how to make Presentation Part 1

Chapter 11, Slide 1

Effective

Presentations

Chapter 11, Slide 2

What are we going to discuss

What is an effective presentation Stage Fright Voice as a Communication tool Logical structure of a presentation Delivery Power point esthetics

Chapter 11, Slide 3

where presentation skills are required

Departmental briefings

Conferences and meetings

Teaching

Academic and other job interviews

As part of your job

Extracurricular activities

Chapter 11, Slide 4

Why Is It Important ?

Good ideas will not be recognised unless

they are effectively communicated to

others

Chapter 11, Slide 5

Public speaking is one of the most feared thing

Stage Fright

Chapter 11, Slide 6

fear of being judged inadequate preparation unfamiliarity with the audience or the environment fear of the unknown negative past experiences

What Causes Stage Fright

I could make a fool of myself

Chapter 11, Slide 7

Some nerves are good for performance

Beyond this – what are your fears? If real – deal If imagined – get real Practice, practice, practice

Dealing with nerves

Chapter 11, Slide 8

It is normal

Almost everyone experiences some nervousness about speaking in

some situations.

Chapter 11, Slide 9

Know your audience Re-create the speech environment Use visual aids Don’t expect perfection Know that most nervousness is not visible Rehearse Success

Reducing Speech Anxiety

Prepare, prepare, preparePreparation is the Key

Chapter 11, Slide 10

Presenting is a Skill…

Developed through experience

and training.

Great speakers aren’t born they are trained


UNCONSCIOUOS INCOMPETANCE

KNOWLEDGECONSCIOUS INCOMPETANCE

PRACTICECONSCIOUS COMPETANCE

EXPERIENCEUNCONSCIOUS COMPETANCE


Transferable skills are always necessary, regardless of the career you choose.

Transferable Skills

Communication skillsListening skillsProblem-solving skillsAdaptability skillsTeamwork skillsOrganizing skills


0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6 1.8

Decision making

IT skills

Planning

Written communication

Managing one's own learning

Coping with multiple tasks

Presentation skills

Team work

Time management

Oral communication

Top 10 skills in order of importance


To Inform

To Persuade

To Instruct

Formal or informal

Why Presentation


You

Information

Visuals

You Visuals

Information

You

Information

Visuals

Information

VisualsYou

Components of Good Presentation


You

Information

Visuals

Components of Good Presentation


Theme

Tone

SupportVisuals Story Data

Point Point Point Point Point

Closing

Presentation Flow


A.Key point

B.Key assertions

C.Sub - assertions

D.Evidence

The Point

Assertion 2

A Pyramid Structure

Assertion 1


Mint candy consumption is expected to grow rapidly over the next five years

– Current capacity will reach maximum next year

– May want to add capacity meet demand

Mint candy consumption is expected to grow rapidly over the next five years

– Current capacity will reach maximum next year

– May want to add capacity meet demand

Limits the amount of energy needed from the audience to connect ideas

Ensures the audience will focus on the essential points

Limits the risk the audience misconnect points or misinterpret relations you want to emphasize

Enables one to structure the storyline clearly and efficiently, starting from the top of the pyramid

We should consider adding capacity to meet growing demand

– Mint candy market is expected to grow rapidly over the next five years (CAGR 30%)

– Our capacity will reach maximum next year

We should consider adding capacity to meet growing demand

– Mint candy market is expected to grow rapidly over the next five years (CAGR 30%)

– Our capacity will reach maximum next year

Reverse your logic flow

“Pyramid Principle” requires you to begin with the insight or conclusion and then follow up with the support


Your purpose is to tell an

interesting story of your

idea


1. Tell what you are going to tell

2. Tell it

3. Then, tell what you have told


Use emphasisto expressmeaning.


Adjust yourvolume

and rate.

Adjust yourvolume

and rate.

Controlyourpitch.

Controlyourpitch.

Work onyour voice

quality.

Work onyour voice

quality.

Improveyour

pronunciation.

Improveyour

pronunciation.

Using Your Using Your Voice as a Voice as a

Communication Communication ToolTool




Improveyour

pronunciation.

Improveyour

pronunciation.





“naturally” – not “natcherly” “accessory” – not “assessory” “don’t you” – not “doncha”


Work onyour voice

quality.

Work onyour voice

quality.

Improveyour

pronunciation.

Improveyour

pronunciation.





Do you sound friendly, alert, or positive? Do you sound angry, slow-witted, or

negative?


Controlyourpitch.

Controlyourpitch.





Avoid a flat, monotone voice. Strive for a variety of pitch patterns.

Work onyour voice

quality.

Work onyour voice

quality.


Adjust yourvolume

and rate.

Adjust yourvolume

and rate.

Controlyourpitch.

Controlyourpitch.





Speak as loudly or softly as the occasion demands.Don’t make your listeners strain to hear you.Don’t speak too rapidly.




Adjust yourvolume

and rate.

Adjust yourvolume

and rate.





Stress those words that require emphasis.

A lower pitch and volume make you sound professional or reasonable.


John Kennedy

“Ask not what your country can do for you;

“ask what you can do for your country”.

Same message: many ways to deliver


Martin Luther King.

I have a dream that one day

this nation will rise up;live up to the true meaning to its creed:We hold these truths to be self-evidentthat all men are created equal.

Vocal Skills : Enthusiasm


Visuals Reinforce Message

• DesignFocus on one idea per visualStay conceptualDon’t over design

• CopyUse headlines that hammer main ideasWrite like you speak

Speaker Reads Slides

A speaker may put his entire presentation on his slides. He turns his back to the audience and reads the slides aloud. Perhaps he feels this approach guarantees all the information will get to the audience.

This may be the most annoying way to give a presentation. Audience members feel insulted: they already know how to read! They wonder why the lecturer doesn’t simply hand out a copy of the slides.

The visual presentation dominates the presenter. The presenter is not adding any value to what is on the slides.

Speaker Interprets Slides

Slides dominate• Provide all content• Audience’s attention

Speaker supports• Faces slides• Helps audience understand

Slides Enhance Speaker

Speaker dominates• Faces audience• Provides content

Slides support speaker• Reinforce message• Orient listeners

Here are some of the things many listenerswant from a talk:

CONTENT

Conveys new information Poses an interesting question Conveys how people in other f ields think Describes important ideas Novel discovery

CLARI TY AND ORGANI ZATION

Understandable Avoids jargon Uses clear and simple visual aids Well organized Enables me to catch up if I space out Doesn’t run over time

STYLE AND DELIVERY

Keeps me awake Varies voice Conveys enthusiasm Doesn’t stay in one place Friendly and approachable

EXPERTISE

Credible I nspires trust and conf idence Answers questions clearly

Change in ThinkingHigher level of understanding

Change in PerformanceChange in Behavior

Learning

how to make Presentation Part 1

Technology

presentation skills

vocal skills

key point

point assertion

voice quality

use emphasis

audience attention

information answer questions