How to Write a Query

8/7/2019 How to Write a Query

1/25

Copyright2008You can not redistribute, sell or change content of this e-book without written permission

from the authorImportant:The author and publisher have made every effort to ensure the accuracy of the information

herein. However, the information contained in this book is distributed without warranty,

either express or implied. Neither the authors nor its distributors will be held liable for any

damages to be caused either directly or indirectly by the instructions contained in this book,

or by the software or hardware products described herein.


2/25

How to create a SAP Query using InfoSet

There are different types of queries available in SAP. This is a very interesting, simple

and very effective tool. Today I am going to show you how you can create a query usingInfoSets.

There are three main steps in writing a query. They are;

1.Creation of User Groups (Defines who is going to create, modify and use thequery)

2.Creation of InfoSet (Defines the set of data used in the query)3.Creation of the Query (Generating reports using the data)

Generally there is no need for you to carryout the first two steps for every query youwrite. Once created you can reuse them in queries. But for this demonstration I am taking

you through these steps as well.

For this demonstration I will create a user group called DEMO. I want to write a query

to pull information regarding purchase orders. I need purchase order header data,

purchase order line item data and account assignment data to generate my report.

Step 1: Creation of User Groups (Transaction SQ03)

1.Go to the screen SQ012.Enter the Group Name you want to create and press Create

3.Then you can enter a description to the user group and press save

http://www.sapafs.net
http://www.sapafs.net/http://www.sapafs.net/


3/25

4.Now you have created the User Group called DEMO



4/25

Step 2: Creation of InfoSet (Transaction SQ02)

1.Go to the transaction SQ022.Enter a Name to your InfoSet and Press the Create Button

3.You will get the PopUp window.a.Enter the Descriptive name to your InfoSetb.Select the data source you are going to use. I am using table join to get the

maximum flexibility

c.Enter the First table you are going to get the data from( I am entering thetable EKKO to get the header data of purchasing dosuments)

4.Press Continue



5/25

5.Now you will see the table you inserted. To insert other tables click on the InsertTable Button

6.In the PopUp window type the table you want to insert next and press continue. Iam inserting the PO Line Item level data table EKPO here

7.Enter the Continue button. You will see the tables with automatic joining



6/25

8.Then hit the Insert Table button Again and enter the nest table. I am entering the

table EKKN to get the account assignment data



7/25



8/25

9.Enter the Continue button. You will see all the tables we require with automaticjoins

10.

I am expanding the size of the tables in the display by dragging them by handles

and adjusting sizes



9/25

11.In the proposed links between the tables EKKO and EKPO there is a link which Ido not require. I am removing the link between the last item number with the PO

LI ( EKKO LPONR -> EKPO EBELP)

12.Right Click on the link and Select Remove Join Condition



10/25

13.Now press Check Button. If there are any errors in linking that will behighlighted.



11/25

14.You will see the result of the check in the bottom of your screen.



12/25

15.Now hit the back button16.You can limit the number of fields the InfoSet contain. But here I am going to

include all the fields in the InfoSet

17.Select the Include all table fields button and press continue

18.Now you can see all the field groups which are created. When you click on them

you will see all the fields each of them contain



13/25

19.Now we can generate the InfoSet by hitting the Generate Button



14/25

20.After this hit the Back Button21.Now we have generated our InfoSet to be used in the query. Now we have to tell

the system who can Change/Use this InfoSet

22.To do this Select the InfoSet you are going to assign and then Click the UserGroup Assignment Button23.Select the User Group and press save. In this case I am going to assign my InfoSetto the user group DEMO we created in the beginning



15/25

24.Now the step 2 is completed. Now we can write the query. Go back to the SAPSession Manager screen by hitting back button



16/25


17/25

4.Now Give your query a name and press the button Create

5.System will prompt you with a selection screen containing InfoSets assigned toyour user group. Select the one you are going to use and then press the buttonChoose. In this case I have only one InfoSet created earlier. I am selecting that

for my query.



18/25

6.Now you can give your query a neme and add some notes for references and hitthe Save button



19/25

7.Hit the Back Button to get to the Query Main screen8.Now highlight the query you created and select the InfoSet query Button to cerate

the query

9.Now you can select the fields which you want to use in Selection Criteria andfields which you need to Display In the Report By checking the Check Boxes near

each field. You will see all the selection information to your right and to thebottom of your screen

10.I am selecting the Purchase order Number and the Purch group and release statusfrom the header data. From the item level I am mainly selecting the LI number

and the material and its description, PO quantity and the deletion indicator with

the AFS indicator. From the Account assignment details I am selecting the SalesOrder Number and the Sales Order line Item Number



20/25



21/25



22/25

11.After selecting all your filtering and display fields press save to save your workand hit the back button to get back to the main screen



23/25

12.Now you can select and press the execute button and to run the query



24/25

13.Enter your filtering criteria and hit the execute button to run the report

14.Hooray ! Here It is. Our query is working fine



25/25

15.Do changes to your query until you get your desired result and information outfrom it

How to Write a Query

Documents