Pedro Príncipe & José Carvalho , University of Minho How to make your repository OpenAIRE compliant Online workshop – January 23 and 24, 2012
Pedro Príncipe & José Carvalho , University of Minho
How to make your repository OpenAIRE compliant
Online workshop – January 23 and 24, 2012
AGENDA
1) OpenAIRE and compliancy with the ERC Scientific Council Guidelines for Open Access and the European Commission Open Access Pilot in FP7, Pedro Príncipe
2) How to make your repository OpenAIRE compliant, Pedro Príncipe & José Carvalho
3) Compliancy for DSpace, José Carvalho
4) Questions and Answers.
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OpenAIRE and compliancy with the EC/ERC OA policies
1/4OpenAIRE in a nutshell…
How to comply with the EC/ERC OA policies
The European Comission and the European Research Council want to provide the widest dissemination and
access to the results of the research they fund.
OpenAIRE implements the Open Access requirements in EU Member States
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Main goals
Deliver an electronic infrastructure and supporting mechanisms for the identification, deposition, access, and monitoring of FP7 and ERC funded articles.
Additionally, offer a special repository for articles that can be stored neither in institutional nor in subject‐based/thematic repositories.
All deposited articles will be visible and freely accessible world‐wide through a new portal to the products of EU‐funded research, built as part of this project.
Work with several subject communities to explore the requirements and practices to deposit, access and manage research datasets in combination with research publications.
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Helpdesk & repositories
Orphan repository
OpenAIRE portal
Study & OpenAIREplus
European Research Council
December 2007
ERC Scientific Council publishes Guidelines for Open Access, as a follow up of its 2006 Statement on Open Access.
ERC, requires:
that all peer‐reviewed publications from ERC‐funded research projects be deposited on publication into an appropriate disciplinary or institutional repository, and subsequently made Open Access within 6 months of publication.
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Open Access Pilot in FP7August 2008
European Commission launched the Open Access Pilot in FP7 that will run until the end of the Framework ProgrammeThe pilot applies to 7 research areas:1. Energy2. Environment (including Climate Change)3. Health4. Information and Communication
Technologies (Cognitive Systems, Interaction, Robotics)
5. Research Infrastructures (e‐infrastructures)
6. Science in society7. Socio‐economic sciences and the
humanities
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Open Access Pilot in FP7
Grant agreements in those 7 areas, signed after August 2008, contain a special clause (Special Clause 39) requiring beneficiaries:1. to deposit articles resulting from FP7
projects into an institutional or subject based repository
2. to make their best efforts to ensure open access to these articles within six months (Energy, Environment, Health, Information and Communication Technologies, Research Infrastructures) or twelve months (Science in Society, Socio‐economic Sciences and Humanities
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Complying with FP7 and ERC requirements
»»»»» What to deposit?»»»»» Where to deposit?
»»»»» When to deposit?
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What to deposit?
Published version– publisher’s final version of the paper, including all
modifications from the peer review process, copyediting and stylistic edits, and formatting changes (usually a PDF document)
OR
Final manuscript accepted for publication– final manuscript of a peer‐reviewed paper accepted for
journal publication, including all modifications from the peer review process, but not yet formatted by the publisher (also referred to as “post‐print” version).
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Where to deposit?
Institutional repository– of the research institution with which they are affiliated
OR (If this is not possible)
Subject based/thematic repositoryOR
Orphan Repository provided by OpenAIRE for articles that can be stored neither in institutional nor in subject‐based/thematic repositories
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When to deposit?
Researchers should deposit their articles or manuscripts in a relevant repository immediately upon acceptance for publication, to be made open access within six or twelve month depending on the FP7 research area
6 Months Access Embargo 12 Months Access Embargo
ERC All grant recipients after 2007
FP7 in the thematic areas:"Health", "Energy", "Environment" (including Climate Change)", and "Information & communication technologies" (“Cognitive Systems”, “Interaction” and “Robotics”)
in the activity:"Research infrastructures" (e‐infrastructures)
in the thematic area:"Socio‐economic Sciences and the Humanities"
in the activity:"Science in Society"
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The pilot covers approximately 20% of FP7 projects:
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How to comply workflow
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REPOSITORY
Submit manuscript to publisher
Final author manuscript
Reference of the article available on the OpenAIRE/EC sites, fulltext
available to all (immediately or after embargo periodoin repository
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Repository Managers
How to support researchers?
»» Make your repository OpenAIRE complaint
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How to make your repository OpenAIRE compliant
2/4Steps to make your repository OpenAIRE complaint
OpenAIRE guidelines
Steps to make your repository OpenAIRE complaint
1.Register your repository in OpenDOAROpenDOAR is an authoritative worldwide directory of academic open access repositories.
2. Test compliancy with OpenAIRE
Make your repository OpenAIRE complaint – by implementing the OpenAIRE Guidelines
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3. Add your repository in OpenAIREOpenAIRE in collaboration with OpenDOAR provides you an easy web tool to help you register the repository.
1. OpenDOAR
The first step is to register your repository in OpenDOAR.
If you are already registered in OpenDOAR:
– Check if the information is update
– Attention to the URL and admin email
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2. OpenAIRE Guidelines
First of all, compliance to the OpenAIRE guidelines
The purpose of OpenAIRE Guidelines is to make FP7/ ERC publications visible. To achieve this and allow central harvesting of FP7/ ERC publications, repositories must comply with some minimum technical requirements.
“The OpenAIRE Guidelines are simple metadata specifications for repositories that need to be OpenAIRE compliant. After complying to the OpenAIRE guidelines, the repository will become the single entry point for researchers that want to deposit FP7 publications.”
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2. OpenAIRE Guidelines
Make your repository OpenAIRE compliant by implementing the OpenAIRE Guidelines
Plugins (popular repository platforms) helps to implement the guidelines
Repository should enable the deposition of publication files and metadata (also info relative to the EC projects funding)
Get EC project data
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2. Test the OpenAIRE compliance
After you have made some progress in implementing the guidelines you should run a compliancy test.
The OpenAIRE provides a validator where you can verify if the repository is truly compatible with the guidelines.
www.openaire.eu:8380/dnet‐validator‐openaire
Enter the OAI‐PMH base URL of your repository and choose to test your repository against the OpenAIRE rule set.
After running the test you can browse the results.
Please make sure you have an ec_fundedresources set and that it contains at least one record.
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3. Join OpenAIRE
After a short compliancy test, your repository will be ready to join OpenAIRE »» www.openaire.eu:8380/dnet‐validator‐openaire
Use the validator web tool to register the repository
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Compliant repositories – list in the portal
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Find the repository in the portal
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The portal inform about the repository compliance
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OpenAIRE guidelines
OpenAIRE Guidelines
Released in July 2010 (V. 1.1 Nov. 2010) – The OpenAIRE guidelines are supplementary and built on top of the DRIVER Guidelines Plus fields: projectID, accessRights,
embargoEndDate
– All aspects of the DRIVER Guidelines are valid, with a very few exceptions DRIVER compliancy recommended, not
mandatory
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OpenAIRE Guidelines
OpenAIRE Set
Content definitions:
– The content to be inserted in the OpenAIRE set must be EC funded content
Set naming
setName setSpec*
The OpenAIRE set EC_funded_resources set ec_funded_resources
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OpenAIRE Guidelines
New elements
access_rights
embargo_end_date
projectID
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OpenAIRE guidelines
projectID
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Element name projectID
DCMI definition dc:relation
Usage Mandatory
Usage instruction A vocabulary of projects will be exposed by OpenAIRE through OAI-MPH, and available for all repository managers. Values will include .The projectID equals the Grant Agreement number, and is defined by the namespace info:eu-repo/grantAgreement/EC/FP7
Example <dc:relation> info:eu-repo/grantAgreement/EC/FP7/12345</dc:relation>
OpenAIRE guidelines
accessRights
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Element name accessRights
DCMI definition dc:rights
Usage MandatoryUsage instruction Use values from vocabulary Access Rights at
http://wiki.surffoundation.nl/display/standards/info-eu-repo/#info-eu-repo-AccessRights; values are: info:eu-repo/semantics/closedAccess info:eu-repo/semantics/embargoedAccessinfo:eu-repo/semantics/restrictedAccessinfo:eu-repo/semantics/openAccess
Examples <dc:rights> info:eu-repo/semantics/openAccess</dc:rights>
OpenAIRE guidelines
embargoEndDate
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Element name embargoEndDate
DCMI definition dc:date
Usage Recommended
Usage instruction Recommended when accessRights = info:eu-repo/semantics/embargoedAccessThe date type is controlled by the name space info:eu-repo/date/embargoEnd/, see http://wiki.surffoundation.nl/display/standards/info-eu-repo/#info-eu-repo-DateTypesandvalue. Encoding of this date should be in the form YYYY-MM-DD (conform ISO 8601).
Examples <dc:date> info:eu-repo/date/embargoEnd/2011-05-12 <dc:date>
Compliancy for DSpace
3/4Addons:
OAI Extended & OpenAIRE Authority Control
OAI extended Addon
OAI extended Addon
OAI Extended Addon (or a patch to be more precise):– Extends the base functionality of the OAI‐PMH interface and
delivers repository administrators more flexibility and functionalities to select and filter the information.
– The purpose of the OAI Extended Addon was to modify the OAI Interface's output, showing only items that were compliant with the DRIVER Guidelines.
– The Addon provides also the tools to create a set according to the requirements of the OpenAIRE Guidelines, helping European repositories to become OpenAIRE compliant.
– Other features are: hability to show didl schema and ETDMS itens. May be completely adjusted to other environments and can easily be configured, changed or extended…
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OAIextended
Initially created for the DRIVER Guidelines– Now enables OpenAIRE compliance.How?– Filter all the records that have adc.relation with:
info:eu‐repo/grantAgreement/EC/FP7/????
This set is used for OpenAIRE Portal
Addon OAI Extended
OAI Extended Addon is a DSpace patch (1.6.2 & 1.7.2):
Dspace 1.6.2
• OAIextended v.2 (08 Nov 2010) http://projecto.rcaap.pt/index.php/lang‐en/consultar‐recursos‐de‐apoio/remository?func=fileinfo&id=328
• OAIextended v.2.3 (26 Jul 2011)http://projecto.rcaap.pt/index.php/lang‐en/consultar‐recursos‐de‐apoio/remository?func=fileinfo&id=341
Dspace 1.7.2
– OAIextended v.2.4 (25 Oct 2011)http://projecto.rcaap.pt/index.php/lang‐en/consultar‐recursos‐de‐apoio/remository?func=fileinfo&id=344
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Set EC Funded Resources
OpenAIRE Authority Control
OpenAIRE Authority Control
Dspace 1.6.2http://projecto.rcaap.pt/index.php/lang‐pt/consultar‐recursos‐de‐apoio/remository?func=fileinfo&id=342
Dspace 1.7.2http://projecto.rcaap.pt/index.php/lang‐pt/consultar‐recursos‐de‐apoio/remository?func=fileinfo&id=345
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Addon OpenAIRE Authority Control
This Addon use Dspace “Authority Control” functionality:
– provides a way to list and verify OpenAIRE projects (FP7);
– the list of projects is maintained as a web‐service
– a local cache is created in order to be queried by users
– only adds the correct value in dc.relation field
Main goals:
– Simplify and standardize the projects (ID) identification in the deposit process;
– Facilitates compliance with the OpenAIRE guidelines
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OpenAIREAuthority Control Addon
Allows users to search and include FP7 projects ID in the metadata of the records disposed in accordance with the guidelines
* Needs the OAIextended Addon to create the set (ec_fundedresources)
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OpenAIREAuthority Control Addon
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OpenAIREAuthority Control Addon
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Edit record
Metadata
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openAccess
Questions and Answers
4/4Support information
www.openaireaire.eu
Helpdesk
Further Information
Open access pilot in FP7: http://ec.europa.eu/research/science‐society/open_access
Twitter: @OpenAIRE_eu
Book an individual consultation with the OpenAIRE team members
(January 25, 26 or 27)
Contact: [email protected]
www.openaire.eu49
Questions and Answers
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Pedro Príncipe [email protected]– skype id ratodebiblioteca
José Carvalho [email protected]– skype id josekarvalho
www.openaire.eu