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by: Mary Rose Rebueno
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Failure to give proper consideration to the officeenvironment is reflected in several ways. A pooroffice environment results in decreased levels ofproductivity and employee morale. Absenteeism
and tardiness will also increase including number oferrors of employees. In extreme cases, employeesphysical well-being may actually be hampered.
-Z.K.Quible
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MAJOR CONSIDERATIONS Office lighting there should be properly designed
lighting system
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MAJOR CONSIDERATIONSVentilation- proper ventilation will reduce fatigue
factor
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MAJOR CONSIDERATIONS Interior decoration and
furnishing-pleasant colors to be used Ex. Greenand blue induce feeling of coolness,
-orange and yellow are warm colors.
-curtains as decoration and to preventglare of sunlight coming directly on the
table of employees-have paintings to break monotony andmake office attractive
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MAJOR CONSIDERATIONS Measures to prevent
internal noise (machine
movements,crackingdoors, conversations etc)-carpets/rubbermats
-calling bells replaced with buzzers
-banging or cracking doors should befitted with rubber or felt stops toreduce sound
-phones may be kept in sound-proofbooths
-ask employees to tone downconversations
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MAJOR CONSIDERATIONS Measures to prevent
external noise
-as much as possible, locationof office should be away fromnoise creating areas
-doors and windows to bekept closed
-walls can be sound-proof
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MAJOR CONSIDERATIONS SAFETY
PRECAUTIONS-first aid box
-fire precautionary methods/skillstraining have fire extinguishers
-periodic checking oflights,machines etc.
-removal or repair of damagedmats/carpets
-smoking to be banned withinoffice premises
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MAJOR CONSIDERATIONS ENSURE CLEANLINESS
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MAJOR CONSIDERATIONS SECURITY
-important files to be kept invaults/filing cabinets
-employees handling cashshould be bonded
-install security cameras
-proper identification andentry pass for people enteringthe office particularlysensitive areas
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HOW TO IMPROVE OFFICE SPACE assess current space and office layout
consider storage options
review seat plans if theres a need to do so particularlyfor department supervisors
consult employees re office layout/space concerns
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ADDITIONAL FEATURES mayconsider an employees lounge where employees
can take a break with comfortable chairs
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HANDLING PAPERWORK Keep filing system
organized store documents close to
where it is used information/files that are
frequently used should bereadily accessible
throw paperworks or moveto dead files when no longerrelevant
keep a locator list of whomaintains files and wherethey can be located
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HOW TO DEAL WITH WORKLOAD1. Be organized
2. Stop excessive multi-
tasking3. Make a to-do list thenstrike items off
4. Set time limits
5. Eliminate time wasters6. Assess workload beforetaking on new tasks
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HOW TO DEAL WITH WORKLOAD7. Resolve employee jobconcerns. Listen. Getfeedback.
8. Plan9. Set guidelines andprocedures.
10. Set clear job expectationsand performance measures.
11. Set realistic deadlines.
12. Allow time forinterruptions.
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HOW TO DEAL WITH WORKLOAD13. Review workload regularly.
14. Learn/be updated re latesttechnology, ex. Computer
hardware/software/application to make your work easier.
15. Prioritize
16. Delegate
17. Be proactive.
18. Take good care of yourself.
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*An individuals performance issignificantly conditioned by the
environment in which he works.
-G.R. Terry
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