How to Manage a High-Volume, Fast-Paced Recruiting Program Using CSO Monica Wilson and Fiona Cooke Dartmouth College’s Center for Professional Development.

How to Manage a High-Volume, Fast-Paced Recruiting Program Using CSOMonica Wilson and Fiona CookeDartmouth College’s Center for Professional Development

Agenda• Introduction—Getting to Know Our Team & Platform• Employer Options—Options for Employers Looking for

Dartmouth Talent • Scheduling Recruiting—Building Schedules & Events• Promoting Opportunities & Streamlining Information—

Marketing, Reminders & Answers• Applying & Signing up for Interviews—Deadlines, Decisions, &

Schedules• Closing—Time for Questions

Getting to Know Us• Employer Relations Team

• 8-10 Interview Rooms• 4 (10-Week) Recruiting Terms• June 2013-May 2014 Statistics

Total opportunities: 363Unique employers: 120Total employer visits: 200Total student applications: 18,260Total interviews offered: 3,988

Monica WilsonSenior Associate Director

for Employer Relations

Fiona CookeRecruiting Coordinator

Jennifer McGrewCommunity Outreach

Coordinator

Patrice VidalCareer Information

Coordinator

Getting to Know Our Platform

• DartBoard is our centralized online database for jobs and internships, funding sources, workshops, and special events.

• Opportunities in Marketing, Communications, Business Development Operations, Law, Non-Profit, Health, Leadership Development, Education, Consulting, Finance, and more.

Employer Options• Simple Posting

• Employers post a position on DartBoard, to reach current Dartmouth students and alumni/ae.• Candidates apply directly to their organization on a rolling basis, until the position expires.

• Resume Drop• We collect applications and forward the bundle after the deadline• Employers enter decisions in DartBoard within 3 weeks of deadline• Employers schedule interviews directly with students

• On-Campus Interviews• Employers enter interview decisions on or before specified deadline• Students sign up for interview slots• We send final schedules two days prior to interview date

Building Schedules & Events • Resume Drops• On-Campus Interviews• Pre-Interview Meetings & Information Sessions

• Employers can schedule an open information session prior to their resume drop deadline or a mandatory pre-interview meeting for all confirmed candidates the day before the interview

• s

Marketing, Reminders & Information

• Student Promotion• Resume Deadlines, Information Sessions, and Career Fairs

• Student and Employer Automated Emails• Interview Decision Deadline Approaching Reminders • Interview Decision Submission Notification• Interview and Pre-Interview Meeting Reminders• Event Reminders• Student Cancellation Notification and More

• Information for Students• DartBoard Tutorials • Participating in Recruiting from Off-Campus• Interview Dress• Next Steps

S Sample Marketing Email

Automated Emails in DartBoard• Emails Sent to Admin

Employer Submitted Preselect Picks on a Schedule Preselects Incomplete on a Schedule & Decisions Due in 2 DaysStudent Cancelled an Interview Slot

• Emails Sent to EmployersEvent Approaching for which Employer Registered Preselects Incomplete on a Schedule & Decisions Due in 2 DaysPreselect Picks are Due on a Schedule

• Emails Sent to StudentsEvent Approaching for which Student Registered (Info Session or Pre-Int. Meeting)Interview Approaching for which Student Signed UpSign-Up Date/Time for Interview Approaching for Accepted Students Sign-Up Date/Time for Interview Approaching for Alternate StudentsSchedule Picks Submitted (Accepted, Alternate, Phone/Video, Declined)

Sample Tutorial

Sample Next Steps Email

Deadlines, Decisions, & Schedules• Sending Resume Bundles

• Sent by noon the day after the deadline

• Entering Interview Decisions• Employers enter decisions or send them directly to us so we can enter them for

them

• Sending Final Interview Schedules• Sent two business days prior to interview date

Sample Resume Bundle Email

Decisions & Schedules

Ask us Questions!

Monica [email protected]

Fiona [email protected]

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