howtoprepareatrainingmodule-091222000926-phpapp01

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How to Prepare a Basic

Training Module


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SNAPSHOT

OBJECTIVE:

To prepare a Basic Training Module

AGENDA:

Questions to consider while designing the Training Module

Using the ADD Concept

Effective Tips to ensure that created module is effective


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Designing a Training Module

What is the gapbetween what they

know and what

they need to

know?

NEEDS ASSESSMENT:

What are the

learners job

related needs?

What existing

knowledge do

they have?


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Training Implementation Are the selected

trainers ready to

do the training

Are all training

resources prepared

and details

regarding thetraining

addressed?Training Development

What content

needs to be

created

What appropriate

activities need to

be developed?

What formative

and evaluation

instruments need

to be created?


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The Learners

What dothey expect?

What dothey need?

How cantraining meet

their learning

needs?

How can I as atrainer help

them meet

learning needs?


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Training Design

What kind of

training planneeds to be

created?

What learning

outcomes will

meet the

learners needs?

What resources

are available?

What are somepotential

challenges to

this training?


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Use the ADD Concept

Assessment: What do your learnersneed to know to accomplish job-

related tasks?

Design: What will your trainingmodule look like?

Development: What content,learning methods, and resources will

you need?


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Assessment (Characteristics of Learners)

Need to know: The learners want training delivered when THEY need it,

when they are ready and wanting to progress to a new task or a new stage

Self Concept: The learners have a desire to be recognized by instructor as

independent and self directed

Life Experience: The learners expect the instructor to recognize their prior

accomplishments and knowledge

Task centered and Practical: The learners feel that the training should help

them meet job related needs

Internally Motivated: The Learners want to be largely (but not exclusively)

driven by internal rewards and not, for e.g., grades or marks.


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Design

Trainer Notes: Detailed explanation with questions from students and trainer

Class Discussion: Conversation with questions posed to elicit thoughtful

responses from learners

Games: Competitive activities that allows learners to test their knowledge andskill in the subject.

Small Group Exercises: 4-6 people answering questions or solving problems

together

Role Plays: Smaller groups designed for more intense discussion and problem

solving


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Design (Contd.)

Instructional Plan: An instructional plan is a map that outlines the design of

your training module and includes the following

Training Program Title

Overall Description of the Training

Learning Outcomes

Length of Training

Target Learners

Overall Format for Training

Participant Requirements

Instructional Material and Aids

needed

Logistical Issues

Content Outline, including:

Major Topics to be addressed Brief description for each topic

Identification of learning

methods used


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Development

Consider the following while developing content for the module:

Have you taken into consideration primary content, i.e. one-to-one

conversations/personal experiences/feedback?

Have you provided enough information and learning experiences for trainees

to accomplish the stated learning outcomes?

Is there a balance of interactive, independent, and instructor led training

experiences?

Is there enough detail to allow a trainer to use the content outline to teach thetraining program?


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Development (Contd.)

A training module is built on a series of carefully designed learning experiences.

When developing learning experiences, consider the following:

Develop learning experiences based on a specific learning outcome

The learning experience should be appropriate to the learning domain as well

as for accomplishing the learning outcome

Use a variety of learning experiences

Allow for questions and student-to-student interaction in each learning

experience

Consider the constraints in facilitating each learning experience


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Effective Tips

1. Preparing the information: The first task is to

determine what you have to teach and how youregoing to teach it

Figure out the skills you need to teach.

Write an outline of the specific skills you intend to teach and

prioritize those skills in the order they should be taught.

Divide these skills into specific groups.

From your outline, organize the skills you need to teach into

sets of steps.

These groups should provide enough material for two-hour

training increments, including an assessment at the end.

Check for continuity and completeness.

Make sure that the steps you have chosen for each group

include everything needed to learn a particular skill.

STEP 1


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Effective Tips

2. Creating the class: Now that you know what you need to deliver, you have to

decide how to convey the information

Design your presentation.

Ideally, use PowerPoint to design your presentation, take the time to write it down or type it

up, making sure to double-space your lines for easy reading.

STEP 2


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Effective Tips

Read through the presentation as though you had never learned these skills before.

Make notes for additions, changes, screen shots, etc.

Run through the information again.

Ask another trainer to look over your design and give you feedback. If anything is unclear or left

out, this is the time to fix it.

Write the training guideline.

Training Notes should be written with instructions for the trainer in bold letters.

For the Title, use font size 32/36 and you can use fonts like Mercedes (Headings)/Bookman Old

Style/Book Antiqua/Times New Roman.

Make sure that the font you use is large, minimum 16, and in an easy-to-read font, such as

Calibri/Times New Roman, so that you can glance at it quickly and find it easy to follow.

A picture is worth a 1000 words. Use appropriate pictures which depict what you want to say


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Effective Tips

3. Keep it Simple:

Remember to keep it in order, keep it simple and easy to follow.

Make sure you have practiced the presentation several times (enough to

become at ease with the program), and you will be assured of an effective

training presentation.

STEP 3


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Preparing a PowerPoint

Presentation


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INTRODUCTION

A Power Point is designed to help you achieve a consistent look in your slide

presentations.

You want your audience to focus on the message and not be distracted by poor

and inconsistent design from one slide to the next.

You can achieve this consistency by using Templates, or pre-designed slide

presentations, that coordinate background colors and designs, font styles and

placement, and other graphic design elements.

Through a Power Point presentation, you as a trainer have the power to controlthe subject and also ensure that the audience sees what you want them to see

and agree with your perspectives and your points of view


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ABOUT TEMPLATES

A good common use for templates is putting a border with the company's

name and logo on every slide in the Master layout.


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ABOUT SLIDE MASTER

Every slide presentation is

based on a slide master of

some sort.

The slide master

determines, for example,

which font appears on each

slide and how it is to be

formatted.


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MODIFICATION OF SLIDE MASTER

To modify your Slide Master, follow these steps:

1. Choose View, Slide Master. PowerPoint displays the Slide Master layout and

editing screen

2. The Slide Master editingscreen helps you change the

overall look of yourpresentation and maintainconsistency from slide toslide.

To Close the Slide masterclick on Close Master Viewto return to the main slideand view the changes. (RedCircle)


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ADDING OTHER GRAPHICS

Here, all Ive done is to put the date, Name of the Company and footer in the

appropriate areas and added smiley's. (Hardly 3 minutes work). Similarly you

can add clip arts, graphics, etc. to beautify your presentation.


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WATERMARKING

To Watermark an image. Click on the Image, Go to Format, Click on Recolor and

click on Washout. Also there are other options like shadow, grayscale, etc. which

can be used, depending on the nature of your presentation


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BACKGROUNDS

Gradient Fill Texture Fill Pattern Fill Picture Fill

To get these

backgrounds you

need to right clickon a vacant area in

your slide and

click on format

background,

where you willfind various

background

effects


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ABOUT CUSTOM ANIMATION

Custom Animation helps you to project what you want to project in a stylish

manner.

You can organize your statements in the order you want them to arrive.

You can emphasize on various words, pictures, statements, etc.

To choose the option of Custom Animation, Click on Animations and Click on

Custom Animation. You can then choose what kind of Animation you want


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Below are some of the Varied types of Custom Animations which could be used

Curve Up Bounce SpinnerENTRANCE

EXIT Blinds Checkerboard

EMPHASIS Grow/Shrink


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To Add the above Effects, select the

Text/Picture & click on Add Effect at

the right.

To change the Custom

Animation you need to

click on the Picture/Text

Box on the right and clickon Change


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GOOD VS BAD SLIDES

GOOD SLIDE BAD SLIDE


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GOOD VS BAD SLIDES

GOOD SLIDE BAD SLIDE


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CONCLUSION

A Power Point presentation needs to look neat and presentable

Use pictures and animation wherever required. (Not too much Animation)

Do not overlap text on Images, because it may look shabby. Also, the text may

not be readable, if overlapped over the Image.

A perfect mixture/proper blend of thought and expression in the presentation

is a great combination. Thus, a Power Point presentation will help you express

your thoughts in a better way

All the key elements required to build a basic training module have been

covered, matter being subjective.

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