How to make STALL REPORT ( final gala report of Engineering management )

By

Army Public College of Management andSciences, RAWALPINDI

“Verily never will ALLAH PAK change the condition of anation until they change it themselves (with their

efforts)”

“HOLY QURAN”

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TABLE OF CONTENTS

Acknowledgement…………………………………………… 4Team Members …………………………………………….... 5

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Chapter no 1: Stall Organization & Duties…………………6

1.1 Organization1.2 Organizational hierarchy 1.3 Duties of Manger’s

1.3.1 Chief Executive Manger1.3.2 Financial Manger1.3.3 Engineering Manger1.3.4 Marketing Manger1.3.5 Sales Manger1.3.6 Manufacturing Manger1.3.7 Special Manger

Chapter no 2: Stall Statistics …………………………. . . .. . 11

2.1 Investment2.1.1 Investment by Members2.1.2 Funds Generation by Marketing and Ticket Sale2.1.3 Total investment of the Stall

2.2 Purchase of items2.3 Sale of items2.4 Profit

Chapter no 3: Gala Picture Gallery …………………………… 16

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ACKNOWLEDGEMENT

All praise to Almighty Allah, the most Gracious andcompassionate. Who created the universe and bestowed mankind withthe knowledge and blessings of Allah be upon the Holy ProphetMuhammad (S.A.W.) who guided mankind with the Holy Quran andSunnah, the everlasting source of guidance and knowledge forhumanity.

We have taken efforts in this Stall. However, it wouldnot have been possible without the kind support and help of manyindividuals and organizations. We would like to extend my sincerethanks to all of them.

We are highly indebted to APCOMS for their guidance andconstant supervision as well as for providing necessary informationregarding the Stall & also for their support in completing theStall.

We would like to express our gratitude towards ourparents & faculty of APCOMS for their kind co-operation andencouragement which help us in completion of this Stall.

We would like to express my special gratitude and thanksto

Engr. Col ® Javed Rushdi Engr. Faheem for giving us such attention and time.

Our special thanks to,

Our thanks and appreciations also go to our universityAPCOMS in developing the Stall and people who helped me with theirabilities.

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Team Members

Muhammad Shakeel F-3460 (BEEE-12-B) Ghulam Haider F-3462

Asad Bilal F-3482

Farooq Khan F-3470

Jawwad Hameed S-4533

Usman Ali F-3736

Zaman Malik F-3348

Farhan Amir F-3731

Muhammad Usman F-3456

Asher Ahmed F-3727

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Asad Arshad Awan F-3482

Hamid Ijaz F-3482

Supervisor:

Engr. Col ® Javed Rushdi

1.1 OrganizationAn organization (or organization) is a social entity that has a collective goal and is linked to an external environment. The word is derived from the Greek word organon, itself derived from the better-known word ergon which means "organ" – a compartment for a particular task.

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A social unit of people that is structured and managed to meet a need or to pursue collective goals. All organizations have a management structure that determines relationships between the different activities and the members, and subdivides and assigns roles, responsibilities, and authority to carry out different tasks. Organizations are open systems--they affect and are affectedby their environment.

There are a variety oflegal types oforganizations, includingcorporations,governments, non-governmentalorganizations,internationalorganizations, armedforces, charities, not-for-profit corporations,partnerships,cooperatives, anduniversities. A hybridorganization is a bodythat operates in both the public sector and the private sectorsimultaneously, fulfilling public duties and developing commercialmarket activities. A voluntary association is an organizationconsisting of volunteers. Such organizations may be able to operatewithout legal formalities, depending on jurisdiction, includinginformal clubs. Organizations may also operate in secret and/orillegally in the case of secret societies, criminal organizationsand resistance movements.

1.2 Organizational hierarchyPyramid-like ranking of ideas, individuals, items, etc., where every level (except the top and the bottom ones) has one higher and

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one lower neighbor. Higher level means greater authority, importance, and influence.

Picture 1.1 hierarchy of the Stall

1.3 Duties of Manger’s1.3.1 Chief ExecutiveManger Top executive responsiblefor a firm's overalloperations and performance.He or she is the leader ofthe firm, serves as the mainlink between the board ofdirectors (the board) andthe firm's various parts orlevels, and is held solelyresponsible for the firm's success or failure. One of themajor duties of a CEO is to maintain and implement

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corporate policy, as established by the board. Also calledPresident or managing director, he or she may also be thechairman (or chairperson) of the board.

Here Muhammad Shakeel is responsible:1.Coordinate with the event organizers for

arrangement and Demands2.Fix the target and goals for the event3.Arrange meeting with share holders and assign

them posts according to their abilities4.Assign duties to all managers 5.Making coordination among all departments of

stall6.Mange the stall according to the Portfolio as

decided in Share holder meeting

1.3.2 Financial MangerThe main Role of the Financial Manger is the planning, directing, monitoring, organizing, andcontrolling of the monetary resourcesof an organization. A financialadviser (or advisor) is a professionalwho renders financial services toclients.

Here Ghulam Hadier is responsible:1.The Collection of Income from the Sales

department 2.Billing of the purchased things from the market.3.Distribution of Profit/Loss among the Share

Holders

1.3.3 Engineering Manger

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Engineering Management is aspecialized form of management that isconcerned with the application ofengineering principles to businesspractice. Engineering management is acareer that brings together thetechnological problem-solving savvy ofengineering and the organizational,administrative, and planning abilitiesof management in order to oversee

complex enterprises from conception to completion.

Here Muhammad Usman with his Team member Usher Ahmed is responsible:

1.The making POWER CHALLENGE Game2.Electricity Availability 3.Responsible of any other Engineering equipments

used

1.3.4 Marketing MangerThe management process through which goods and services move from concept to the customer. Itincludes the coordination of fourelements called the 4 P's of marketing:

identification, selection anddevelopment of a product,

determination of its price, selection of a distribution channel

to reach the customer's place, and Development and implementation of a promotional

strategy.

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Here Muhammad Farooq Khan with his Team member Asad Bilal is responsible:

1.Marketing of Games and food stuff2.Stall advertisements by banners, etc3.Check the Price rates with other competent Gala

forces 4.Promotion of Stall by sale of Tickets

1.3.5 Sales MangerSales management is a business discipline which is focusedon the practical application of sales techniques and the management of a firm's sales operations. It is an

important business function as net sales through the sale of products and services and resulting profit drive most commercial business. These are also typically

the goals and performance indicators of sales management.

Sales manager is the typical title of someone whose role is sales management. The role typically involves talent development and leadership.

Here Zaman Malik with his Team member Farhan Amir is responsible:

1.Making Sales Policies 2.Coordinating Sales Staff3.Sales Reporting4.Sale of tickets before the event

1.3.6 Manufacturing MangerPage 12 of 21

To make a good with tools and/ormachines by effecting chemical,mechanical, or physicaltransformation of materials,substances, or components, or bysimulating natural processes,usually repeatedly and on a largescale with a division of labor.

Manufactured items often are, or are made out to be,different from other similar goods in one or more aspects,and are sold commonly under a particular brand name. Seealso produce.

Here Asad Arshad Awan with his Team member Hamid Ijazis responsible:

1.Arranging and managing Cooking utilizes2.Making “Pakora” and “French Fries” According to

the demand of Sales Department3.Control the Quality and Quantity of the Product

1.3.7 Special Manger

Here Jawwad Hamid with his Team member Usman Ali is responsible:

1.Decorating the stall2.Providing assistant to arrange

the utilities3.Control the Quality and

Quantity of the Product4.Assist the sales department for

ticket sales

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2.1 InvestmentInvestment has different meanings in finance and economics.

In economics, investment is the accumulation of newly produced physical entities, such as factories, machinery, houses, and goods inventories.

In finance, investment isputting money into an assetwith the expectation ofcapital appreciation,dividends, and/or interest

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earnings. This may or may not be backed by research and analysis. Most or all forms of investment involve some form of risk, such as investment in equities, property, and even fixed interest securities which are subject, among other things, to inflation risk. It is indispensablefor project investors to identify and manage the risks related to the investment.

2.1.1 Investment by the Members All members invested in the Stall for the generating the initial investment in the business

Table 2.1 Detail of Investment by Members

1 2.1.2 Marketing and Ticket SaleAs in any business the marketing and advertisement plays important role for the success of the business

Following the basic rules of business the we conducted a comprehensive media compain on the Social Media (Facebook) as well as by offering incentives by sale of tickets and also

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No ofMembers

Per memberInvestment

TotalInvestment

By Members

12 250 3000

posting the ADS in the APCOMS Walls. In this regard generated the funds for the Stall.

Priceof

Tickets

NoofSaleoftickets

TotalSaleof

Tickets

20 56 1120

50 26 1300

Grand Total 2420

Table 2.2 Funds Generated by the Members by Sale of Tickets

2 2.1.3 Total investment of the StallMain source of investment is by sale of tickets and contribution bythe group members, thus the investment detail is shown n table as under

Sale of Tickets

Members Investment

TotalInvestment

2420 3000 5420

Table 2.3 Total investment on the Stall

Thus the total investment on the stall is RS 3520

2.2 Purchase of items

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Purchasing refers to a business or organization attemptingto acquiring goods or services to accomplish the goals of its enterprise. Though there are several organizations that attempt to set standards in the purchasing process, processes can vary greatly between organizations.

The detail of the purchase is shown under based on the allitems/games of the stall

Product Name Totalexpenditure

French fries 350

Pakora 325

Power Challenge 150

Coin Target Tester

175

Dice Luck Meter 150

Shooting Competition

180

Ring Game 250

Hit the Can to Win

150

Decoration Items 570

Hiring the Equipment

(table, gun, electricmachine for cooking,)

425

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Stall Rent 900

Advertisement

(banners, Stickers, Tickets etc

1350

Grand Total 4975

Table 2.4 Total Detail of Expenditures on the Stall

2.3 Sale of itemsA sale is the act of selling a product or service in return for money or other compensation. it is the beginning of an engagement between customer and vendor or the extension of that engagement.

Direct selling is the marketing and selling of products directly to consumers away from a fixed retail location. The detail of sale per item/product on the stall is as under

ProductName

Price per Sale

No Of Sale

Total sale

Winners Prize

No of Winners

Total Winners Price

NET Sale

(PPS) (NOS) (TS=NOS*PPS)

(WP) (NOW) (TWP) NS=TS-TWP

French fries

30 28 840 0 0 0 840

Pakora 30 41 1230 0 0 0 1230

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Ice Cream 30-65

35 1600 commission per product10 RS

350

Power Challenge

30 33 990 100 0 0 990

Coin Target Tester

30 24 720 50 5 150 570

Dice LuckMeter

30 18 630 50 0 0 630

Shooting Competition

50 27 1350 100 1 100 1250

Ring Game 30 28 840 50 1 50 790

Hit the Can to Win

30 22 660 50 2 100 560

Grand Total 7210

Table 2.5 Total Detail of Income on the Stall by Sale

2.4 Profit /LossIn accounting, profit or sales profit isthe difference between revenue and the costof making a product or providing a service,before deducting overhead, payroll,taxation, and interest payments.

Total Total Gross

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Investment

(TI)

Sale

(TS)

Profit

GP=TS-TI

4975 7210 2235

Table 2.6 Detail of earned Gross Profit

Profit per Member and Net Profit percentage is as under

Gross Profit

GP

No of Members

NOM

Profit per Member

PPM=GP/NOM

2235 12 186.25

Table 2.7 Detail of profit share to each member

NET Profit

NP

Net Investment

NI

Profit Percentage

PP=NP/NI*100

2235 3000 74.5 %

Table 2.8 Detail of profit percentage with respect to theInvestment by Members

Thus the Total percentage of the Profit is 74.5%

Profit Given to each Member is 186 RS

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