6 input, bar code............................................................ 6 input, magnetic stripe ................................................. 6 input, proximity.......................................................... 6 input, wiegand............................................................ 6 Installation.................................................................31 internal modem .......................................................... 9

J

jewelry ......................................................................12

L

left hand verification .................................................12 Lock or Bell output driver replacement ....................41 lock output ................................................................. 2 Lock Wiring ..............................................................33 low memory warning ................................................. 8

M

Maintenance ..............................................................39 Memory Battery Replacement ..................................40 Memory Capacity....................................................... 6 memory capacity, transactions ................................2, 8 memory capacity, user ............................................... 2 memory capacity, users.............................................. 5 memory, battery ......................................................... 6

N

network length............................................................ 5 Network Wiring ........................................................34


no hand enrollment ...................................................15 Notes of Concern .......................................... 33, 35, 40

O

operating time, battery backup....................................3 output, bells ................................................................9 output, lock .................................................................9 output, lock relay ........................................................9 outputs, current rating .................................................9

P

passwords............................................................13, 14 passwords, factory default ........................................14 Power Connections ...................................................32 Power Up .................................................................35 power, input ................................................................2 printer port ..................................................................2

R

remote communications ..............................................9 request to exit..............................................................3 Request To Exit Wiring ............................................33 Resetting Memory ....................................................39 review punches, sup. override.....................................7 RS-422 ................................................................2, 5, 9

S

Serial Baud Rate Setting ...........................................36 Serial Channel Driver Replacement..........................41 Service Group Commands ........................................37 Setup Group Commands ...........................................36

special enrollment .....................................................15 Specifications ............................................................ 2 supervisor override..................................................... 7 System Status Display...............................................37

T

Table Mount..............................................................31 temperature, operating................................................ 3 template size............................................................... 5 template updating ....................................................... 4 template, hand ............................................................ 4 threshold, reject .......................................................... 3 throughput, users ........................................................ 3 time format................................................................. 9 time restriction ..........................................................12 time restriction override, sup. override ...................... 7 time restrictions.......................................................... 6 timout ........................................................................12 Top Panel Removal ...................................................39 Try Again ..................................................................12

V

verification notification.............................................. 6 verification refused..................................................... 6 voltage input, IS-400.................................................. 3 voltage output, IS-400................................................ 3 Voltage Regulator Replacement................................41 voltage, input.............................................................. 2

W

Wall Mount Installation ............................................31 Wire Size...................................................................32


HP-R HandPunch Time and Attendance Hand Readerbcdata.com/downloads/HP-ID3D.pdf · 2010-09-04 · maintenance of the HP-R HandPunch Time and Attendance Terminal. It provides important

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