How to set your chapter up for success? Compliance and Awards Matrix Bill DesRochers, Charter Awards and Compliance Subcommittee Chairman Robin Fenton,

How to set your chapter up for success? Compliance and Awards Matrix

Bill DesRochers, Charter Awards and Compliance Subcommittee Chairman

Robin Fenton, SCTE

Why?

• Chapter Feedback• Previous process cumbersome & subjective• Awards did not promote the mission of SCTE

• Bylaws Compliance• Previous compliance only captured meeting hours and

financials, the bylaws cover more

Why?

• Results• More active chapters• Better chapter/National communication• Creates goal oriented results for chapters• Creates opportunities to drive SCTE mission on a local

level• Annual roadmap and guidelines for creating a healthy

chapter• Periodic Progress Reports helps measure success

Awards• Chapter Compliance Award (Required)• Chapter Recruitment Award• Chapter Professional Development Award• Striving for Excellence Award• Most Improved Chapter of the Year• Chapter Achievement Award• Chapter of the Year• Chapter Member of the Year

Chapter Compliance Award• Financial Compliance

• Quarterly Report, Bank Statements, Reconciliation, Receipts

• Within 15 days of close of quarter +10• Within 30 days +5

• Bank Cards• Copies of card with new signatures sent to Chapter

Support by April 30th. • Must have one staff signer on the card for auditing

purposes• If no changes, an e-mail must be sent to Chapter Support

by April 30th.

Chapter Compliance Award• Chapter Board

• Review Bylaws• Annual Review – the chapter board must review their bylaws

• Meet 4x per year• Minutes e-mailed to chapter support, if received within 10 days of

meeting +5

• Current SCTE membership• SCTE checks on a monthly basis. All board and associates must

be SCTE members by December 31st.

• Chapter Board Contact Sheet

Chapter Compliance Award• Chapter Board (cont.)

• Election Results• Chapters are required, per bylaws, to have a yearly chapter

membership election.

• Professional Development• Technical Training hours (30 hours)

• Meeting Reports and attendance roster submitted within 30 days of the meeting +10

• Membership• Minimum 50 affiliated SCTE members

Chapter Compliance AwardAll items received and a chapter is in compliance, Win the Compliance Award & One Free Cable-Tec EXPO Registration.

All items received and earn 80 points, win the Compliance Award & receive Two Free Cable-Tec EXPO registrations

The chapter with the greatest improvement over the previous year wins the Most Improved Chapter Compliance Award.

Chapter Compliance Award

Chapter Recruitment Award• New Members

• Number of new members added with chapter affiliation Jan 1-Dec 31. The percentage of growth will be converted into a point value.

• Retaining Members• Chapter Membership lists are pulled on January 1st and

December 31st. Lists are compared and the individuals that are on both lists are counter. The percentage of growth will be converted into a point value.

• Recruitment Marketing• Per occurrence +10

Best PracticesGet the word out!!!

• Monthly Chapter review of new, lapsed or soon to lapse members

• Email to remind members of their status• Invite new members to an upcoming chapter

event.• Sample letters are available at the CORe site• Worth 10 points per occurrence.

Chapter Recruitment AwardEarn 30 points and your chapter will win the Chapter Recruitment Certificate

The chapter with the highest amount of points win the Chapter Recruitment Award

The chapter with the greatest improvement wins the Most Improved Chapter Recruitment Award.

Chapter Professional Development Award

• Certifications• Every fully certified chapter affiliated member (+1 point);

recorded quarterly

• Testing Opportunities• Publicly advertised testing sessions in which individuals

tested during the session (+10 points)

Chapter Professional Development Award

• Preparation for SCTE Certification• On the meeting announcement, linking a specific SCTE

certification with the chapter training topic (+5 points)

• Professional Development• Every additional training hour above the 30hr

requirement (+1 point)

Chapter Professional Development Award

Earn 30 points and your chapter will win the Professional Development Certificate

The chapter with the highest amount of points win the Chapter Professional Development Award

The chapter with the greatest improvement wins the Most Improved Chapter Professional Development Award.

Striving for Excellence Award

• Marketing/Communications• Website

• Current Year’s Activities (board & calendar) available +50

• Newsletter• Per occurrence +5

• Published Articles• Per article +5

• Chapter Budget• Submit a yearly chapter budget +15

Striving for Excellence Award

• Outreach• Local School Outreach Program

• Per outreach +5

• Community charity program• Per Giving +5

• Events• Chapter Participant Appreciation Event

• If an event is held +10

• Vendor Day• If one was held +30• Technical Sessions at event +5• Cable-tec Games held +10

Striving for Excellence Award

• Chapter Teamwork• Co-host a meeting/event with another chapter• Help out another chapter

• Per occurrence +10

• Annual Strategic Plan• Calendar of Events for the Year +25• Yearly Goals for the Chapter +25• Year-End Strategic Evaluation +15 (new for 2011)

The Mighty Four

Some helpful hints on the road to success:

“The Mighty Four”

Chapter Website – 50 Points

Vendor Day – 30 Points

Calendar of Events – 25 Points

Chapter Goals – 25 Points

That’s 130 points for the “Mighty Four”

Best PracticesPartners in SCTE

• Look for opportunities to partner with other chapters

• Golf Outings• Help with website• Vendor Day or Cable-tec Game partnerships• Share your best practices• CLC

Striving for Excellence AwardEarn 150 points and your chapter will win the Striving for Excellence Certificate

The chapter with the highest number of points wins the Striving for Excellence Award

The chapter with the greatest improvement wins the Most Improved Striving for Excellence Award.

Point Maximum

The maximum amount of points a chapter can receive per line item is 300 points per year. A line

item refers to a specific item on the matrix and does not include section totals.