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How to View this Presentation• This presentation is a Microsoft PowerPoint presentation. The
presentation contains animations and should be viewed as a Slide show.
• Select the ‘Slide Show’ Icon located on the bottom right to view the presentation as a Slide Show.
• Use your key board ‘Space Bar’ to step forward through the presentation. The presentation will display the following message when the ‘Space Bar’ should be pressed: (Don’t be impatient)
• Use your ‘Back Key’ to step back through the presentation. This allows you to review previously viewed information.
• Use your ESC Key to end the presentation. Close the presentation to return to equineGenie.
In this tutorial we purchase hay and pay for it with a credit card. (1) Purchase Hay (2) Pay for the Hay with a credit card. (3) Make a credit card payment.
*Credit Card Account(s)
*Chart of Accounts and Subaccounts
Expense 5520 – Horse Forage (Hay)
*Select A ButtonFor Setup
Instructions
*Select A ButtonFor Hay Purchase, Payment and Billing
In this tutorial we purchase hay and paying for it with a credit card. (1) Purchase Hay (2) Pay for the Hay with a credit card. (3) Make a credit card payment.
Press thespace bar!
*Supplied Item Setup
(Hay)
*Checking Account(s)
Item / Supplier
*Credit Card Account(s)
*Chart of Accounts and Subaccounts
Expense 5520 – Horse Forage (Hay)
*Select A ButtonFor Setup
Instructions
*Select A ButtonFor Hay Purchase, Payment and Billing
‘Click’ to Exit
Payment Method
PayWith
Credit CardPurchase Hay
Pay Credit Card Bill
*Select A ButtonTo See
Screen Entries.
Screen Entries To Execute Hay Purchase and Payment
Purchasing and Paying With A Credit Card
In this tutorial we purchase hay and pay for it with a credit card. (1) Purchase Hay (2) Pay for the Hay with a credit card. (3) Make a credit card payment.
‘Click’ to Exit
Press thespace bar!
Press thespace bar!
Payment Method
PayWith
Credit CardPurchase Hay
Pay Credit Card Bill
*Select A ButtonTo See
Screen Entries.
Screen Entries To Execute Hay Purchase and Payment
Purchasing and Paying With A Credit Card
In this tutorial we purchase hay and pay for it with a credit card. (1) Purchase Hay (2) Pay for the Hay with a credit card. (3) Make a credit card payment.
Financial Setup Chart of Accounts• Identifying the Financial Accounts for your business is possibly
the Most Important Initial Financial Business Management Decision You Will Make. The accounts identified provide;
• The accounts that make up your business’s Chart Of Accounts for its General Ledger.
• And, as important, it is the financial foundation for your business to Measure and Manage your Cash needs, your Profitability and your Business’s Worth.
Financial Setup Chart of Accounts• equineGenie’s Chart Of Accounts Selection is organized into
Categories to financially manage any type of Horse Business.• A Category is selected from the Select An Account Category
dropdown.• The Account Categories fit into four sections: Asset Accounts (Current,
Fixed and Other Assets); Liability Accounts (Current and Long Term Liabilities); Equity Accounts (the Owner’s and Business’s Worth) and Profit and Loss Accounts [P&L] (Income and Expense).
Financial Setup Chart of Accounts• Accounts unique to each Account Category are displayed in the
Select An Account dropdown. Clicking on an Account will add it to your Chart Of Accounts.
• A list of equineGenie’s Account Categories and Accounts can be viewed in The ‘Genie’ Academy Page, Financial Setup Manual Section - Appendix on the equineGenie Website, www.equinegenie.com.
Financial Setup Credit Card• Enter the Credit Card’s Account Number in the
Enter/Select Credit Card # dropdown. The entry is made by selecting [New Credit Card #] and entering the Number.
• Entering a Credit Card # activates the Type Of Credit Card. If your Credit Card Provider is your bank or another financial institution, enter the type of credit card; e.g., Visa, Master Card, American Express, Discover….
• Enter your Bank or Financial Institution in the Enter/Select Financial Institution dropdown. The entry is made by selecting [New Bank] and entering the name.
• Entering the Bank’s or Financial Institution’s contact information is optional, but highly recommended.
Financial Setup Checking• Enter the Checking Account’s Account Number in the
Enter/Select Checking Account # dropdown. The entry is made by selecting [New Checking Account #] and entering the Number.
• Entering a Checking Account # will activate the Enter Debit Card #. If the Checking Account has a Debit Card attached to it, click in the box and enter the Number.
Financial Setup Checking• If you want your Checking Account to have a reserve to flag
a possible overdraft, enter the amount in the Amount Reserve ($) box.
• The reserve amount is not additional funds available in your checking account. The amount lets equineGenie know when to alert you of a possible overdraft.
Financial Setup Checking• If your Checking Account has a Maintenance Fee or an
Overdraft Fee, enter the respective amounts in the Maintenance Fee ($) and the Overdraft Fee ($) boxes.
• If you business has more than one Checking Account at the same bank or financial institution, selecting Another Checking Account Same Institution will save your current information and allow you to enter another account.
A Checking Account Setup screen is two pages. Selecting Go To Open Accounts will display the Checking Account Setup 2nd page.
Select Enter before selecting ‘Go To Open Accounts’.
Financial Setup Checking• You will need to select a source of funds to open your checking
account. Equity is always a choice. If a Savings or Cash account have been setup, or another Checking Account they will be available in the dropdown.
• If you select a Savings or Cash account, or another Checking Account, as your source of funds you will need to select the Account Number associated with the selection.
A Checking Account Setup screen is two pages. Selecting Previous Page will display the Checking Account Setup 1st page.
Supplier / Services Setup• Enter the Item to be supplied in the Enter/Select Purchased Item or
Service dropdown. A New Item is entered by selecting [New Item] and entering the Item’s name.
• Select the item’s inventory category from the Enter / Select Item Inventory Category dropdown.• If equineGenie’s knowledgebase doesn’t have a desired Inventory Category, a
New Inventory Category can be added by selecting [New Category] and entering the category. The New Category will be auto learned the ‘Genie’.
Items identified for purchase are associated with an inventory category. equineGenie provides inventory reports on all items in inventory by category.
Press thespace bar!
Supplier / Services Setup• Enter or select the supplier of the Item in the Enter/Select Vendor or
Supplier dropdown. A New Supplier is entered by selecting [New Supplier] and entering the Supplier’s Name.
• Enter the Supplier’s contact information. Entering the information is optional, but highly recommended.
• If a supplier has already been entered as the supplier of another item the supplier will be available in the dropdown and when selected, their contact information will be automatically displayed.
An item’s safety stock, its unit of measure, its consumption rate and the number of days for an item to be delivered are all used to compute an item’s reorder schedule. If any one of the reorder parameters change, equineGenie automatically adjusts its reorder schedule.
Press thespace bar!
Press thespace bar!Press thespace bar!
Supplier / Services Setup
• Red flag warnings reduce operating errors and improve system function and execution.
Never too much Inventory on hand, but enough so you do not run out and best of all, no cash unnecessarily tied up – no supplies' wasted, no money wasted!
• Select Grass Hay to be Purchased from the Enter / Select Item To Be Purchased dropdown.• Grass Hay should have been previously setup on the Supplier / Services
Setup screen.
• The Horse Forage Inventory Category previously identified will be automatically displayed.
• Select the Immediate Use (Less Than 1 Year) button.• This lets equineGenie know the purchase will be expensed.
• Select the Add To Inventory/Supplies button.• This adds the purchased quantity to the Inventory/Supplies On Hand.
• If you have more than one Department in your business, a purchase can be allocated to each Department on a Percentage basis. The Total Percentage must equal 100%.
• You can tell the Pay button was selected on the Payment By Credit Card popup by the brackets around the Purchase Cost.
• Selecting the Enter button enters the transaction in the Transaction Journal, enters the Amount in the Credit Card Register, enters the Expense in the Expense Ledger and all associated Supply Ledgers and Reports – all automatically without having to open any other screens.
Financial Management Pay A Bill• The Pay A Bill screen allows you to pay an Invoice or Bill that has been
previously entered in equineGenie, but has not been paid on another screen in a system.• There should be a Matching Bill entered on the Enter A Bill screen or Expense
Charged to a Vendor’s Account or a Credit Card on another screen.• To pay a bill select the vendor from the Select Vendor / Supplier dropdown.
The vendor must have been previously setup on the Vendor Setup screen in the Financial Business Setup.
Financial Management Pay A Bill• Enter the date the bill is paid in the Payment Date box or select
the Payment Date from the Calendar Icon.• Enter the Amount of the payment in the Amount Paid box.
• You do not need to select any account categories or accounts. They were identified when you entered the Matching Bill on the Enter A Bill screen or another screen in equineGenie where a Vendor’s Account or a Credit Card was charged.
• Selecting the RED dollar sign initiates the payment transaction.Example
Financial Management Pay A Bill• Selecting the RED dollar sign initiates the Payment Transaction
and displays the Payment Method popup.• The vendor is automatically displayed without having to be
reentered.• You chose one of the five payment methods. Whichever payment
method you choose must have had an account previously setup in the Financial Business Setup.• For this example we are going to choose your Checking Account.
Financial Management Pay A Bill• Selecting the Enter button enters the transaction in the
Transaction Journal, enters Check # 5692 and the Check’s Amount in the Check Register, enters the Expense in the Expense Ledger and reduces the Vendor’s and Business’s Payables – all automatically without having to open any other screens or reports.