How to make your database sing.

How to make your database

sing.

Presented by: Vicki Stephens Library Adviser National Library of New Zealand

[email protected]

http://schools.natlib.govt.nz/

In the beginning….

The Grand Vizier of Persia in the 10th century took his entire library with him wherever he went.

The 117,000-volume library was carried by 400 camels trained to walk in alphabetical order.

…Card Catalogues

Cataloguing Standards

• Dewey Decimal System

• Anglo American Cataloguing Rules AACR2

• Library of Congress Subject Headings

Integrated Library Systems ILS

International Standards / Protocols MARC & Z39.50

• MARC = Machine Readable Cataloguing

• Z39.50 = Direct connection between ILS and

external cataloguing database e.g. SCIS

MARC + Z39.50

=

One

Catalogue

Record

Libraries have adapted…

Computers in libraries are like icing on cake - they add to the whole experience, but just make a sticky mess without a firm foundation.

From The Warrior Librarian http://www.warriorlibrarian.com

What is the primary purpose

of your Library Management System?

Managed Learning Environments Roadshow

http://www.slideshare.net/paul.seiler/2009-mle-roadshow-4

http://schools.natlib.govt.nz/

ILMS & OPAC

• ILMS = Integrated library management

system

• OPAC = Online Public Access

Catalogue (WebOPAC)

Web Home Page

Book Review Feature

Web access from Home

Citation and Bibliography Building

Video viewing

Secure Website access

Blog/Wiki features

Mobile Phone Apps

ILS/OPAC features:

What is effective information retrieval?

Effective Data Input = Effective Data Output

Hider, P (with Harvey, R) 2008

Data input must:

• adhere to widely-understood standards

• require minimal effort

• meet the minimum requirement of the system

• maintain a high level of accuracy and consistency

Data output must:

• be readily understood by the user

• match users request

• be user-friendly

• respond to users requests as rapidly as possible

• not be restricted to a limited number of terminals, but should be capable of being used simultaneously by all users who require it. – networked and multiple users required.

Why is it necessary for libraries to organise

information effectively?

Z39.50

Email address

SMTP Server address

Proxy - Proxy Host, Proxy Port, Proxy User and Proxy Password

IP Address 

And..

Port Forwarding/Mapping

Barcode Reader

IT Setup Essentials

Input & Amend Catalogue Record

Amend the following Catalogue fields:

• Accession/Barcode number – (Place barcode on back cover of book 1 cm in from hinge 1 cm in from top of cover)

• Classification - (Be consistent e.g. put books about New Zealand 993 not 919.3 and 993)

• Type – Non-Fiction, Fiction, Quick Pick/Read, Senior Fiction, Picture Book, Sophisticated Picture Book, Graphic Novel, Reference, Magazine etc, (Sticker the spine appropriately)

• Source (Supplied By)– Suppliers name, Donation, Duffy Book etc,

• Location – In Library, Staff Room, Teachers Resource Room etc…

• 398.2 Can consistently truncate to this number

• 411 / 421 Alphabet books – may be better in Picture Books

• 428.6 Readers – class with fiction or subject area

• 513.2 Counting books – may be better in Picture Books

• 811 / 821 Rhyming books - Relocate to Picture Books with 1st letter of author’s surname

• 910s Geography number – option to prefer the history number in primary schools, 919.3 = NZ geography, 993 = NZ history

Can shelve books together under 993

• 920 Prefer subject classifications for biographies. eg Book about the golfer Tiger Woods can be shelved in the golfing section. A book on scientists can be shelved in the science section. Whereas a book on a range of people (sports players, scientists, politicians, explorers etc can be shelved at 920.

• 993.1 Use 993 for New Zealand

Classification Modification

Amend the following Catalogue fields: Cont….

•  Media – Book, DVD, Website, Board Game, Kit, Poster etc.

• Purchase price - (Actual/Discounted price) if unknown or donated enter $0.00 (zero)

Usually excludes GST. GST is claimed back by Schools. This is really important to get right as it affects your auditing and budget.

• Overdue/Replacement cost - Consider processing costs and replacement cost of similar title. Important as if a book is destroyed despite being donated what would it cost to replace.

But wait there’s more….

•Keywords & Subject Headings – Add any keywords as necessary.

•Subject Heading words can be keywords. Subject Headings however need to use the international standard vocabulary e.g. Bugs is a keyword, but a book called Bugs will always have the Subject Heading - Insects.

•For Maori Subject Headings use Ngā Ūpoko Tukutuku: http://mshupoko.natlib.govt.nz/mshupoko/

•For Maori Keywords try http://www.maoridictionary.co.nz/

Subject Headings & Keywords

A subject heading is controlled vocabulary using

approved headings – targeted and consistent

eg Insects

A keyword is uncontrolled vocabulary - inexact and

broad-ranging

eg Bugs, Creepy crawlies

SCIS Subject headings

• Cataloguing aid with standardised terms

• Provide consistency in subject authority files

• Include some Maori headings, and growing number being added

• Can be copied and pasted into your library catalogue subject headings field

SCIS Websites

Use Your URL

http://www.nzta.govt.nz/resources/roadcode/road-code-index.html

http://en.childrenslibrary.org/

http://www.childrenslibrary.org/icdl/SaveBook?bookid=mrzispy_00260005&lang=English&ilang=English

The Future…?

Managed Learning Environments Roadshow

http://www.slideshare.net/paul.seiler/2009-mle-roadshow-4

User Created/Generated Content

Tags – Controlled Vocabulary

Consistent standards for:

Creator Name

Title of Work

Type of Work

School Name

Curriculum…

http://scot.curriculum.edu.au/

Any questions?

It does not matter how many books you may have, but whether they are good or not.

— Epistolae Morale

Lucius Annaeus SENECA (3 B.C.-65 A.D.)