How to use power point

6. Power point

Basic Vocabulary

Slide : A single page in PowerPointPresentation : All the slides for a speech All the slides for a speech

Slide layoutSlide layout : How things are arranged on a slide: How things are arranged on a slide

Design Template : All slides are unified by preselected fonts, colors, graphics, etc.

Step1 : Getting started •Open power point •Select Blank presentation

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Step2 : Choose layout for the first slide

In the new slide menu, select an Auto layout

We will start our presentation with a title slide.

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Step3

Insert Title

• Place cursor in the title box and type your name

For your assignment, your first slide will contain your name only.

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Step4

Move Title box

• Place pointer on the edge of the title box, and drag it to the middle of the pagePlace pointer on the edge of the title box, and drag it to the middle of the page

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Step5

Format font

Place cursor in the title box and highlight your name. Place cursor in the title box and highlight your name.

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Step5 (Continued)

On the toolbar choose On the toolbar choose formatformat and select and select fontfont..

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Step5 (Continued)

Format Font

A font box will open. Choose the font style, size, color, etc. you want and click A font box will open. Choose the font style, size, color, etc. you want and click OKOK..

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Step6

Format background:

Place your cursor anywhere on your slide, right click your mouse and choose Place your cursor anywhere on your slide, right click your mouse and choose backgroundbackground. .

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Step6 (Continued)

Format background:

A toolbox will open, and you can choose the color of your background. Click A toolbox will open, and you can choose the color of your background. Click apply to allapply to all when finished. when finished.

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Step7

Insert next slide

On toolbar, click on On toolbar, click on insertinsert. Choose . Choose new slidenew slide..

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Step8

Choose layout for new slide:

A new slide will appear. Click on the slide A new slide will appear. Click on the slide layoutlayout you want to use for this slide. you want to use for this slide.

We will use the title and text layout.

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Step9

Insert Title

Place cursor in the title box, and type the Place cursor in the title box, and type the titletitle for your second slide. for your second slide.

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Step10

Format title

To format your title, click on To format your title, click on formatformat on the toolbar and choose on the toolbar and choose fontfont. You can also choose the . You can also choose the justificationjustification from from the toolbar.the toolbar.

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Step11

Insert text

Place your cursor in the text box. Hit Place your cursor in the text box. Hit backspacebackspace on your keyboard to delete the bullet point, and type your main on your keyboard to delete the bullet point, and type your main points (hit enter after each one).points (hit enter after each one).

We will create our own stationary bullet points

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Step12

Move textbox over

Resize the textbox (to make room for your bullet points) by holding your cursor over the edge of the textbox Resize the textbox (to make room for your bullet points) by holding your cursor over the edge of the textbox until it turns into a two-sided arrow and then drag the text box to right just a little.until it turns into a two-sided arrow and then drag the text box to right just a little.

We will put our bullet points along the left edge of the page, under the title

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Step 13

Create own bullet points

On the toolbar, choose On the toolbar, choose insertinsert and and text boxtext box. .

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Step13 (Continued)

Create own bullet points

Draw a textbox out beside your first main point. Draw a textbox out beside your first main point.

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Step 13 (Continued)

Create own bullets

On the toolbar, choose On the toolbar, choose insertinsert and select and select symbolsymbol. .

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Ste13 continued

Create own bullet points

A symbol box will open. Choose the symbol you want to use for your bullet points and click A symbol box will open. Choose the symbol you want to use for your bullet points and click insertinsert. Click . Click closeclose. A . A symbol will then appear in the textbox you drew.symbol will then appear in the textbox you drew.

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Step13 (continued)

Create own bullet points

You can change the size and color of your bullet point by highlighting it, clicking on You can change the size and color of your bullet point by highlighting it, clicking on formatformat on the toolbar, on the toolbar, selecting selecting fontfont, and then making your selections in the toolbox that opens., and then making your selections in the toolbox that opens.

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Step13 (Continued)

Create your own bullet points

Move your bullet point around (by clicking on it and then dragging) to line it up with your first main point.Move your bullet point around (by clicking on it and then dragging) to line it up with your first main point.

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Step13 (Continued)

Create your own bullet points

Click on your bullet point (you have to be on the text box portion of it). Right click and choose Click on your bullet point (you have to be on the text box portion of it). Right click and choose copycopy..

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Step13 (Continued)

Create your own bullet points

Place your cursor anywhere on your slide, and right click. Choose Place your cursor anywhere on your slide, and right click. Choose pastepaste. A bullet point will appear. Right click . A bullet point will appear. Right click again and choose again and choose pastepaste. You should have three bullet points now.. You should have three bullet points now.

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Step13 (continued)

Use the arrow keys on your key board to move the bullet points around. Line them up with your text.Use the arrow keys on your key board to move the bullet points around. Line them up with your text.

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Step14

Animate your main points

If you want your main points to come in one at a time, highlight your text. Right click and choose If you want your main points to come in one at a time, highlight your text. Right click and choose custom custom animationanimation..

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Step14 (continued)

Animate your main points

A custom animation box appears on the right of your screen. Click on A custom animation box appears on the right of your screen. Click on Add EffectAdd Effect and choose how you want your and choose how you want your text to come in.text to come in.

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Step14 (continued)

Animate your main points

Make sure in the Make sure in the StartStart drop-down box you have chosen drop-down box you have chosen On ClickOn Click..

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Step15

Find picture

On the internet, go to On the internet, go to www.google.com. Click on . Click on imagesimages and type in the type of picture that you want to use in and type in the type of picture that you want to use in your presentation (ex. lions). Click on your presentation (ex. lions). Click on SearchSearch..

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Step15 (continued)

Find picture

When you find the picture you want to use, right click and choose When you find the picture you want to use, right click and choose save picture assave picture as. Save the picture to your . Save the picture to your computer or a disk.computer or a disk.

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Step16

Insert picture

Now you want to insert the picture you found into your slide. On the toolbar, choose Now you want to insert the picture you found into your slide. On the toolbar, choose insertinsert, select , select picturepicture, and , and from from filefile..

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Step16 (Continued)

Insert picture

When you insert your picture, it will mess up your layout, so you need to When you insert your picture, it will mess up your layout, so you need to immediatelyimmediately go to the toolbar, select go to the toolbar, select editedit, and select , and select undo slide layoutundo slide layout. This will fix the problem.. This will fix the problem.

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Step17

Format picture

You can move your picture around by clicking and dragging. You can resize your picture by clicking on a corner You can move your picture around by clicking and dragging. You can resize your picture by clicking on a corner and dragging the corner out.and dragging the corner out.

It is a good idea to tell your audience where you got the picture from in small font under the picture.

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Step18

Insert the line under title

If you want to insert a line under your title, on the toolbar, choose If you want to insert a line under your title, on the toolbar, choose insertinsert, select , select picturepicture, and then select , and then select AutoShapeAutoShape. .

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Step18 (Continued)

Insert line under title

An AutoShape box will appear. Choose the line you want. Draw the line under the title.An AutoShape box will appear. Choose the line you want. Draw the line under the title.

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Step18 (Continued)

Insert line under title

To format the line, double click on the line. A toolbox will open and you can change the color, style, weight, etc.To format the line, double click on the line. A toolbox will open and you can change the color, style, weight, etc.

If you want a line at the bottom of the page also, you can right click on the line, choose copy, and then choose paste. Drag the new line to the bottom of the slide.

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Step19

Insert next slide

You do not want to have to do all these formatting steps for every slide, so for your next slide, go to the toolbar, You do not want to have to do all these formatting steps for every slide, so for your next slide, go to the toolbar, choose choose insertinsert, and choose , and choose duplicate slideduplicate slide..

You now have two of the exact same slides.

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Step20

Change title and text on the new slide

Click in the title box on your new slide (3Click in the title box on your new slide (3rdrd slide), highlight the old title, and type a new title over it. Do the same slide), highlight the old title, and type a new title over it. Do the same thing for the text.thing for the text.

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Step21

Change the picture

Click on the picture, and hit delete on your key board. Insert a new picture (insert, picture, from file). Don’t Click on the picture, and hit delete on your key board. Insert a new picture (insert, picture, from file). Don’t forget to go to forget to go to insertinsert, , undo slide layoutundo slide layout to fix your slide. You can then move and resize the picture. to fix your slide. You can then move and resize the picture.

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Step22

Additional slides

Insert as many duplicate slides as needed. Follow above steps to change.Insert as many duplicate slides as needed. Follow above steps to change.

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Step23

Add a graph to any slide

You may want to insert a chart to help explain the information in your presentation (especially statistics). To add You may want to insert a chart to help explain the information in your presentation (especially statistics). To add a chart: on your toolbar, choose a chart: on your toolbar, choose insertinsert and select and select chartchart

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Step23 (Continued)

Add a graph to any slide

When you insert a chart, a sample data sheet and corresponding bar chart will appear on your slide. PowerPoint When you insert a chart, a sample data sheet and corresponding bar chart will appear on your slide. PowerPoint has included some sample data in the first four columns. The bars in the chart are the graphical representation of has included some sample data in the first four columns. The bars in the chart are the graphical representation of the numbers in the data sheet.the numbers in the data sheet.

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Step23 (Continued)

Add a graph to any slide

To create you own chart, you can replace the data in the sample data sheet with your own data. Click in the row To create you own chart, you can replace the data in the sample data sheet with your own data. Click in the row on the data sheet you want to change, type your number, and hit enter. PowerPoint will automatically change on the data sheet you want to change, type your number, and hit enter. PowerPoint will automatically change the chart as well.the chart as well.

You can also change the chart titles by simply typing over what PowerPoint has used as sample titles.

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Step23 (Continued)

Add a graph to any slide

After you have changed all the data you want to change, click anywhere on your slide, and the data sheet will After you have changed all the data you want to change, click anywhere on your slide, and the data sheet will disappear. If you need to make additional changes, double click on the chart, and the data sheet will reappear.disappear. If you need to make additional changes, double click on the chart, and the data sheet will reappear.

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Step23 (Continued)

Add a graph to any slide

If inserting the chart messed up your slide format, on the toolbar, go to If inserting the chart messed up your slide format, on the toolbar, go to editedit, and select , and select undo slide layoutundo slide layout. This . This will fix your slide.will fix your slide.

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Step23 (Continued)

Add a graph to any slide

To delete rows on your chart, double click on the chart so the data sheet will appear. Right click on the column To delete rows on your chart, double click on the chart so the data sheet will appear. Right click on the column (or row) in the data sheet you want to delete, and choose (or row) in the data sheet you want to delete, and choose deletedelete..

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Step23 (Continued)

Add a graph to any slide

If you want to add bars to your chart, double click on the chart so the data sheet will appear. In the first empty If you want to add bars to your chart, double click on the chart so the data sheet will appear. In the first empty columns and rows in the data sheet, type in the new data you want to appear on your chart.columns and rows in the data sheet, type in the new data you want to appear on your chart.

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Step23 (Continued)

Add a graph to any slide

The bar chart is the default chart in PowerPoint. If you think your data would be better displayed in a different The bar chart is the default chart in PowerPoint. If you think your data would be better displayed in a different type of chart, you can change it. Double click on your chart so the data sheet appears. Right click on your chart type of chart, you can change it. Double click on your chart so the data sheet appears. Right click on your chart and choose and choose chart typechart type..

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Step23 (Continued)

Add a graph to any slide

A chart box will open, find the type of chart you want to display your data, and click A chart box will open, find the type of chart you want to display your data, and click okok..

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Step23 (Continued)

Add a graph to any slide

You can also resize and move your chart the same as you did for text and pictures earlier in this tutorial.You can also resize and move your chart the same as you did for text and pictures earlier in this tutorial.

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Step24

Review slides

Review slides for spelling, grammar, etc. errors. Practice using your PowerPoint as you practice your Review slides for spelling, grammar, etc. errors. Practice using your PowerPoint as you practice your presentation.presentation.

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Step25

Start power point presentation

To start your presentation. Go to your toolbar, select To start your presentation. Go to your toolbar, select slide showslide show and choose and choose view showview show. .

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